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CitY OF
WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
FINANCE COMMITTEE
THURSDAY, NOVEMBER 17, 2022!
6:00 P.M. — CITY COUNCIL CHAMBERS
AGENDA
1. Call to Order, Roll Call, and Establishment of a Quorum
2. Approval of Minutes
A. Finance Committee Meeting Minutes of October 27, 2022
3. Public Participation / Presentations
4. Items for Consent
A. Ordinance No. 22-0-0036 — Adopting Fiscal Year 2023 Budget
5. Items for Discussion
6. Unfinished Business
7. New Business
8. Reports from Staff
9. Executive Session (if needed)
10. Adjournment
1 Rescheduled from November 24, 2022
475 Main Street T (630) 293-2200 Ruben Pineda
West Chicago, Illinois | F (630) 293-3028 [uzmeren
60185 www.westchicago.org Nancy M. Smith Michael \ Guttman

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ORDINANCE NO. 22-0-0036
AN ORDINANCE ADOPTING THE ANNUAL BUDGET FOR
THE CITY OF WEST CHICAGO, DUPAGE COUNTY, ILLINOIS
FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2023
AND ENDING DECEMBER 31, 2023
WHEREAS, the City of West Chicago has heretofore adopted the annual budget
procedure provided for in 65 ILCS 5/8-2-9.1 through 5/8-2-9.10; and,
WHEREAS, the tentative annual budget for fiscal year commencing on January 1, 2023
and ending December 31, 2023, was made conveniently available for public inspection pursuant
to notice of public hearing published in the Daily Herald, being a newspaper having a general
circulation within the City; and,
WHEREAS, on December 5, 2022, the corporate authorities of the City conducted a
public hearing on said tentative annual budget.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of West
Chicago, Illinois, in regular session assembled as follows:
Section 1. That the annual budget of the City of West Chicago, DuPage County, Illinois,
for the fiscal year commencing January 1, 2023, and ending December 31, 2023, entitled
“Proposed 2023 Budget”, a copy of which is attached hereto as Exhibit “A” and by this reference
made a part hereof be, and the same is hereby passed and adopted.
Section 2. That the staffing levels and associated pay ranges contained within the budget
are hereby approved, such approval shall be deemed to comport with the requirement of adopting
the Table of Organization and the Pay Ranges for the City as detailed in the Personnel Manual.
Section 3. That the City Council authorizes the City Administrator and his staff to
continue to contract with Third Millennium Associates Inc. (not to exceed $50,000) for utility
bill mailings, within the maximum amount as included in the proposed Budget and with 7 Layer
Solutions, Inc. (not to exceed $222,200) for information technology services/support.
Section 4. In light of the reserves in the General Fund significantly exceeding those
required by the City’s Reserve Policy:
(a) that the City Administrator is hereby directed to, prior to December 31, 2022, to
reduce the amount of the Interfund Balances to a total of $5,000,000 in any manner
he deems best by forgiving the amounts due to the General and Capital Projects
Funds from the Waterworks and Sewerage Funds;
Ordinance 22-O0-0036
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(b) and that in future years, should the Reserves in either the General and/or Capital
Projects funds be sufficient to further reduce the Interfund Balances, the City
Administrator shall so direct and such will be reflected in the Audits.
Section 5. That Chapter 18, Sections 18-37(a)(1) of the Code of Ordinances of the City
of West Chicago is hereby amended by deleting the following words: “the first three hundred
thirty-three (333) cubic feet or” and to delete the column labeled 8/1/2019 in the chart following
this language.
Section 6. That Chapter 18, Sections 18-37(a)(2) of the Code of Ordinances of the City
of West Chicago is hereby deleted in its entirety and the following language shall be substituted:
“(2) Additional water usage in excess of two thousand four hundred ninety-one
(2,491) gallons shall be billed at nine dollars and no cents ($9.00) per one
thousand (1,000) gallons effective for bills issued on or after July 1, 2023.”
Section 7. That Section 18-68.3 of the Code of Ordinances of the City of West Chicago
is hereby deleted in its entirety and the following language shall be substituted:
“Sec. 18-68.3. Basic sewer charge.
A basic sewer charge shall be applied based upon metered consumption of water in the
amount of ten dollars and no cents ($10.00) per one thousand (1,000) gallons effective for
bills issued on or after July 1, 2023.”
Section 8. That the City Council approved a Pre-Annexation Agreement (20-R-0045)
for the Trillium Farms Subdivision on August 3, 2020, whereby households were to pay double
the residents’ water and sewer rates until annexation. Many of these homeowners are using
substantial amounts of water to tend to newly installed sod and landscaping, leading to increased
bills beyond what the City would have expected when it traded this provision for the waiving of
certain water and sewer impact fees and before the 2022 and anticipated 2023 rate increases.
Therefore, the City Council hereby directs staff to charge double water and sewer rates for
twelve months (six bills), and then beginning with the next bill following twelve months of
occupancy, those households will pay rates similar to incorporated customers and those having a
Pre-Annexation Agreement in place prior to occupying their houses in unincorporated areas.
Section 9. That all ordinances and resolutions, or parts thereof, in conflict with the
provisions of this Ordinance are, to the extent of such conflict, expressly repealed.
Ordinance 22-0-0036
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Section 10. This Ordinance shall be in full force and effect from and after its passage,
approval, and publication in pamphlet form as provided by law.
PASSED this 5" day of December 2022.
Alderman L. Chassee Alderman J. Beifuss
Alderman A. Hallett Alderman J. Jakabcsin
Alderman M. Birch-Ferguson Alderman S. Dimas
Alderman C. Swiatek Alderman R. Stout
Alderman C. Dettmann Alderman J. Short
Alderman J. Morano Alderman M Garling
Alderman J. Sheahan Alderman H. Brown
HITT
ITT
APPROVED as to form:
City Attorney
APPROVED this 5" day of December 2022.
Mayor Ruben Pineda
ATTEST:
Valeria Perez, Executive Office Assistant
PUBLISHED:
Ordinance 22-O-0036
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1.
DRAFT MINUTES-
Pending Approval
MINUTES
FINANCE COMMITTEE
October 27, 2022
Call to Order, Roll Call, and Establishment of a Quorum.
Alderman Dimas called the meeting to order at 6:00 p.m. Roll call found Aldermen Dimas,
Chassee, Sheahan, Swiatek, Dettmann, Stout and Morano present. Absent: None.
Staff in attendance: City Administrator Michael Guttman and Interim Finance Director Nikki
Giles.
Approval of Minutes
A. Finance Committee Meeting minutes of April 28, 2022
Alderman Swiatek moved and Alderman Morano seconded a motion to approve the
minutes. Voice Vote: All Ayes. Motion Carried
Public Participation / Presentations — None.
Items for Consent
A. Ordinance No. 22-O-0035 — Fourth Quarter Budget Amendment
B. Resolution No. 22-R-0066 — Selection of a Financial Advisor for Debt Issuances
City Administrator (CA), Michael Guttman, introduced Anthony Miceli from Speer Financial,
Inc. and spoke on how the City issued a Request for Proposal for a financial advisor for debt
issuances in September. He said three responses were received and reviewed and it was
recommended that the City hire Speer Financial, Inc. CA Guttman explained that an advisor is
needed to offer the City guidance on funding larger capital projects and some potential
economic development initiatives.
Anthony Miceli, Senior Vice President, introduced himself and spoke on his 15 years of
experience working with municipalities and how Speer Financial, Inc. has been around for
over 60 years. He explained that Speer Financial, Inc. does not sell bonds and is not a broker,
they only offer advice and will only execute bonds that are convenient to the City.
CA Guttman, said that the team had questioned if there was an hourly consulting fee and the
answer is no, whether there is a debt issuance or not, there are no hourly consulting fees. Mr.
Miceli said their firm does not rely on one or two clients to survive so they prefer its business
model.
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DRAFT MINUTES-
Pending Approval
In response to a question from Alderman Chassee, Mr. Miceli responded that there are various
‘players’ and that bonds are sold three different ways. There are public sales where they are
sold to various investors, either competitively or via a negotiated sale where an offer is
prepared and put out on the market and underwriters bid on it. The underwriter with the best
rate is selected. For a negotiated sale, an underwriter is selected ahead of time, and a plan of
finance and official statement are worked on with the underwriter. The underwriter then
markets the bonds to investors and they are considered the broker/dealer in this case. A private
placement sale is sold directly to an investor or bank.
Mr. Miceli spoke on the Municipal Advisor Rules from 2012 and explained that a municipal
advisor that does not have a fiduciary duty to the client can only provide advice on sale or
investment of bonds.
Alderman Chassee moved and Alderman Stout seconded a motion to approve the items.
Voting Aye: Alderman Chassee, Dimas, Dettmann, Sheahan, Swiatek, Stout and Morano.
Voting Nay: 0. Motion Carried
5. Items for Discussion
A. DuPage Senior Citizens Council — Request for Additional Funding
City Administrator (CA), Michael Guttman, said that at the April Finance Committee meeting
there was a conversation about the $10,000 contribution made to the DuPage Senior Citizens
Council (DSCC) and provided history on how that decision had previously been made. CA
Guttman said in April the Committee had additional questions and requested staff from DSCC
attend a meeting for further discussion.
DSCC Executive Director, Marilyn Krolak, introduced herself and said she has been with the
Council for over 25 years. She stated that since 2000 the Council has asked cities and townships
for assistance. She said West Chicago has always funded $10,000. She noted that since 2018
they have shown that there is a yearly shortfall of around $23,000, which leads to ask if the
$10,000 is enough. She said costs have gone up and the senior populations continues to
increase. She said some communities give the cost gap, others give the cost gap and a little
more, others like West Chicago have a budget line item, and others give less or nothing. She
said the DSCC would like to expand some services in West Chicago such as open dining and
community meals. She appreciates the $10,000 and encourages additional funding be
considered.
Alderman Chassee noted that some of the questions the Committee had were answered in the
documents previously provided. Alderman Chassee would like to discuss the possibility that
the City provide $24,000 in funding if the DSCC comes back in one year to show the
Committee what the money is being used for.
Alderman Dimas asked if other communities increased their funding. Ms. Krolak stated
funding is now steadily increasing but there was a decline during COVID. She said there is
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DRAFT MINUTES-
Pending Approval
also a percentage of families that are under the poverty level and a group right above the
poverty level that is hard to determine.
Alderman Dettmann commented that it is an extremely vital task to reach out to the homebound
seniors that don’t have anyone to provide nutritious meals.
Alderman Dimas asked for a show of hands of members in favor. It was determined that
Alderman Chassee’s suggestion is recommended to increase funding to $24,000 and for DCSS
to come back to the Committee in a year to show where the money was used.
6. Unfinished Business — None
7. New Business - None
8. Reports from Staff
City Administrator, Michael Guttman, said there is a budget meeting in November and there
should be no surprises. He noted that there will be a rate increase in the water and sewer rates
of anywhere between 40 to 43 percent in 2023.
9. Executive Session (if needed) — None
10. Adjournment
Alderman Chassee moved and Alderman Stout seconded a motion to adjourn at 6:19
p.m. Voice Vote: All Ayes.
Respectfully submitted,
Josie Aviley
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