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WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
Approved October 6, 2022
MINUTES
INFRASTRUCTURE COMMITTEE
September 1, 2022 7:00 P.M.
1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Beifuss called
the meeting to order at 7:00 P.M. Roll call found Aldermen James Beifuss, Heather Brown,
Sandra Dimas, Alton Hallett, and Jeanne Short present. Aldermen Matt Garling and Joe Morano
were absent.
Staff present included Director of Public Works Mehul Patel, Assistant Director of Public Works
Dave Shah, and Administrative Assistant Ashley Heidorn.
2. Approval of Minutes
A. Infrastructure Committee Minutes of August 4, 2022. Alderman Brown
made a motion, seconded by Alderman Hallett to approve the Meeting Minutes of August
4, 2022.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Hallett, and Short. Voting Nay: 0.
3. Public Participation / Presentations. None.
4. Items for Consent. Alderman Brown requested discussion on Consent Items A and D.
Alderman Dimas made a motion, seconded by Alderman Hallett to approve:
B. Resolution No. 22-R-0047 — Contract Award — Excel Electric, Inc. for the WTP
SCADA and VFD Replacement Project in an amount not to exceed $850,000.00
Cc. Resolution No. 22-R-0048 — Intergovernmental Agreement with the County of
DuPage for the Klein Road Culvert Replacement Project
E. Resolution No. 22-R-0050 — Contract Award — Schroeder & Schroeder, Inc. for
the 2022 Sidewalk and Curb Maintenance Program in the not to exceed amount of
$135,000.00
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Hallett, and Short. Voting Nay: 0.
475 Main Street | T (630) 293-2200 Ruben Pineda
. .. * | MAYOR
Infrastructure Committee Meeting West Chicago, Illinois F (630) 293-3028 : ;
September 1, 2022 60185 | www.westchicago.org | Nancy M. Smith Michael L. Guttman
| CITY CLERK CITY ADMIN
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5. Items for Discussion.
4.A. Rejection of Bids — Water Treatment Plant Waste Lime Sludge Removal Project.
Alderman Brown inquired if anything was in the works for this project since the bids received
were substantially over budget. Mr. Patel explained that the City’s 2020 contract with Heartland
Recycling had an option to extend, but at the same price. Heartland advised staff that they could
not hold the original contract price, but proposed a price of $76.85 per ton. At this price, 2/3 of
the sludge could be removed in 2022 with the existing budget. Aldermen Dimas and Beifuss
expressed their support of the contract extension to remove whatever sludge is possible.
Alderman Brown asked if the City could take advantage of the $76.85 per ton price now to get
all sludge removed. Mr. Patel explained that the price is valid through June 2023, so the plan is
to budget for the remaining 1/3 to be removed next year. Alderman Dimas made a motion,
seconded by Alderman Brown, to reject the bids and approve staff to negotiate a contract
with Heartland Recycling for the FY2022 budgeted amount at a price of $76.85 per ton.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Hallett, and Short. Voting Nay: 0.
4.D. Resolution No. 22-R-0049 — Intergovernmental Agreement with the Illinois
Department of Transportation and appropriation of funds of City’s portion for IDOT
Contract 62P22 for improvements along State Route IL-59. Alderman Brown asked for
clarification on this item. Mr. Patel explained that IDOT is proposing a project along IL-59 from
Edgewood Walk to Kress Creek, including portions of west Joliet Street. The work includes
intersection improvements and a new traffic signal at Joliet Street. The project also includes
interconnecting traffic signals along IL-59 between IL-56 and IL-64, as well as some signal
improvements at IL-59 and James Avenue. Some portions of this work are under the jurisdiction
of the City, so IDOT wants to ensure the City will pay its portion of the costs, though the actual
cost of the City’s participation will be determined after the bid opening. Alderman Brown
made a motion, seconded by Alderman Dimas to approve.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Hallett, and Short. Voting Nay: 0.
6. Unfinished Business.
2022 PCI Study. Mr. Patel distributed the 2022 Pavement Condition Index (PCI) Rating
Evaluation Summary to show the strategies and costs that would be required in a single year to
maintain the City’s roadways at an acceptable level. While impractical, the purpose is to give
some perspective into what staff is dealing with in terms of roadway maintenance and the costs
associated with them. The goal is to maintain the roads at a 70+ rating, but with the current
budget and grant funds there simply is not enough money coming in to keep up with the
roadways.
7. New Business.
Purchase of Five Police Interceptors. Mr. Patel explained that Ford is struggling to keep up
with the automotive chip shortage, and they reserve about 35,000 vehicles for police vehicles
Infrastructure Committee Meeting
September 1, 2022
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across the U.S. As of a couple weeks ago, they already had about 14,000 orders waiting.
Typically in the past the State has gone out to bid and staff would use that as a baseline to
compare bids from local dealerships to give them an opportunity to beat the price. However, the
State has not gone out to bid yet, and if staff waits for that process, there will be no vehicles
available. Staff received only two bids after contacting 11 dealerships. Alderman Dimas
inquired if the bids received seem reasonable in comparison to previous purchases when
considering inflation and the changing economic conditions. Mr. Patel noted that the prices were
about 30% higher than what the City paid last for Interceptors, but both dealerships were within
3% of each other so it does not seem to be an issue of price gouging and is more likely a
reflection of the current economic climate. Alderman Brown asked if any other manufacturers
besides Ford have been considered. Mr. Patel explained that the Police Chief wants Ford
vehicles to remain consistent with the existing fleet. Vehicle maintenance is also more
consistent because staff would not have to stock additional parts for different manufacturers.
Realistically, all manufacturers are experiencing chip shortages and not just Ford, so a different
manufacturer would likely be facing the same production and supply issues. Alderman Dimas
made a motion, seconded by Alderman Brown, to approve the purchase of five Police
Interceptors and add the item to the September 6" City Council agenda.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Hallett, and Short. Voting Nay: 0.
8. Reports from Staff. Mr. Patel introduced Dave Shah as the new Assistant Director of
Public Works as of August 15, 2022.
9. Adjournment. At 7:52 P.M., Alderman Hallett made a motion to adjourn, seconded by
Alderman Brown. Motion was unanimously approved by voice vote.
Respectfully submitted,
Ashley Heidorn
Administrative Assistant of Public Works
Infrastructure Committee Meeting
September 1, 2022
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