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CITY OF WEST CHICAGO
CITY COUNCIL
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: __ ©: .
Travel Expenses, Up to $500.00, for Mayor Ruben Pineda
to Attend the Illinois Municipal League Conference from FILE NUMBER:
March 22-24, 2022.
COMMITTEE AGENDA DATE: N/A
COUNCIL AGENDA DATE: 3/21/2022
STAFF REVIEW: SIGNATURE
APPROVED BY CITY ADMINISTRATOR: SIGNATURE
ITEM SUMMARY:
In July 2017, to conform to new State regulations, the City Council approved a Travel Policy. One of the
provisions of this Policy, like State Law, is that the City Council must approve the travel expenses for any
member of the City Council by roll call via its Disbursement Report.
One of the included components has already been approved by the City Council, but it was in the form of
a reimbursement to Michael Guttman, as the hotel charges were placed on my personal credit card; we
are returning to having a City credit card in the next two months. So, | thought it best that this be an
agenda item so that all travel expenses associated with Mayor Pineda’s trip to the IML Conference are
clearly known and understood. The worksheet showing the anticipated costs is attached, along with
other supporting documentation.
There is money in the approved budget for this expense.
STAFF RECOMMENDATION:
Staff is recommending approval of travel expenses, up to $500.00, for Mayor Pineda to attend the IML
Conference from March 22-24, 2022.
COMMITTEE RECOMMENDATION:
This item did not go to Committee.

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CITY OF WEST CHICAGO
TRAVEL/BUSINESS EXPENSE REIMBURSEMENT REQUEST FORM
NAME TITLE / DEPARTMENT (IF APPLICABLE)
Rdsen Fined ORwX ok Tho (Neyer
SIGNATURE
Note: Your signature serves as verification of the
information set forth herein.
DESCRIPTION OF PURPOSE FOR WHICH REIMBURSEMENT IS REQUESTED:
IML Meer,
Prior Authorization Granted: ____ yes no Method of Approval:
TRAVEL (Actual / Estimate)
Airfare Airline: Cost:
Train Cost:
x Private Car Mileage | WPS xD5' Rou, (rate/mile) Total: $94,977
Other (Description)
SUBTOTAL - COSTS FOR TRAVEL:
LODGING (Actual / Estimate)
Name/Location: Date(s)
4
Rate: B/ DY. S/n ve +o ht aoe
SUBTOTAL - COSTS FOR LODGING: & 235. BY
MEALS (Actual / Estimate) - Attach additional sheets as needed for reimbursement.
1. BY, 2s fr Fusxf\es cy
2. 284 fv AW dey
3.
SUBTOTAL - COSTS FOR MEALS: _4/ vial Sg g
Note: For all categories, if reimbursement is sought for actual costs, receipts must be attached.
TOTAL REIMBURSEMENT SOUGHT: 8 YT1B\
APPROVAL: Cty Cownet\ DATE: 3/2 [pp22_
Note: This Form must be submitted to the City Council if the expense is for a member of the governing body, or if for
an employee, the expenses exceed the maximum amount approved by the Policy.

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FY 2022 Per Diem Rates for Illinois
Meals & Incidentals (M&IE) Breakdown
Primary Destination
Standard Rate
County
Applies
for all
locations
without
specified
rates
M&IE Continental
Total
$59
Breakfast/Breakfast
$13
Lunch Dinner
$15
$26
Incidental
Expenses
First &
LastDay
of
Travel
$44.25

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March 22, 2022 — March 24, 2022
2 days at $104, total $208
Taxes $27.04
Mileage — 162 miles
58.5 cents
700 E Adams Street
Springfield, IL 62701