===== PDF PAGE 1 ===== [Extraction: OCR (rendered-page OCR)] Cit F y @O WEST CHICAGO WHERE HISTORY & PROGRESS MEET INFRASTRUCTURE COMMITTEE Thursday, December 1, 2022 7:00 P.M. — City Council Chambers AGENDA Call to Order, Roll Call, and Establishment of a Quorum Approval of Minutes A. Infrastructure Committee of November 3, 2022 Public Participation / Presentations Items for Consent A. Purchase of One 2023 Ford F600 Regular Cab 4x4 Chassis from Haggerty Ford in West Chicago, Illinois B. Resolution No. 22-R-0070 — Contract Extension for Custodial Services with Crystal Maintenance Plus, Corp for Fiscal Year 2023 C. Resolution No. 22-R-0071 — Contract Extension - 2023 Forestry Maintenance Program with Steve Piper & Sons, Inc. in the amount not to exceed $150,000.00 D. Resolution No. 22-R-0073 — Engineering Resource Associates, Inc. - Phase II and Phase III Engineering Services for Klein Road Culvert Replacement Project in the amount not to exceed $102,896.00 E. Resolution No. 22-R-0074 - Local Public Agency General Maintenance — Maintenance Expenditure Statement (BLR 14222) for Motor Fuel Tax Funds in FY 2021 F. Resolution No. 22-R-0075 — Execution of Joint Funding Agreement for State-Let Construction Work with Illinois Department of Transportation and Local Match Appropriation for Construction Costs Associated with the Technology Boulevard Resurfacing Project G. Resolution No. 22-R-0076 — Contract Award — Emerald Tree Care, LLC for the 2023 Emerald Ash Borer Insecticidal Treatment Program for an Amount Not to Exceed $79,464.75 H. Resolution No. 22-R-0077 — Contract Extension— Classic Landscape, Ltd. for the 2023 Right-of-Way (ROW) Maintenance Program in the amount not to exceed $154,960.00 Items for Discussion Unfinished Business New Business A. Purchase of One 2016 Chevy Tahoe K-9 Vehicle from Chicago Motors, Inc. of Chicago, Illinois 475 Main Street T (630) 293-2200 | Ruben Pineda Reports from Staff West chicago, illinois F (630) 293-3028 mn 60185 www.westchicago.org Nancy M. Smith Michael L. Guttman . CITY CLERK CITY ADMINISTRATOR Adjournment ===== PDF PAGE 2 ===== [Extraction: embedded PDF text] ~ilfY ©if W EST CHICAGO WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE November 3, 2022 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Beifuss called the meeting to order at 7:00 P.M. Roll call found Aldermen James Beifuss, Heather Brown, Sandra Dimas, Matt Garling, Alton Hallett, and Joe Morano present. Alderman Jeanne Short was absent. Staff present included Director of Public Works Mehul Patel, Assistant Director of Public Works Dave Shah, and Administrative Assistant Ashley Heidorn. 2. Approval of Minutes A. Infrastructure Committee Minutes of October 6, 2022. Alderman Hallett made a motion, seconded by Alderman Morano to approve the Meeting Minutes of October 6, 2022. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Morano. Voting Nay: 0. 3. Public Participation I Presentations. None. 4. Items for Consent. Alderman Beifuss requested discussion on Consent Item B. Alderman Dimas made a motion, seconded by Alderman Morano to approve: A. Resolution No. 22-R-0065 - Contract Award-MacCARB, Inc. -Liquid Carbon Dioxide for Fiscal Year 2023 in an amount not to exceed $112,500.00 Alderman Brown inquired if City staff could reach out to any companies to obtain other quotes since no bids were received for this contract. Mr. Patel noted that staff did contact previous vendors that were used in the past, and they were not interested in providing the City any pricing; the quantity that the City uses is seemingly too low to make it worth their time. Alderman Brown said she found several liquid carbon dioxide providers in the area through a search online and asked if staff could look into them for pricing. Alderman Dimas made a motion to retract approval for Item 4.A. to potentially find better pricing via Alderman Brown's suggestion. Given supply issues and continued inflation, Aldermen Hallett and Garling expressed concern about the proposal price from MacCARB expiring if the Commjttee delays. Discussion 475 Main Street T (GJO) 293-2200 Ruben Pineda We l Chicago, llll 11ois F (630) 293- 028 rmon lnfrnstructure Committee Meeting 60 185 www.wc.:slchil:n~10.orn Nanty M. Smith Michael I_ Guttman November 3, 2022 CITY ClEAK CllY AOMlftlSIRAIOR Page I of3 ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] followed. Alderman Dimas re-motioned to approve, seconded by Alderman Brown to approve but hold the Item from City Council until the December 5, 2022, meeting to explore other vendor options. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Morano. Voting Nay: 0. Mr. Patel noted that Item 4.A. was already included in the City Council agenda for November 7, 2022. Alderman Garling asked if staff could reach out to other vendors tomorrow to seek out additional proposals before the City Council meeting on Monday. Alderman Garling re- motioned to approve Item 4.A. and have it brought before City Council on November 7 pending staff contacting other vendors for additional pricing options, and Alderman Dimas seconded the motion. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Morano. Voting Nay: 0. 5. Items for Discussion. 4.B. Resolution No. 22-R-0067 - Contract Amendment No. 1- Operations Management International, Inc. for Professional Services Related to the Management and Operation of the West Chicago Winfield Wastewater Authority's Regional Wastewater Treatment Plant for the remainder of the contract term ending in 2027. Alderman Beifuss asked Mr. Patel to provide an overview of the Item. Mr. Patel explained that Operations Management International, Inc. (OMI) has operated the Wastewater Treatment Plant since 2008, and they submitted a proposal to revise their current contract with the City to reduce the full time equivalent positions from nine (9) to eight (8) for the remainder of the contract. The reasoning for the reduction is attributed to the achievement of efficient plant operations due to optimization and implementation of technology at various stages of the treatment process. The Annual Operation and Maintenance Fee (AOMF) is revisited every fiscal year, and in exchange for the proposed contract revisions, OMI has agreed to increase the AOMF which results in $142,000.00 in savings for fiscal year 2023. Alderman Dimas made a motion, seconded by Alderman Brown to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Morano. Voting Nay: 0. 6. Unfinished Business. None. 7. New Business. A. Fiscal Year 2023-2027 Capital Improvement Program. Mr. Patel presented the Five- y ear Capital Improvement Program (CIP) and indicated he was looking for authorization from Infrastructure Committee Meeting November 3, 2022 Page 2 of3 ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] the Committee to have the City Administrator include it in the 2023 Budget. He gave an overview of the planned projects and noted that 2023 and 2024 would be particularly busy with them. Alderman Morano commented that the roadway program looks better organized than previous years to address areas that are logistically near one another. Alderman Beifuss mentioned that the City may have to consider more revenue sources such as bonds in order to address more of the industrial roads in town. Discussion followed along with conversation regarding the scheduled vehicle and equipment purchases for the Capital Equipment Replacement Fund (CERF). Alderman Dimas made a motion, seconded by Alderman Morano, to approve the Fiscal Year 2023-2027 Capital Improvement Program so the City Administrator may include it in the 2023 Budget. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Morano. Voting Nay: 0. 8. Reports from Staff. None. 9. Adjournment. At 8:00 P.M., Alderman Hallett made a motion to adjourn, seconded by Alderman Brown. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Administrative Assistant of Public Works Infrastructure Committee Meeting November 3, 2022 Page 3 of3 ===== PDF PAGE 5 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _4_.,~±l~---- Purchase of One 2023 Ford F600 Regular Cab 4x4 Chassis from Haggerty Ford in West Chicago, Illinois. COMMITTEE AGENDA DATE: December 2, 2022 COUNCIL AGENDA DATE: December 5, 2022 jSTAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE M~t ~ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman ITEM SUMMARY: Annually, the Public Works Department plans and budgets for the purchase and delivery of replacement vehicles. For FY 2023, the Public Works Department has planned and budgeted for the purchase of one 2023 Ford F650 with a V-Plow, V-box spreader and pre-wet tank. This truck is generally used to plow the alleys in the winter months. It is also utilized for day-to-day operations of the Streets Division for other operations throughout the year including but not limited to storm repairs, asphalt patching, haul and dump materials, etc. Staff from the Public Works Department attended (8/23/22) a seminar sponsored by the MFMA (Municipal Fleet Managers Association) where representative from Ford were present to speak about the state of the automotive industry and the difficulties the industry is facing, including Ford. To get ahead of the industry-wide short supply, staff within the Fleet Management Division was tasked with putting specs together for all proposed FY2023 vehicles and to obtain pricing. In response to this exercise, one of the Ford dealers that the City has purchased vehicles from in the past, notified staff that the order cutoff through Ford for 2023 F600 series is December 1, 2022. In the past, we have had the luxury of being able to capitalize on the joint bid contracts; however, this year there has not been a joint bid contract. In order to expedite the procurement, the City of West Chicago recently solicited price quotes from three Ford dealerships for the 2023 Ford F650. From our request, only two dealerships responded: • Haggerty Ford, West Chicago, Illinois - $57,329.00 each. • Bob Ridings Ford, Taylorville, Illinois - $56,992.00 each At this time, most dealers are not placing orders unless they have a purchase order. Based on our conversations with the dealers, this is a Ford requirement. However, due to our existing relationship with Haggerty Ford, staff is given some extra time to obtain a purchase order by going through the regular approvals. Based on comparable pricing received and per the local vendor preference policy approved by the City Council under Resolution No. 12-R-0009, in which purchases of goods and services can be awarded to local vendors when their pricing is within three percent (3%) of other competitive bids, staff recommends ordering the one 2023 Ford F600 Regular Cab 4x4 Chassis from Haggerty Ford in West Chicago, Illinois for an amount not to exceed $57,329.00. This vehicle will be purchased from the Capital Equipment Replacement Fund (04-34-39-4804) in which $130,900.00 is proposed for in FY 2023. The remainder of the funds will be used to purchase the necessary appurtenances/equipment (i.e., v-plow-, v-box salt spreader, saddle tanks for the liquids, lights, decals, radios, etc.) that will be installed by a third party after the City takes delivery of the unit. ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: That the West Chicago City Council authorize the purchase of one 2023 Ford F600 Regular Cab 4x4 Chassis in the amount not to exceed $57,329.00 from Haggerty Ford in West Chicago, Illinois, and authorize the City Administrator to contract with a third-party to install the necessary appurtenances/equipment for the vehicles at an estimated cost of $73,500. COMMITTEE RECOMMENDATION: ===== PDF PAGE 7 ===== [Extraction: embedded PDF text] Date: 11128/2022 Salesperson: ~~~~~~~~~~~~~~~~-John Czech Man ager: ~~~~~~~~~~~~~~~~-Lou Tornabenl no[, Rl'OJISYtll Rt1, Wf:rt Q\l~5g, ILGQl8$ Ph: (~0) llH!OO Customer ID #: ~~~~~~~~~~~~~~~~-F40655 FOR INTERNAL USE ONLY BUSINESS NAME CITY OF WEST CHICAGO Home Phone : CONTACT 475 MAIN ST Address : WEST CHICAGO, IL 60185 Work Phone : (630) 768-8878 DUPAGECO E-Mail: JWHITEAKER@WESTCHICAGO.ORG Cell Phone : VEHICLE Stock#: 23 F600 FO New I Used: New VIN: ORDER 6000 Miieage: 0 Vehicle : 2023 Ford F-600 Chassis Color : WHITE Type : XL 4x4 SD Regular Cab 145 In. WB DR Market Value Selling Price 57, 161.00 Non Tax Fees 168.00 Cash Deposit .00 Balance 57 329.00 i~ !Customer Approval: Managemsnt Approval: ' By signing this aulhorlzalion form, you certify that Iha above paraonol lnlorma!lon Is correct and accurate, and authorize the release Of credll and employment infonnatlon. By signing above, I provide to the dealership and Its affillates consent to communicate wllh me about my vehicle or any future vehicles using electronic, verbal and written communications including but not limited to eMail, text messaging, SMS, phone calls and direct mail. Tenns and Conditions subject to credit approval. Far Information Only. This is not an offer or contract for sale. AS PER BID SPEC ORDER# 6000 11/28/2022 l I l ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] JIOt~llkd.Ymt(~'l'l'•l\~l.S hl:tli,~11!1·.UOO Haggerty Ford 330 E. Roosevelt Rd West Chicago, IL 60185 Ph: (630) 231-3200 DATE -~~~~~~~~~~~~~~~11/28/2022 Salesman ~~~~~~~~~~~~~..::..::;..;.;..;..;...;;;~~~~~~~~~~~~~~~John Czech NAME ____C~ITY"-'-_O~F_W~E_S~T_C_H_l_CA_G_o ___ STOCK# __________2_3_F_60_0_F_o_________ _ CO-BUYER EMAIL ______J~W~H~l~T=EA~K~E_R_,@_W_E_ST_C_H_l_CA_G_O_._O_R_G____ _ ADDRESS ~~~~~--'-'---'~-'-="'-~~~~~475 MAIN ST CELL PHONEHOME.~~~~~~~~~~~~~~ CITY ___ W.;;..:.=E=S..:..T...;;;C"'"H;.:..;IC=A"'"'G::.;0_____ STATE IL ZIP 60185 PHONE HOME.~-~---------~ please enter my order for the following: 0New 0Demo 0 Used PHONE-~~~~~~~~~~~~~~~ YEAR NAME MODEL COLOR MILEAGE SERIAL# BOUGHT 2023 Ford F-600 Chassis WHITE 0 ORDER 6000 TRADED CASH SELLING PRICE 57161.00 TRADE DISCOUNT CASH DIFFERENCE 57161.00 TAXES LICENSE & TITLE 168.00 ADMINISTRATIVE FEES & CHARGES SUB TOTAL 57 329.00 PAYOFF ON TRADE SUB TOTAL 57 329.00 FACTORY REBATE SERVCONT DEPOSIT BALANCE DUE ON DELIVERY 57 329.00 ADMINISTRATIVE FEES AND CHARGES; AN ADMINISTRATIVE FEE 15 NOT AN OFFICIAL FEE. AN ADMINISTRATIVE FEE IS NOT REQUIRED BY LAW, BUT MAY BE CHARGED TO BUYERS FOR HANDLING DOCUMENTS ANO PERFORMING SERVICES RELATING TO CLOSING OF A SALE. THE BASE ADMINISTRATIVE FEE ENDING JANUARY 1, 1992 WAS $40.00. THE MAXIMUM AMOUNT THAT MAY BE CHARGED FOR ADMINISTRATIVE FEES & CHARGES IS THE BASE ADMINISTRATIVE FEE OF $40.00 WHICH SHALL BE SUBJECT TO AN ANNUAL ADJUSTMENT EQUAL TO THE PERCENTAGE OF CHANGE IN THE BUREAU OF LABOR STATISTICS CONSUMER PRICE INDEX. THIS NOTICE IS REQUIRED BY LAW. NOTICE: THE ONLY OTHER ADDITIONAL CHARGES PERMITTED ARE OEALER·ADOED OPTIONS, WARRANTY ANO SERVICE CONTRACTS, INSURANCE AND THE ACTUAL COST OF LICENSE AND TITLE REGISTRATION AND TAXES. No Public Liability or Property Damage Insurance Issued With This Transaction. ALL WARRANTIES, IF ANY, av MANUFACTURERS OR SUPPLIER OTHER THAN DEALER ARE THEIRS, NOT DEALER'S AND ONLY SUCH MANUFACTURER OR OTHER SUPPLIER SHALL BE LIABLE FOR PERFORMANCE UNDER SUCH WARRANTIES UNLESS DEALER FURNISHES BUYER WITH A SEPARATE WRITTEN WARRANTY OR SERVICE CONTRACT MADE BY DEALER ON ITS OWN BEHALF. DEALER HEREBY DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. (A) ON ALL GOOD ANO SERVICES SOLD BY DEALER; ANO (B) ON ALL USED VEHICLES WHICH ARE SOLD AS IS-NOT EXPRESSLY WARRANTED OR GUARANTEED. This Is a non-binding order, NOTICE ·If the box to the loft Is checked, the automobile purchased herein is a demonstrator which has been pre-used and may have Incurred certain body D repolr.i as a result of such usage.The purchaser represents and warrants that he Is of legal age; that he has title lo and good right to sell and dispose of of the used car traded in described above, that there are no liens, claims and /or encumbrances thereon, and agrees to furnish good and auftlclent title and hereby grants Haggerty Ford power of attorney to assign ond endorse said title for him, and to sign any and all applications which would be necessary to register litre to car being purchased In any state or territory. Afler careful inspection and demonetratlon, tha undersigned purchases the above vehicle with equipment at the prices and on the terms specified above. TRANSFER OF TITl.E TO ABOVI! AUTOMOBll.E IS SUBJECT TO FINAL, PAYMENT OP ANY AND Al.L CHECKS CLEARING BANK UPON WHICH IS DRAWN. ===== PDF PAGE 9 ===== [Extraction: embedded PDF text] Preview Order 6000 - F6L 4x4 Reg Chas Cab DRW: Order Summary Time of Preview: 11/28/2022 13:28:05 Receipt: 11/28/2022 Dealership Name: Haggerty Ford, inc. Sales Code : F41080r--· ·-------- ~···--· ·-.,.-- ··~- ~~-·----.. - --~--·1 I Order Code 6000 --..Price Level--.. 315 ---·---·,[;~~~;·~· -~. ~~~:;:~~=i ~;~1~_c;~~_;f~~ ;:~;:_~~~·=- _, ............. -··-·- -- -· .. _ DESCRIPTION DESCRIPTION I i F600 4X4 CHASSIS CAB DRW/145 120V/400W OUTLET 145 INCH WHEELBASE WHEEL WELL LINERS- FRONT TOTAL BASE VEHICLE 40 GAL AFT OF AXLE FUEL TNK I OXFORD WHITE 410 AMP ALTERNATOR I1 VINYL 40/20/40 SEATS EXTERIOR BACKUP ALARM MEDIUM DARK SLATE PRICE CONCESSION INDICATOR PREFERRED EQUIPMENT PKG.680A REMARKS TRAILER .XL TRIM DUALBATIERY .AIR CONDITIONING -- CFC FREE REAR VIEW CAMERA & PREP KIT .AM/FM STEREO MP3/CLK XL CHROME PACKAGE .7.3L DEVCT NA PFI VS ENGINE .FOG LAMPS 10·SPEED AUTO TORQSHIFT .BRIGHT GRILLE 245/70R19.SG TRACTION 6 TIRES .REMOTE START SYSTEM 4.88 RATIO LIMITED SLIP AXLE SPECIAL DEALER ACCOUNT ADJUSTM FORD FLEET SPECIAL ADJUSTMENT SPECIAL FLEET ACCOUNT CREDIT FRONT LICENSE PLATE BRACKET FUEL CHARGE PLATFORM RUNNING BOARDS NET INVOICE FLEET OPTION (B4A) 22000# GVWR PACKAGE PRICED DORA ENGINE BLOCK HEATER ADVERTISING ASSESSMENT SKID PLATES DESTINATION & DELIVERY 50 STATE EMISSIONS undefined .------,-----·---------- ----- Customer Name: Customer Email: Customer Address: Customer Phone: ===== PDF PAGE 10 ===== [Extraction: embedded PDF text] Bob Ridings Fleet Sales Todd Crews, Fleet Sales Mgr. 931 Springfield Rd Taylorville IL 62568 Ph. 217-824-2207 Email toddfleet@aol.com Fax 217-824-4252 Monday,November28, 2022 JAKE WHITEAKER CITY OF WEST CHICAGO 475 MAIN ST WEST CHICAGO, IL 60185 Dear Jake: Thank you for your inquiry about our Fleet Sales Program, please accept this letter to outline our bid. We are pleased you are again considering us for your new truck and we can order it as follows; delivery is estimated in 150+ days after your order. ORDERS MAY BE DUE BY 12-1-22, INQUIRE/ NOTE that the State Bid is not referenced on these forms, this is our best government bid pricing BUT not covered by the State. THIS PROPOSAL LETTER IS NOT AN ORDER, you must issue a purchase order to confirm, contact me if any questions or changes and thanks, 1 2023 Ford F600 REGULAR Cab 4x4 (F6L) Chassis ONLY Includes All Standard XL Pkg Equipment, Pkg 680A BLACK Grille & Bumper 7.3 Litre VB w/10spd Automatic 22,000 GVWR DUAL Rear Wheels 245/70R19.5 Tires w/NO SPARE Tire Electric Shift on the Fly 4x4 Air Conditioning Tilt Wheel & Cruise Control Upfitter Switch Panel NOW INCLUDES Power Windows/Locks/Remote Keyless Entry w/2 FOBs AutoLamp On/Off Headlamps & Programmable (942) Daytime Running Lamps AM/FM w!SYNC 4 Bluetooth & 8" Touchscreen Controls (18A) Upfitter Interface Module Power Heated Trailer Tow Mirrors, Extendable (62R) PTO Provision Trailer Pkg w/HD Cooling, 7 Wire Harness & (52B) Factory Trailer Brake (NO Hitch w!Chassis) Audible Lane Departure Warning & PreCollision Assist w!Automatic Emergency Braking BASE COST $53,265.00 USE STD 60" Cab/Axle, 40 Gallon Rear Fuel Tank, Suitable for 9ft Body Install NOT ORDERED Snowplow Prep Pkg, NOT Approved for Snowplow ADD (96V) XL Chrome Decor $225.00 (67B) HD Dual Alternators $115.00 (86M) DUAL Batteries $200.00 (43C) 11 OV Power Outlet $175.00 ADD (X8L) 4.88 Limited Slip Axle Included (TGT) All Terrain Tires $210.00 NO SPARE Tire (945) Stainless Simulators $395.00 (41 P) Skid Plate $100.00 (41 H) Engine Block Heater $95.00 (76C) Factory Backup Alarm $145.00 (18B) Factory Black Running Boards $320.00 Includes Front Fender Flares and Molded Mudflaps (61L) Front Fender Liners $175.00 (872) Rearview Camera Kit $395.00 Undercoat Chassis $299.00 Extra Key, NO Remote $75.00 CD Rom Service Manual $295.00 Delivery to your Location $295.00 New Municipal Lie & Title $213.00 (Z1) White Ext, (AS) Gray VINYL 40/20140 Split Seat, Full Vinyl Floor Covering YOUR COST, PIO# Pending $56,992.00 NOTE if this outline is incorrect in any way please call me IMMEDIATELY to correct it. Please contact me with any questions and thanks for your business! Sincerely, Todd Crews Fleet Sales Manager ===== PDF PAGE 11 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _tf__.__.B__~__ Resolution No. 22-R-0070 - Contract Extension for Custodial Services with Crystal Maintenance Plus, Corp for COMMITTEE AGENDA DATE: December 1, 2022 Fiscal Year 2023 COUNCIL AGENDA DATE: December 19, 2022 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE {\\;QA (l "'· APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE_________ _ ITEM SUMMARY: For Fiscal Year 2022, Crystal Maintenance Plus, Corp. of Mount Prospect, Illinois, was awarded a Contract for professional custodial services of eight City owned and maintained facilities for an amount not to exceed $71,046.00: City Hall, Police Station, Water Treatment Plant, Metra Station, Museum, as well as the Blakely Street, Church Street, and Grand Lake Boulevard facilities. A provision of the current Contract allows it to be extended for two additional years, through mutual agreement, if pricing were held for each subsequent fiscal year, if the City were satisfied with services provided, and if approved by City Council. The extension provision was exercised for Fiscal Year 2022; however, Crystal Maintenance requested a two percent increase over the Fiscal Year 2022 pricing to keep up with the high inflationary environment. Staff believes that is a fair ask and competitive bidding will yield higher costs; therefore, staff recommends approval of the increase and extend the contract for Fiscal Year 2023. Custodial services are budgeted and paid from various funds, depending on location for services. Adequate funds will be budgeted in the Commuter Parking Fund, the General Fund, and the Water Fund to cover future year's services. It is staff's recommendation that a Contract extension be awarded to Crystal Maintenance Plus, Corp. of Mount Prospect, Illinois, for professional custodial services during Fiscal Year 2023 of eight City owned and maintained facilities, in an amount not to exceed $71,046.00. Staff was satisfied with Crystal Maintenance Pius's services during Fiscal Year 2021 and 2022. ACTIONS PROPOSED: Approve Resolution No. 22-R-0070 authorizing the Mayor to execute a Contract extension with Crystal Maintenance Plus of Mount Prospect, for professional custodial services during Fiscal Year 2023 for eight City owned and maintained facilities, for an amount not to exceed $71,046.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 12 ===== [Extraction: embedded PDF text] RESOLUTION NO. 22-R-0070 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT AGREEMENT WITH CRYSTAL MAINTENANCE SERVICES CORPORATION FOR 2023 JANITORIAL SERVICES FOR MUNICIPAL BUILDINGS BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to a Contract extension with Crystal Maintenance Plus of Mount Prospect, for professional custodial services during Fiscal Year 2023 for eight City owned and maintained facilities, for an amount not to exceed $71,046.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 19th day of December, 2022. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Assistant Valeria Perez ===== PDF PAGE 13 ===== [Extraction: embedded PDF text] THIRD AMENDMENT AND SECOND EXTENSION TO AGREEMENT BETWEEN THE CITY OF WEST CHICAGO, ILLINOIS AND CRYSTAL MAINTENANCE PLUS, CORPORATION FOR THE 2023 JANITORIAL SERVICES FOR MUNICIPAL BUILDINGS This THIRD AMENDMENT, and SECOND EXTENSION made this 19th day of December, 2022, between CITY OF WEST CHICAGO, a body politic and corporate, with offices at 475 Main Street, West Chicago, Illinois 60185 (hereinafter referred to as the CITY) and CRYSTAL MAINTENANCE PLUS, CORPORATION, licensed to do business in the State of Illinois, with offices at 1699 Wall Street, Mount Prospect, IL 60056 (hereinafter referred to as the CONTRACTOR), hereinafter together referred to as the "PARTIES": RECITALS WHEREAS, the Illinois General Assembly has granted the CITY authority to enter into agreements for the purposes of providing professional services (pursuant to the Municipal Code, 65 ILCS 5/1-1-10, et. seq.); and, WHEREAS, the CITY and CONTRACTOR had previously entered into an agreement, dated March 19, 2021, pertaining to professional services related to the 2021 Janitorial Services for Municipal Buildings; and, WHEREAS, per the AGREEMENT, the Contract may be extended for two (2) additional years through mutual agreement between the PARTIES for the same unit prices; and WHEEREAS the first extension was approved by the City Council on October 18, 2021 for Fiscal Year 2022; and WHEREAS, on June 27, 2022 Monika Talar, President of Crystal Maintenance Plus, Corporation submitted a written request to extend its 2021 Janitorial Services for Municipal Buildings Contract for fiscal year 2023 in the amount of $71,046.00, a mere two percent increase to battle the high inflationary environment; and WHEREAS, the City was satisfied with the services provided by the CONTRACTOR during Fiscal Year 2021 as well as 2022; and WHEREAS, the City staff is in agreement with the requested increase as it believes the competitive bidding prices will be significantly higher; and WHEREAS, the CITY wishes to memorialize the terms and conditions of its THIRD AMENDMENT and SECOND EXTENSION with the CONTRACTOR. NOW, THEREFORE, in consideration of the promises, the mutual covenants, terms, and conditions herein set forth, and the understandings of each Party to the other, the PAR TIES do hereby mutually covenant, promise and agree as follows: 1. The AGREEMENT, dated March 19, 2021, pertaining to professional services related to the 2021 Janitorial Services for Municipal Buildings, is hereby extended for the 2023 fiscal year, expiring on ===== PDF PAGE 14 ===== [Extraction: embedded PDF text] December 31, 2023. 2. All other provisions of the original AGREEMENT shall remain unchanged. IN WITNESS OF, the parties set forth their hands and seals as of the date first written above. CITY OF WEST CHICAGO CRYSTAL MAINTENANCE PLUS, CORP. BY:__________ _ BY:___________ . RUBEN PINEDA MONIKA TALAR MAYOR PRESIDENT ATTEST BY: ATTEST BY: VALERIA PEREZ NAME: EXECUTIVE ASSISTANT TITLE: 2 ===== PDF PAGE 15 ===== [Extraction: embedded PDF text] - .. •""-·'""-"'/.~ • , .'I..• "'\ ,. '~ v Crysta[ :Jt1.aintenance ~lll (1~11 Cu111 :~' 1 ft' l1.lDOn. Ill 8)'iJ Ci ~ ~ Q ( l D~ • wor i(11,., Rll ~· ~:=:;~~!'hnology Department DuPage Mapa Portal: N GIS Division htp:Ndupag•,rraps.arcgls.oorrlhome ~•~t~,ulnl~~a8~(830) 407~000 Rd. WNw.dupaDuPage Counly,geco orgIllinois V\leb Site: A Emall: gls@ldupageco.org This map Is ~ ra• a &smentpurpoM•only Copyright DuPage 2016 ===== PDF PAGE 20 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _:t~-' --_D._r __ Resolution No. 22-R-0073 - Engineering Resource Associates, Inc. - Phase II and Phase Ill Engineering Services for Klein COMMITTEE AGENDA DATE: December 1, 2022 COUNCIL AGENDA DATE: December 19, 2022Road Culvert Replacement Project in the amount not to exceed $102,896.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM ., Director of Public Works SIGNATURE f\;l~~....--~- APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _________ _ ITEM SUMMARY: In June 2022, the City received American Rescue Plan Act (ARPA) Grant through DuPage County Stormwater Management for Klein Road Culvert Replacement Project (Project) in the amount not to exceed $169,000. Subsequently, the City Council approved an Intergovernmental Agreement (IGA) with DuPage County on September 6, 2022, for acceptance of grant funds for construction costs. The Project's scope includes replacing the existing corrugated metal culvert with a concrete box culvert with cast-in-place end sections and downstream junction chambers. Construction is anticipated for summer 2023. The preliminary estimated construction cost for the Project is $338,000. To commence construction in Summer 2023, staff is requesting approval of the attached proposal from Engineering Resources Associates, Inc. (ERA) for engineering services related to Phase II (Design) and Phase Ill (Construction Oversight) of the Project in the amount not to exceed $102,896.00. ERA's scope for Phase II will include various traffic and design analyses, final plans and specifications, various survey work, appropriate permits, and Plat of Highways (POH) for the junction chambers outside of the right-of-way. However, the stormwater permit fees are excluded from ERA's engineering services. Phase II engineering for the project is anticipated to be completed in spring 2023. ERA's Phase Ill services will include construction submittal reviews, construction observation, material inspection completed by its subconsultant, Rubino Engineering, Inc., project documentation, and closeout. The FY 2023 Proposed Budget includes $77,600.00 under Capital Projects Funds (08-34-53-4842) for both the Design and Construction engineering. ERA's proposed engineering services in the amount of $102,896.00 is $25,296 higher than the budgeted amount due to unforeseen work scope associated with the POH. POH is required on this project for an anticipated IGA with the Forest Preserve District of DuPage County (FPDDC). An IGA is required to obtain a temporary construction easement from FPDDC for the replacement of the culvert and for grading and restoration activities. Acquiring a permanent easement from FPDDC is also anticipated to replace two existing storm junction chambers, which are outside of the City's right-of-way. ERA's original proposal for engineering service fees was $119,800. After successful negotiations of the scope and service fees, ERA reduced its fees by $16,904 or by approximately 14%. Typically, engineering costs for a locally funded construction project are between 15-20% when easements and/or Right-of-Way (ROW) are not required. The engineering costs are higher when such is required and when grant funds are involved. ERA's proposed service costs are approximately 30% of the estimated construction cost. Staff feels the costs are appropriate given the fact this project is partially funded by a grant and it involves land acquisition. ERA is familiar with the Project as they assisted the City with a successful ARPA Grant application in Spring 2022. The staff is pleased with their expertise and quality of work during the grant application process. Furthermore, staff recommends ERA to successfully lead and deliver the design and construction engineering for the Project. ===== PDF PAGE 21 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 22-R-0073 authorizing the Mayor to execute a contract agreement with Engineering Resource Associates, Inc. of Warrenville, IL for Phase II and Phase Ill professional engineering services related to the Klein Road Culvert Replacement Project in an amount not to exceed $102,896.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 22 ===== [Extraction: embedded PDF text] RESOLUTION NO. 22-R-0073 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT AGREEMENT WITH ENGINEERING RESOURCE ASSOCIATES, INC. OF WARRENVILLE, ILLINOIS FOR PROFESSIONAL ENGINEERING SERVICES RELATED TO THE KLEIN ROAD CULVERT REPLACEMENT PROJECT IN AN AMOUNT NOT TO EXCEED $102,896.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a contract agreement with Engineering Resource Associates, Inc. of Warrenville, IL for Phase II and Phase III professional engineering services related to the Klein Road Culvert Replacement Project in an amount not to exceed $102,896.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 19th day of December 2022. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Assistant Valeria Perez ===== PDF PAGE 23 ===== [Extraction: embedded PDF text] ta\ ENGINEERING \!l) RESOURCE ASSOCIATES November 7th , 2022 Mehul Patel, PE, CFM Director of Public Works City of West Chicago 475 Main Street West Chicago, IL 60185 Subject: Klein Road Culvert Replacement Dear Mehul: Engineering Resource Associates, Inc. (ERA) is pleased to submit this proposal to Phase II and Phase Ill Engineering services for the replacement of the existing Corrugated Metal Pipe (CMP) with a box culvert with Cast-In-Place (CIP) end sections. Project also includes replacement of the downstream junction chamber. Plans will be designed under the direct supervision of a registered license structural engineer in the state of Illinois. Structural plans will also be signed and sealed. PHASE 2 ENGINEERING TASKS Task 1 - Traffic Management Analysis I Barrier Warrant Analysis I Pavement Design Klein Road is a minor collector with an Average Daily Traffic count of 1350. The project improvements will be designed anticipating roadway closure. The detour anticipated with use state routes IL 59 and IL route 64. Plans will include detour exhibits that will be submitted to IDOT for concurrence. A detour committee meeting will be required. A barrier warrant analysis will be required if end sections are located within the clear zone for the roadway. Project will include a pavement design per IDOT BLRS Chapter 44. Task 2 - Plans, Specifications, and Estimate (PS&E) ERA will prepare final plans, specifications, and cost estimates for the culvert replacement. The cost estimate will be provided to the City at both 75% and 100% construction plan documents. The following plans are anticipated: • Cover Sheet (1 sheet) • General Notes (1 sheet) • Removal Sheet (1 sheet) • Typical Sections (1 sheet) • Summary of Quantities (2 sheets) • Plan & Profile (1 sheet) • Detour Plans (2 sheets) • Erosion Control Sheets (2 Sheets) • Grading Plan (1 Sheet) • Culvert Details and End Sections (4 sheets) • Cross Sections (3 sheets) WARRENVILLE CHICAGO CHAMPAIGN 3S701 WEST AVENUE, SUITE 150 10 SOUTH RIVERSIDE PLAZA, SUITE 875 2416 GALEN DRIVE WARRENVILLE, IL 60555 CHICAGO, IL 60606 CHAMPAIGN, IL 61821 November NNYS0.393.3060 p 312.474. 7841 p 217.351.6268 WWW.ERACONSULTANTS.COM ===== PDF PAGE 24 ===== [Extraction: embedded PDF text] Page I 2 Task 3 - Geotechnlcal Subsurface Investigation Rubino Engineering will perform structure soil borings and a pavement core and provide design recommendations for the culvert replacement. Geotechnical services and report will conform to the requirements of the STATE Geotechnical Manual. Structure Borings. Two (2) structure borings are to be performed for the geotechnical investigation. Borings will be taken on the upstream and downstream sides. Depth will be 35-ft. Pavement Cores. One (1) pavement core will be taken to identify the existing pavement materials and thickness and to determine the properties of the underlying aggregate and soil. Laboratory Testing. The scope will include laboratory testing per AASHTO/ASTM guidelines testing for soil index, particle size distribution, Atterberg limits, soil settlement and collapse potential, shear strength of soil and soil classification. Geotechnical Report. A Geotechnical Report will be prepared to document the findings used in the development of the project. CCDD Testing. A geotechnical engineer will obtain a Potential Impacted Property" (PIP) evaluation for the project area and will include CCDD documentation (LPC 662/663). Task 4 - Permitting ERA will secure the DuPage County Stormwater Permit, United States Army Corps of Engineers (USACOE) permit, and the Kane DuPage Soil Water Conversation District (KDSWCD). Permitting does not include the agency permitting fees. Task 5 - Boundary Survey I Plat of Highway (POH) The existing ROW for Klein Road is 66-ft wide. The existing junction chamber is anticipated to be outside of the ROW and temporary easement will be required for the work outside the ROW. ROW acquisition and/or easements will potentially impact two (2) land parcels. • 0122400015 • 0122401001 • Necessary 'Courthouse research will be performed that will include all the plats, deeds, and right-of- way documents for each parcel within the project limits and adjoining the project. • Additional monument reconnaissance in the field as required to verify the existing right-of-way for the subject project. • A Plat will be prepared for the right-of-way takings and temporary construction easements and legal descriptions will be written for the two (2) parcels affected. A separate legal description will be needed for each holding affected, as determined by ownership. • Current Title Commitments will be necessary to determine ownership and total holdings. Title Commitments will be ordered by the ERA. • Plat-of-Highway and legal descriptions will be prepared and submitted to the City for coordination with the Forest Preserve • Plats shall be in accordance with STATE standards. Task 6 - Phase 2 Project Management The successful management of a Phase 2 project requires scheduling and reporting of the progress of the project. Services will include the following tasks: • Initiate project setup including contract administration, budget control and internal project team meetings. • Attend project kick-off meeting with the City for the Phase II Design ===== PDF PAGE 25 ===== [Extraction: embedded PDF text] Pag e I 3 • Prepare and submit monthly progress reports during months when engineering activities occur, and invoices are due. • Prepare and monitor a project schedule and will update the schedule periodically as tasks or project scheduling change, as well as perform scope of services reviews, resource planning, internal team coordination and contract administration and invoicing. • Establish and adhere to an approved project QA/QC plan. PHASE 3 ENGINEERING TASKS Task 7 - Phase 3 Project Management • Project Startup a) Review bidding/contract documents and engineering drawings b) Confirm drawings and specifications include all modifications to the documents including all addenda. c) Assemble Quantity and IDR books utilizing IDOT forms as required. • Meetings and Coordination - The following meetings and items are anticipated during the construction phase of this project: a) Attend the pre-construction meeting as a representative of the City. (1 meeting) b) Conduct regular weekly project meetings to review contractor progress, discuss project issues, coordinate with other contractors and review upcoming operations. c) Attend monthly progress meetings with the City. d) Distribute meeting summaries to attendees and other interested parties. e) Coordinate with the contractor and City's material testing consultant to ensure material testing conforms to contract requirements. f) Present updates, both written and oral for City staff, City Council or other constituents. • Submittal Reviews a) Record data received, maintain a file of shop drawings and catalog cut and material supply submissions and check administrative compliance with contract requirements. b) Review shop drawings and other submittals from the project contractor for conformance with the requirements of the contract documents. Notify the City of any deviations or substitutions. With the notification, provide the City with a recommendation for acceptance or denial, and request direction from the City regarding the deviation or substitution. c) Ensure that the contractor's materials conform to the requirements outlined in the contract documents. • Scheduling a) Monitor contractor's progress, adherence to project schedule and communicate with City staff. b) Review schedule with contractor on a daily basis and require contractor to update schedule on a weekly basis as necessary. c) Track and record working days as they are expended. It is anticipated that the awarded contractor may complete a project of this magnitude within 6 weeks (30 working days) after notice to proceed. • Pay Request and Change Order Review a) Review applications for payment and compare to documentation records on a monthly basis. b) Forward recommendations for payment to City staff. c) Review change order documentation and justifications. d) Forward change order recommendations to City staff. ~ ENGINEERING ~ RESOURCE .'.\SSOCIATES ===== PDF PAGE 26 ===== [Extraction: embedded PDF text] Page 14 Task 8 - Construction Layout • Construction Layout a) The project contractor will be required to provide construction layout services. b) ERA will confirm contractor layout coincides with plan call outs. Task 9 - Construction Observation • Construction Observation a) Provide one full-time resident engineer for the anticipated 30 actual (not just chargeable) working day construction period during the spring/summer 2023. For construction observation, we are anticipating an average of 9 hours per working day for our full-time resident engineer. b) Serve as the City's liaison with the contractor primarily through the contractor's superintendent, public/private utilities and various jurisdictional agencies. c) Arrange required material testing with the City's material testing consultant. d) Review weekly progress, prepare a weekly summary to be approved by the City and distributed to the interested parties. e) Daily review and inspection of traffic and erosion control items including completion of a weekly barricade check report. f) Maintain a database of names, addresses and telephone numbers of subcontractors, contractors, suppliers, and utility companies and other entities involved with the project. g) Alert the Contractor's field superintendent when un-approved materials or equipment are being used and advise the City of such occurrences. Task 10 - Project Documentation I Closeout • Documentation - The following tasks are anticipated. a) Track and measure contract pay item quantities using Inspector's Daily Reports. b) Keep and maintain a daily diary summarizing contractor operations, coordination activities, weather, project issues, etc. c) Maintain a database of names, addresses and telephone numbers of subcontractors, contractors, suppliers, and utility companies and other entities involved with the project. d) Collect and file material tickets. e) Prepare weekly reports. f) Submit project documentation to ERA office for use in reviewing contractor pay requests. g) Track contractor time and materials expended on extra work items • Project Closeout a) Prepare a list of items for correction by the contractor. b) Review testing results and incorporate into punch list. c) Work with City staff to incorporate items into the punch list. d) Work with contractor to complete all punch list items in a timely, responsive manner. e) Conduct final inspection with contractor and City representatives. f) Provide two (2) sets of as-built drawings (within 6 weeks of project completion) g) Provide final contract records/documents (within 6 weeks of project completion) ===== PDF PAGE 27 ===== [Extraction: embedded PDF text] Page I 5 Direct costs/reimbursables including printing costs, mileage and postage will be charged at the actual rate incurred plus ten percent. Fees for services not included in this proposal, when approved by the Client, will be compensated for on an hourly basis with a 2.8 multiplier. We greatly appreciate the opportunity to provide this proposal and we look forward to working with the City on this important assignment. Please contact me, the Primary Contact, at (630)393-3060 x2020 or mlange@eraconsultants.com. if you have any questions or comments. Sincerely, PE, SE/ Engineering Resource Associates, Inc.~a ~lProject Manager Corporate Office Location: 3s701 West Avenue, Suite 150, Warrenville, IL 60555 ===== PDF PAGE 28 ===== [Extraction: embedded PDF text] Page I 6 Exhibit 1 Acceptance & Authorization Form - November 4th, 2022 Klein Road Culvert Replacement Engineering Resource Associates, Inc. City of West Chicago Authorized Signature A1:::d~'zre Melissa Lange, PE, SE I Project Manager Ruben Pineda I Mayor Printed Name and Title Printed Name and Title 3S701 West Avenue Date Suite 150 Warrenville, Illinois 60555 630-393-3060 t, 630-393-2152 f Please Provide Contact Information: Mailing Address: (please provide street address for UPS deliveries) Telephone & Facsimile Numbers: Email Address: INVOICES should be sent via: Email EJ USPS Mail D Email & USPS Mail D If different than above address, invoices should be addressed to: mpatel@westchicago.org Attn: Mehul Patel Invoice Email Address (if different than above): Note any billing forms/procedures: C:\Users\mlange\Desktop\PROPOSALS\West Chicago\Letter Proposal.docx ===== PDF PAGE 29 ===== [Extraction: embedded PDF text] 35701 West Avenue Suite 150 Warrenville, IL 60555 ~ENGINEERING Phone: 630.393.3060 Fax: 630.393.2152 ~RESOURCE ASSOCIATES www.eraconsultants.com CLIENT: City of West Chicago Date: 10/ 24/2022 PROJECT: Klein Road Culvert Replacment Consultant: Engineering Resource Associates, Inc. PROJECT LOCATION: West Chicago Project Manager: M. Lange COUNTY: DuPage PP/PL No.: PL2203.07 TASK WEIGHTED %0FGRAND WORK DESCRIPTION HOURS FEE No. HOURLY RATE TOTAL 1 Traffic Management J Barrier Warrant Analysis J Pavement Design 24 $139 $3,300.00 3.21% 2 Plans, Specifications and Estimates (PS&E) 186 $136 $25,300.00 24.59% 3 Geotechnical Subsurface Investigation 3 $210 $600.00 0.58% 4 Permitting 68 $131 $8,900.00 8.65% 5 Boundary Survey I Plat of Highway 102 $147 $15,000.00 14.58% 6 Phase II Project Management 8 $210 $1.700.00 1.65% 7 Phase Ill Project Management 40 $153 $6.100.00 5.93% 8 Construction Layout 4 $111 $400.00 0.39% 9 Construction Observation 240 $122 $29,200.00 28.38% 10 Project Documentation I Closeout 24 $132 $3,200.00 3.11% Subcontractors Rubino Engineering $6,450.00 6.27% Reimbursables Construction Vehicle I Mileage $1,350.00 1.31% Printing Costs $396.00 0.38% Title Commitments $1.000.00 0.97% Optional Services TOTALS 699 $149.00 $102,896.00 100% ===== PDF PAGE 30 ===== [Extraction: embedded PDF text] 35701 West Avenue SUite 150 warrenville, IL 60555 ~ENGINEERING Phone: 630.393.3060 Fax:_630.393.2152 ~RESOURCE ASSOCIATES www.eraconsultants.com CLIENT: City of West Chicago Date: 10/24/2022 PROJECT: Klein Road Culvert Replacment Consultant: Engineering Resource Associates, Inc. PROJECT LOCATION: West Chicago Project Manager: M. Lange COUNTY: DuPage PP/ PL No.: PL2203.07 Traffic Management I Plans, Specifications and Geotechnlcal Subsurface Permitting Barrier Warrant Analvsls I _ Estimates (PS&El Investigation. _"..,....-- HOURLY WGTD WGTD WGTD WGTD PAYROLL CLASSIFICATION HOURS % PART HOURS %PART HOURS %PART HOURS % PART RATE RATE RATE RATE RATE Structural Engineer IV $210.00 40 21.5% $45.17 3 100.0% $210.00 4 5.9% $12.35 Professional Engineer Ill $167.00 12 50.0% $83.50 15 8.1% $13.46 8 11.8% $19.64 Staff Engineer II $110.00 12 50.0% $55.00 131 70.4% $77.47 48 70.6% $77.65 Professional Surveyor II $180.00 8 11.8% $21.17 Surveyor Ill $111.00 Professional Engineer Ill $167.00 Professional Engineer IV $191.00 Staff Engineer I $102.00 Professional Engineer Ill $167.00 Engineering Technician VI $152.00 IUIAL!:i 24 100.0% $138.50 186 100.0% $136.10 3 100.0% $210.00 68 100.0% $130.80 ===== PDF PAGE 31 ===== [Extraction: embedded PDF text] 35701 West Avenue Suite 1.50 warrenville, IL 60555 ~ENGINEERING Phone: 630.393.3060 Fax: 630.393.2152 ~RESOURCE ASSOCIATES www.eraoonsultants.com Date: 10/24/2022 CLIENT: City of West Chicago Consultant: Engineering Resource Associates, Inc. PROJECT: Klein Road Culvert Replacment Project Manager: M. Lange PROJECT LOCATION: West Chicago PP/PL No.: PL2203.07 COUN"TY: DuPage Boundary Survey I Plat of Phase II Project Phase Ill Project Construction Layout Hll!hwat Management ManaJ!:ement HOURLY WGTD WGTD WGTD WGTD PAYROLL CLASSIFICATION HOURS %PART HOURS %PART HOURS %PART HOURS % PART RATE RATE RATE RATE RATE Structural Engineer IV $210.00 8 100.0% $210.00 4 10.0% $21.00 Professional Engineer Ill $167.00 Staff Engineer II $110.00 Professional Surveyor II $180.00 30 29.4% $52.94 Surveyor Ill $111.00 32 31.4% $34.82 4 100.0% $111.00 Professional Engineer Ill $167.00 Professional Engineer IV $191.00 18 45.0% $85.95 Staff Engineer I $102.00 18 45.0% $45.90 Professional Engineer Ill $167.00 Engineering Technician VI $152.00 40 39.2% $59.61 IUIAL::l 102 100.0% $147.37 8 100.0% $210.00 40 100.0% $152.85 4 100.0% $111.00 ===== PDF PAGE 32 ===== [Extraction: embedded PDF text] 3S7 EXP l/Wiano .,.._,! 110 000 PSmOW. 6 NN N.AIRl' 11 000 000 -OSil.AOGllEGllTE· UUIT APPi.iE& PER: CENERALAGOR&G\Te 12.000.000 PRODUCT&-~ AOO 12.000 000 DLOC =i::Ul~ A Mll1JmDllLE Llll8IUl'Y PSA0001881 (19/0112021 09/0t/202:i ~e......,...,..r rs1.000,000' - x fllt('(MITO 900ILYllMURY --) I - SCHEDULED - OMED llllTOBONLY llllTOll - - llCXllLY 9'JIJRY -K.-itl I ~ I x llllTOBHAED ONLY x l\llT06 ONLy ,. .......... - - I ·--· A .-a.Lt.UAB - PSE0002142 ~9/0t/2021 09/011202~ EACH ocaJRRENCe 15 000 000 - X DCelSUAB ~~ .-GA.Te 15 000.000 oeo I I 11£TEN110N I II A <»ID IDll'LOYElll' ilUIUTY PSW0002789 ~9/0t/2021 09/011202~ xi~~~ I 1&.- JW'f PRCPREl"c;A.'PAIUNERIE!EOOTIYE@ E.L EACH ACOIDIENT 111000000 ElllCllDED'! 1JFIFICEIWEMBER y NIA - -·-.....~-lllQ E.L Cl8EASE· EA-""""' 1st 000 000 DEliCR!l'TICN OFQl'EAA110NS-· E.L DlllEA&E· POLICY I.MT 11000000 B Professional AEC904730502 ~/0 1/2021 09/011202~ $2,000,000 each claim I "--- Liability $4,000,000 annual aggr. lllE8CRPllllllOF·Ol'ERIUIDlllJLOCATIDllllVERCl.EllACORD1ll'l,---·-lle ........ ____ Professionat Liability is wrilbm on a 'claims made' policy fom1. Some or a'll off"icers are exeluded from Wo~kers Compensation coverage. Contractors Pollution Liability Coverage: rlnsural'\oe Canier - Capitol Specialty 'Insurance CoTporation (NAIC #10328) (See Attached Des~rlptions) CERTIFICATE HOL!DER CANCELlATIOH SHOULD AJf'I Of THE ABOVE OESCRlllED POUaEI 8E CANCEU.ED BEFORE Rubino Engineering, Inc. THE EXPllU:llOH DATE lllER£0F. NOTIC£ WILL BE DEIJVEllED IN ACCORDANCE wrTH TIE POI.ICY PROVlllONI. AU1'llOAIZEO REl'flEl&fl"AlM! I ,!;,_~.--- ~ ,,,.,L VJ - . 0 1988-2015 ACORD CORPORATION.. All rights reserv~. ACORD 2S (.2016/03) 1 of 2 The ACORD name and logo are registend mMks of ACORD fi33180242JM33tl02t 2 LXCAA Rubino Engineering, Inc. ===== PDF PAGE 51 ===== [Extraction: embedded PDF text] Proposed Klein Culvert Replacement in West Chicago, J/linois October 31, 2022 Rubino Proposal No. Q22.l 33g_REV1 Page 12of12 GENERAL CONDITIONS 1. PARTIES AND SCOPE OF SERVICES: Rubino Engineering, Inc. shell include said company or Its particular division, subsidiary or affiliate perfonnlng tha services. "Services" means the specific geotechnlcal, analytical, testing or othar service to be perfonned by Rubino Engineering, Inc. as set forth In Rubino Engin-ing, lnc.'s proposal, Client's acceptance thereof and these General Conditions. Additional services ordered by Client shall also be subject to these General Conditions. "Clienr refers to the person or business entity ordering the services to be done by Rubino Engineering, Inc. If Client is order1ng the services on behalf of another, Client represents and warrants that it is the duly author1zed agent of said party for the purpose of order1ng and directing said services, Unless otherwise stated in writing, Client assumes sole responsibility for detenninlng whether the quantity and the nature of the services ordered by the client is adequate and sufficient for Client's intended purpose. Client shall communicate these General Conditions to each and every third party to whom Client transmits any part of Rubino Engineer1ng, lnc.'s services. Rubino Englneer1ng, Inc. shall have no duty or obligation to any third party greater than that set forth in Rubino Engineering, lnc.'s proposal, Client's acceptance thereof end these General Conditions. The ordering of services from Rubino Engineer1ng, Inc .. or the reliance on any of Rubino Engineering, lnc.'s wort<, shall constitute acceptance of the tenns of Rubino Engineering, lnc.'s proposal and these General Conditions, regardless of the tenns of any subsequently Issued document. 2. TESTS AND INSPECTIONS: Client shall cause all tests and inspection of the site, materials and wort< perfonned by Rubino Engineering, Inc. or others to be timely and property perfonned in accordance with the plans, specifications and contract documents and Rubino Engineering, lnc.'s recommendations. No claims for loss, damage or Injury shall by brought against Rubino Engineering, Inc, by Client or any third party unless all tests and inspections have been so perfonned and unless Rubino Engineering, lnc.'s recommendations have been followed. Client agrees to indemnify, defend and hold Rubino Engineenng, Inc., its officers, employees and agents hannless from any and all claims, suits, losses, costs and expenses, including, but not limited to, court costs and reasonable attorney's fees in the event that all such tests and inspections are not so perfonned or Rubino Engineering, lnc.'s recommendations are not so followed except to the extent that such failure Is the result of the negligence, wll~ul or wanton act of omission of Rubino Engineering, Inc., its officers, agents or employees, subject to the limitation contained in paragraph 9. 3. SCHEDULING OF SERVICES: The services set forth in Rubino Engineering, lnc.'s proposal and Client's acceptance will be accomplished in a limely, worl one-half of Iha employee's annualized salary, wtth Rubino Englneeflng. Inc. waiving other remedies It may have. 15. HAZARDOUS MATERIALS: Nolhlng contained within this agreement shall be consll\Jed °' lnterpre1ed as requirtng Rubino Engineering, Inc. to assume tho.stalus Of an owner. operetor, generator, storer, transporter, treater or disposal facility as those tenns appear wlthln RCRA, CERCLA, or wlthln any Federal or State statute or regutauon govamlng the generation, trensportallon. treatment, storage and dlsposal of pollutants. Cl ent s.ssumes Ml responslblllty ror compliance wltli the provisions ol RCRA, CERCLA. and any other Federal or Stato statute or reguleUon govemlng the handling, treatmen~ slors.ge and disposal or pollutants. 16. PROVISIONS SEVERABLE: The parties have ont.ered Tnto this agreement Tn good railh and it ts tho .specific Intent of tha par1les uiat the 1enns or lhe Generat Conditions be enron:ed ns written. In tho event any of the provlslons of these General Conditions should be round to be unenfO