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CIVIL SERVICE COMMISSION MINUTES
Regular Meeting
March 8, 2022
(1) Call to Order and Establishment of a Quorum.
Elect pro-tem chair in the absence of no named chair. Kevin Millon made a motion to elect Keith Letsche pro-tem chair, Edmond
second, The motion carried. Keith called the meeting to order at 5:03 p.m. In attendance Keith Letsche, Kevin Millon, Edmond
Moore. Chief of Police Colin Fleury and Carol LeBeau also in attendance.
(2) Approval of Minutes
The Commission approved the minutes of the meeting on February 16, 2022. Edmond made a motion to approve seconded by
Kevin. Motion carried.
(3) Public Participation
None.
(4) Old Business
None.
(5) New Business
None.
(6) Items for Discussion and Possible Action on
The Commission reviewed applicant file number 11 and 12.
(7) Correspondence
None.
(8) Executive Session
The Commission determined the need for Executive Session to discuss applicant files 11 and 12. Motion made by Keith second
by Kevin at 5:36 p.m.to move to Executive Session, motion carried. Chief Fleury remained for Executive Session at the
Commission’s request. The Commission adjourned Executive Session at 5:46 with a motion by Keith second by Kevin.
(9) When Applicable Items to be Referred for Final Action from Executive Session
Keith motioned to strike applicant numbers 6, 7, 8, 9, 10 and 11 from the Police Officer Final Eligibility Register second Edmond
motion carried. Edmond made a motion to certify applicant number 12 second Keith motion carried.
The Commission reviewed the amended Rules and Regulations approved by City Council on March 7, 2022. Keith brought to the
attention of the Chief Chapter III Section 8 Lateral Transfers with regard to the oral examination panel stating the new rules stated
the panel would be determined by the City. The Chief responded it was not the intention of the City to exclude the members of the
Commission from the oral interviews. The Commission concurs with the amendments and agrees to adopt the Rules and
Regulations after following proper procedure for approval.
The Commission also discussed and raised some questions they had regarding the rules and requested Carol to contact Jim Knippen
Civil Service attorney for his opinion.
(10) Adjournment.
Motion made by Edmond and seconded by Kevin to adjourn the meeting. Motion carried and meeting adjourned at 6:17 p.m.
Respectfully submitted,
Carol LeBeau
Human Resources Coordinator
325 Spencer Street, West Chicago, Illinois 60185
Created by Ordinance 619
JANUARY 7, 1957

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A RESOLUTION OF THE WEST CHICAGO CIVIL SERVICE COMMISSION ADOPTING
AMENDED RULES DATED March 8, 2022
WHEREAS, 65 ILCS 5/10-1-5 authorizes civil service commissions operating under Division
One, of Article X, of the Illinois Municipal Code to adopt and amend rules for carrying out the purposes
of Division One and for examinations, appointments, and discharge of employees subject to its
jurisdiction; and
WHEREAS, the Civil Service Commission of the City of West Chicago has determined that it is
necessary and appropriate to make changes to its current rules to increase the efficiency of the
Commission in carrying out its purposes.
NOW THEREFORE BE IT RESOLVED, pursuant to 65 ILCS 5/10-1-6 that;
i The amended rules of the West Chicago Civil Service Commission dated March
8, 2022, (hereinafter Rules) and attached hereto as if fully set forth as Exhibit 1,
are hereby adopted; and
2. Copies of the Rules shall be printed for distribution; and
3. That a notice of the places where the Rules may be obtained shall be published in
a newspaper of regular distribution within the City of West Chicago, or if none, a
newspaper of general circulation in the City of West Chicago. Places where a
copy of the Rules may be obtained shall be West Chicago City Hall and the West
Chicago Police Station; and
4. The newspaper publication shall specify the date not less than ten (10) days
subsequent to the date of publication when the Rules shall go into operation.
AYES:
NAYES:
ABSTAIN:
ABSENT:
PASSED AND APPROVED THIS DAY of , 2022.
PUBLISHED in pamphlet form this DAY of , 2022.
Chairman of the Commission
ATTEST:
Secretary of the Commission

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AMENDED:
PUBLISHED:
EFFECTIVE:
AMENDED
RULES AND REGULATIONS
OF THE
CIVIL SERVICE COMMISSION
CITY OF WEST CHICAGO
STATE OF ILLINOIS

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AMENDED
RULES AND REGULATIONS
OF THE
CIVIL SERVICE COMMISSION
OF THE
CITY OF WEST CHICAGO
STATE OF ILLINOIS
Adopted by the City Council of the City of West Chicago, Illinois, effective 2022.
CHAPTER I - ADMINISTRATION
SECTION 1: SOURCE OF AUTHORITY
The Civil Service Commission of the City of West Chicago, Illinois, a home-rule municipality,
derives its power and authority from an Act of the General Assembly entitled, Division 1. Civil
Service in Cities, of Chapter 65 of the Illinois Compiled Statutes ILCS (the “Act”). These Rules
are adopted in conformance with Sections 5/10-1-1 through 5/10-1-48 of 65 ILCS 5/10-1-1 et seq.
of the Illinois Municipal Code, and approved by the corporate authority of the City.
SECTION 2: DEFINITIONS
The words “City Council” or “Council”, when used herein shall mean the corporate authority of
the City. The words “Commission” or “Board,” when used herein shall mean the Civil Service
Commission of the City of West Chicago, Illinois. The word “Officer” shall mean any person
holding a full-time sworn police officer position at, and below, the rank of sergeant in the Police
Department of the City of West Chicago. The masculine noun or pronoun includes the feminine.
The singular includes the plural, and the plural the singular.
SECTION 3: OFFICERS OF COMMISSION AND THEIR DUTIES
The Commission shall annually, on the first meeting in December, elect its officers. They shall
hold Office until the end of the Fiscal Year of the Municipality and until their successors are duly
elected and qualified. The Chairperson shall be the Presiding Officer at all Meetings. The Secretary
shall keep the Minutes of all Meetings of the Commission in a permanent Record Book and shall
be the custodian of all the forms, papers, books, records and completed Examinations of the
Commission, unless said duties have been delegated to the Chief Examiner.
SECTION 4: CHIEF EXAMINER
The Commission shall employ a Chief Examiner, as permitted by Section 5/10-1-22 of an Act
entitled Civil Service in Cities. The Chief Examiner shall, under the direction of the Commission,
supervise all Examinations conducted by the Commission; shall be the ex-officio Secretary to the
Commission, shall keep the minutes of its proceedings, preserve all reports made to it, recommend

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and select third party service providers, keep a record of all Examinations held under the
Commission’s direction and perform such other duties as the Commission shall prescribe.
SECTION 5: MEETINGS
Regular Meetings of the Commission shall be held monthly. All Meetings shall be noticed and
conducted in conformance with the Illinois Open Meetings Act, 5 ILCS 120/1 et seq.
SECTION 6: QUORUM
A majority of the Members of the Commission shall constitute a quorum for the conduct of all
business.
SECTION 7: ORDER OF BUSINESS
The Order of Business at any Meeting shall be:
(1) Call to Order and Establishment of a Quorum
(2) Approval of Minutes
(3) Public Participation
(4) Old Business
(5) New Business
(6) Items for Discussion
(7) Correspondence
(8) Executive Session
(9) Items to be Referred for Final Action from Executive Session
(10) Adjournment
SECTION 8: PROCEDURE
The parliamentary procedure prescribed in Robert’s Rules of Order, as amended, shall be followed
to the extent applicable. The Rules may be suspended for a specific Agenda item, upon unanimous
vote of a quorum of the Members.

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SECTION 9: AMENDMENTS
Amendments to the Rules may be made at any meeting of the City Council. All amendments shall
forthwith be printed for distribution and notice shall be given of the place or places where said
Rules may be obtained. Such notice shall be published in a newspaper of general circulation in the
City of West Chicago. The notice shall specify the meeting date, not less than 10 days subsequent
to the date of such publication, when the Rules shall go into effect.
SECTION 10: ANNUAL REPORT
The Commission shall submit an Annual Report to the Mayor of its activities, as required by 5/10-
1-21 of the Civil Service in Cities Act.
CHAPTER II- APPLICATIONS
SECTION 1: EQUAL EMPLOYMENT OPPORTUNITY
It is the policy of the Commission that it will give consideration to all Applicants and will not
discriminate against any Applicant on the basis of age, race, religion, color, gender, handicap,
martial or civil union status, sexual orientation, national origin or any other prohibited criteria and
will comply with all State and Federal laws relating to employment opportunities.
The Commission can consider, among other Applicants, Lateral Transfer Applicants who are in
good standing and certified by the Illinois Law Enforcement Training and Standards Board
(ILETSB) as a full-time police officer in Illinois. . Applicants transferring from another police
agency shall not be required to submit to the Written Examination, but shall otherwise be subject
to the Rules set forth herein.
SECTION 2: CITIZENSHIP
Applicants for Examination shall be Citizens of the United States and/or an alien admitted for
permanent residence or lawfully admitted for temporary residence and who produces evidence of
intention to become a Citizen of the United States. An Applicant shall be a Citizen of the United
States at the time of Examination and otherwise satisfy the employment standards set forth in the
Act unless there is a standard waived by the Commission in its sole and absolute discretion on
good cause shown
SECTION 3: APPLICATIONS
Applications for Police Officer shall be furnished by the Commission and Applicants shall comply
with the requirements of said Form in every respect. The Application shall be filed with the
Commission prior to taking an Examination. The Commission shall set a deadline for Application
submission for any Examination.

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Every Applicant shall be of good moral character, temperate habits, sound health, and must be
physically able to perform the essential duties of the position. The burden of establishing these
required criteria rests upon the Applicant.
The Applicant shall furnish, with the Application, a true and correct copy of a Birth Certificate
and, if applicable, Military Service Record and Discharge papers. All Applications shall include a
Peace Officer Wellness Evaluation Report (POWER) Test Card (hereinafter “PT CARD”),
establishing that the Applicant, within the eleven (11) months prior to the submission of an
Application, has passed the minimum standardized Power Test necessary to qualify to become a
sworn West Chicago police officer. Only PT Cards issued by an entity authorized by the
Commission will be accepted. At its discretion, the City may administer the POWER Test. Lateral
Transfer Applicants shall be in good standing and certified by the Illinois Law Enforcement
Training and Standards Board (ILETSB) as a full-time police officer in Illinois. This status will
be verified upon receipt of an application for Lateral Transfer by the City.
The Commission may limit the maximum number of Applications it will receive for any
Application period. Any limitation on the number of Applications shall be published by the
Commission as part of its notification that Applications are open.
SECTION 4: DISQUALIFICATION
The Commission may refuse to examine an Applicant or, after Examination, to Certify said
Applicant as eligible if the Applicant:
a) Does not meet minimum qualifications of the job; and/or
b) Is physically or mentally unable to perform the essential duties of a police
officer so long as the disqualification is consistent with Federal or State laws
prohibiting disability discrimination; and/or
c) Is addicted to alcohol or is found to have illegally taken or used drugs and/or
narcotics,; and/or
d) Has been convicted of a felony, or of a misdemeanor specified in Section
5/10-1-7(c) of the Civil Service in Cities Act, or has been convicted or
arrested for an offense which is a factor in determining that person’s habits
or moral character; and or
e) Has been dismissed from any employment or public service for good cause;
and/ or
f) Includes any deception or fraud in the Application; and/or
g) Has made misrepresentations of any kind on the Application or any
Certificate which may accompany such Application; and/or

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h) Has character or employment references that are unsatisfactory; and/or
i) Has been classified by his Local Selective Service Draft Commission as a
Conscientious Objector; and/or
j) Improper, insensitive and/or inappropriate social media posts and
comments as an adult.
Any Applicant deemed disqualified hereunder, shall be notified by the Commission through its
Chief Examiner.
SECTION 5: PHYSICAL AND MEDICAL EXAMINATIONS
Applicants for original appointment as a police officer who have passed the Written and Oral
Examinations shall be required to submit to a thorough medical Examination, including drug and
alcohol screens by a licensed physician, or at his direction, by his Staff. Any Applicant accepted
and sent to a Police Academy for training shall be required to pass a POWER TEST, as required
by the Illinois Law Enforcement Training and Standards Board, as determined by the Academy.
The PT Card filed with the Application will not satisfy this requirement. Failure to pass the
POWER TEST at the Academy shall disqualify the individual from employment as a police officer
with the City. Applicants may be provided an opportunity to perform a preliminary POWER TEST
prior to attending the Academy, should the Applicant wish to do so, which will be made available
through the City.
SECTION 6: AGE REQUIREMENTS
Applicants for original appointment as police officer shall be under 35 years of age, unless exempt
from such age limitation as specified in Illinois Compiled Statutes, Chapter 65, Section 5/10-1-7
(j) of an Act entitled Civil Service in Cities. Applicants for positions as police officers who are 20
years of age and have successfully completed two (2) years of law enforcement studies at an
accredited college or university shall be eligible to take the initial Examination for police officer.
Any such Applicant who is appointed under this provision of the Act shall not have power of arrest
or be permitted to carry firearms until Attaining the age of 21 years. Other Applicants for original
appointment as police officers not having such college education must be 21 years of age. Proof
of birth date will be required at time of Application. Other age hiring limitations as permitted by
statute shall be applicable.
SECTION 7: NOTICE OF ACCEPTANCE
The Secretary or Chief Examiner will notify all Applicants for original appointment as police
officers whose Applications have been accepted by the Commission, to be present for orientation
and subsequent Examination.

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SECTION 8: RELEASE OF LIABILITY
All Applicants for such positions prior to taking any required or offered Examination, including
the preliminary Power Test referenced herein, shall execute and deliver to the Commission a
release of all liability claims and damages that may result from taking a pre-employment medical
exam and basic Physical Ability Examination, in favor of the City of West Chicago, its employees,
officials, Commissioners, and attorneys on a form to be prescribed and provided by the
Commission. Refusal to execute and deliver the release required by this section shall disqualify
the Applicant.
CHAPTER III - POLICE OFFICER EXAMINATIONS
AND ORIGINAL APPOINTMENTS
SECTION 1: NOTICE OF EXAMINATIONS
Examinations shall be held on the dates fixed by the Commission and advertised in a local paper
in accordance with the statutes of the State of Illinois. Examinations may be postponed by order
of the Commission, which order shall state the reason for such postponement and shall designate
a new date for said Examination. Applicants shall be notified of the postponement of any
Examination and of the new date fixed for said Examination.
SECTION 2: SCHEDULING EXAMINATIONS
The Commission shall issue a Call for Examinations to fill for the position of police officer. The
Call for such Examination shall be entered in the minutes of the Commission and shall include a
statement of:
a) The time and place where such Examination will be held.
b) The location where Applications may be obtained and the date by which
Applications must be returned to the Commission.
SECTION 3: TYPE OF EXAMINATIONS
If an Orientation is conducted, Applicants shall attend the Orientation Program sponsored by the
Commission. Failure to attend a required Orientation shall disqualify the Applicant from
consideration. In addition, Applicants shall participate in Written and Oral Examinations and such
other examinations as determined by the Commission as more particularly set forth in Section 4
below. No Examination shall contain questions regarding Applicants’ political or religious
opinions or affiliations.

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SECTION 4: EXAMINATIONS - MINIMUM GRADE
The following Examinations are required and shall be conducted by the Commission. The
sequence of testing may vary at the discretion of the Commission. Failure to achieve the minimum
passing grade in any Examination disqualifies the Applicant from any further participation or
consideration.
Examinations Minimum Passing
Orientation Attendance Mandatory
Written Examination ha
Oral Examination (Interview) *
Background Investigation Pass or Fail
Polygraph Examination Pass or Fail
Psychological Examination Pass or Fail
Medical Examination Pass or Fail
PT Card Pass or Fail
*To be announced by the Commission prior to conducting the Examination and may vary based
upon the Examination of the Testing Agency used by the Commission.
SECTION 5: ORIGINAL APPOINTMENT - WRITTEN EXAMINATION
Information as to the type of Written Examination employed by the Commission will be provided
as part of the Orientation Program. All Examination papers shall be and remain the property of the
Commission and the grading thereof by the Commission, or any outside agency appointed by the
Commission for grading, shall be final and conclusive and not subject to review by any other board
or tribunal of any kind or description. Applicants who fail to achieve a passing grade will be
notified and eliminated from all further consideration. Grading and scores shall not be available
to the Applicant or anyone other than the Commission. Grading and scores are not subject to FOIA
disclosure. The Written Examination shall not be required for a Lateral Transfer Applicant who is
certified as a full-time police officer by ILETSB.
SECTION 6: ORIGINAL APPOINTMENT - ORAL EXAMINATION
All Commissioners shall participate in the Oral Examination, except wherein one Commissioner
is absent due to illness or when matters of an emergency nature or government guidelines or
regulations preclude a Commissioner’s attendance. In no event shall less than two (2)
Commissioners conduct the Oral Examination. Questions shall be asked of the Applicant that will
enable the Commissioners to properly evaluate and grade the Applicant on knowledge, speech,
ability to communicate, judgment, emotional stability, self-confidence, social skills and general
fitness for the Position. On completion of each Oral Examination the Commissioners will discuss
the Applicant’s abilities using the traits listed above. Applicants who fail to successfully complete
the Oral Examination will be notified and eliminated from all further consideration. The
Commissioners may request Police Department Command Staff attendance during the Oral
Examination and may consider Command Staff's input, at the Commission’s sole discretion.

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SECTION 7: INITIAL ELIGIBILITY REGISTER
The Commissioners will prepare an Initial Eligibility Register of all the Applicants who have
successfully completed the initial sequence of Examinations. The Applicants will be listed in order
based on their cumulative final score. In the event of a tie score, the placement of the tied
Applicants’ names on the Eligibility Register shall be determined by lot, in the presence of a
quorum of the Commission in whatever manner the Commission deems appropriate.
The Eligibility Register is subject to change with the addition of the following:
a) Five (5) Veteran Preference Points, as proscribed in Illinois Compiled Statutes,
Chapter 65, Section 5/10-1-16 of the Act.
b) Two and one half (2.5) Educational Preference Points for Applicants who have
obtained an Associate’s Degree in Criminal Justice or a related field.
c) Five (5) Educational Preference Points for Applicants who have obtained a
Bachelor’s Degree.
Applicants applying for preference points shall submit a complete Application, including all
supporting documentation, to receive the preference points, no more than fourteen (14) calendar
days from the posting date of the original eligibility register. Failure to apply and provide bona
fide proof within the fourteen (14) calendar days shall be deemed a waiver of any consideration of
an Applicant’s preference points.
The maximum number of preference points available to an Applicant shall be ten (10), even if the
Applicant satisfies more than one criterion set forth in this Section.
SECTION 8: LATERAL TRANSFER
In addition to original appointments, the City may create a second Eligibility Register of
Applicants who are currently employed as a full-time sworn officer of a Police Department in any
municipality, county, university or State law enforcement agency, provided they are certified by
the Illinois Law Enforcement Training Standards Board and are actively employed with a
respective law enforcement agency within the State of Illinois.
Applicants must provide documentation to show their duties are qualified duties similar to those
of a police officer in the City. This will be completed through a combination of employee
evaluations, past and current assignments, and training documentation. Also, documentation must
be provided that the applicant has fulfilled the requirements of the Illinois Police Training Act.
Applicants who meet the requirements set forth above shall complete the below process before an
offer of employment. This process may include the following components at the discretion of the
Commission or the City:

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e Application and Experience Verification Documents
e Complete Background Check
e Oral Examination Interview (panel to be determined by the City and may involve
Department Command Staff)
e Polygraph Examination
e Psychological Examination
e Medical Examination
A Lateral Transfer Applicant who meets the requirements and passes the Background Check and
Oral Examination will be placed on a separate Eligibility Register. A candidate’s placement on
any Lateral Entry Eligibility Register shall be by alphabetical order of the last name.
When there is a vacant police officer position needing to be filled, the Chief of Police will notify
the Commission and Chief Examiner if he wishes that vacancy be filled by a Lateral Transfer
Applicant. The Chief will be provided with the files for each of the Lateral Transfer Applicants
on the Eligibility Register and after reviewing, the Chief will notify the Chief Examiner if he
wishes that one be hired. This decision may be based on the candidate’s possession of certain
knowledge, skills and abilities which were identified during the selection process, that make
certain candidates more desirable for the position sought to be filled. The Chief Examiner will
provide notice to the Commission and remove that person’s name from the Eligibility Register.
The Commissioners and the City reserve the right to solicit applications at any time. There is no
expiration date for the Lateral Entry Eligibility Register.
SECTION 9: FINAL ELIGIBILITY REGISTER
a) The Commissioners will prepare a Final Eligibility Register, which shall include
claimed Veteran Preference Points and Educational Preference Points, up to a
maximum of ten (10) points. In the event of a tie score, the placement of the tied
Applicant’s names on the eligibility list shall be determined by lot, in the presence
of a quorum of the Commission, in whatever manner the Commission deems
appropriate.
b) A dated copy of the Final Eligibility Register shall be sent to each person appearing
thereon. This copy shall include the date of expiration of the Register two (2) years
from the date of the Final Eligibility Register.
c) Applicants shall be certified from the Eligibility List in descending order.
d) Final eligibility shall be conditioned upon satisfactorily passing a Comprehensive
Psychological Examination, a Polygraph Examination, Physical Ability
Examination, Background Investigation and Medical Examination (which may
include a test of the Applicant’s vision, hearing, for the presence of communicable
diseases as well as a test to screen for the use of drugs and/or narcotics).

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SECTION 10: PROFESSIONAL EXAMINATIONS AND TESTS
a)
b)
Each Applicant shall submit to a Psychological Examination by such psychologist
or psychiatrist as the Commission may in writing designate. Such Examination
shall be without expense to the Applicant. Failure of the Applicant to take or
successfully complete such test shall eliminate him from further consideration.
Each Applicant shall submit to a Polygraph Device Deceptive Examination,
commonly known as a Lie Detector Test, at such time and place as the Commission
may in writing designate. Such Examination shall be given without expense to the
Applicant. Failure of the Applicant to take or successfully complete such
Examination shall disqualify him to enter upon the duties of the Office for which
the Application for Examination was filed.
Each Applicant shall submit to a Medical Examination, including a drug screen and
a physical ability exam, which shall be performed by a licensed physician or at his
direction by his staff.
SECTION 11: PROBATIONARY APPOINTMENT
a)
b)
d)
All vacancies shall be filled by Applicants from the Final Eligibility Register in
the order in which their names appear on the Register and having met all
requirements previously listed.
All original appointments shall be for a probationary period of sixteen (16)
months, excluding any time absent due to a non-duty or duty-related disability.
Any person who declines appointment shall be stricken from the Final Eligibility
Register or reassigned a new position on the eligibility list in the sole and absolute
discretion of the Commission. Reassignment can only occur where it is requested
in writing by an applicant and is due to a military commitment or medical condition
which renders acceptance unworkable. Any determination of the Commission not
to grant reassignment shall be final and non-reviewable.
Probationary employees may be summarily dismissed by the Commission for any
reason and are not entitled to the protection afforded to other full-time employees
by statute or these Rules.
All Lateral Transfer Applicants shall be required to successfully complete a field
training program and a 12-month probation period.
10

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SECTION 12: CERTIFICATION
Final Certification of probationary police officers shall also be subject to successful completion of
the Basic Training Course, as provided by the Illinois Law Enforcement Training and Standards
Board, within the prescribed probationary period, unless the probationary police officer is a Lateral
Transfer from another police agency, as provided for herein.
CHAPTER IV - PROMOTIONAL EXAMINATIONS
SECTION 1: GENERAL
The Commission, by its Rules, shall provide for promotion on the basis of ascertained merit and
seniority in police service and Examination, and shall provide in all cases, where it is practicable,
that vacancies shall be filled by promotion. All Examinations for promotion shall be competitive
among such members of the next lower rank who submit to said Examination. The primary method
of Examination, the rules governing the same and the method of Certification shall be the same as
provided for Applications for original appointment. Probationary employees shall not be eligible
to test for promotion. All promotions shall be made from the three (3) Applicants having the
highest rating, and where there are less than three (3) names on the Promotional Eligibility
Register, as originally posted, or remaining thereon after appointments have been made there from,
appointments to fill existing vacancies shall be made from those names or name remaining on the
Promotional Register. The method of Examination and the rules governing Examinations for
Promotion are specified below. The Commission shall strike all names of Applicants from a
promotional Eligible Register after they have remained thereon for no less than two (2) years and
no more than three (3) years, provided that the Commission shall notify the appointing power that
the names are stricken and such appointing power shall fill any existing vacancies before all names
are stricken from the Promotional Eligible Register.
The Final Promotional Examination score shall be determined as referred in Section 2, as follows:
a) Written Examination Score;
b) Oral Examination Score;
c) Department Merit and Efficiency Rating as Determined by the Chief of Police based
ona scale of 1-10 (maximum of 10 points);
d) Seniority — one (1) point per year, not to exceed ten (10) points, for each full year the
Applicant has served after his or her initial appointment by this Commission, as an
officer of the City of West Chicago;
e) Veteran Preference Points, as prescribed in Illinois Compiled Statutes, Chapter 65,
Section 5/10-1-16 of the Act;
11

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f) Two and one half (2.5) Educational Preference Points for Applicants who have
obtained an Associate’s Degree in Criminal Justice or a related field; and
g) Five (5) Educational Preference Points for Applicants who have obtained a Bachelor’s
Degree.
The maximum number of Preference Points (e-g above) available shall be ten (10), even if the
Applicant satisfies more than one criterion set forth in of this Section.
SECTION 2: TOTAL SCORE
An Applicant’s total score shall consist of the combined scores of the merit/efficiency rating,
Written Examination, Oral Examination, seniority, Veteran Preference Points, and Educational
Preference Points. Applicants shall.take rank upon a Promotional Eligibility Register in the order
of their relative excellence as determined by their total score. In the event of a tie score, the
placement of the tied Applicant’s names on the Eligibility Register shall be determined by lot, in
the presence of a quorum of the Commission, in whatever manner the Commission deems
appropriate.
SECTION 3: PROMOTIONAL VACANCY
Upon notice from the City Administrator or his designee that a promotional vacancy exists, the
Commission shall certify the Candidates eligibility for promotion in the manner specified in
Section | of this Chapter IV.
Whenever a promotional vacancy exists, the City and/ or the Commission shall have the right to
pass over any Candidate deemed eligible for promotion and listed on the Promotional Eligibility
Register who has demonstrated substantial shortcomings in work performance or has engaged in
misconduct affecting that person’s ability to perform the duties of the promoted rank since the
posting of the Promotional Eligibility Register. The City or the Commission shall document its
reasons for the decision to pass over any such Candidate on the Promotional Eligibility Register,
except as noted below.
The Commission shall, by its Rules, provide to the City three (3) promotional candidates having
the highest rating. In making the selection the City shall not pass over the person having the
highest rating for each promotion more than once and shall not pass over the person having the
second highest rating for each promotion more than twice.
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CHAPTER V - ORDER OF RANK, CLASSIFICATION AND OATH OF OFFICE
SECTION 1: RANK
The order of Rank in the Police Department shall be as determined by the City.
SECTION 2: CLASSIFICATION
The Commission shall classify such offices and positions only based upon job descriptions
provided by the City.
SECTION 3: OATH OF OFFICE
Before entering duty, any person about to become a member of the Police Department shall take
the following oath, before any person authorized to administer oaths in the State of Illinois:
“] , do solemnly swear or affirm that | will support the Constitution
of the United States, and the Constitution of the State of Illinois, the resolutions and ordinances of
the City of West Chicago, and the General Orders of the Police Department, and | will faithfully
discharge the duties of the office of police officer according to the best of my ability.”
Signed
Subscribed and sworn to before me this day of , 20
NOTARY PUBLIC
CHAPTER VI - HEARING OF CHARGES,
SUSPENSIONS AND DISCHARGES
SECTION 1: HEARING OF CHARGES
a) Hearings before the Commission are not common law proceedings. The provisions
of the Code of Civil Procedure shall not apply to Hearings before the Commission.
b) All Hearings shall be in accordance with the Open Meetings Act. At the time and
place of hearing, both parties may be represented by counsel, if they so desire.
c) All disciplinary and discharge proceedings before the Commission shall be
recorded by a court reporter employed by the Commission.
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d)
g)
h)
J)
k)
The Complainant or Appellant initiating any proceedings which call for a Hearing
before the Commission shall have the burden of proof to establish by a
preponderance of the evidence that cause for discipline exists or that a suspension,
previously imposed by the Chief of Police, is unwarranted.
Burden of Proof, as used herein, means that the Commission is persuaded by
considering all the evidence in the case that the proposition on which a party has
the burden of proof is more probably true than not true.
The phrase “preponderance of evidence" is defined as, the greater weight of the
evidence. That is to say, it rests with that evidence which, when fairly considered
produces the stronger impression, has a greater weight, and is more convincing as
to its truth when weighed against the evidence in opposition thereto.
Cause is some substantial shortcoming which renders continuance in employment
in any capacity to be detrimental to the discipline and efficiency of the public
service and something which the law and sound public opinion recognize as cause
for the officer to no longer occupy his position. The right to determine what
constitutes cause is within the sole and exclusive discretion of the Commission.
Counsel as used herein, means an individual who has been admitted to the Bar has
a licensed attorney-at law, in good standing, in this State.
All witnesses shall be sworn prior to testifying and the matter will be decided by
the Commission solely on evidence presented at the Hearing.
The Commission will first hear the witnesses either substantiating the charges
which have been made against the Officer or in support of an appeal brought by a
suspended Officer. Thereafter, the other party may present and examine those
witnesses presented before the Commission. All parties shall have the right to cross-
examine witnesses presented by the opposite party.
No rehearing, reconsideration, modification, vacation, or alteration of a decision of
the Commission shall be allowed.
SECTION 2: HEARING PROCEDURE
a) Charges: In all cases, written Complaints shall be filed with the Secretary of the
b)
Commission with one hard copy setting forth a plain and concise statement of the facts
upon which the Complaint is based and the General Order, Practice, Policy, Custom or
usage claimed to have been violated and a certified copy with service by the Secretary
to the Respondent and service by electronic copy on the Attorney for the Respondent.
Probable Cause: The Commission shall have the right to, in its sole discretion, to
determine whether to hold a Hearing to determine whether there is probable cause to
move forward and hear the charges.
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d)
g)
Notification of Hearing: Upon the filing of a Complaint with the Secretary of the
Commission, and upon the determination by the Commission of probable cause or
entertaining said charge, the Secretary of the Commission shall notify all parties,
within ten (10) calendar days, either by registered or certified mail, return receipt
requested, or personally, of the time and place of the Hearing on the charges.
Continuances: The matter of granting or refusing to grant a continuance of a Hearing
is within the discretion of the Commission, and will only be granted for good cause
shown.
Answer: An answer to the charges shall be filed in writing no less than fourteen (14)
days prior to Hearing.
Stipulations: Parties may, on their own behalf or by Counsel, stipulate and agree in
writing, or on the record, regarding relevant facts and/or evidence. The facts so
stipulated shall be considered as evidence in the proceeding. An Officer may stipulate
to guilt and request a Hearing in aggravation/mitigation. In the event an Officer has
been suspended pending a Hearing and desires a continuance, it shall also be stipulated
and agreed that no compensation shall be paid to said Officer during the period of said
continuance.
Sufficiency of Charges-Objections: Written Motions or Objections to the sufficiency
of written charges shall be filed or made prior to or at the Hearing before the
Commission. Failure to do so shall result in a waiver of said Motion or Objection.
SECTION 3: SUBPOENAS
a)
b)
Any party to an Administrative Hearing may, no later than ten (10) days prior to
the Hearing, make Application to the Commission by filing with it a written request
for subpoenas for an individual to appear for a Hearing or have them produce books,
papers, records, accounts and other documents as may be deemed by the
Commission to be relevant to the Hearing. On the filing of such Application,
subpoenas will be issued for the named persons. It shall be the responsibility of the
party requesting the subpoena to affect proper service of said subpoena. Subpoenas
may be served by any person 21 years of age or older designated by the party
requesting the subpoenas. Application for subpoenas shall contain the names and
addresses of the individuals to be subpoenaed, and the identity of any documents
which are to be produced. Subpoenas will not be issued for anyone residing outside
of the State of Illinois.
Any request for continuance by reason of inability to serve subpoenas shall be filed
with the Commission Secretary at least ten (10) days before the date set for such
Hearing, provided, however, the Commission, in its discretion, may waive this
Rule. Any motion for a continuance based on an inability to serve a subpoena or
the unavailability of a served witness shall briefly summarize the anticipated
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testimony of the witness to assist the Commission in determining whether the
continuance is warranted.
SECTION 4: SERVICE
All papers required by these Rules to be served shall be delivered personally to the party designated
or mailed by United States mail in an envelope properly addressed with postage prepaid to the
designated party at the last known residence as reflected by the charges filed with the Commission
Secretary, except as herein otherwise provided. Proof of service of any paper may be made by the
certification of any person so mailing the paper or delivering the same to the designated party
personally, or by filing a return receipt showing that a paper was mailed, by either registered or
certified mail, return receipt requested, to a party’s address where it was received by a named
party. After service of a Complaint in a disciplinary matter the parties’ attorneys, with the
concurrence of the Commission’s Attorney, may stipulate to further service by electronic service.
SECTION 5: FILING
All papers may be filed with the Commission by mailing them or delivering them personally to
the Secretary of the Commission at the City of West Chicago, 475 Main Street, West Chicago,
Illinois, 60185. For the purpose of these Rules, the filing date of any paper shall be the date it was
received by the Commission, in the event the paper is delivered personally or by messenger. In the
event a paper is forwarded by mail, then the filing date shall be the date which is postmarked on
the envelope of such paper.
SECTION 6: FORMS OF PAPER
a) All papers filed in any proceeding shall be typewritten, size twelve (12) point type,
or printed and shall be on one side of the paper only.
b) The lines shall be double spaced, except that long quotations may be single spaced
and indented.
c) All papers shall be not larger than 8%” by 11” with inside margins of not less than
one inch.
d) The original of all papers filed shall be signed in ink by the party filing the paper
or by an officer, agent, or attorney thereof and copies thereof provided the opposing
party or said party’s counsel.
e) If papers are filed by Counsel, the name, address, email address and phone number
of Counsel shall appear thereon.
SECTION 7: COMPUTATION OF TIME
The time within which any act under these Rules is to be done begins on the first full City business
day following receipt of any written document.
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SECTION 8: SUSPENSIONS OF FIVE DAYS OR LESS
a)
b)
SECTION 9:
HEARING
a)
b)
The Chief of Police, after consultation with the City Administrator, shall have the
right to suspend any Officer for a period not to exceed five (5) days, providing no
charges on the same offense have been filed and are pending before the
Commission, and shall promptly notify the Commission in writing of such
suspension. Any Officer so suspended may appeal to the Commission for a review
of the suspension, within five (5) days after receiving notice of such suspension, by
filing Notice of such Appeal in writing with the Secretary of the Commission. The
Notice of Appeal shall set forth the basis in fact or law for the Appeal which the
Appellant intends to rely on at Hearing. The Notice may be amended upon written
Motion, and with the Commission’s approval. A Hearing shall be had upon such
Appeal, and due notice given to the Chief of Police and to the Officer. The burden
of establishing that a suspension is unwarranted shall be upon the Officer bringing
the Appeal.
Upon such Appeal, the Commission may sustain the action of the Chief of Police,
reverse the action with instructions that the Officer receive pay for all or a portion
of the period involved; suspend the Officer for a period of not more than thirty (30),
days or discharge the Officer, if warranted by the evidence presented.
DISCHARGE OR SUSPENSIONS IN EXCESS OF FIVE DAYS AFTER
Discharge from office, or suspension from service in excess of five (5) days shall
be in compliance with the Civil Service in Cities Act of the State of Illinois, being
Division 1, §5/10-1-1 through 5/10-1-48, inclusive, of Chapter 65 of the Illinois
Compiled Statutes.
The Commission shall, within a reasonable time after the Hearing is completed,
enter its findings and its ruling into the record of the Commission.
SECTION 10: FINDINGS AND DECISION
If an Officer is found guilty of the charges following a Hearing by the Commission, the Officer
may be suspended for a period not exceeding thirty (30) days, without pay or terminated from
employment with the City. The findings and decision of the Commission, following a Hearing of
the charges, shall be preserved by the Secretary and notice of said finding and decision sent to the
Officer involved and the Chief of Police. Ifthe finding or decision is that an Officer is guilty of
charges investigated, and discharge is ordered, such Order of Discharge shall become effective
upon entry of the Commission’s findings and determinations in its record.
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SECTION 11: RULES - CONFLICT
Officers shall be governed by the Rules, as adopted by the Commission and the Departmental
Rules and Regulations and such other Personnel Rules, as adopted by the City. In case of conflict
thereof, these Rules shall govern.
SECTION 12: VIOLATION OF RULES AND REGULATIONS
All Officers shall be subject to the Rules and Regulations of the Police Department, any violation
of such Rules may be cause for filing of charges before the Commission, a subsequent Hearing
and action by the Commission on such charges.
SECTION 13: VIOLATION OF LAW
Any violation of the laws of the municipality or of any state or federal law, by any Officer, may
be cause for the filing of charges against said Officer, except as herein otherwise provided.
CHAPTER VII- GENERAL
SECTION 1: POWERS AND DUTIES
The Commission shall have such other powers and duties as are given it by the Statutes of the
State of Illinois.
SECTION 2: RULES IN CONFLICT
Any Chapters, Sections and/or subsections of the foregoing Rules for the operation of the
Commission that are in conflict with the State Statute or with any amendments thereto that may
hereafter be enacted are null and void to the extent of such inconsistency. This, however, does not
invalidate any other Chapters, Sections and/or subsections of said Rules.
SECTION 3: LEAVE OF ABSENCE
Leaves of absence shall be granted by reason of military service or duty-related disability as
specified in Illinois Compiled Statutes, Chapter 65, §5/10-1-46. Ifa leave of absence is granted by
the Commission during a probationary period, such probationary period shall be tolled until the
probationary employee returns from his leave of absence.
SECTION 4: CONDITIONS OF EMPLOYMENT AND POLITICAL RIGHTS AND
ACTIVITIES
All employees certified under these Rules shall have those duties and rights prescribed in Illinois
Compiled Statutes.
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Legal Notice
City of West Chicago
Civil Service Commission
The City of West Chicago
Civil Service Commission
adopted amended Civil Ser-
vice Cammission Rules and
Regulations on March 8,
2022. A copy of the amended
Rules may be obtained dur-
ing business hours at the
West Chicago Police Station
and the West Chicago City
Hall. These amended Rules
will become effective March
28, 2022,
Published in Daily Herald
March 15, 2022 (4579455)