===== PDF PAGE 2 ===== [Extraction: embedded PDF text] ~J.lif~ ~If WlE§'T CHICAGO WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE April 7, 2022 7:00 P.M. .. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Beifuss called the meeting to order at 7:00 P.M. Roll call found Aldermen James Beifuss, Heather Brown, Sandra Dimas, Alton Hallett, and Jeanne Short present. Alderman Joe Morano was absent. Alderman Matt Garling arrived after roll call at 7:22 P.M. Staff present included Director of Public Works Mehul Patel and Administrative Assistant Ashley Heidorn. 2. Approval of Minutes A. Infrastructure Committee Minutes of March 3, 2022. Alderman Brown made a motion, seconded by Alderman Hallett to approve the Meeting Minutes of March 3, 2022. Voting Yea: Aldermen Beifuss, Brown, Dimas, Hallett, and Short. Voting Nay: 0. 3. Public Participation I Presentations. None. 4. Items for Consent. Alderman Dimas made a motion, seconded by Alderman Short to approve: A. Procurement of Unleaded and Diesel Fuel from Gas Depot through DuPage County Joint Purchasing Program B. 2022 Asphalt Materials Procurement - DuPage County Joint Purchasing Program - Plote Construction, Inc. C. Purchase Four 2022 Ford Utility Police Interceptor A WD from Currie Motors, Frankfort, Illinois - Suburban Purchasing Cooperative Contract Winner D. Resolution No. 22-R-0020 - Contract Award- National Wash Authority, LLC, dba Midwest Mobile Washers of Morrison, IL, for Water Treatment Plant Building Washing for a Not to Exceed Amount of $26,750.00 E. Resolution No. 22-R-0021 - Contract Award- Schroeder Asphalt Services, Inc. for the Fair Meadows Subdivision Rehabilitation Project in an Amount Not to Exceed $1,447,324.76 475 Main Street T (630) 293-2200 Ruben Pineda MAYOR West Chicago, lllinois F (630) 293-3028 Infrastructure Committee Meeting 60185 www.westchicago.org NancyCITY CLERKM. Smith MichaelCITY ADMINISTRATORL. Guttman April 7, 2022 Page I of3 ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Dimas, Hallett, and Short. Voting Nay: 0. 5. Items for Discussion. A. Report and Concept Drawings Related to Interior Buildout of the 200 Main Street Rehabilitation Project. Mr. Patel explained that on September 20, 2021, the City Council approved a Contract Agreement with Matocha Associates for architectural design services related to 200 Main Street. The purpose of the agreement was for Matocha to prepare preliminary architectural design options for each story, along with preliminary mechanical, electrical, and plumbing drawings for each of those options, as well as opinion of probable cost. The final report was included for review and comment by the Committee. The report proposes that the first and second floors be used as commercial space, while the third and fourth floors be used as residential; doing so would not require the installation of an elevator, but the conceptual option includes ADA compliance for the commercial levels. Following some discussion and questions by the Committee, Alderman Beifuss inquired if a different ramp design could be implemented at the Main Street entrance so it does not cut into the usable space of that floor. Mr. Patel noted that the columns are installed based on the new doorway location and ramp, but it could be looked into; sufficient sidewalk space would also be a concern with a possible switchback ramp. Alderman Short also asked about the possibility of leaving the commercial floor buildouts to be completed by the lessees. Mr. Patel advised that that would be a possibility, as it was the intention for the residential floors but could be discussed for the commercial floors as well. Alderman Dimas made a motion, seconded by Alderman Short to approve the final report as prepared by Matocha Associates and direct staff to seek a proposal from Matocha Associates to prepare final construction drawings and bid specifications for the buildout of mechanical, electrical, and plumbing for the entire building, as well as the commercial floor plan. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Short. Voting Nay: 0. 6. Unfinished Business. None. 7. New Business. None. 8. Reports from Staff. Mr. Patel advised the Committee that the Illinois Department of Transportation (IDOT) will begin work on their retaining wall project along IL Route 59 between Forest Avenue and Glen Avenue. Southbound IL Route 59 will be reduced to one lane beginning next week and through possibly mid-October. Hahn Place will also be one-way southbound during the project, with a detour for Glen as well since it will be closed at IL Route 59. The Fair Meadows Subdivision Rehabilitation Project approved this evening will also be starting just west of that area, so more traffic impacts are expected. Infrastructure Committee Meeting April 7, 2022 Page 2 of3 ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] 9. Adjournment. At 7:30 P.M., Alderman Hallett made a motion to adjourn, seconded by Alderman Brown. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Administrative Assistant of Public Works Infrastructure Committee Meeting April 7, 2022 Page 3 of3 ===== PDF PAGE 5 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ~NIFRA'STR!l!!J'Cl'l!JJRE CO~MM ITIEE •GENID~ il1EM1 SUJMM'A\RV ITEM TITLE: AGENDA ITEM NUMBER: 4,4~ Resolution No. 22-R-0024 - Contract Award - Brothers Asphalt Paving, Inc. for the Stockberry Lane, Grove COMMITTEE AGENDA DATE: May 5, 2022 COUNCIL AGENDA DATE: May 16, 2022Avenue, and lngalton Hills Area Resurfacing Project in an Amount Not to Exceed $591,233.15 ....... ---.........STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE f\,\ J) _) A.. ~ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: The project includes resurfacing of approximately 1.24 miles of roadways including Stockberry Lane, Grove Avenue, and streets within the lngalton Hills Area. The project's work generally consists of pavement milling, hot- mix asphalt (HMA) resurfacing, full-depth HMA pavement patching, intermittent concrete sidewalk, curb ramps, and combination concrete curb and gutter removal and replacement, utility structure adjustments, parkway restoration, thermoplastic pavement markings, and all incidental and miscellaneous work necessary to complete the project as shown on the project plans and detailed in the project specifications. The request for bids was advertised in the Daily Herald and on an online bidding platform QuestCDN on April 5, 2022. The bids were opened on April 26, 2022, at 10 AM. Below table represents the bid results. CONTRACTOR BID SUBMITTAL OVERALL AMOUNT RANK Brothers Asphalt Paving, Inc. $591,233.15 1 Chicagoland Paving Contractors, Inc. $640,000.00 2 J.A. Johnson Paving $687,126.17 3 Schroeder Asphalt Services, Inc. $690,238.04 4 ENGINEERS ESTIMATE $603,977.30 NA i~ Brothers Asphalt Paving, Inc. (BAP) of Addison, Illinois, submitted a base bid proposal\ value of $591,233.15, approximately 2.0% lower than the engineer's estimated cost of $603,977.30. The City has previously contracted BAP to perform similar work. They were awarded the City's 2017 Meadow Wood Subdivision Resurfacing Project and City's 2004 Street Resurfacing Project, which were both performed satisfactorily. BAP is registered by the Illinois Department of Transportation as a prequalified contractor. Staff's recommendation is to award the contract for the Stockberry Ln., Grove Ave., and lngalton Hill Estates Area Resurfacing Project be awarded to the lowest responsible bidder, Brothers Asphalt Paving, Inc., for a contract amount not to exceed $591,233.15. The cost of this project will be paid using Capital Projects Fund (08-34-53-4807) where $623,392.00 has been budgeted for this project in 2022. The sewer related cost will be paid from the Sewer Fund Capital Outlay (05-34- 43-4806) where $108,416.00 has been budgeted for this project in 2022. ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 22-R-0024 authorizing the Mayor to execute a Contract with the lowest responsible bidder, Brothers Asphalt Paving, Inc. of Addison, Illinois, for the Stockberry Lane, Grove Avenue, and lngalton Hills Area Resurfacing Project, for a contract amount not to exceed $591,233.15. COMMITTEE RECOMMENDATION: ===== PDF PAGE 7 ===== [Extraction: embedded PDF text] RESOLUTION NO. 22-R-0024 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH BROTHERS ASPHALT PAVING, INC. OF ADDISON, ILLINOIS, FOR STOCKBERRY LANE, GROVE A VE, AND INGALTON HILLS AREA RESURFACING PROJECT, FOR A CONTRACT AMOUNT NOT TO EXCEED $591,233.15 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract with Brothers Asphalt Paving, Inc. of Addison, Illinois, for the Stockberry Lane, Grove Ave, and Ingalton Hills Area Resurfacing Project, for a contract amount not to exceed $591,233.15, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 16th day of May, 2022. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Deputy City Clerk Valeria Perez