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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: __/- 6.
Resolution No. 22-R-0047 - Contract Award —Excel COMMITTEE AGENDA DATE: September 1, 2022
Electric, Inc. for the WTP SCADA and VFD Replacement ae :
Project in an amount not to exceed $850,000.00 PRONE BSERP MD ATEN Semebers 19, 202%
STAFF REVIEW: Joseph Munder, Water Treatment Plant Superintendent SIGNATU
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
The SCADA (Supervisory Control and Data Acquisition) system at the Water Treatment Plant and the
VFDs (Variable Frequency Drives) are original to the facility and the components are outdated. In some
cases, replacement parts are no longer produced or supported by the manufacturer; the only
replacements part available are the remaining stock at the manufacturer's facility in Germany. The
systems are in need of an upgrade and modernization.
Over the last few months, Trotter and Associates (TAI) prepared the plans and specifications necessary
to replace the aforementioned components of the WTP.
The project was advertised in the Daily Herald and on the online bidding platform QuestCDN on July 5,
2022 and bids were opened on July 26, 2022. The bid results are shown below.
Bidder Bid Amount Rank
Excel Electric, Frankfort, IL $850,000.00 1
Homestead Electrical, Ingelside, $884,980.00 2
IL
Engineer's Estimate $817,583.00 N/A
In FY2022, there are $475,000 budgeted in Water Fund Capital Account (06-34-48-4806) for this project.
The budgeted amount was based on the engineer's initial estimates in September 2021. Since then,
supply chain issues and high inflation has significantly pushed the project costs much higher. Based on
our preliminary conversations with the apparent low bidder, the project will take approximately 80 weeks
(1.5 years) to complete from the time a contract is awarded. There is adequate time to source and
allocate the additional funding
Staff recommends moving forward with the project and accepting the bid from Excel Electric, Inc. The
current economic climate is such that costs are expected to continue to rise significantly. Rejecting these
two bids and re-advertising the project is not anticipated to provide any savings to the City. Based on
conversation with TAI representatives, its other projects are seeing even higher pricing. Re-bidding will
also extend the completion timeline.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Approve Resolution No. 22-R-0047 authorizing the Mayor to execute a contract with Excel Electric, Inc.
of Frankfort, Illinois, for the Water Treatment Plant SCADA and VFD Replacement Project in an amount
not to exceed cost of $850,000.00
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 5-0 for approval.