===== PDF PAGE 1 ===== [Extraction: OCR (rendered-page OCR)] Cc il Y OrF WEST CHICAGO WHERE HISTORY & PROGRESS MEET NOTICE PUBLIC AFFAIRS COMMITTEE Monday, July 25, 2022 7:00 P.M. — Council Chambers AGENDA Call to Order, Roll Call, and Establishment of a Quorum Approval of Minutes A. Public Affairs Committee of May 23, 2022 Public Participation / Presentations Items for Consent A. Resolution 22-R-0042 — A Resolution Approving an Agreement with Linnebarger Googan Blair, LLP for the Collection of Certain Debts Owed to the City B. Ordinance No. 22-0-0023 — An Ordinance Amending Appendix G C. Mexican Independence Day D. Wheaton Academy Homecoming E. Halloween Festivities F. Frosty Fest G. Frosty SK Run Items for Discussion A. Automated License Plate Reader (ALPR) Unfinished Business New Business 475 Main Street T (630) 293-2200 Ruben Pineda West Chicago, Illinois F (630) 293-3028 mayor | : | . a 60185 www.westchicago.org Nancy M. Smith Michael L Guttman ===== PDF PAGE 2 ===== [Extraction: OCR (rendered-page OCR)] 8. 9. Reports from Staff A. West Chicago Police Department Monthly Reports Adjournment ===== PDF PAGE 3 ===== [Extraction: OCR (rendered-page OCR)] MINUTES PUBLIC AFFAIRS COMMITTEE Monday, May 23, 2022 7:00 P.M. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Chassee called the meeting to order at 7:00pm. Roll Call found Alderman Brown, Hallett, Birch Ferguson, Swiatek, Short and Jakabcsin. Approval of Minutes. A. Public Affairs Committee Minutes of April 25, 2022. Alderman Hallett made a motion, seconded by Alderman Swiatek to approve the minutes of the Public Affairs Committee meeting. Voting Aye: Chairman Chassee, Alderman Brown, Hallett, Birch Ferguson, Swiatek, Short and Jakabcsin. Voting Nay: 0. Motion carried. Public Participation / Presentations. Items for Consent. B. Resolution 22-R-0028 A Resolution Approving the Services Agreement Order Form and Government Agency Agreement with Flock Safety for an Automatic License Plate Reader Program - Alderman Birch Ferguson made a motion, seconded by Alderman Swiatek to direct this item to City Council for approval. Voting Aye: Chairman Chassee, Alderman Brown, Hallett, Birch Ferguson, Swiatek, Short and Jakabcsin. Voting Nay: 0. Motion carried. A. West Chicago Railroad Days - Alderman Birch Ferguson made a motion, seconded by Alderman Swiatek to direct this item to City Council for approval. Voting Aye: Chairman Chassee, Alderman Brown, Hallett, Birch Ferguson, Swiatek, Short and Jakabcsin. Voting Nay: 0. Motion carried. Items for Discussion. Unfinished Business. New Business. Reports from Staff. A. West Chicago Police Department Monthly Reports will be submitted at the next Public Affairs Meeting. ===== PDF PAGE 4 ===== [Extraction: OCR (rendered-page OCR)] 9. Adjournment. Alderman Birch Ferguson made a motion to adjourn, seconded by Alderman Swiatek. The motion was approved by voice vote, and the meeting adjourned at approximately 7:04pm. Respectfully submitted, Yahaira Bautisto Administrative Assistant to Chief of Police West Chicago Police Department ===== PDF PAGE 5 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO PUBLIC AFFAIRS COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: Resolution No. 22-R-0042 and Ordinance No. 22-O- 0023 AGENDA ITEM NUMBER: _‘t. 4. « 8. A Resolution approving an Agreement with Linnebarger FILE NUMBER: Googan Blair & Sampson, LLP for the Collection of Certain Debts Owed to the City COMMITTEE AGENDA DATE: 07/25/2022 COUNCIL AGENDA DATE: 08/01/2022 STAFF REVIEW: Colin Fleury, Chief of Police SIGNATURE APPROVED BY CITY ADMINISTRATOR: Michael Guttman SIGNATURE To best recover City debts, delinquent fees, permit payments, application fees, business, and liquor licenses, including renewals, and, other debts or fees due and owing to the City, the Police Department staff recommend using a professional debt collection agency. While researching the availability of such agencies, the Department staff discovered the services of Linebarger Googan Blair & Sampson, LLP, 233 South Wacker Drive, Suite 4030, Chicago, IL 60606. This Firm is used by several neighboring communities and specializes in collecting debt related to past due fines, fees, citations, penalties, and cost assessments relating to parking, compliance, and/or red-light violations owed to Municipalities. The Firm charges an administrative fee of 19.75% of the total amount actually collected by the Firm on all accounts referred to it by the City. This appears to be a common fee structure and amount. The companion Ordinance allows the City to recover the debt collector’s fees and staff time associated with debt collection, so that he City is whole with regards to the debt amounts collected. The City Attorney prepared the Ordinance and reviewed the Agreement with the debt collection firm, and his changes were incorporated into the latter. See Exhibit A — Professional Services Contract for Collection of Delinquent Accounts. ACTIONS PROPOSED: Staff recommends approval of Resolution No. 22-R-0042 and adoption of Ordinance No. 22-O0-0023 COMMITTEE RECOMMENDATION: ===== PDF PAGE 6 ===== [Extraction: OCR (rendered-page OCR)] RESOLUTION NO. 22-R-0042 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE CERTAIN AGREEMENT WITH LINENBARGER GOOGAN BLAIR & SAMPSON, LLP BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute and the City Clerk is authorized to attest certain Agreement with Linnebarger Googan Blair & Sampson, LLP, a copy of which is attached hereto as Exhibit “A.” APPROVED this 1* day of August 2022. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Deputy City Clerk Valeria Perez Page 1 of 1 ===== PDF PAGE 7 ===== [Extraction: OCR (rendered-page OCR)] PROFESSIONAL SERVICES CONTRACT. FOR COLLECTION OF DELINQUENT ACCOUNTS THIS CONTRACT is made and entered into effective this day of June , 2022 by and between the CITY OF WEST CHICAGO, 475 Main Street, West Chicago, IL 60185 a body politic and corporate, hereinafter “West Chicago” or the “Municipality”, and LINEBARGER GOGGAN BLAIR & SAMPSON, LLP, 233 South Wacker Drive, Suite 4030, Chicago, IL 60606, an Illinois limited liability partnership, hereinafter the “Firm.” This contract creates an attorney-client relationship between CITY OF WEST CHICAGO and the Firm. I. General Scope of Services CITY OF WEST CHICAGO agrees to employ and does hereby employ the Firm for the collection of delinquent accounts receivable as more specifically described below pursuant to the terms and conditions described in this contract for Debt Collection Services. This contract supersedes all prior oral and written agreements between the parties, and can only be amended if done so in writing and signed by all parties. This contract cannot be transferred or assigned by either party without the written consent of all parties. Upon execution and approval of this contract, CITY OF WEST CHICAGO agrees, at its discretion, to refer to the Firm for collection as provided herein, fees, fines, citations and other delinquent accounts or charges owed to the Municipality as may be determined by the Municipality, including but not limited to: 1) past due fines, citations, penalties and cost assessments relating to parking, compliance and/or red-light violations or violations of other Municipality vehicle ownership, compliance or operation related provisions of the Code of Ordinances, CITY OF WEST CHICAGO, Illinois, hereafter the “Code”; 2) past due ambulance fees; 3) past due water, sewer and municipal waste related fees, charges and penalties; 4) past due alarm fees, charges and penalties. If mutually agreed by the parties, the Municipality may refer and the Firm may pursue collection of: 5) other past due fees, taxes, fines, penalties, citations and cost assessments relating to or arising out of any other provisions of the Code; 6) the existing backlog of other delinquencies for unpaid Municipality fees, taxes, fines, penalties, citations, cost assessments, services, utilities, licenses, permits, fees or other delinquencies or debts of any kind owed to the Municipality; 7) any other amounts owed or that may come to be owed to the Municipality that the Municipality, in its discretion, may refer to the Firm for collection or enforcement. The collection process shall incorporate both the preparation and mailing of demand letters to delinquent account holders whose demographic information has been verified by the Firm, and a concurrent telephone collection campaign, in a format and frequency to be agreed upon by the parties. CITY OF WEST CHICAGO will use its best efforts to forward accounts to the Firm for collection in a prompt and timely manner. The Firm will work with CITY OF WEST CHICAGO Page 1 of 8 ===== PDF PAGE 8 ===== [Extraction: OCR (rendered-page OCR)] to facilitate the referral of any other receivables on a time frame to be agreed upon by the parties should the parties agree to move forward with such delinquencies. With respect to all categories of delinquencies subject to this contract, CITY OF WEST CHICAGO will provide the Firm with copies of, or access to, the information, backup data and underlying documentation necessary to effectuate the services that are subject to this contract, which information will be used solely and exclusively for the collection contemplated herein. The Firm will initiate standard accepted debt collection procedures within 10 days from the date the account is assigned to the Firm for collection, and after all information in the Municipality’s possession at the time of referral is provided, including name, address, type of account, unpaid balance, date of birth and driver’s license (if on file with the Municipality), phone numbers, account number and account start and stop dates. The Firm will provide confirmation of all accounts entered into its collection system to the Municipality Collector, or such other person as may be designated by the Municipality, within ten (10) days after receipt of the information referenced in this paragraph. CITY OF WEST CHICAGO may recall any transferred account at any time and for any reason upon notice to the Firm, at which point all collection activity will immediately cease, and the account will be returned to the Municipality along with a returned account report. The Firm shall not receive any fees for accounts recalled by the Municipality where no collection has occurred. The Firm will maintain at all times over the life of this Contract, all necessary professional licenses and registrations required to legally perform the duties and obligations required by this Contract. The Firm will maintain an appropriate disaster recovery plan to protect the Municipality’s receivables and the confidentiality of the information contained therein. The Firm’s project team will work with the designated Municipality representatives to discuss implementation, electronic and written communications protocols and data transfer requirements, and will develop the necessary database and programming interfaces at no cost to CITY OF WEST CHICAGO. Should CITY OF WEST CHICAGO require additional or new computer hardware or software in order for it to perform its obligations under this contract, the Firm agrees to provide any necessary information to the Municipality with respect to the technical specifications of such purchase, but all costs associated with such purchase and related installation and integration shall be the sole obligation and expense of CITY OF WEST CHICAGO, unless a separate agreement and fee structure shall be negotiated and agreed to in writing by both parties hereto. Over the life of this contract, designated attorneys and managers from the Firm’s Chicago office will be made available for meetings and consultations as reasonably requested by CITY OF WEST CHICAGO to answer questions, discuss status and strategy, and generally ensure the Municipality’s needs are being met. Page 2 of 8 ===== PDF PAGE 9 ===== [Extraction: OCR (rendered-page OCR)] II. Additional Contractual Services In conjunction with the collection services set forth above to be provided pursuant to this Contract, the Firm will provide the following additional services at no additional costs to the Municipality: A. The Firm will perform its electronic, multi-tiered batch skip-tracing process on accounts referred to the Firm when an account does not include a phone number, when a notice is returned as “undeliverable”, or when a Firm collector determines that the listed name, number and/or address is incorrect. B. For parking, compliance, red-light or other vehicle related violations in which the Municipality has cited a license plate, the Municipality will forward the license plate number, expiration date and vehicle make, and the Firm will perform its skip-tracing process on such information in an attempt to locate vehicle owner information for noticing purposes. If ownership information is located, the Firm will mail notices to the registered owner as required by Municipality ordinance. C. To expand payment options and ensure that payment is as convenient as possible for CITY OF WEST CHICAGO’S citizens, the Firm will undertake the following: 1. The Firm will make multiple payment options available including a mobile device compatible website, and other options to facilitate web-based payments, mail-in payments, payments via credit card, checks, checks-by-phone, money orders, and Interactive Voice Response (IVR) payments. All costs and fees associated with these payment methods shall be the responsibility of the Firm, and shall not be charged to the Municipality or to delinquent account holders. 2. The Firm will develop, with the advice and input of designated Municipality representatives, the terms and parameters of installment payment plans to be available upon request to delinquent account holders, including required down payment amounts, plan lengths, and, if desired, terms relating to the establishment of hardship plans for individuals meeting requirements to be determined by the Municipality, such as for veterans or seniors. Upon receipt of all necessary information regarding the requisite terms, the Firm will implement, track and enforce the terms of all installment payment plans relating to CITY OF WEST CHICAGO’S accounts. Unless otherwise authorized by the Municipality or pursuant to the Code, the Firm will obtain the Municipality’s written approval for any plan extending beyond one year from the date of its initiation. 3. The Firm will establish a unique toll free number to be used by CITY OF WEST CHICAGO delinquent account holders when contacting the Firm regarding an account referred to the Firm by the Municipality. The Firm’s Chicago call center will conduct the Municipality’s telephone campaigns and respond to all delinquent account holder calls relating to the Municipality’s accounts. 4. The Firm will ensure that it has an appropriate number of bi-lingual representatives on staff in its Chicago call center at all times when the call center is open to respond to the needs of CITY OF WEST CHICAGO’S citizens. Page 3 of 8 ===== PDF PAGE 10 ===== [Extraction: OCR (rendered-page OCR)] 5. To better facilitate the needs of CITY OF WEST CHICAGO citizens, the Firm’s Chicago call center will be available to accept payments and answer questions six days a week. The call center will be staffed to place and accept calls Monday through Friday from 8 a.m. to 6 p.m. (CST), and Saturdays from 8 a.m. to noon (CST), exclusive of holidays. D. The Firm will provide CITY OF WEST CHICAGO with regular reports reflecting collection status and other information relating to the Firm’s work and the Municipality’s receivables in the manner and frequency required to meet the Municipality’s needs as more fully set forth in Section III below. E. Where the Firm locates a correct or updated resident address and/or telephone number for a delinquent account holder living in the CITY OF WEST CHICAGO, if desired, the Firm will provide such updated information to the Municipality in an agreed upon format and frequency to ensure that the Municipality has current reliable information in its system regarding CITY OF WEST CHICAGO residents and delinquent account holders. F. The Firm will provide technical support associated with establishing remote, secure, web-based access to CITY OF WEST CHICAGO’S accounts by Municipality employees who require access to this information through the Firm’s LGBS View. This access will allow designated, Municipality staff remote, real-time access from their own computers to all CITY OF WEST CHICAGO accounts placed with the Firm. G. The Firm will provide on-going technical support over the life of this Contract, at no cost to CITY OF WEST CHICAGO, to ensure the security, accuracy and dependability of all data transfers, storage and other operations, and to ensure the security of the Firm’s IT systems utilized in connection with the collection, storage and/or transfer of data relating to accounts referred to the Firm. II. Contract Administration and Oversight The Firm will work with designated Municipality staff to develop the appropriate wording, time frame and sequence of demand letters to be used by the Firm in connection with its collection activities. All standard, written communications to be used in connection with the Firm’s collection activities will be sent on official law firm letterhead, and will be pre-approved by the Municipality. The Firm will work with designated CITY OF WEST CHICAGO personnel to develop the format, type and frequency of any other reports desired by the Municipality, and that can routinely be created using the Firm’s account management systems, and will work with designated CITY OF WEST CHICAGO personnel to develop the format, type and frequency of any such reports that may be requested. Those reports may include, upon request, information reflecting different placement variables, total number of accounts assigned, number recalled, number and dollar value of accounts still in the Firm’s inventory undergoing active collection activities. Page 4 of 8 ===== PDF PAGE 11 ===== [Extraction: OCR (rendered-page OCR)] The Firm shall use account information provided by CITY OF WEST CHICAGO for the purposes of account collection only, and shall keep all such information confidential from any third party without express written authorization from CITY OF WEST CHICAGO. The Firm will ensure that all collection activities are performed in a professional and respectful manner, in compliance with all applicable federal, state and local laws and regulations, including applicable consumer protection, telephone and fair debt collection related statutes. If an amount is disputed by a delinquent account holder, the Firm shall cease all collection efforts and promptly refer that dispute to the appropriate Municipality department or agency for its review, and shall be under no obligation to continue to pursue collection activities regarding such account until the delinquency at issue is either verified, vacated/discharged or adjusted by the Municipality, and the results of the Municipality’s review are communicated to the Firm. Account holders identified as being in bankruptcy, deceased, or deemed indigent or otherwise unable to pay when the account holder is found shall be returned. Upon return of these accounts, neither party will have any obligation to the other party with regard to the returned accounts. IV. Compensation A. As compensation for all services provided pursuant to this contract (except litigation services, which are separately listed in paragraph “B” below), CITY OF WEST CHICAGO agrees to pay to the Firm fees in the amount of 19.75% of the total amount actually collected by the Firm on all accounts referred to it by the Municipality, which fees shall be managed as follows: 1. With respect to accounts or delinquencies on which fees are not charged to and collected from delinquent account holders as set forth in paragraph 2 below, the Firm shall deduct its fees from the gross amount collected each month and shall remit, in the form and method requested by the Municipality, the remaining net amount to CITY OF WEST CHICAGO along with a report showing the total amount collected and the total amount of fees retained by the Firm no later than the 30" day following the end of each calendar month. 2. Subsequent to the execution of this Contract, should CITY OF WEST CHICAGO amend its Code to provide that fees shall be charged to and collected from delinquent account holders, or should CITY OF WEST CHICAGO otherwise instruct the Firm to charge and collect its fees from delinquent account holders pursuant to authority provided by Illinois or other applicable law, the Firm will add the fees set forth in this Section IV onto the underlying gross balance of each applicable account, and collect such fees directly from the delinquent account holders. The Firm will then retain its fees from the gross amount collected each month and remit to CITY OF WEST CHICAGO, in the form and method requested by the Municipality, the remaining net amount collected along with a report showing the total gross amount collected and the total amount of fees retained by the Firm no later than the 30" day following the end of each calendar month. 3. The Firm shall not charge the Municipality or any of its delinquent account holders any additional costs for credit card fees, convenience fees or processing fees. Page 5 of 8 ===== PDF PAGE 12 ===== [Extraction: OCR (rendered-page OCR)] B. If mutually agreed by the Parties, with the input and approval of the Municipality Corporation Counsel’s office or other designated Municipality representative, the Firm will develop a limited litigation enforcement program that is intended to improve overall, voluntary compliance by pursuing the largest personal and commercial delinquencies where information obtained by the Firm indicates that the delinquent account holder may have the ability to pay. Should the Municipality desire to have the Firm pursue a litigation enforcement strategy, the parties will work in good faith to agree upon a reasonable scope for such strategy, such as an annual campaign to target an agreed upon number of the Municipality’s largest scofflaws, or some other parameters to be agreed by the Parties. CITY OF WEST CHICAGO agrees to pay fees in the amount of 30% of the total amount actually collected in any litigation brought on its behalf by the Firm. The Firm agrees that it will pay costs, such as filing costs or service fees, associated with bringing any such litigation. However, should any monies be recovered in connection with any such litigation, either through settlement, judgment or otherwise, any out of pocket costs advanced by the Firm shall be reimbursed to the Firm from the amount actually recovered. V. Term and Termination The initial term of this contract shall be one (1) year, beginning on the date set forth above, and continuing to and through the day of , 2023. Following the expiration of this initial term, and in the event this contract has not been terminated or otherwise formally extended by mutual agreement of the parties, CITY OF WEST CHICAGO and the Firm may agree to renew the initial term of the contract for two (2) additional consecutive one (1) year terms. If not formally extended, following the expiration of the initial term and any extended term this contract shall automatically continue on a month-to-month basis unless or until terminated as provided herein. Either party may, with or without cause, terminate this contract at any time for convenience by giving the other party sixty (60) days written notice of termination. During the initial term of this contract, either party shall have the right to terminate the same prior to its expiration based upon a material breach of contract by the other party; provided however, that the party giving notice of breach shall grant the receiving party a period of twelve (12) days from the date of written notice, the opportunity to attempt to cure any unsatisfactory breach, act, omission or condition. Should the party receiving notice be found not to have remedied the unsatisfactory breach, act, omission or condition to the satisfaction of the party giving notice, the party giving notice may terminate this Contract. Unless otherwise mutually agreed by the parties, the effective date of any termination shall be sixty (60) days from the date the notice of termination is received; said sixty (60) days period being deemed adequate for the purpose of the Municipality to ensure continuity of services, and for the Firm in winding down its affairs with regards to work in progress. Following the initial Term of this agreement, either Party upon Sixty (60) days notice to the other Party, may cancel this agreement. Payment and the return of City of West Chicago information shall be handled as provided for herein, under the “winding down” period referred to below. CITY OF WEST CHICAGO is entitled, but is not required, to refer additional accounts to the Firm after notice of termination has been received by the Firm to ensure continuity of services. In any Page 6 of 8 ===== PDF PAGE 13 ===== [Extraction: OCR (rendered-page OCR)] event, the Firm shall be entitled to payment of its fee, pursuant to Section “IV” of this contract, for all amounts collected on referred accounts during the sixty (60) day “winding down” period and until and through the actual date of contract termination if extended by agreement of the parties. At the end of that period, all accounts shall be returned to CITY OF WEST CHICAGO by the Firm as required by agreement of the parties or as required by law. VI. Notice For purposes of sending notice under the terms of this contract, all notices to be sent by one party to the other under this contract shall be sent by certified United States mail, or delivered by hand or by courier, and addressed as follows: If to the Firm: Linebarger Goggan Blair & Sampson, LLP Attention: Catherine A. Murray, Managing Partner 233 South Wacker Drive Suite 4030 Chicago, IL 60606 If to CITY OF WEST CHICAGO, by prepaid certified mail addressed to: City of West Chicago Attention: Michael Guttman, City Administrator 475 Main Street West Chicago, IL 60185 With a copy to: City of West Chicago Corporation Counsel Bond, Dickson and Conway 400 S. Knoll Street, Unit C Wheaton, IL 60187 VII. Illinois Law This contract is made and is to be interpreted under the laws of the State of Illinois, and any legal proceeding of any kind relating hereto shall be filed in the Circuit Court of DuPage County, Illinois. In the event that any provision(s) of this contract shall for any reason be held invalid, illegal or unenforceable, the invalidity, illegality or unenforceability of that provision(s) shall not affect any other provision(s) of this contract, and it shall further be construed as if the invalid, illegal or unenforceable provision(s) had never been a part of this contract. Page 7 of 8 ===== PDF PAGE 14 ===== [Extraction: OCR (rendered-page OCR)] VIII. Insurance At all times during the term of this Contract, the Firm will maintain general liability insurance and personal injury coverage, including excess and umbrella coverage, in an amount that provides effective coverage equivalent to or greater than $2 million, employers’ liability and professional liability insurance in the amount of $1 million, worker’s compensation insurance in accordance with the provisions of the laws of the State of Illinois, technology professional liability in the amount of at least $3 million, and aggregate umbrella limits of at least $5 million. Where applicable, all insurance maintained by the Firm with respect to this Contract shall name the Municipality, and its officers and employees, as an additional insured unless such designation is unavailable due to commercial practices in the insurance industry as to the particular type of coverage. IX. Execution In consideration of the terms and compensation herein stated, by their signatures below, both the Firm and CITY OF WEST CHICAGO hereby accept their respective obligations and undertake performance of said contract as set-forth above. This contract is executed on behalf of CITY OF WEST CHICAGO by the presiding officer of its governing body, or by such other person who is authorized to execute this instrument. This contract may be executed in any number of counterparts, and each counterpart shall be deemed an original for all purposes. Signed facsimiles shall be binding and enforceable. CITY OF WEST CHICAGO By: Date: Ruben Pineda, Mayor City of West Chicago LINEBARGER GOGGAN BLAIR & SAMPSON, LLP By: Date: Catherine A. Murray, Managing Partner Chicago Office Page 8 of 8 ===== PDF PAGE 15 ===== [Extraction: OCR (rendered-page OCR)] Ordinance No. 22-O-0023 AN ORDINANCE AMENDING APPENDIX G - FEE SCHEDULE OF THE CODE OF ORDINANCES OF THE CITY OF WEST CHICAGO — SECTION 21.1 —- CITY COLLECTION FEES BE IT ORDAINED by the City Council of the City of West Chicago, Illinois, in regular session assembled, that the City Code is amended as follows: Section 1. That Appendix G of the Code of Ordinances of the City of West Chicago is hereby amended to create Section 21.1 — City Collection Fees with the language contained in Exhibit A attached hereto. Section 2. All ordinances and resolutions, or parts thereof, in conflict with the provisions of this Ordinance are, to the extent of such conflict, expressly repealed. Section 3. This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. PASSED this day of , 2022. Alderman L. Chassee Alderman J. Beifuss Alderman J. Sheahan Alderman H. Brown Alderman A. Hallett Alderman C. Dettmann Alderman S. Dimas Alderman M. Birch-Ferguson Alderman C. Swiatek Alderman M. Garling Alderman R. Stout Alderman J. Short Alderman J. Jakabcsin Alderman J. Morano APPROVED as to form: City Attorney ADOPTED this day of , 2022 Ruben Pineda, Mayor ATTEST: Deputy City Clerk Valeria Perez PUBLISHED: ===== PDF PAGE 16 ===== [Extraction: OCR (rendered-page OCR)] Appendix G Fee Schedule Sec. 21.1 City Collection fees In addition to the fees set forth in this Appendix, the city may assess a fee for collections and costs as shall actually be incurred by the city, plus an additional administrative fee of 25% of the total debt or delinquency owed to the city in the event the city, in its sole and exclusive discretion, determines that it is necessary or desirable to obtain professional collection services for any city debts, delinquent fees, permit payments, application fees, business and liquor licenses, including renewals, and such other debts or fees due and owing to the city. ===== PDF PAGE 17 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO PUBLIC AFFAIRS COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: H.C. Mexican Independence Day Festival 2022 Mexican Cultural Center DuPage FILE NUMBER: COMMITTEE AGENDA DATE: July 25, 2022 COUNCIL AGENDA DATE: STAFF REVIEW: Tom Dabareiner SIGNATURE y ? a APPROVED BY CITY ADMINISTRATOR: SIGNATURE Michael Guttman ITEM SUMMARY: The Mexican Cultural Center (MCC) seeks approval of the attached 2022 Mexican Independence Day Festival (MID) which is proposed to take place September 10-11, 2022. The Special Event Permit Application, which includes the requests of the City, has been reviewed and approved by staff from the Police, Public Works, and Community Development Departments as well as the West Chicago Fire Protection District and Park District. The Special Event Permit Application is attached. As outlined in the Agreement, the MCC is responsible for all aspects or planning, organizing and managing the event while the City provides financial support as well as in-kind services. ACTIONS PROPOSED: Staff recommends approval of the Festival as proposed. COMMITTEE RECOMMENDATION: ===== PDF PAGE 18 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicago os SPECIAL EVENT PERMIT APPLICATION hy THIS FORM MUST BE COMPLETED IN FULL & SUBMITTED 90 DAYS PRIOR TO THE EVENT PERMIT NO. Special Event Permit Application The Special Event Application is due to the City of West Chicago a minimum of ninety (90) days prior to the event if it requires closure of public streets or use of public parking lots. The 90-day time period allows sufficient time to evaluate the request and provide a recommendation to the City Council for its consideration. Note: Prior to review of the Special Events Permit Application, all applicants must submit the Intent to Meet Insurance Requirements form (page 2). a. Submittal Checklist 1. Completed and signed Special Event Application a Intent to Meet Insurance Requirements o Section 1 — General Information O Section 2 — Narrative a Section 3 — Permits a Section 4 — Site Plan and/or Route Map a Section 5 — Task List and Due Dates a Section 6 — Hold Harmless Agreement 2. Completed and signed applications(s) for other permits(s) (See Section 3) a Carnival Permit Application - $50 per employee o Fireworks Permit Application — $125 (Check made payable to the West Chicago Fire Protection District) a Building Permit Application (temporary tents — see min. requirements) - $50 a Raffle Registration Application — requires separate application a Temporary Liquor License Application — requires separate application a Temporary Food Service Permit (DuPage Co. Health Dept. 630-682-7979) FAIA ICIS ISO TATOO ITO IIIS ITI III ATI AT ATTA TOS ITT IIIT A IIT TI AOA TABI I AOI AOI TART SAAT SASS SAS AOS TI SS OST AOI A Received: 2/n/ do)2 Fee Paid: $ Receipt # Check # Event Acknowledgement Form returned by: Police Dept. Fire Dist. PW Park Dist. a Background checks completed by Police Dept. Date o DuPage Co. Health Department notified Date a Certificate of Insurance received and approved Date Page 1 of 8 ===== PDF PAGE 19 ===== [Extraction: OCR (rendered-page OCR)] *** INTENT TO MEET INSURANCE REQUIREMENTS *** Must be returned prior to application review by City staff Prior to the issuance of a Special Event Permit, all organizations must present a certificate of insurance meeting the criteria listed below: 1. Required limits per IRMA are $1mil per occurrence and general aggregate no less than $2mil for contractors/vendors. 2. ***PLEASE NOTE: Under the box labeled “Description of operations/locations/vehicles/exclusions added by endorsement/special provisions", the following language must appear: “The City of West Chicago, its officials, agents, employees, and volunteers is/are named additionally insured. The additional insured is covered as respect to liability arising out of any work or activities performed on behalf of (company involved) for (event) (date, times (if applicable), location) No endorsements or additional forms modify or limit coverage provided to additional insured. Coverage provided to additional insured is primary as it relates to (event)”. 3. Vendors shall furnish the additional insured endorsement (consult insurance professional; examples include but are not limited to forms CG 2010 or CG 2026) to support the certificate of insurance. The endorsement shall also name “The City of West Chicago, its officials, agents, employees, and volunteers” as primary and non-contributory. 4. If applicable, vendor shall furnish the City with evidence of Worker's Compensation coverage with statutory limits. 5. The insurance provider will need to submit the Certificate of Insurance and supporting endorsement form preferably via email to specialevents@westchicago.org or fax (630-293-1257) to be considered an original document. 1, Fernando Ramirez , representing Mexican Cultural Center DuPage (print name of authorized person) (organization) have contacted the appropriate insurance provider and acknowledge that the above insurance criteria can be met. | understand that the Special Event Permit Application will not be reviewed until this document has been signed and returned to the City of West Chicago. signature (date) Viva Mexico Celebration 9/10/22 9/11/22 (name of event) (date of event) Page 2 of 8 ===== PDF PAGE 20 ===== [Extraction: OCR (rendered-page OCR)] SECTION 1 - GENERAL INFORMATION Name of Event: Viva Mexico Celebration Type of Event: x Parade Walk/Run/Bike Carnivals Fireworks x Festival Other Location of Event: Main St and Galena St (Downtown WC) Date(s) of Event: _9/10/22 - 9/11/22 Hours of Event: 1pm _to__9om__ Est. Attendance: _ 3000 Event Website: _MccDupage.org Purpose of event: Celebration of Mexican Heritage and diversity in West Chicago Name of Sponsoring Organization(s):__ Mexican Cultural Center DuPage Organization's Legal Status (i.e. NFP, Partnership, Corporation): Non profit Contact person from sponsoring organization: __ Fernando Ramirez Organizer address: 103 W Washington St City/State/Zip: West Chicago, IL 60185 Phone: | isd Cell Phone: | E-mail: Fernando, Mccdupage@gmail.com Emergency contact information (provide mobile numbers for on-site coordinators during event): 41* Contact: Fernando Ramirez Phone: = 6UlcC( kOe 24 Contact: Sara Phalen Phone: it Is this an annual event? Yes KI No If Yes, provide next year’s event date: 9/10 - 9/11 If the event is a recurring event, please state any problems and/or incidents that have occurred in past years, such as noise or neighborhood parking complaints. What, if anything, are you doing to rectify the problem(s)? SECTION 2 - NARRATIVE On a separate sheet, provide a detailed description of the overall event. The narrative will serve as the special event proposal to City Council. Page 3 of 8 ===== PDF PAGE 21 ===== [Extraction: OCR (rendered-page OCR)] SECTION 3 — PERMITS Will your event include a carnival? o Yes mNo If yes, you must submit a Carnival Permit Application ninety (90) days prior to the event. Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630) 293-2200 ext. 135 for an application. Does your event include the use of a temporary tent in excess of 400 sq. ft. in area with side curtains or 700 sq. ft. in area without side curtains? o Yes aNo If yes, you must submit a Building Permit Application thirty (30) days prior to the event. Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630) 293-2200 ext. 131 for an application. Will your event include a fireworks display? o Yes &No If yes, you must submit a Fireworks Permit Application thirty (30) days prior to the event. Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630) 293-2200 ext. 135 for an application. Are you holding a raffle at your event? o Yes &No If yes, you must submit a Raffle Registration Application fourteen (14) days prior to the event. Not all applicants will qualify for a license. Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630) 293-2200 ext.170 for an application. Will you be applying for a Temporary Liquor License? 0 Yes a/No If yes, you must submit a Temporary Liquor License Application thirty (30) days prior to the event. To qualify for a Class D license, the applicant must be a local organization or group providing beer and/or wine at a picnic, carnival or similar function. A Class D license shall be authorized on a day-to-day basis but not for more than seven (7) consecutive days. Please contact the City of West Chicago at (630) 293-2200 ext. 170 for an application. Will you be serving food at your event? Yes oNo If yes, you may be required to submit a Temporary Food Service Permit Application thirty (30) days prior to the event. Please contact the DuPage County Health Department at (630) 682-7979 or visit http:/www.dupagehealth.org/temporary-food-service for additional information. Are you requesting services from these departments? Cf Police & Fire District / Paramedics Public Works Specify services: Will you be utilizing any of the following services? O Water O Electric/Generator O Other Page 4 of 8 ===== PDF PAGE 22 ===== [Extraction: OCR (rendered-page OCR)] SECTION 4 — SITE PLAN AND/OR ROUTE MAP Please attach a separate sheet to illustrate the layout for your event. If applicable, the following must be included: Location of garbage receptacles (G) Location and number of barricades (B) Location of toilets (T) Location of fire lane (FL) Location of hand washing sinks (HWS) Location of fire extinguishers (FE) Location of retail vendors (RV) Public entrances and exits (PE) Location of food vendors (FV) Location of “No Firearms” signage (NF) Location of first aid (FA) Location of sound stages and amplified sound (S) Location of residential streets surrounding event Are you requesting the use of any City-owned property, i.e. City streets, parking lots, or sidewalks? O Yes ONo _Ifyes, please indicate the property that you are requesting to use. attachments Would you like to request the closing of City streets? O Yes O No if yes, please fill in the following information or submit a route map along with this application: Street From To Dates Times Attachments Page 5 of 8 ===== PDF PAGE 23 ===== [Extraction: OCR (rendered-page OCR)] nd 24 os ~f NlVe Mexico Independence Day | Festival Foud « Spoit # Wistory © Fen “LWest Chicago, ILS” July 1st, 2022 Re: Viva Mexico Independence Day Festival The Mexican Independence Day Celebration is an event run by the Mexican Cultural Center of DuPage and funded by the City of West Chicago. The event would be scheduled for Saturday September 10th and Sunday the 11 th, 2022 (attached schedule) The two day event is celebrating Mexican Independence Day and Mexican Culture Awareness for the month of September in West Chicago. It will consist of a weekend of traditional and regional Mexican food, Cultural music and dance. Childrens project/games with participants in the ages of 9-12 and a crowd gathering 13 foot burro pijiata filled with candy and toys. Regards, Fernando Ramirez President, Mexican Cultural Center DuPage ===== PDF PAGE 24 ===== [Extraction: OCR (rendered-page OCR)] =, Rite Way [21] E Washington St —_— Wasnington.St Automotive Service x oY % g@ = 2. & 3 se % ve g Cg 4s = Summit Ave Chicago 5 it} Museum o Marx PI of ) & Colford Ave aS 4 - Carnicerias ‘ _ Porcayo& main St- St. .ocrates Realty McDona Wilson St. = Supermercado Tampico ya ants ot i Vive Mexican Mexico Cultural Independence Center ‘Day | Festival- Papel Picado Layout ===== PDF PAGE 25 ===== [Extraction: OCR (rendered-page OCR)] ad, 2a “liga sy ox ntact @xi “4 Cultura Meni ») Center Ewan estas: se Sept. 10th to 11th Closing of City Streets Festival te Closing: from: to: Main St Chicago St. Washington St. Galena St Hight St. Main St. Tye Ct Galene St. W Washington St. Center St Main St. High St. a ee een ee Parade ee 1 -2pm Closing: from: to: Joliet St. Forest Ave, Conde St. Conde St. Joliet St. Wilson St. Wilson St. Conde St. Main St. Main St. Wilson St. Center St. ===== PDF PAGE 26 ===== [Extraction: OCR (rendered-page OCR)] Mexican independence Bowl cWanieeoniae? Downtown West Chicago Eeyout Center 7 Online’Anak & Baby % gy Rite Way Aborted West Chicago. I City Museum ===== PDF PAGE 27 ===== [Extraction: OCR (rendered-page OCR)] e Mer st teat! Nive Independence Main st. and Galena st. «Day! Festival «© 19'6" deep Bleachers ===== PDF PAGE 28 ===== [Extraction: OCR (rendered-page OCR)] a V¢ “iY, A Mexican <2 Cultural Wydependence, Galena st. Festival -< Center 201273U25 | ===== PDF PAGE 29 ===== [Extraction: OCR (rendered-page OCR)] SECTION 5 — PLANNING WORKSHEET AND REQUIRED TASK DUE DATES* Use this form to determine the date each of these tasks needs to be completed. For tasks that do not apply, please mark “N/A” in the Due Date column. If the Due Date falls on a weekend or holiday, the Due Date becomes the next normal business day. However, this does not affect the other Due Dates, as they are only dependent on the date of the special event. Note: This section must be completed by event organizer prior to notary signature. Date of Special Event: Tasks to be completed Days Due (All items due to City unless noted) |___Before Event Due Date Submit “Intent to Meet Insurance Requirements” : : saat : é . Prior to Prior to application Document (included with Special Event Permit pera : H Application, pg.2) application review review Submit Special Event Permit Application 90 days G /12 Submit Carnival Permit Application 90 days = Submit Fireworks Permit Application 30 days = Submit Temporary Liquor License Application 30 days —_ Submit Building (Temporary Tent) Permit aye 30 days Application Submit Temporary Food Service Permit Application(s) 30 days § / \l (DuPage County Health Dept. — 630-682-7979) | Submit Original Certificate of Insurance* 21 days* & / \ q Submit Raffle Registration Application 14 days | = Notify residents/businesses of special event 14 days g | 16 ] Post “No Firearms” signs at all public entrances (See IL State Police requirements for standardized N/A Day of Event sign in West Chicago's Special Events Policy) *If this requirement is not met, the proposed event may be cancelled. Page 6 of 8 ===== PDF PAGE 30 ===== [Extraction: OCR (rendered-page OCR)] SECTION 6 — WAIVER AND HOLD HARMLESS AGREEMENT In consideration of the __Mexican Cultural Center DuPage (name of organization) and its Members, employees, volunteers or guests, being allow to participate inMexican Cultural Center DuPage, (the Activity) the undersigned hereby recognizes, acknowledges and assumes any and all risk pertaining to Mexican Cultural Center DuPage (name of organization) participation in the Activity. To the fullest extent permitted by law, the Mexican Cultural Center DuPage (name of organization) hereby agrees to defend, indemnify and hold harmless the City of West Chicago, its officials, agents and employees, against all injuries, deaths, loss, damages, claims, suits, liabilities, judgments, cost and expenses (including attorneys fees), which may in anywise accrue against the City of West Chicago, its Officials, agents and employees, arising in consequence of Mexican Cultural Center DuPage (name of organization) participation in the Activity, or which may in anywise result therefore, except that arising out of the sole legal cause of the City of West Chicago, its agents or employees. The Mexican Cultural Center DuPage (name of organization) shall, at its own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the City of West Chicago, its officials, agents and employees, in any such action, the Mexican Cultural Center DuPage (name of organization) at its own expense, satisfy and discharge the same. The invalidity or unenforceability of any of the provisions hereof shall not affect the validity or enforceability of the remainder of this Agreement. The undersigned represents it has full authority to execute this Waiver and Hold Harmless Agreement on behalf of the Mexican Cultural Center DuPage (name of organization). Agreedthis_// _ dayot__/ 20.2 Mexitnr Ctr Cefer CoP. a Name of Organization terres Kove’ ase Signature of Authorized Person Page 7 of 8 ===== PDF PAGE 31 ===== [Extraction: OCR (rendered-page OCR)] The Organization and the authorized signatory below agree to inform the City of West Chicago of any changes in the application at least thirty (30) days prior to the event. Please note: Final approval of this event is pending satisfactory completion of Certificate of Insurance requirements. Signatory agrees to abide by all requirements of the Special Events Policy, including compliance with the State of Illinois Firearm Concealed Carry Act. *All applications must be signed and notarized. Meoretcure CAfertl But — “Fevrant ae i G Bd. Name of Organization Oe 2 (Print Name of Signatory) (D&te) Notary Public State of Illinois : My Commission Expires 05/11/2025 (Notary Public) Signed and sworn to before me this | yeh day of July , 20 ao After submitting all forms, your application will be reviewed by City staff. All departments that will be involved in providing services or permits for the event will be notified. Please do not assume that all aspects of the event will be approved. You may be asked to make some changes to your plan based on the availability of services or scheduling of other events. The City of West Chicago reserves the right to cancel any event at any time for reasons deemed necessary by the City Council and/or City Administrator. Deliver all completed items to: City of West Chicago Attn: Community Development — Special Events 475 Main Street West Chicago, IL 60185 FEISS TI ITII IIIT ATAT IR IO TO TATTOO ATT TI ITT TIO A TOIT AT IT TAO TAI AA TOCA OA AAA AI OITA SOS AI ASOT I ASAT ASIA AA A te ote FOR OFFICE USE ONLY FXII III III IAI IIIS IOI IATA IO III IOI TOTTI AT TOTTI TT TI TIA T RT OIA TAA TATA TIO IAAI TIA TI ATOR OI TO A TOIT IO OA TIAA AA AA Based on the information which has been submitted and contingent upon approval of any necessary inspections the day of the event, the request for a permit has been: O Approved Permit No. . O Denied Remarks: Authorized Signature Title Date Page 8 of 8 ===== PDF PAGE 32 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO PUBLIC AFFAIRS COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDAITEMNUMBER: — ‘t-0. | Homecoming - Fireworks Display Wheaton Academy FILE NUMBER: COMMITTEE AGENDA DATE: July 25, 2022 COUNCIL AGENDA DATE: STAFF REVIEW: Tom Dabareiner SIGNATURE. APPROVED BY CITY ADMINISTRATOR: Michael Guttman SIGNATURE ITEM SUMMARY: Wheaton Academy is requesting permission for its Homecoming event on Friday, September 23, 2022, which includes a fireworks display. Residents in the surrounding neighborhoods will be notified by Wheaton Academy of the date and time of the fireworks display in advance of the event. The Special Event Permit Application has been reviewed and approved by staff from the Police, Public Works, and Community Development Departments as well as the West Chicago Fire Protection District. A Fireworks Permit will be secured through the West Chicago Fire Protection District. ACTIONS PROPOSED: Recommend event for approval as proposed, contingent upon receipt of an approved Fireworks Permit from the West Chicago Fire Protection District. COMMITTEE RECOMMENDATION: ===== PDF PAGE 33 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicago SPECIAL EVENT PERMIT APPLICATION THIS FORM MUST BE COMPLETED IN FULL & SUBMITTED 90 DAYS PRIOR TO THE EVENT PERMIT NO. Special Event Permit Application The Special Event Application is due to the City of West Chicago a minimum of ninety (90) days prior to the event if it requires closure of public streets or use of public parking lots. The 90-day time period allows sufficient time to evaluate the request and provide a recommendation to the City Council for its consideration. Note: Prior to review of the Special Events Permit Application, all applicants must submit the Intent to Meet Insurance Requirements form (page 2). Submittal Checklist 1. Completed and signed Special Event Application a Intent to Meet Insurance Requirements a Section 1 — General Information a Section 2 — Narrative a Section 3 — Permits a Section 4 — Site Plan and/or Route Map a Section 5 — Task List and Due Dates a Section 6 — Hold Harmless Agreement 2. Completed and signed applications(s) for other permits(s) (See Section 3) a Carnival Permit Application - $50 per employee a Fireworks Permit Application — $125 (Check made payable to the West Chicago Fire Protection District) a Building Permit Application (temporary tents — see min. requirements) - $50 a Raffle Registration Application — requires separate application a Temporary Liquor License Application — requires separate application L a Temporary Food Service Permit (DuPage Co. Health Dept. 630-682-7979) FEC IOI IOI TIT I ITO RR II IATA TIT II A IIIT I ITA II RII II IAI AES IIIT AS IOS IS HII SARTO T AIA IIR IO ITO IIH FOR OFFICE USE ONLY FHI IOI TORTIE TOI III RTO IIIA IIR IAT AIA AIS IAAI I AI ASAIN AAS AIA IISA IIIA SSI IIS SSSI IIIA III AI AAI IAI TAI AISA IA Received: Fee Paid: $ Receipt # Check # Event Acknowledgement Form returned by: Police Dept. Fire Dist. PW Park Dist. o Background checks completed by Police Dept. Date co DuPage Co. Health Department notified Date o Certificate of Insurance received and approved Date Page 1 of 8 ===== PDF PAGE 34 ===== [Extraction: OCR (rendered-page OCR)] *** INTENT TO MEET INSURANCE REQUIREMENTS *** Must be returned prior to application review by City staff Prior to the issuance of a Special Event Permit, all organizations must present a certificate of insurance meeting the criteria listed below: 1. Required limits per IRMA are $1mil per occurrence and general aggregate no less than $2mil for contractors/vendors. 2. ***PLEASE NOTE: Under the box labeled “Description of operations/locations/vehicles/exclusions added by endorsement/special provisions”, the following language must appear: “The City of West Chicago, its officials, agents, employees, and volunteers is/are named additionally insured. The additional insured is covered as respect to liability arising out of any work or activities performed on behalf of (company involved) for (event) (date, times (if applicable), location) No endorsements or additional forms modify or limit coverage provided to additional insured. Coverage provided to additional insured is primary as it relates to (event)”. 3. Vendors shall furnish the additional insured endorsement (consult insurance professional; examples include but are not limited to forms CG 2010 or CG 2026) to support the certificate of insurance. The endorsement shall also name “The City of West Chicago, its officials, agents, employees, and volunteers” as primary and non-contributory. 4. If applicable, vendor shall furnish the City with evidence of Worker's Compensation coverage with statutory limits. 5. The insurance provider will need to submit the Certificate of Insurance and supporting endorsement form preferably via email to specialevents@westchicago.org or fax (630-293-1257) to be considered an original document. |, STEVE I| LL Submit Temporary Liquor License Application 30 days Submit Building (Temporary Tent) Permit my oe lL) 30 days Clos | Application ct i a a Submit Temporary Food Service Permit Application(s) 30 days (DuPage County Health Dept. — 630-682-7979) Submit Original Certificate of Insurance* 21 days* Submit Raffle Registration Application 14 days Notify residents/businesses of special event 14 days Post “No Firearms’ signs at all public entrances (See IL State Police requirements for standardized N/A Day of Event sign in West Chicago's Special Events Policy) If this reaulrementis not met, the proposed event nay be cancelled. ===== PDF PAGE 40 ===== [Extraction: OCR (rendered-page OCR)] SECTION 6 —- WAIVER AND HOLD HARMLESS AGREEMENT In consideration of the WOH &ATonW) Acanr hx} __ (name of organization) and its Members, employees, volunteers or guests, being allow to participate in plomecemms, , (the Activity) the undersigned hereby recognizes, acknowledges and assumes any and all risk pertaining to WHEATCN AcA DEW (name of organization) participation in the Activity. To the fullest extent permitted by law, the WOKE ATen) A CADEN~ (name of organization) hereby agrees to defend, indemnify and hold harmless the City of West Chicago, its officials, agents and employees, against all injuries, deaths, loss, damages, claims, suits, liabilities, judgments, cost and expenses (including attorneys fees), which may in anywise accrue against the City of West Chicago, its officials, agents and employees, arising in consequence of WHE ATienJ Acaoem4 (name of organization) participation in the Activity, or which may in anywise result therefore, except that arising out of the sole legal cause of the City of West Chicago, its agents or employees. The \Spestcen) Acave wi] (name of organization) shall, at its own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the City of West Chicago, its officials, agents and employees, in any such action, the \\