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CITY OF WEST CHICAGO

                        INFRASTRUCTURE COMMITTEE
                        AGENDA ITEM SUMMARY
ITEM TITLE:
                                               AGENDA ITEM NUMBER:  _4'-'--,-=-r:---=---
Resolution No. 22-R-0063 - Contract Award - Alexander
                                                  COMMITTEE AGENDA DATE: October 6, 2022Chemical Company - Hydrofluorosilicic Acid For Fiscal                                                   COUNCIL AGENDA DATE: October 17, 2022
Year 2023 in an amount not to exceed $26,356.00
STAFF REVIEW: Joseph Munder, Water Treatment Plant Superintendent   SIGNATU~ ~    ,~J UM'

APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman            SIGNATURE _________ _

ITEM SUMMARY:

Hydrofluorosilicic Acid is one of the various chemicals used at the City's Water Treatment Plant in the
treatment of the City's municipal water supply.  Approximately 22 Tons of Hydrofluorosilicic Acid are
used annually. Hydrofluorosilicic Acid (HFS) is fed as a requirement from the Illinois Department of
Public Health (IDPH). IDPH requires that a minimum residual of 0.7 +/- 0.1 mg/L F- (fluoride ion) be
maintained in Public Drinking Water.

A Notice to Bidders was advertised in the Daily Herald on September 6, 2022, and sealed bids were
opened on September 27, 2022. There was one (1) bid received. The results are below.
I Bidder                                  Bid Amount                    Overall Rank
I Alexander Chemical Company              $26,356.00                        1

That bidder was Alexander Chemical Company of Kingsbury, Indiana for a total contract price of
$26,356.00($1,198.00/ton delivered). This represents a 71.14% increase from Fiscal Year 2022 unit
prices. The increase is largely attributed to increases in energy costs, fuel surcharges, inflationary
economic environment and driver shortages.

Staff recommends that a contract be awarded to Alexander Chemical Company for procurement of
Hydrofluorosilicic Acid for a sum of$ 26,356.00 for Fiscal Year 2023. Alexander Chemical Company has
previously supplied Hydrofluorosilicic Acid to the City.

In FY 2023, adequate funds will be budgeted in the Water Fund, Water Treatment Plant Operations -
Chemicals (06-34-48-4626) to cover this expenditure.

ACTIONS PROPOSED:

Approve Resolution No. 22-R-0063 authorizing the Mayor to execute a contract with Alexander Chemical
Company of Kingsbury, Indiana, for the procurement of Hydrofluorosilicic Acid for Fiscal Year 2023 in an
amount not to exceed $26,356.00.

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CITY OF WEST CHICAGO
COMMITTEERECOMMENDATION:

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RESOLUTION NO. 22-R-0063

      A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE
   A CONTRACT WITH ALEXANDER CHEMICAL COMPANY FOR THE
 PROCUREMENT OF HYDROFLUOROSILICIC ACID FOR FISCAL YEAR 2023
               IN AN AMOUNT NOT TO EXCEED $26,356.00.


     BE IT RESOLVED by the City Council of the City of West Chicago, in

regular session assembled, that the Mayor is hereby authorized to execute a contract

with Alexander Chemical Company of Kingsbury, Indiana, for the procurement of

Hydrofluorosilicic Acid for Fiscal Year 2023 in an amount not to exceed $26,356.00,

in substantially the form attached hereto and incorporated herein as Exhibit "A".


APPROVED this 17th day of October, 2022.


AYES:

NAYES:

ABSTAIN:

ABSENT:


                                  Mayor Ruben Pineda

ATTEST:


Deputy City Clerk Valeria Perez

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City of West Chicago               Alexander Chemical Corp.
                  Tabulation of Bids                         7593 S. First Road
       2023 Delivery of Hydrofluosilicic Acid                 LaPorte, IN 46350
                                                            Vendor issued a correction memo n
                                                                     9/28/22 (attached) regarding theDate:  September 27, 2022 1 :30 P.M.                                                                            price of the product. Corrected price
                                                                                                  is $ 0.599 per pound delivered.
Opened by: Joe Munder
Recorded by: Ashley Heidorn
                                                        Unit                        Unit
  ITEMS                        Units   Quantity      Price              Total    Price              Total
  1    Hydrofluosilicic Acid               tons        22         $1,198.00        $26,356.00


                                                Total As Read                    $46,816.00
                                           Total As Corrected                    $26,356.00


                                                   BID-TAB

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~AEX\N:>I= IALEXANDER CHEMICAL CORPORATION


September 28, 2022


The City of West Chicago

c/o Joseph A. Munder, Ill

Water Treatment Plant Superintendent

1400 West Hawthorne Lane

West Chicago IL 60185


Mr. Munder,


Please know that we have errored in our suggested pricing for your drum purchases of HFS regarding
2023 pricing.

The intended price should be recognized as $329.45.00 per drum or $1,198.00 ton, not $585.00 per
drum, as was seen in the bid we submitted.

Sincerely,

Robert G. Davidson

Chief Executive Officer


7593 S. First Road

Kingsbury IN 46345

Office: (219) 402 0575

www.alexanderchemical.com