===== PDF PAGE 11 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _tf__.__.B__~__ Resolution No. 22-R-0070 - Contract Extension for Custodial Services with Crystal Maintenance Plus, Corp for COMMITTEE AGENDA DATE: December 1, 2022 Fiscal Year 2023 COUNCIL AGENDA DATE: December 19, 2022 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE {\\;QA (l "'· APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE_________ _ ITEM SUMMARY: For Fiscal Year 2022, Crystal Maintenance Plus, Corp. of Mount Prospect, Illinois, was awarded a Contract for professional custodial services of eight City owned and maintained facilities for an amount not to exceed $71,046.00: City Hall, Police Station, Water Treatment Plant, Metra Station, Museum, as well as the Blakely Street, Church Street, and Grand Lake Boulevard facilities. A provision of the current Contract allows it to be extended for two additional years, through mutual agreement, if pricing were held for each subsequent fiscal year, if the City were satisfied with services provided, and if approved by City Council. The extension provision was exercised for Fiscal Year 2022; however, Crystal Maintenance requested a two percent increase over the Fiscal Year 2022 pricing to keep up with the high inflationary environment. Staff believes that is a fair ask and competitive bidding will yield higher costs; therefore, staff recommends approval of the increase and extend the contract for Fiscal Year 2023. Custodial services are budgeted and paid from various funds, depending on location for services. Adequate funds will be budgeted in the Commuter Parking Fund, the General Fund, and the Water Fund to cover future year's services. It is staff's recommendation that a Contract extension be awarded to Crystal Maintenance Plus, Corp. of Mount Prospect, Illinois, for professional custodial services during Fiscal Year 2023 of eight City owned and maintained facilities, in an amount not to exceed $71,046.00. Staff was satisfied with Crystal Maintenance Pius's services during Fiscal Year 2021 and 2022. ACTIONS PROPOSED: Approve Resolution No. 22-R-0070 authorizing the Mayor to execute a Contract extension with Crystal Maintenance Plus of Mount Prospect, for professional custodial services during Fiscal Year 2023 for eight City owned and maintained facilities, for an amount not to exceed $71,046.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 12 ===== [Extraction: embedded PDF text] RESOLUTION NO. 22-R-0070 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT AGREEMENT WITH CRYSTAL MAINTENANCE SERVICES CORPORATION FOR 2023 JANITORIAL SERVICES FOR MUNICIPAL BUILDINGS BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to a Contract extension with Crystal Maintenance Plus of Mount Prospect, for professional custodial services during Fiscal Year 2023 for eight City owned and maintained facilities, for an amount not to exceed $71,046.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 19th day of December, 2022. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Assistant Valeria Perez ===== PDF PAGE 13 ===== [Extraction: embedded PDF text] THIRD AMENDMENT AND SECOND EXTENSION TO AGREEMENT BETWEEN THE CITY OF WEST CHICAGO, ILLINOIS AND CRYSTAL MAINTENANCE PLUS, CORPORATION FOR THE 2023 JANITORIAL SERVICES FOR MUNICIPAL BUILDINGS This THIRD AMENDMENT, and SECOND EXTENSION made this 19th day of December, 2022, between CITY OF WEST CHICAGO, a body politic and corporate, with offices at 475 Main Street, West Chicago, Illinois 60185 (hereinafter referred to as the CITY) and CRYSTAL MAINTENANCE PLUS, CORPORATION, licensed to do business in the State of Illinois, with offices at 1699 Wall Street, Mount Prospect, IL 60056 (hereinafter referred to as the CONTRACTOR), hereinafter together referred to as the "PARTIES": RECITALS WHEREAS, the Illinois General Assembly has granted the CITY authority to enter into agreements for the purposes of providing professional services (pursuant to the Municipal Code, 65 ILCS 5/1-1-10, et. seq.); and, WHEREAS, the CITY and CONTRACTOR had previously entered into an agreement, dated March 19, 2021, pertaining to professional services related to the 2021 Janitorial Services for Municipal Buildings; and, WHEREAS, per the AGREEMENT, the Contract may be extended for two (2) additional years through mutual agreement between the PARTIES for the same unit prices; and WHEEREAS the first extension was approved by the City Council on October 18, 2021 for Fiscal Year 2022; and WHEREAS, on June 27, 2022 Monika Talar, President of Crystal Maintenance Plus, Corporation submitted a written request to extend its 2021 Janitorial Services for Municipal Buildings Contract for fiscal year 2023 in the amount of $71,046.00, a mere two percent increase to battle the high inflationary environment; and WHEREAS, the City was satisfied with the services provided by the CONTRACTOR during Fiscal Year 2021 as well as 2022; and WHEREAS, the City staff is in agreement with the requested increase as it believes the competitive bidding prices will be significantly higher; and WHEREAS, the CITY wishes to memorialize the terms and conditions of its THIRD AMENDMENT and SECOND EXTENSION with the CONTRACTOR. NOW, THEREFORE, in consideration of the promises, the mutual covenants, terms, and conditions herein set forth, and the understandings of each Party to the other, the PAR TIES do hereby mutually covenant, promise and agree as follows: 1. The AGREEMENT, dated March 19, 2021, pertaining to professional services related to the 2021 Janitorial Services for Municipal Buildings, is hereby extended for the 2023 fiscal year, expiring on ===== PDF PAGE 14 ===== [Extraction: embedded PDF text] December 31, 2023. 2. All other provisions of the original AGREEMENT shall remain unchanged. IN WITNESS OF, the parties set forth their hands and seals as of the date first written above. CITY OF WEST CHICAGO CRYSTAL MAINTENANCE PLUS, CORP. BY:__________ _ BY:___________ . RUBEN PINEDA MONIKA TALAR MAYOR PRESIDENT ATTEST BY: ATTEST BY: VALERIA PEREZ NAME: EXECUTIVE ASSISTANT TITLE: 2 ===== PDF PAGE 15 ===== [Extraction: embedded PDF text] - .. •""-·'""-"'/.~ • , .'I..• "'\ ,. '~ v Crysta[ :Jt1.aintenance