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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 6.6.
2022 Asphalt Materials Procurement — DuPage County
Joint Purchasing Program — Plote Construction, Inc. Eee ene nee isin 2022
COUNCIL AGENDA DATE: April 18, 2022
STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works sicnature MIS
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
For over 34 years the City has utilized the DuPage County Joint Purchasing Program for the procurement
of asphalt materials. DuPage County has a Joint Purchasing Program similar to the State of Illinois Joint
Purchasing Program where annually it solicits bids for materials by way of public bid and then allows
municipalities to take advantage of the competitively bid unit prices.
Recently DuPage County advised staff that Plote Construction, Inc. (Plote) will be awarded a contract for
Asphalt Materials, both Surface and Binder Course, effective April 1, 2022, and expiring March 31, 2023.
The County award is scheduled to take place on April 12, 2022. Plote agreed to extend its bid to other
taxing bodies in DuPage County through the Joint Purchasing Program. Public Works staff will be able to
pick up hot mix asphalt (HMA) material as needed from the plant located on Washington Street, near
Illinois Route 38, in West Chicago, Illinois, and/or the Plote plant located in Bartlett, Illinois.
The City uses HMA to repair street openings from water and sewer excavations, for pothole patching,
repair of surface imperfections through grinding and patching, and overlayment of sections of streets
where the surface is deteriorated and the street is not scheduled for contractual reconstruction or
resurfacing. For Fiscal Year 2022, staff anticipates using approximately 700 tons of surface mix and
approximately 50 tons of binder mix. Material cost varies from $67.00 to $125.00 per ton depending on
the type of HMA required. The amount of $51,000 has been budgeted in the Capital Projects Fund (08-
34-53-4672) for the purchase of HMA during Fiscal Year 2022.
Staff recommends using the DuPage County Joint Purchasing Program for the procurement of Asphalt
Materials from Plote Construction, Inc. for Fiscal Year 2022.
ACTIONS PROPOSED:
Authorize the purchase of Asphalt Materials, as needed, from Plote Construction, Inc. for an amount not
to exceed $51,000.00, through the DuPage County Joint Purchasing Program, during Fiscal Year 2022.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 5-0 for approval.