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F.     Resolution No. 22-R-0063 - Contract Award-Alexander Chemical Company-
               Hydrofluorosilicic Acid For Fiscal Year 2023 in an amount not to exceed
              $26,356.00

Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Garling, Hallett, Morano, and Short. Voting Nay: 0.

5.     Items for Discussion.

4.G.   Resolution No. 22-R-0064 - Contract Award - JSL Building Restoration Group,
Inc. for the 2022 WTP Joint Sealant Replacement Project in the not to exceed amount of
$139,675.00. Alderman Brown asked why the engineer's estimate was not provided in the
agenda item summary. Mr. Patel explained that this project was put together in-house and no
outside consulting firm was used to come up with the plans and scope of work, so that is why
there was no estimate. The bid came in slightly over budget, but there are other areas from
which the funds can be supplemented. Alderman Garling made a motion, seconded by
Alderman Dimas to approve.

Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Garling, Hallett, Morano, and Short. Voting Nay: 0.

6.     Unfinished Business.

A.    2022 PCI Study. Mr. Patel distributed a revised 2022 Pavement Condition Index (PCI)
Rating Evaluation Summary. The summary provided at the last meeting incorrectly reflected a
cost per square foot, whereas the revised summary reflects the correct cost per square yard.
Some of the length data of the streets was also corrected. This new summary provides the
accurate estimate of costs to fix all of the City's streets today given their current state.  It is
impractical but intended to show the magnitude of the amount of work and money that would be
required to bring the roads up to an acceptable pavement condition. Some discussion followed.

7.    New Business.

A.     Private Use of Fire Hydrants. Mr. Patel explained that the City received a request from
one of the homeowner associations to use a fire hydrant for watering planting beds and
vegetation at their entrances for the subdivision.  Utility Superintendent, Rocky Horvath,
provided a memo regarding the private use of fire hydrants.  It is staffs general recommendation
not to allow use of the hydrants unless it is for a public use project or if Public Works staff is
operating it. Alderman Garling expressed his support of the current policy not to allow private
use of the hydrants for the safety of the water system. Alderman Dimas mentioned she has seen
artistically painted hydrants in another town and wondered ifthat was something West Chicago
could do. Mr. Patel noted that the City went out for a joint bid on hydrant painting earlier this
year, but bids came back much higher than anticipated, and the project was not awarded. He

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hopes to re-bid next year. Consensus of the Committee was to stick by the current policy
restricting private use of the City's fire hydrants.

8.     Reports from Staff. Mr. Patel noted that the Fair Meadows Subdivision Rehabilitation
Project has finally been cleared by the County to move forward, and staff will be seeking a time
extension with work anticipated to begin in spring 2023. Next year's budget will be discussed at
the next Committee meeting, and some changes are anticipated to account for bids the City
continues to receive that are well over budget due to the current economic climate and supply
issues.

9.     Adjournment. At 7:26 P.M., Alderman Hallett made a motion to adjourn, seconded by
Alderman Short. Motion was unanimously approved by voice vote.

Respectfully submitted,


Ashley Heidorn
Administrative Assistant of Public Works


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October 6, 2022
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