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Clty
WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
Approved February 2, 2023
MINUTES
INFRASTRUCTURE COMMITTEE
December 1, 2022 7:00 P.M.
1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Beifuss called
the meeting to order at 7:00 P.M. Roll call found Aldermen James Beifuss, Heather Brown,
Sandra Dimas, Alton Hallett, and Joe Morano present. Alderman Jeanne Short arrived after roll
call at 7:02 P.M. Alderman Matt Garling was absent.
Staff present included Director of Public Works Mehul Patel, Assistant Director of Public Works
Dave Shah, and Administrative Assistant Ashley Heidorn.
2. Approval of Minutes
A. Infrastructure Committee Minutes of November 3, 2022. Alderman Morano
made a motion, seconded by Alderman Brown to approve the Meeting Minutes of
November 3, 2022.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Hallett, and Morano. Voting Nay: 0.
3. Public Participation / Presentations. None.
4, Items for Consent. Alderman Dimas made a motion, seconded by Alderman Hallett
to approve:
A. Purchase of One 2023 Ford F600 Regular Cab 4x4 Chassis from Haggerty Ford in
West Chicago, Illinois
B. Resolution No. 22-R-0070 — Contract Extension for Custodial Services with
Crystal Maintenance Plus, Corp for Fiscal Year 2023
C. Resolution No. 22-R-0071 -— Contract Extension - 2023 Forestry Maintenance
Program with Steve Piper & Sons, Inc. in the amount not to exceed $150,000.00
D. Resolution No. 22-R-0073 — Engineering Resource Associates, Inc. - Phase II and
Phase III Engineering Services for Klein Road Culvert Replacement Project in the
amount not to exceed $102,896.00
E. Resolution No. 22-R-0074 - Local Public Agency General Maintenance —
Maintenance Expenditure Statement (BLR 14222) for Motor Fuel Tax Funds in
FY 2021
475 Main Street T (630) 293-2200 | Ruben Pineda
Infrastructure Committee Meeting West Chicago, Illinois F (630) 293-3028 mayor
December 1, 2022 60185 www.westchicago.org Nancy M. Smith Michael L. Guttman
Page | of 3 : : CITY CLERK CITY ADMINISTRATOR

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F. Resolution No. 22-R-0075 — Execution of Joint Funding Agreement for State-Let
Construction Work with Illinois Department of Transportation and Local Match
Appropriation for Construction Costs Associated with the Technology Boulevard
Resurfacing Project
G. Resolution No. 22-R-0076 — Contract Award — Emerald Tree Care, LLC for the
2023 Emerald Ash Borer Insecticidal Treatment Program for an Amount Not to
Exceed $79,464.75
H. Resolution No. 22-R-0077 — Contract Extension— Classic Landscape, Ltd. for the
2023 Right-of-Way (ROW) Maintenance Program in the amount not to exceed
$154,960.00
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Hallett, Morano, and Short. Voting Nay: 0.
5. Items for Discussion. None.
6. Unfinished Business. None.
7. New Business.
A. Purchase of One 2016 Chevy Tahoe K-9 Vehicle from Chicago Motors, Inc.
of Chicago, Illinois. Mr. Patel explained that this item was received late and did not make the
Items for Consent portion of the agenda. The Police Department is looking to implement a
second K-9 unit for fiscal year 2023, and a K-9 vehicle is required to transport the officer and K-
9 for daily patrol functions. The City has ordered several replacement vehicles recently for the
Police Department, and the dealership advised that due to ongoing shortages in the automotive
industry, the expected delivery is not until 2024. Department staff searched for viable options
and found this existing K-9 vehicle recommended for purchase via the Drug Asset Forfeiture
Fund. Alderman Dimas made a motion, seconded by Alderman Morano to approve.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Hallett, Morano, and Short. Voting Nay: 0.
B. Resolution No. 22-R-0072 — HR Green, Inc. — Phase III Construction
Engineering Services for Technology Boulevard Resurfacing Project in the amount not to
exceed $89,018.00. Mr. Patel noted that this item corresponds with Consent Item 4.F. It is a
federally funded project wherein the City will initially fund the construction costs and then seek
80% reimbursement through IDOT at the completion of the project. As part of the requirements
for funding, construction engineering is required to ensure the project is completed in accordance
with IDOT-approved plans. A mandatory process known as Qualified Based Selections (QBS)
was conducted and determined HR Green, Inc. to be the Most Qualified Firm (MQF).
Alderman Dimas made a motion, seconded by Alderman Morano to approve.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Hallett, Morano, and Short. Voting Nay: 0.
Infrastructure Committee Meeting
December 1, 2022
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8. Reports from Staff. Mr. Patel reported that the Waste Lime Removal Project is going
well, and one lagoon has already been emptied. It is expected that a second lagoon will be
emptied by the end of the year. The Water Treatment Plant Joint Sealant Replacement Project is
also progressing well, but the red-colored sealant is experiencing a shortage which may slow
things down. He also noted that a public meeting was held today regarding the planned
reconstruction of Town Rd. in 2024, a federally funded project to include a dedicated left turn
lane. Alderman Hallett inquired about the possibility of a traffic light at that intersection, but
Mr. Patel explained that there is not enough traffic on Town Rd. to warrant installation of a
traffic light there. He additionally informed the Committee that the interior renovation of the
first and lower levels of 200 Main St. will go out to bid January 17, 2023, with the intention of
bringing it before the February 2023 Infrastructure Committee meeting for approval. Mr. Patel is
also looking to cancel the January 2023 meeting.
9. Adjournment. At 7:17 P.M., Alderman Hallett made a motion to adjourn, seconded by
Alderman Brown. Motion was unanimously approved by voice vote.
Respectfully submitted,
Ashley Heidorn
Administrative Assistant of Public Works
Infrastructure Committee Meeting
December 1, 2022
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