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HICA
CilwtT
WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
Approved September 1, 2022
MINUTES
INFRASTRUCTURE COMMITTEE
August 4, 2022 7:00 P.M.
1. Call to Order, Roll Call, and Establishment of a Quorum. Alderman Alton Hallett
called the meeting to order at 7:00 P.M. Roll call found Aldermen Heather Brown, Matt Garling,
Alton Hallett, Joe Morano, and Jeanne Short present. Alderman James Beifuss arrived after roll
call at 7:05 P.M., and Alderman Sandra Dimas arrived after roll call at 7:14 P.M.
Staff present included Director of Public Works Mehul Patel and Administrative Assistant
Ashley Heidorn.
2. Approval of Minutes
A. Infrastructure Committee Minutes of June 2, 2022. Alderman Morano made
a motion, seconded by Alderman Garling to approve the Meeting Minutes of June 2, 2022.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Brown, Garling,
Hallett, Morano, and Short. Voting Nay: 0.
3. Public Participation / Presentations. None.
4. Items for Consent. Alderman Garling made a motion, seconded by Alderman
Brown to approve:
A. Resolution No. 22-R-0039 — Contract Award — Thomas Engineering Group, LLC
for Construction Engineering Services Related to the Lift Station #5
Rehabilitation Project in the Not-to-Exceed Amount of $75,518.98
B. Resolution No. 22-R-0040 — Acceptance of Ingenuity Way and Related Public
Improvements — DuPage Airport Authority
C. Resolution No. 22-R-0041 — Contract Award — RJN Group, Inc. for the 2022-
2023 Sanitary Sewer Evaluation Survey (SSES) Program in the Not-to-Exceed
Amount of $232,588.36
D. Resolution No. 22-R-0043 — Award Contract for Professional Engineering Design
Services Related to the 2023 SSES Repair Program to RJN Group, Inc. in the
Not-To-Exceed Amount of $53,548.00
E. Resolution No. 22-R-0044 — Contract Award — Security Camera System Upgrade
2022 — Current Technologies Corporation — Amount Not to Exceed $70,967.84
F. Resolution No. 22-R-0045 — Adopt-A-Highway Program — West Chicago Garden
Club
475 Main Street | T (630) 293-2200 Ruben Pineda
F (630) 293-3028 mayor
www.westchicago.org Nancy M. Smith Michael L. Guttman
: 7 CITY CLERK CITY ADMINISTRATOR
Infrastructure Committee Meeting
August 4, 2022 West Chicago, Illinois
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G. Resolution No. 22-R-0046 — Contract Award — V3 Construction Group, LTD for
the Special Service Area#2 Storm Outfall Repair Project in an Amount Not to
Exceed $83,830.00
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Brown, Garling,
Hallett, Morano, and Short. Voting Nay: 0.
5. Items for Discussion.
5.A. 2022 Pavement Evaluation Report. Mr. Patel explained that MDS Technologies, Inc.
conducted a pavement evaluation of all City streets to provide ratings of each street’s condition.
It is his recommendation to start looking at the Five-Year Capital Improvement Program (CIP)
and adjust as appropriate to address the greatest needs. This can also be used to concentrate on
areas geographically to obtain more cost effective pricing rather than bouncing around to various
locations throughout the City. A large takeaway from the study is that 70% of the City’s
industrial roads are rated “poor” or below. Mr. Patel also distributed a map of previous main
breaks, which shows that many of the streets in good condition are those with underground
infrastructure issues that should be addressed. The pavement evaluation report and this map can
be used going forward to try to address those underground issues at the same time as the street
surfaces. Questions and discussion about additional funding options and sources followed. Mr.
Patel noted that the possibility of a special service area may need to be revisited.
Klein Road Bikeway. Mr. Patel distributed a handout regarding a proposed Klein Road
Bikeway received from Winfield Township with proposed financial participation by neighboring
communities. He also believes the proposed pricing is underestimated. Some discussion
followed, and Mr. Patel advised the Committee that he told the Winfield Township Highway
Commissioner that the City would be supportive of the Bikeway but would make no financial
commitment at this time.
6. Unfinished Business. None.
7. New Business. Alderman Short inquired about ways to improve the odors created by the
Wastewater Treatment Plant (WWTP). Alderman Dimas noted that for many years the concern
about bad smells from the WWTP has been brought up, and there is really no clear solution to
remedy the issue. Mr. Patel noted that he would speak with Jacobs, the contractual operators of
the WWTP, to see what kind of options might be available.
8. Reports from Staff. Mr. Patel noted that the new Assistant Director of Public Works,
Dave Shah, would be starting on August 15".
9. Adjournment. At 8:03 P.M., Alderman Brown made a motion to adjourn, seconded by
Alderman Hallett. Motion was unanimously approved by voice vote.
Respectfully submitted,
Ashley Heidorn
Administrative Assistant of Public Works
Infrastructure Committee Meeting
August 4, 2022
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