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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEMNUMBER: 2D.
Purchase of Five 2023 Ford Utility AWD Police Interceptor
Vehicles — Haggerty Ford, West Chicago, Illinois COMMITTEE AGENDA DATE: N/A
COUNCIL AGENDA DATE: September 6, 2022
STAFF REVIEW: Mehul T. Patel, P.E., CFM - Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
For FY 2022, Police and Public Works Department staff planned and budgeted for the addition of one
new vehicle (K-9 unit) and replacement of three existing 2014-2015 patrol vehicles with 2022 Ford Utility
Police Interceptor AWD Explorers. The staff made an attempt to purchase all four vehicles earlier this
year; however, after going through all the approvals, staff was informed by the Ford dealership that we
had missed the cut-off by two weeks, when in fact staff was given a different cutoff date initially. For
2023, Police and Public Works Department staff planned and budgeted for an additional Ford Utility
Police Interceptor. Since staff was unable to place the order earlier this year, in total, the Police
Department is now in need of five new Interceptors. All five will be 2023 Ford Utility Police Interceptor
AWD Explorers.
Staff from the Police and Public Works Departments recently attended (8/23/22) a seminar sponsored
by the MFMA (Municipal Fleet Managers Association) where representative from Ford were present to
speak about the state of the automotive industry and the difficulties the industry is facing, including Ford.
As of the seminar, Ford is still accepting orders for Policy Utility Interceptors; however, that can change at
any moment. In the past, we have had the luxury of being able to capitalize on the joint bid contracts;
however, this year there has not been a joint bid contract and if we wait to for such to occur, there is a
very good possibility that the City will not be able to procure the purchase in 2023.
In order to expedite the procurement, the City of West Chicago recently solicited price quotes from twelve
Ford dealerships (i.e., eight local Ford dealerships, one Ford dealership from the Springfield, Illinois, area
and one Ford dealership from the Greenfield, Illinois, area (both dealerships have previously held State
of Illinois contracts), one Ford dealership from Taylorville, and one Ford dealership from Frankfort,
Illinois, for the 2023 Ford Utility Police Interceptor AWD Explorer. From our request, only two dealerships
responded:
e Haggerty Ford, West Chicago, Illinois - $44,994.00 each.
e Bob Ridings Ford, Taylorville, Illinois - $43,898.00 each
Based on comparable pricing received and per the local vendor preference policy approved by the City
Council under Resolution 12-R-0009, in which purchases of goods and services can be awarded to local
vendors when their pricing is within three percent (3%) of other competitive bids, staff recommends
ordering the five 2023 Ford Utility AWD Police Interceptor vehicles for the Police Department from
Haggerty Ford in West Chicago, Illinois, for an amount not to exceed $224,970.00 ($44,994.00 each).

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CITY OF WEST CHICAGO
Vehicles will be purchased from the Capital Equipment Replacement Fund (04-34-39-4804) in which
$144,800.00 has been budgeted in FY 2022 for these replacement vehicles. An additional $58,000.00
are budgeted in FY 2022 for necessary appurtenances/equipment (i.e., lights, sirens, decals, radios,
computers, protective screens/cages, etc.) that will be installed by a third party after the City takes
delivery of the units (estimated to cost an additional $12,000.00 per vehicle). Please note, staff doesn’t
anticipate delivery of the 2023 Ford Utility Police Interceptor AWD Explorers until sometime in FY2023.
This purchase combines FY 2022 and FY 2023. Proper funds will be budgeted in FY 2023 to cover the
difference.
ACTIONS PROPOSED:
That the West Chicago City Council authorize the purchase of five 2023 Ford Utility AWD Police
Interceptor vehicles, for a cost not to exceed $224,970.00, from Haggerty Ford, West Chicago, Illinois
and authorize the City Administrator to contract with a third-party to install the necessary
appurtenances/equipment for those three vehicles at an estimated cost of $60,000.
COMMITTEE RECOMMENDATION:
This item was discussed under new business on the Committee agenda on September 1, 2022.
Committee voted 5-0 to approve the item.

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Bob Ridings Fleet Sales
Todd Crews, Fleet Sales Mgr.
931 Springfield Rd
Taylorville IL 62568
Ph. 217-824-2207 Email toddfleet@aol.com Fax 217-824-4252
Monday, August 29, 2022
MEHUM PATEL
CITY OF WEST CHICAGO
475 MAIN ST
WEST CHICAGO, IL 60185
Dear Mr Patel:
Thank you for your inquiry about our Fleet Sales Program, please accept this letter to outline our bid. We are
pleased you are again considering us for your new vehicles and we can provide them as follows. Note THIS
PROPOSAL LETTER IS NOT AN ORDER, you must issue a purchase order to confirm. Note delivery is
estimated in 150+ days after your order ORDER CUTOFF ESTIMATED 9-20-22 or sooner so ORDER EARLY,
ordering can now be cut off anytime without notice. Contact me with any questions and thanks,
5 2023 Ford Police Interceptor 4dr Utility w/AWD (K8A) Marked Patrol
INCLUDES All Pkg 500A Standard Equipment and all items below: ALL Wheel Drive
Heavy Duty Police Cooling System, 220 Amp Alternator & 750 CCA Battery
4 Wheel Disc Anti Lock Brakes w/AdvanceTrac Traction Control
Tire Pressure Monitoring System 140 MPH Certified Speedometer & Tachometer
Speed Rated P255/60R18 Pursuit Tires w/Full Size Spare, Steel Wheels w/Small Hubcaps
Air Conditioning Tilt Wheel & Cruise Control AM/FM Stereo w/Bluetooth
Power Windows w/Driver Lockout, Power Locks & Mirrors Power Driver Seat
Power Trunk Release on Dash Rear Defogger Intermittent Wipers
NOW STANDARD! Bluetooth and 4 Programmable Steering Wheel Switches
Automatic LED Headlamps with Wig Wag Functionality and Pre-Drilled for Strobes
Class Ill Trailer Hitch with 5000 Ib Trailer Rating PLUS MUCH MORE!
3yr/36,000 mi Warranty w/5yr/100,000 mi Powertrain Warranty
WITH (99B) 3.3 FFV V6 w/10spd Automatic $41,895.00
NOT ORDERED (55F) Remote Keyless Entry
NOT ORDERED (47A) Factory Ignition Override
(41H) Engine Block Heater $85.00
(51R) UNITY LED Driver Spotlight $385.00
(549) Heated Outside Rearview Mirrors $60.00
(43D) Dark Car Courtesy Switch Disable $25.00
(17T) Additional Rear Cargo Area Dome Lamp $50.00
(87R) Rearview Camera in Rearview Mirror
(52P) Hidden Door Plunger, RR Handles Inop $155.00
(18D) Global Unlock
(59B) Units Keyed Alike 1284X $50.00
(18X) 100 Watt Siren Speaker $310.00
(60A) Grille Lamp & Speaker Prewire $50.00
(67V) Connector Kit, Frt & RR $180.00
Added Rustproof NOT INCLUDED, Includes Dealer Undercoat
Scotchguard Fabric Protector
ONE CD Rom Service Manual
Molded Mudflaps, Set of 4 $190.00
Delivery to your Location $250.00
New Municipal Title & License $213.00
COST EACH $43,898.00
(UM) Agate Black Ext, (96) Black Cloth FrontVinyl Rear Seats, Full Vinyl Floor
YOUR TOTAL for 5 Units $219,490.00
Please contact me with any questions and thanks for your business!
Sincerely, Len
Todd Crews
Fleet Sales Manager

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Ford Fleet Number QE 409 CITY OF WEST CHICAGO Tax Exempt Number
Request for Vehicle Pricing £9997-4339-06
Dealership Name:
Haccearq oro Lue
Dealership Contact person: Phone Number: i
Tom Leeas $o- ¥26 -818B
Unit Price:
2023 Ford Utility Police Interceptor AWD, 3.3L V- j
6 TIVCT Gas Motor (99B), 10-speed automatic t
transmission - police calibrated * Includes . i
Standard Features and Equipment 8 Ke. Vi vas vi i
Engine Block Heater s LS
Drivers Side Spot Light- Unity $ 3 GAYE
Heated Side View Mirrors s ) A
Dark Car Feature - Disables Curtesy Lights s Z of
Dome Lamp-Cargo Area Red/White s “wv Vibe
Rearview Camera - Replaces Std Camera in
Center Stack s O
Hidden Door Lock Plunger W/Rear Handles
Inoperable s CEL OQ
Global Lock/Unlock - Disables Auto Lock on
Hatch sO
Keyed Alike Code 1284X ‘ YT
100 Watt Siren/Speaker s a G Lb
Pre-Wiring for Grill Light, Siren, and Speaker s 50
Police Wire Harness Connector Kit s LL: oo
Rustproofing s / OQ
Scotch Guard s
CD_Rom Service Manual s Ot NAA AB2LE
License and Title s VE) Z
Delivery s O
Exterior Color Agate Black s 62
Interior Colors Charcoal Black W/Vinyl Rear s (,
4 Keys ey 2 4a
Molded Splash Guards (Set of 4) s ZZS
L Ge
Grand Total Each Vehicle: s 4y 4 4 7
Unit pricing will be good
until: /% ifr tw
7
ES fimaré oly —
Estimated delivery time from receipt of uf 70 Yowks
Purchase Order: Weeks.

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Ford Fleet Number QE 409
Dealership Name:
CITY OF WEST CHICAGO
Request for Vehicle Pricing
Bob Ridings Inc
Dealership Contact person:
Phone Number:
Todd Crews
217-824-2207
2023 Ford Utility Police Interceptor AWD, 3.3L V-
6 TIVCT Gas Motor (99B), 10-speed automatic
transmission - police calibrated * Includes
Standard Features and Equipment
Engine Block Heater
Drivers Side Spot Light- Unity
Heated Side View Mirrors
Dark Car Feature - Disables Curtesy Lights
Dome Lamp-Cargo Area Red/White
Rearview Camera - Replaces Std Camera in
Center Stack
Hidden Door Lock Plunger W/Rear Handles
Inoperable
Global Lock/Unlock - Disables Auto Lock on
Hatch
Keyed Alike Code 1284X
100 Watt Siren/Speaker
Pre-Wiring for Grill Light, Siren, and Speaker
Police Wire Harness Connector Kit
Rustproofing
Scotch Guard
CD_Rom Service Manual
License and Title
Delivery
Exterior Color Agate Black
Intcrior Colors Charcoal Black W/Vinyl Rear
4 Keys
Molded Splash Guards (Set of 4)
Unit pricing will be good
Grand Total Each Vehicle:
until: 9-20-22 or Ford cutoff announcement
Estimated delivery time from receipt of
Purchase Order:__ 30 Weeks.
Tax Exempt Number
E9997-4339-06
Unit Price:
41,895.00
; 85.00
385.00
60.00
25.00
50.00
a
155.00
: 50.00
310.00
s
; 50.00
180.00
sDealer Undercoat
s
;includes ONE CD
$ 213.00
250.00
$s
see
A 190.00
s 43,898.00