===== PDF PAGE 33 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _tf....__~ ~--' __ Resolution No. 22-R-0050 - Contract Award - Schroeder & Schroeder, Inc. for the 2022 Sidewalk and Curb COMMITTEE AGENDA DATE: September 1, 2022 Maintenance Program in the not to exceed amount of COUNCIL AGENDA DATE: September 19, 2022 $135,000.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE _________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _________ _ ITEM SUMMARY: The 2022 Sidewalk and Curb Maintenance Program will consist of over 8,500 square feet of intermittent sidewalk removal and replacement of mostly residential concrete sidewalk located throughout the City of West Chicago. The program also includes, but is not limited to: approximately 300 linear feet of intermittent curb and gutter removal and replacement, 2-inch and 4-inch aggregate base course for ground stabilization, removal and replacement of HMA and PCC driveways, detectable warning field installation, tree root pruning, HMA pavement patching, and landscape restoration. All quantities on the Schedule of Prices were used in determining the lowest responsible bidder. Plans and bid specifications were prepared by Thomas Engineering Group, LLC (TEG), and the 2022 Sidewalk and Curb Maintenance Program was advertised in the Daily Herald and an online bidding platform QuestCDN on Aug 12, 2022, and bids were opened on August 26, 2022. There were three plan holders and the City received two bids. The results are below. Bidder Bid Amount Overall Rank Schroeder & Schroeder, Inc. $174,266.00 1 Alliance Contractors, Inc. $262,740.00 2 EnQineer's Estimate $134,960.00 NIA Schroeder & Schroeder, Inc. (Schroeder) of Skokie, Illinois, submitted the lowest responsible bid of $174,266.00. The other bid proposal, submitted by Alliance Contractors Inc., was $262,740.00. TEG's engineer's estimate of probable cost was $123,396.00. A bid tab is attached for reference. TEG called Schroeder's project references and spoke directly with representatives from the Village of Algonquin and the Village of Roselle who provided a positive reference on Schroeder's behalf. Schroeder is registered by the Illinois Department of Transportation as a prequalified contractor. Although Schroeder's bid is approximately 9% over the engineers estimate, staff believes it would be difficult to re-bid and still be able to fit a program in with limited time remaining in the year. It is also unlikely re-bidding would result in additional bids or lower pricing given the current inflationary environment. Staff has reached out to Schroeder & Schroeder regarding keeping the final contract value within City's budgeted amount for the program. Schroeder has agreed to that. Staff recommends that a contract be awarded to Schroeder & Schroeder, Inc. of Skokie, Illinois, for ===== PDF PAGE 34 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO services related to the 2022 Sidewalk and Curb Maintenance Program, for an amount not to exceed $135,000.00. This year's program will be paid for using Capital Project Funds in which $135,000.00 has been budgeted for the combined Sidewalk, Curb, and Gutter Replacement Program (08-34-53-4863). ACTIONS PROPOSED: Approve Resolution No. 22-R-0050 authorizing the Mayor to execute a Contract with Schroeder & Schroeder, Inc. of Skokie, Illinois, for the 2022 Sidewalk and Curb Maintenance Program in an amount not to exceed $135,000.00 COMMITTEE RECOMMENDATION: ===== PDF PAGE 35 ===== [Extraction: embedded PDF text] RESOLUTION NO. 22-R-0050 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT AGREEMENT WITH SCHROEDER & SCHROEDER, INC. OF SKOKIE, ILLINOIS, FOR THE 2022 SIDEWALK AND CURB MAINTENANCE PROGRAM IN AN AMOUNT NOT TO EXCEED $135,000.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract Agreement with Schroeder & Schroeder, Inc. of Skokie, Illinois, for the 2022 Sidewalk and Curb Maintenance Program in an amount not to exceed $135,000.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 19th day of September 2022. AYES: NAYES: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Deputy City Clerk ===== PDF PAGE 36 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO Schroeder & Schroeder Inc. Alliance Contractors Inc. 2022 SIDEWALK AND CURB MAINTENANCE PROGRAM Concrete Contractors Bid Opening: August 26, 2022 @ 10:00 A.M. 7306 Central Park 1166 Lake Avenue Skokie, IL 60076 Woodstock, IL 60098 ITEM ESTIMATED DESCRIPTION UNIT BID UNIT PRICE BID TOTAL BID UNIT PRICE BID TOTAL NO. QUANTITY 1 P.C.C. DRIVEWAY PAVEMENT REMOVAL AND REPLACEMENT (6") SY 130 $115.00 $14,950.00 $190.00 $24,700.00 2 HMA DRIVEWAY PAVEMENT REMOVAL AND REPLACEMENT (4") SY 100 $75.00 $7,500.00 $105.00 $10,500.00 3 P.C.C. SIDEWALK REMOVAL AND REPLACEMENT (5"- 6") SF 8,500 $13.50 $114,750.00 $21.00 $178,500.00 4 P.C.C. SIDEWALK REMOVAL AND REPLACEMENT (8") SF 60 $14.00 $840.00 $22.00 $1,320.00 5 CONCRETE CURB, TYPE B (SPECIAL) FOOT 50 $55.00 $2,750.00 $80.00 $4,000.00 COMBINATION CONCRETE CURB & GUTTER REMOVAL AND 6 FOOT 190 $60.00 $11,400.00 $120.00 $22,800.00 REPLACEMENT (M3.12, B6.12, B6.18) REINFORCEMENT BARS, EPOXY COATED - TWO CONTINUOUS NO. 7 FOOT 50 $3.00 $150.00 $2.00 $100.00 5 8 TACTILE I DETECTABLE WARNING SURFACE SF 24 $49.00 $1,176.00 $30.00 $720.00 9 AGGREGATE BASE COURSE, TYPE B, 4-INCH SY 500 $6.00 $3,000.00 $6.00 $3,000.00 10 AGGREGATE BASE COURSE, TYPE B, 2-INCH SY 350 $3.00 $1,050.00 $3.00 $1,050.00 11 TREE ROOT PRUNING EACH 20 $150.00 $3,000.00 $200.00 $4,000.00 12 VALVE VAULT, MANHOLE, INLET, CATCH BASIN TO BE ADJUSTED EACH 4 $550.00 $2,200.00 $500.00 $2,000.00 13 SIDEWALK REMOVAL (NOT REPLACED) SF 50 $5.00 $250.00 $5.00 $250.00 14 TOPSOIL, FURNISH AND PLACE, 4" SY 60 $5.00 $300.00 $5.00 $300.00 15 SODDING, SALT TOLERANT SY 50 $35.00 $1,750.00 $20.00 $1,000.00 16 REMOVE AND REINSTALL BRICK PAVER SY 20 $135.00 $2,700.00 $250.00 $5,000.00 17 CONCRETE STEP REPAIR EACH 1 $6,500.00 $6,500.00 $3,500.00 $3,500.00 As Corrected $174,266.00 $262,740.00 BID TOTAL As Read $174,266.00 $262, 740.00