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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDAITEMNUMBER: 7-4: |
Resolution No. 22-R-0039 - Contract Award — Thomas
Engineering Group, LLC for Construction Engineering
Services Related to the Lift Station #5 Rehabilitation
Project in the Not-to-Exceed Amount of $75,518.98.
STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE MOE DS =
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
COMMITTEE AGENDA DATE: August 4, 2022
COUNCIL AGENDA DATE: August 15, 2022
ITEM SUMMARY:
The City’s Sanitary Lift Station #5 and associated forcemain (located at 344 S. Neltnor Boulevard, behind
the Burger King restaurant) design engineering that began in 2018 was completed in April 2022. The
scope of work includes approximately 1,000 lineal feet of new sanitary forcemain, new wet well, pumps,
electrical upgrades, mechanical upgrades, on-site generator, and a new building to house all the lift
station equipment. The invitation to bid was advertised in the Daily Herald and on an online platform
QuestCDN on April 5, 2022, and bids were opened on April 26, 2022. The City Council awarded the
construction contract to Integral Construction, Inc. (Integral) on May 16, 2022 (Resolution No. 22-R-
0027). Staff recently held a pre-construction meeting with Integral staff on June 22, 2022. Due to material
related shortages and delays, the earliest Integral anticipates to begin working is November 2022.
Depending on the start date, the project is anticipated to be completed in fall of 2023.
Integral has begun to provide material submittal for review and approval prior to placing orders. Typically,
the contractor on such projects will submit a list of materials to be reviewed by the owner to ensure they
meets the design specifications. Once the submittal has been reviewed and approved by the owner the
contractor will place the order for those items. In order to assist with reviewing of materials per the
contract specifications and to provide onsite construction oversight, City staff solicited proposals from four
engineering firms. After careful review of each proposals, staff's recommendation is to utilize Thomas
Engineering Group, LLC (TEG) for construction oversight. TEG has provided similar services for the Lift
Station #1. TEG has also committed to providing the same key personnel to the Lift Station #5 project.
Based on its knowledge, past experience and familiarity with City’s construction standards, staff believes
TEG is the most qualified firm to provide such services.
TEG has submitted a proposal in the amount not to exceed $75,518.98, which represents 4.9% of the
construction contract value of $1,531,999.31. Typically, for locally funded projects which doesn’t involve
any type of grant funding, construction oversight costs are in the range of 8-10%.
In FY2022, $163,000.00 has been budgeted in the Sewer Funds (05-34-43-4806) for construction
oversight services related to this project.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Approve Resolution No. 22-R-0039 authorizing the Mayor to execute a contract with Thomas Engineering
Group, LLC for Construction Engineering Services related to the Lift Station #5 Rehabilitation Project for
a contract amount not to exceed $75,518.98.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 5-0 for approval.