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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE: Resolution No. 22-R-0056
| AGENDA ITEM NUMBER: 7. O.
A Resolution Approving a Service Agreement with Andy Frain
Services, Inc for Police Records Clerks. FILE NUMBER:
COMMITTEE AGENDA DATE: September 26, 2022
COUNCIL AGENDA DATE: October 3, 2022
PREPARED BY: Colin Fleury, Chief of Police SIGNATURE
APPROVED BY: Michael Guttman, City Administrator SIGNATURE
ITEM SUMMARY:
The City of West Chicago has a contract with Andy Frain Services, Inc, which provides three Police Records Clerk to the
Police Department.
Due to rising inflation and difficulty finding employees to fill the Police Record Clerk positions, Andy Frain Services
proposed an increase in the wages for the Clerks from $22.98 per hour to $23.80 per hour and an increase in other benefits
such as paid time off, vacation time accrual and personal days. All other benefits are covered by Andy Frain Services, Inc.
This will increase the total cost for this service from $143,400 to $148,512.
Staff is requesting to enter into a new Services Agreement with Andy Frain Services, Inc. for the Police Records Clerks for an
amount not to exceed $148.512.
Please see the attached Service Agreement, Exhibit A.
ACTIONS PROPOSED:
Staff recommends approval of Resolution No. 22-R-0056
COMMITTEE RECOMMENDATION:
The Public Affairs Committee recommends adoption of Resolution No. 22-R-0056.

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Ttem 4+ 7. €.
RESOLUTION NO. 22-R-0058
A RESOLUTION APPOINTING AN AUTHORIZED AGENT
TO THE ILLINOIS MUNICIPAL RETIREMENT FUND
WHEREAS, pursuant to 40 ILCS 5/7-101 et seq., the City of West Chicago is required to
participate in the Illinois Municipal Retirement Fund, effective January 1, 1984; and,
WHEREAS, pursuant to 40 ILCS 5/7-135, the City of West Chicago is required to
appoint an authorized agent to the Illinois Municipal Retirement Fund; and
WHEREAS, the City Council of the City of West Chicago desires to appoint an
authorized agent to the Illinois Municipal Retirement Fund in accordance with the statutory
provisions cited herein above.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West
Chicago, DuPage County, Illinois, as follows:
SECTION 1: That pursuant to 40 ILCS 5/7-135, Nikki Giles is hereby appointed as the
authorized agent to the Illinois Municipal Retirement Fund.
SECTION 2: That as the authorized agent, Nikki Giles shall have the following powers
and duties:
1. To certify to the Fund whether or not a given person is authorized to participate in the
Fund;
2. To certify to the Fund when a participating employee is on leave of absence authorized
by the City;
3. To request the proper office to cause employee contributions to be withheld from
earnings and transmitted to the Fund;
4. To request the proper office to cause City contributions to be withheld from earnings and
transmitted to the Fund;
5. To forward promptly to all participating employees any communications from the Fund
for such employees;
6. To forward promptly to the Fund all applications, claims, reports and other
communications delivered to her by the participating employees;
7. To perform all duties related to the administration of this retirement system as requested
by the Fund and the governing body of the City;
To file a petition for nomination of an executive trustee of the Fund; and
9. To cast the ballot for election of executive trustee of the Fund.
co
SECTION 3: That the Executive Assistant be and the same is hereby authorized to
forward a certified copy of this Resolution to the Illinois Municipal Retirement Fund, together
with a properly completed “Notice of Appointment of Authorized Agent” on the form provided
by the Illinois Municipal Retirement Fund.

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SECTION 4: That all resolutions in conflict with the provision of this Resolution are, to
the extent of such conflict, expressly repealed.
SECTIONS: That this resolution shall be in full force and effect from and after its
adoption and approval as provided by law.
ADOPTED AND APPROVED this 3" day of October, 2022.
Mayor Ruben Pineda
Executive Assistant Valeria Perez
AYES:
NAYS:
ABSTAIN:
ABSENT:

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CITY OF WEST CHICAGO
RESOLUTION 22-R-0058
A RESOLUTION APPOINTING AN AUTHORIZED AGENT
TO THE ILLINOIS MUNICIPAL RETIREMENT FUND
ADOPTED BY THE
CITY COUNCIL
OF THE
CITY OF WEST CHICAGO
OCTOBER 3, 2022
Published in pamphlet form by the authority of the City Council of the City of West Chicago,
DuPage County, Illinois, this 4" day of October 2022.