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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDAITEMNUMBER: __ &-E.
Resolution No. 22-R-0024 — Contract Award — Brothers
Asphalt Paving, Inc. for the Stockberry Lane, Grove
Avenue, and Ingalton Hills Area Resurfacing Project in an
Amount Not to Exceed $591,233.15
COMMITTEE AGENDA DATE: May 5, 2022
COUNCIL AGENDA DATE: May 16, 2022
SIGNATURE MM) da _
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works
ITEM SUMMARY:
The project includes resurfacing of approximately 1.24 miles of roadways including Stockberry Lane, Grove
Avenue, and streets within the Ingalton Hills Area. The project’s work generally consists of pavement milling, hot-
mix asphalt (HMA) resurfacing, full-depth HMA pavement patching, intermittent concrete sidewalk, curb ramps, and
combination concrete curb and gutter removal and replacement, utility structure adjustments, parkway restoration,
thermoplastic pavement markings, and all incidental and miscellaneous work necessary to complete the project as
shown on the project plans and detailed in the project specifications.
The request for bids was advertised in the Daily Herald and on an online bidding platform QuestCDN on April 5,
2022. The bids were opened on April 26, 2022, at 10 AM. Below table represents the bid results.
CONTRACTOR BID SUBMITTAL OVERALL
AMOUNT RANK
Brothers Asphalt Paving, Inc. $591,233.15 1
Chicagoland Paving Contractors, Inc. $640,000.00 2
J.A. Johnson Paving $687,126.17 3
Schroeder Asphalt Services, Inc. $690,238.04 4
ENGINEERS ESTIMATE $603,977.30 NA
Brothers Asphalt Paving, Inc. (BAP) of Addison, Illinois, submitted a base bid proposal value of $591,233.15,
approximately 2.0% lower than the engineer's estimated cost of $603,977.30.
The City has previously contracted BAP to perform similar work. They were awarded the City’s 2017 Meadow
Wood Subdivision Resurfacing Project and City’s 2004 Street Resurfacing Project, which were both performed
satisfactorily. BAP is registered by the Illinois Department of Transportation as a prequalified contractor.
Staff's recommendation is to award the contract for the Stockberry Ln., Grove Ave., and Ingalton Hill Estates Area
Resurfacing Project be awarded to the lowest responsible bidder, Brothers Asphalt Paving, Inc., for a contract
amount not to exceed $591,233.15.
The cost of this project will be paid using Capital Projects Fund (08-34-53-4807) where $623,392.00 has been
budgeted for this project in 2022. The sewer related cost will be paid from the Sewer Fund Capital Outlay (05-34-43
4806) where $108,416.00 has been budgeted for this project in 2022.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Approve Resolution No. 22-R-0024 authorizing the Mayor to execute a Contract with the lowest responsible bidder,
Brothers Asphalt Paving, Inc. of Addison, Illinois, for the Stockberry Lane, Grove Avenue, and Ingalton Hills Area
Resurfacing Project, for a contract amount not to exceed $591,233.15.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 4-0 for approval.