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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDAITEMNUMBER: tf |
Frosty Fest
FILE NUMBER:
COMMITTEE AGENDA DATE: July 25, 2022
COUNCIL AGENDA DATE:
STAFF REVIEW: Tom Dabareiner sionarure_Zop—s————
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE
ITEM SUMMARY:
Frosty Fest is scheduled for Saturday, December 3, 2022 from 4:00 — 7:00 p.m. in Downtown West
Chicago.
This event is free to the public, sponsored by the City with the support of community partners. Frosty Fest
includes, but is not be limited to: a Frosty Procession, visits with Santa and Mrs. Claus, food truck/s,
horse-drawn wagon rides, carolers, and an official tree lighting ceremony. Staff will explore adding
vendors to the fest.
The event will take place outside along Main Street and at participating indoor locations.
Certificates of Insurance naming the City as additional insured and/or hold harmless waivers will be
secured as necessary.
ACTIONS PROPOSED:
Approval for:
e Use of Police and Public Works services to support the event.
e Closure of Main Street from Chicago Street to Washington Street from 12:00 p.m. — 7:30 p.m.
e Rolling closure for procession on Main Street beginning at eastern access drive to the Metra
parking lot to Center Street from 4:00 — 4:30 p.m.
e Center Street to High Street to Galena Street for horse-drawn ride from 4:00 — 7:00 p.m. Street
closure begins at 12:00 p.m. in preparation for the event.
COMMITTEE RECOMMENDATION:

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City of West Chicago
SPECIAL EVENT PERMIT APPLICATION
for City-sponsored Events
Name of Event: __ Frosty Fest
Location of Event: _Main St. — Downtown West Chicago
Date(s) of Event: December 4, 2021 Hours of Event: _4:00 p.m. to 7:00 p.m. Est. Attendance: 1,000
Name of Sponsoring Organization(s): _City of West Chicago
Contact person from sponsoring organization:__Nicolette Stefan. —s—s—CS™
Cell Phone: _224-840-5952 E-mail: _nstefan@westchicago.org
Is this an annual event? x Yes No If Yes, provide next year’s event date: _December 3, 2022
Signatory agrees to abide by the State of Illinois Firearm Concealed Carry Act.
*All applications must be signed.
Niokwk Sebo Ter
(Si ure*) (Print Name of Signatory) (Date)
RII IIR III IIIT II III III TAI II IIIA I ISA III III IAAI IIASA SSAA IIIS SAIS III IAI AISI AOI III IIS AAO S ASO IIIS IISA ASSASINS IIS SS OSA IIIS ISA ISAS SASSI
FOR OFFICE USE ONLY
HAAR IA IARI IRR III III IIASA IIH ISI IIIS III IIA I IIIS SISOS II IIIS SII ASIII ISIS ISS OSI III IAI SISA OI III IIASA A a A a I
Based on the information which has been submitted, the request for a permit has been:
O Approved Permit No.
Authorized Signature
Title Date