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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: ___7?- &-
Contract Agreement for Park Planning Services with Upland
Design Ltd. FILE NUMBER:
COMMITTEE AGENDA DATE: Sept. 26, 2022
COUNCIL AGENDA DATE: Oct. 3, 2022
Resolution No. 22-R-0054
STAFF REVIEW: Tom Dabareiner, AICP ce) ae
APPROVED BY CITY ADMINISTRATOR: Michael Guttman SIGNATURE
ITEM SUMMARY:
The remaining environmental remediation of the former Rare Earth Facility site on the City’s south side, also
referred to as the former Kerr-McGee site, will be concluding in the next 3-5 years. Once completed, the
property will be transferred to the City. The City intends to eventually construct a community park on the
property. Before this occurs, the City will develop a master plan of the future park. City staff recently
advertised for professional services to assist the City with these plans and design services for the future park
project. The City has budgeted $25,000 for this planning process.
City staff received two proposals for these services including Hitchcock Design Group and Upland Design Ltd.
The quote from Hitchcock design group was over budget at $36,800 while Upland Design Ltd. provided a
quote slightly less than the budgeted amount at $23,200, with other reimbursable costs (printing, mileage,
etc.).. Upland Design Ltd. is an accomplished firm that has extensive experience in the Chicagoland area with
park planning that focuses on community input. Staff is recommending that the City Council authorize the
Mayor to enter into the contract agreement with Upland Design Ltd. for professional services.
The planning process will take approximately 3-4 months commencing in early October and anticipated to be
completed in January of 2023. The main components of the park planning services include site analysis,
needs assessment, various community outreach efforts including multiple public input meetings, development
of a master plan, phasing plan, and construction cost estimates. Budgeting for the implementation and
construction will not occur until 2024 at the earliest. This timeframe allows the City time to identify revenue
and partnership resources for the desired park.
ACTIONS PROPOSED:
Consideration and recommendation of a contract with Upland Design Ltd. for park planning services.
COMMITTEE RECOMMENDATION:
Members of the Public Affairs Committee unanimously (5-0) recommended the City Council authorize the
Mayor to enter into the contract agreement with Upland Design Ltd. for professional services.
Draft Resolution 22-R-0054
Contract Agreement