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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 7. 6.
Resolution No. 22-R-0050 - Contract Award — Schroeder &
Schroeder, Inc. for the 2022 Sidewalk and Curb COMMITTEE AGENDA DATE: September 1, 2022
Maintenance Program in the not to exceed amount of COUNCIL AGENDA DATE: September 19, 2022
$135,000.00
STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works signature MN (<$=>——_
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
The 2022 Sidewalk and Curb Maintenance Program will consist of over 8,500 square feet of intermittent
sidewalk removal and replacement of mostly residential concrete sidewalk located throughout the City of
West Chicago. The program also includes, but is not limited to: approximately 300 linear feet of
intermittent curb and gutter removal and replacement, 2-inch and 4-inch aggregate base course for
ground stabilization, removal and replacement of HMA and PCC driveways, detectable warning field
installation, tree root pruning, HMA pavement patching, and landscape restoration. All quantities on the
Schedule of Prices were used in determining the lowest responsible bidder.
Plans and bid specifications were prepared by Thomas Engineering Group, LLC (TEG), and the 2022
Sidewalk and Curb Maintenance Program was advertised in the Daily Herald and an online bidding
platform QuestCDN on Aug 12, 2022, and bids were opened on August 26, 2022. There were three plan
holders and the City received two bids. The results are below.
Bidder Bid Amount Overall Rank
Schroeder & Schroeder, Inc. $174,266.00 1
Alliance Contractors , Inc. $262,740.00 2
Engineer’s Estimate $134,960.00 N/A
Schroeder & Schroeder, Inc. (Schroeder) of Skokie, Illinois, submitted the lowest responsible bid of
$174,266.00. The other bid proposal, submitted by Alliance Contractors Inc., was $262,740.00. TEG’s
engineer's estimate of probable cost was $123,396.00. A bid tab is attached for reference.
TEG called Schroeder's project references and spoke directly with representatives from the Village of
Algonquin and the Village of Roselle who provided a positive reference on Schroeder's behalf. Schroeder
is registered by the Illinois Department of Transportation as a prequalified contractor.
Although Schroeder's bid is approximately 9% over the engineers estimate, staff believes it would be
difficult to re-bid and still be able to fit a program in with limited time remaining in the year. It is also
unlikely re-bidding would result in additional bids or lower pricing given the current inflationary
environment. Staff has reached out to Schroeder & Schroeder regarding keeping the final contract value
within City’s budgeted amount for the program. Schroeder has agreed to that.
Staff recommends that _a contract be awarded to Schroeder & Schroeder, Inc. of Skokie, Illinois, for

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CITY OF WEST CHICAGO
services related to the 2022 Sidewalk and Curb Maintenance Program, for an amount not to exceed
$135,000.00.
This year’s program will be paid for using Capital Project Funds in which $135,000.00 has been
budgeted for the combined Sidewalk, Curb, and Gutter Replacement Program (08-34-53-4863).
ACTIONS PROPOSED:
Approve Resolution No. 22-R-0050 authorizing the Mayor to execute a Contract with Schroeder &
Schroeder, Inc. of Skokie, Illinois, for the 2022 Sidewalk and Curb Maintenance Program in an amount
not to exceed $135,000.00
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 5-0 for approval.