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CITY OF WEST CHICAGO

                        INFRASTRUCTURE COMMITTEE
                        AGENDA ITEM SUMMARY
ITEM TITLE:                                              AGENDA ITEM NUMBER: _Lf~, 5=--_.. __
Resolution No. 22-R-0059 - Contract Award - Polydyne,
                                                 COMMITTEE AGENDA DATE: October 6, 2022Inc. - Dry Anionic Polymer for Fiscal Year 2023 in an                                                  COUNCIL AGENDA DATE: October 17, 2022
amount not to exceed $24,720.00
                                                                                                                                                                 I
STAFF REVIEW: Joseph Munder, Water Treatment Plant Superintendent    SIGNATU~,.-=- ~~ lJ~                                                                                                                                                  ,- ~          '

APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman            SIGNATURE_________ _

ITEM SUMMARY:

Dry Anionic Polymer is one of the various chemicals used at the City's Water Treatment Plant.
Approximately 12,000 pounds of Dry Anionic Polymer are used annually. Dry Anionic Polymer is used in
the treatment process to increase the ability to settle the solids generated in the lime softening process,
thus increasing the clarity of the water flowing to the filters.

A Notice to Bidders was advertised in the Daily Herald on September 6, 2022, and sealed bids were
opened on September 27, 2022. One (1) bid was received. Polydyne, Inc. of Riceboro, Georgia,
submitted the only bid for a total contract price of $24,720.00.00 ($2°.06/pound delivered). This bid
represents an 8.99% increase in unit pricing over Fiscal Year 2022. A bid tab showing the results of the
bid opening is attached for your consideration. Polydyne has supplied the Water Treatment Plant with
Dry Ani_onic Polymer since 2010.

Staff recommends that a contract be awarded to Polydyne, Inc. for procurement of Dry Anionic Polymer,
at a unit price of $2.06/pound delivered, for an amount not to exceed $24,720.00 for Fiscal Year 2023.

In FY2023, adequate funds will be budgeted in the Water Fund, Water Treatment Plant Operations -
Chemicals (06-34-48-4626) to cover this expenditure.

ACTIONS PROPOSED:

Approve Resolution No. 22-R-0059 authorizing the Mayor to execute a contract with Polydyne, Inc. of
Riceboro, Georgia, for the procurement of Dry Anionic Polymer for Fiscal Year 2023 in an amount not to
exceed $24,720.00


COMMITTEE RECOMMENDATION:

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RESOLUTION NO. 22-R-0059

      A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE
   A CONTRACT WITH POL YDYNE, INC. FOR THE PROCUREMENT OF
         DRY ANIONIC POLYMER FOR FISCAL YEAR 2023
              IN AN AMOUNT NOT TO EXCEED $24,720.00


     BE IT RESOLVED by the City Council of the City of West Chicago, in

regular session assembled, that the Mayor is hereby authorized to execute a contract

with Polydyne, Inc. of Riceboro, Georgia, for the procurement of Dry Anionic

Polymer for Fiscal Year 2023 in an amount not to exceed $24,720.00, in substantially

the form attached hereto and incorporated herein as Exhibit "A".


     APPROVED this 17th day of October 2022.


AYES:

NAYES:

ABSTAIN:

ABSENT:


                                  Mayor Ruben Pineda

ATTEST:


Deputy City Clerk Valeria Perez

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Polydyne, Inc.
          City of West Chicago                 1 Chemical Plant Road
                  Tabulation of Bids                            Riceboro, GA 31323
        2023 Delivery of Dry Anionic Polymer

Date: September 27, 2022 at 1 :00 pm
                                                                      Clarifloc A-3310
Opened by: Joe Munder
Recorded by: Ashley Heidorn
                                                        Unit                       Unit
 ITEMS                         Units    Quantity     Price              Total    Price              Total
  1   Dry Anionic Polymer                 lbs.       12,000          $2.06        $24,720.00


                                                    Total As Read                   $24,720.00

                                                Total As Corrected                   $24,720.00


                                                 BID-TAB