===== PDF PAGE 52 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _4___._-'-i......f?o::;;;;....__• _ Resolution No. 22-R-0074 - Local Public Agency General COMMITTEE AGENDA DATE: December 1, 2022Maintenance - Maintenance Expenditure Statement (BLR COUNCIL AGENDA DATE: December 19, 2022 14222) for Motor Fuel Tax Funds in FY 2021 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE._________ _ ITEM SUMMARY: On February 15, 2021, the City Council approved Resolution No. 21-R-0008 for Maintenance Under the Illinois Highway Code (BLR 14220) and Local Public Agency General Maintenance - Estimate of Maintenance Costs (BLR 14222) authorizing the use of Motor Fuel Tax (MFT) funds in the amount of $1, 128,500.00 for general maintenance for FY 2021. Illinois Department of Transportation (IDOT) subsequently approved and authorized the use of the MFT funds for FY 2021. In FY 2021, the City categorized general maintenance as street lighting energy charges, street sweeping, solid waste disposal, as well as maintaining streets, highways, and rights-of-way under the applicable provisions of the Illinois Highway Code and necessary IDOT requirements. At the end of each fiscal year, IDOT also requires the City to submit The Local Public Agency General Maintenance Expenditure Statement (BLR 14222), which summarizes the actual amount of MFT funds expended for the year. In the FY 2021, the MFT Funds were utilized for street light utility costs in the amount of $125, 169.52, street sweeping and solid waste disposal in the amount of $45,440.22, and street improvements in the amount of $712,847.25, totaling $883,457.00. Enclosed is the Local Public Agency General Maintenance Expenditure Statement (BLR 14222) for FY 2021. Although municipalities are not required to pass a Resolution to terminate the use of MFT funds for general maintenance purposes at the end of each year, it is a good financial practice to document the actual expenditures of the MFT funds each year. ACTIONS PROPOSED: Approve Resolution No. 22-R-0074 authorizing the Director of Public Works to execute the Local Public Agency General Maintenance Expenditure Statement (BLR 14222) and other necessary documents for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of Motor Fuel Tax funds during Fiscal Year 2021 . COMMITTEE RECOMMENDATION: ===== PDF PAGE 53 ===== [Extraction: embedded PDF text] RESOLUTION NO. 22-R-0074 A RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXECUTE THE LOCAL PUBLIC AGENCY GENERAL MAINTENANCE EXPENDITURE STATEMENT FOR USE OF THE MOTOR FUEL TAX FUNDS FOR FISCAL YEAR 2021 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Director of Public Works is hereby authorized to execute the Local Public Agency General Maintenance Expenditure Statement (BLR 14222) and other necessary documents for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of Motor Fuel Tax funds during Fiscal Year 2021, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 19th day of December 2022. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Assistant Valeria Perez ===== PDF PAGE 54 ===== [Extraction: embedded PDF text] Illinois DepartmentQ of Transportation Local Public Agency General MaintenanceW Maintenance Expenditure Statement Submittal Type ....[O_r_,ig"-i_n_a_I__ ____, """D_,is"'-tr_,ic'-'--t---.. Estimate of Cost for ._l1_ _ ~JIMunicipality Maintenance Period ,_-L_oc_a_l_P_u_bl_ic_A~g_e_n_c~Y--------~ r-C~o_u_nl~Y-----~ Section Number Beginning Ending l._c_it_y_o_f W_ e_s_tC_hi_c_ag_o_____ ___,llouPage 1121-00000-00-G M 1101101121 !112/31/21 Maintenance Items Materials/ Deliver &Install, Maint LPA Materials/ Request for Formal Operation Maintenance Eng Equipment Contracts Quotations Contract Total Operation Engineering Operation Category LPA Labor Rental (Non Bid) (Bid Items) (Bid Items) Cost Inspection Fee Electrical I $125, 169.53 $125, 169.53 Street Sweeping llA $6,240.42 $39,199.80 $45,440.22 Street 118 $712,847.25 $712,847.25 Improvements Total Cost $883,457.00 Maintenance Engineering Cost Summary Costs Preliminary Engineering Fee Engineering Inspection Fee Material Testing Costs Advertising Costs Bridge Inspection Costs Maintenance Engineering Total Maintenance Maint. Engineering Total Maintenance Program Costs $883,457.00 Contributions, Refunds, Paid with Other Funds Total Motor Fuel Tax I Rebuild Illinois (RBI) Portion $883,457.00 Motor Fuel Tax Portion $883,457.00 Motor Fuel Tax Authorized $1, 128,500.00 Surplus/Deficit $245,043.00 Rebuild Illinois Portion Rebuild Illinois Authorized Surplus/Deficit The difference between, "Total Motor Fuel Tax I Rebuild Illinois (RBI) Portion," "Motor Fuel Tax Portion," and "Rebuild Illinois Portion" must equal zero (0). $0.00 Remarks Completed 11 /14/22 Page 1 of 2 BLR 14222 (Rev. 07/07/22) ===== PDF PAGE 55 ===== [Extraction: embedded PDF text] Maintenance Expenditure Statement Submittal Type~lo_r~ig~in_a_I __ ~ Maintenance Period ""L"""oc"""'a"""l-'-P""'u"""bl"""ic""""A""'g""'e""-n"""'cy.__________ ___, '""C-'"o-'--'un""t.._y_____...., Section Beginning Ending ~lc_ity_o_fw_e_s_tC_h_ic_ag_o____ ~IJ.__o_uP_ag_e__ ____..ll21-ooooo-oo-GM 1101101121 1112131121 SUBMITTED [Local Public Agency Official Slgnatuce & Date Title APPROVED[Director of Public Works Regional Engineer Signature & Date Department ofT rnnsportatlon I Completed 11/14/22 Page 2 of 2 SLR 14222 (Rev. 07/07/22)