===== PDF PAGE 6 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: ~,B~ Resolution No. 22-R-0047 - Contract Award -Excel COMMITTEE AGENDA DATE: September 1, 2022Electric, Inc. for the WTP SCADA and VFD Replacement COUNCIL AGENDA DATE: September 19, 2022 Project in an amount not to exceed $850,000.00 STAFF REVIEW: Joseph Munder, Water Treatment Plant Superintendent SIGNATURE APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE The SCADA (Supervisory Control and Data Acquisition) system at the Water Treatment Plant and the VFDs (Variable Frequency Drives) are original to the facility and the components are outdated. In some cases, replacement parts are no longer produced or supported by the manufacturer; the only replacements part available are the remaining stock at the manufacturer's facility in Germany. The systems are in need of an upgrade and modernization. Over the last few months, Trotter and Associates (TAI) prepared the plans and specifications necessary to replace the aforementioned components of the WTP. The project was advertised in the Daily Herald and on the online bidding platform QuestCDN on July 5, 2022 and bids were opened on July 26, 2022. The bid results are shown below. Bidder Bid Amount Rank Excel Electric, Frankfort, IL $850,000.00 1 Homestead Electrical, lngelside, $884,980.00 2 IL Engineer's Estimate $817,583.00 N/A In FY2022, there are $475,000 budgeted in Water Fund Capital Account (06-34-48-4806) for this project. The budgeted amount was based on the engineer's initial estimates in September 2021. Since then, supply chain issues and high inflation has significantly pushed the project costs much higher. Based on our preliminary conversations with the apparent low bidder, the project will take approximately 80 weeks (1.5 years) to complete from the time a contract is awarded. There is adequate time to source and allocate the additional funding Staff recommends moving forward with the project and accepting the bid from Excel Electric, Inc. The current economic climate is such that costs are expected to continue to rise significantly. Rejecting these two bids and re-advertising the project is not anticipated to provide any savings to the City. Based on conversation with TAI representatives, its other projects are seeing even higher pricing. Re-bidding will also extend the completion timeline. ===== PDF PAGE 7 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 22-R-0047 authorizing the Mayor to execute a contract with Excel Electric, Inc. of Frankfort, Illinois, for the Water Treatment Plant SCADA and VFD Replacement Project in an amount not to exceed cost of $850,000.00 COMMITTEE RECOMMENDATION: ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] RESOLUTION NO. 22-R-0047 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH EXCEL ELECTRIC, INC. OF FRANKFORT, ILLINOIS, FOR THE WATER TREATMENT PLANT SCADA AND VFD REPLACEMENT PROJECT IN AN AMOUNT NOT TO EXCEED COST OF $850,000.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a contract with Excel Electric, Inc. of Frankfort, Illinois, for the Water Treatment Plant SCADA and VFD Replacement Project in an amount not to exceed cost of $850,000.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 19th day of September 2022. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Deputy Clerk Valeria Perez