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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE: :
AGENDA ITEM NUMBER: __©- F.
Resolution No. 22-R-0025 — Contract Amendment #2 —
RJN Group, Inc. for Professional Engineering Design
Services Related to the Sanitary Lift Station #5
Replacement Project
STAFF REVIEW: Mehul Patel, P.E., CFM, Director of Public Works | SIGNATURE Ma
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
COMMITTEE AGENDA DATE: May 5, 2022
COUNCIL AGENDA DATE: May 16, 2022
ITEM SUMMARY:
The City’s Sanitary Lift Station #5 and associated forcemain (located at 344 S. Neltnor Boulevard) were
originally constructed circa 1968. Lift Station #5 collects sanitary sewage from an area bounded by
Wilson Avenue (west), Washington Street (north), Prince Crossing Road (east), and Blair Street (south),
and pumps said sewage to the gravity sanitary sewer system on Main Street.
After multiple failures of the station, a condition assessment conducted in 2015 indicated a replacement
or rehabilitation of the existing forcemain was required. City staff investigated with assistance from RJN
Group, Inc. of Wheaton, Illinois. In March 2018, under the City Administrator's spending authority, RUN
was hired to perform preliminary engineering design/evaluation services related to the replacement of
Sanitary Lift Station #5. Services included preparation of the site boundary, topographical survey,
evaluation of lift station pump size, electrical improvements, evaluation of required easements and/or
property acquisition, and development of a preliminary engineer's estimate of construction costs.
In October 2018, City Council approved Resolution 18-R-0083 entering into a contract with RJN Group,
Inc. (RJN) of Wheaton, Illinois, for an amount not to exceed $96,630.00, for professional engineering
design and bidding assistance services related to the Sanitary Lift Station #5 Replacement Project. In
March 2019, with most of the design work completed, the City started the process of finalizing the routing
of the forcemain, including necessary easement acquisition. The initial proposed route involved utilizing
part of the Union Pacific Railroad Right-of-Way. Union Pacific personnel responded to the City’s routing
request by asking West Chicago to purchase easements from the Railroad to install the new forcemain
pipe. After receiving the railroad’s comments, staff directed RJN to review possible routing alternatives.
An alternative route was found and selected which would not utilize railroad right-of-way.
RJN submitted Amendment #1 of their contract to complete the redesigned forcemain route for an
amount not to exceed $18,000.00. In September 2021, City Council approved Resolution 21-R-0074
authorizing contract Amendment #1 with RUN. The redesign of the forcemain caused the elevations of the
forcemain to substantially change, which necessitated a change in the station pump design and the
electrical supply to the site. These changes caused RUN to incur additional design engineering costs in
the amount of $19,830.00 which was negotiated down to $6,600.00. Staff believes some of extra incurred
cost is warranted; therefore, it recommends approval of Amendment #2 in the not to exceed amount of
$6,600.00.

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CITY OF WEST CHICAGO
The above referenced engineering design services will be paid for using Sewer CIP Funds (05-34-43-
4806), in which $163,000.00 has been budgeted for engineering and remains available, in FY2022. This
will complete the contract for Lift Station #5 design. Bids were opened 4/26/22 and will be presented to
committee as a separate agenda item.
ACTIONS PROPOSED:
Approve Resolution No. 22-R-0025 authorizing the Mayor to execute a Contract Amendment #2 with RUN
Group, Inc. of Wheaton, Illinois, in an amount not to exceed $6,600.00 for a revised contract amount of
$121,230.00, for professional engineering design services related to the Sanitary Lift Station #5
Replacement Project.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 4-0 for approval.