===== PDF PAGE 5 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INF~STRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: '1d4-. Resolution No. 22-R-0065 - Contract Award - MacCARB, Inc. - Liquid Carbon Dioxide for Fiscal Year 2023 in an COMMITTEE AGENDA DATE: November 3, 2022 COUNCIL AGENDA DATE: November 7, 2022amount not to exceed $112,500.00 , I I" STAFF REVIEW: Joseph Munder, Water Treatment Plant Superintendent APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _ _ _______ _ ITEM SUMMARY: Liquid Carbon Dioxide is one of the various chemicals used at the City's Water Treatment Plant. Approximately 300 tons of Liquid Carbon Dioxide are used annually. Liquid Carbon Dioxide is used in the treatment process to stabilize the water chemistry after the softening process is complete. This process, known as Recarbonation, lowers the pH of the softened water to an acceptable level. A Notice to Bidders was advertised in the Daily Herald on September 6, 2022, and sealed bids were opened on September 27, 2022. No bids were received; however, MacCARB, Inc. of Elgin, Illinois, the contracted supplier for FY 2022 did submit a proposal for a total contract price of $112,500.00.00 ($375.00/ton delivered). The price represents a 200% increase from the Fiscal Year 2022 delivered price. Per the supplier, the Carbon Dioxide market is in a high degree of flux, and they are wary of committing to a contract price at this time. The provided proposal price is safeguarding the supplier against the inflationary economic environment, driver shortage, etc. Staff recommends that a contract be awarded to MacCARB, Inc. for procurement of Liquid Carbon Dioxide, at a unit price of $375.00/ton delivered, for an amount not to exceed $112,500.00 for Fiscal Year 2022. Adequate funds will be budgeted in the Water Fund, Water Treatment Plant Operations - Chemicals (06- 34-48-4626) to cover this expenditure. ACTIONS PROPOSED: Approve Resolution No. 22-R-0065 authorizing the Mayor to execute a contract with MacCARB, Inc. of Elgin, Illinois, for the procurement of Liquid Carbon Dioxide for Fiscal Year 2023 in an amount not to exceed $112,500.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] RESOLUTION NO. 22-R-0065 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH MACCARB, INC. FOR THE PROCUREMENT OF LIQUID CARBON DIOXIDE FOR FISCAL YEAR 2023 IN AN AMOUNT NOT TO EXCEED $112,500.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract MacCARB, Inc. of Elgin, Illinois, for the procurement of Liquid Carbon Dioxide for Fiscal Year 2023 in an amount not to exceed $112,500.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 7th day of November, 2022. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Assistant Valeria Perez ===== PDF PAGE 7 ===== [Extraction: embedded PDF text] City of West Chicago MocCARB. Inc . Tabulation of Bids 2430M111annlum Driv e 2023 Delivery of Carbon Dioxide E1 9 1n, IL 60124 No Bid submitted. Vendor Date: September 27, 2022 1:10 P.M. did send an estimate for the annual supply at the price Opened by: Joe Munder listed below. Recorded bv: Ashlev Heidorn Unit ITEMS Units Quantity Price Total 1 Carbon Dioxide 300 $375.00 $112.500.00 T otel As Read $0.00 Total As Cor-rected $11 2.500.00 BI D-TAB ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] Estimate Date 09/27/2022~ Keeping the FIZZ in Your BIZ Estimate# QU0403 MacCarb, Inc. E-mail: orders@maccarb.com Fax: 224-806-2354 Phone: 877-427-2499 Website address: www.maccarb.com/ Bill To Shipping To City of West Chicago Water Treatment City of West Chicago Water Treatment 475 Main St 1400 W Hawthorne Ln West Chicago IL 60185 West Chicago IL 60185 United States United States Expires Exp. Close Title Shipping Method Ship Date 10/27/2022 09/27/2022 C02 Quote FY 2023 Semi Transport- C02 01/01/2023 Item No. Description Quantity Units Rate Amount Cyl Shp Qty Cyl Ret Qty Liquid C02 T Liquid C02 I UN2187 600,000 Lb $0.1875 $112,500.00 SCOPE OF WORK CLARIFICATION Deliver full load carbon dioxide deliveries for calendar year 2023. Quote is for Price will be honored from 01 /01 /2023 - 300 tons of carbon dioxide. 12/31 /2023 , Installation or delivery will not be scheduled without this signed agreement. , Upon receipt of this acceptance order form equipment delivery and , All orders are subject to credit approval and payment terns are strictly net 30 days. assigning of the installatfon date may take up to two (2) to four (4) weeks. • Additions, deletions or other changes must be received In writing at least 15 days- prior to the scheduled shipping , All quotes are valid for 30 days and are subject to any equipment price date and the balance due will be ailjusted accordingly, and may affect the scheduled delivery date. changes. , Restocking fees will apply to cancelled or returned equipment. , A monthly 1.5% service charge will be added to past due accounts , Buyer ls responsible for all permllS, lkenscs, agency approvals as required by local, county or state agencies. , All purchases are subject to the addition of all governmental sales, use • Please be advised that return trip cjurges due to conditions beyond the control or MacCARB, Inc., will be invoiced manufacturing, excise, or other laxes or charges. on a time and material basis. Please note that postponement or cancell~tlon or the Installation without adequate , MacCARB, Inc. extends a 30-day installation only warranty. All other notlcewlll result In additional leos. warranty claims will be administered by the equipment monufacture~s warranty. Subtotal $112,500.00 Sales Tax $0.00 Total $112,500.00 Customer Acknowledgement Date Acceptance: