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CiTyY OF
WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
Michael L. Guttman
CITY ADMINISTRATOR
DECEMBER 2022

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Cit
ITY OF
WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
November 11, 2022
Dear Mayor Pineda and Aldermen:
I hereby present to you the 2023 Fiscal Year Budget for the City of West Chicago, in accordance
with Section 2-146 of the West Chicago City Code. The Annual Budget serves as a
comprehensive financial plan and strategic guide for our organization. It includes a forecast of
anticipated revenues for the coming fiscal year, as well as adopted expenditures that will guide
the services provided to our customers, the 25,614 residents and 800+ businesses that call West
Chicago their home.
The 2023 Annual Budget totals $52,344,700, which is an increase of 6.31% as compared to the
2022 Budget, as amended; specifically, the General Fund reflects an increase of 5.48% as
compared to the 2022 Budget, as amended.
Background
The City has a proud history of providing exceptional services to a diverse group of stakeholders.
Over the past decade, the diversity of the City has grown and with it, the challenges of meeting
the needs and demands of our customers have grown as well. The Departments and staff are
continuously challenged to address the growth within the City and develop new and innovative
ways of delivering the services that our customers expect. Through flexibility, adaptability, the
use of technology, innovative staffing methods, and furthering intergovernmental and
public/private partnerships, the organization continues to rise to the challenge to become one of
the most efficient municipal corporations in the Chicagoland area.
Budget Strategy
This budget marks the nineteenth year of adhering to the City Council’s Budget Policy and
implementing a strategy that addresses the structural and cyclical budgetary challenges that were
and continue to face the City of West Chicago. This strategy includes five major components:
Reduction in Operating Expenditures
To address the structural problem of rising operating costs coupled with stagnant revenues, the
City annually undergoes a target budgeting process to manage the organization’s expenditure and
revenue patterns. Target Budgeting was initiated to instill budget discipline, establish budgetary
priorities, control costs and stabilize finances. Target Budgeting is a modification of zero based
budgeting in that it accepts the premise that the City provides certain basic services and attempts
to “target funds” for the delivery of those services. Beyond these basic levels, services are
discretionary and can be evaluated, prioritized and matched against available revenues. Patterns
of services can therefore be modified to meet changing needs without disrupting basic services.
Target Budgeting assigns a target goal to each fund based upon its expenditure history and
projected revenues as identified in September each year. This year’s target for the General Fund
was one percent of the initial revenue forecast, which translated into a reduction of expenditures
475 Main Street T (630) 293-2200 Ruben Pineda
MAYOR
West Chicago, Illinois F (630) 293-3028 hael
ij Nancy M. Smith Michael L. Guttman
60185 www.westchicago.org clTP CLERK CITY ADMINISTRATOR

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totaling approximately $200,000. The target goal for the enterprise funds was a two percent
reduction. The proposed 2023 Budget meets the target goals.
Meet Reserve Requirements
The City has again met its reserve requirement of 35% for the operating funds as detailed in
Resolution No. 02-R-0073.
Identification and Implementation of New Revenues
In 2019, the Finance Committee, and ultimately the City Council, approved a series of tax and
fee changes to address the $2.8 million gap in the General Fund, created mostly by the State’s
siphoning money traditionally given to local governments and the revenues generated by the
Police Department personnel being down about $300,000 annually. While the latter has
improved, the State still is not returning the funds we have relied upon to balance the General
Fund Budget. Staff is forecasting a near balanced budget in the General Fund in the out years,
which is significantly less than the two million dollar gap that was projected last year for those
same years. While significant increases in sales and income taxes are expected to help reduce
that gap, the decrease in population via the 2020 Census offsets some of that positive news. The
2023 draft Budget does contain a 4.9% property tax levy increase to offset the significant
increase in police pension and salary costs.
Increased Economic Development Focus
The City’s Economic Development Program is designed to increase and diversify the City’s
sales tax and real estate tax bases, thereby allowing the City to become more self-sufficient,
generating revenues from within the City and reducing dependency on outside revenue sources.
The importance of our economic development efforts can continue to be realized when looking
at our sales tax receipts. Increasing this revenue source has been a primary focus of the
organization over the past several years. Mayor Pineda, the Aldermen and staff have devoted a
great deal of energy into attracting new sales tax generating businesses, while at the same time,
maintaining our existing businesses and helping with their expansion. New business growth is
evident for 2022, with Midwest Industrial Funds building a second building in the DuPage
Business Center, and the Renaissance Square Project finally getting started and a number of
industrial expansions within the City.
Maintain and Improve City Services
The City has a proud history of providing exceptional services. During the implementation of
this five-part budgeting strategy, it is imperative that the residents and businesses not experience
a reduction in service levels unless absolutely necessary. In fact, through challenging our
employees at every level of the organization, the City has been able to improve upon services
during this tough economic climate. With few exceptions, the City has been able to provide
excellent service with fewer employees and leaner budgets.
We are successful in achieving all of the parameters in the proposed 2023 Budget. The proposed
Budget includes a planned very minor spend down of reserves next year, consistent with the
Finance Committee’s direction over the last 13 years, to make it a balanced budget.
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Significant Highlights — All Funds
Personnel Changes — The City now employs 115 full-time employees and one part-time
employee, with a few seasonal positions in the Public Works Department. The proposed Budget
includes the new Assistant City Administrator position, in addition to a Management Intern (the
latter not included in the total above). The Information Technology, GIS and Human Resources
functions have shifted to the City Administrator’s Office.
Insurance Costs — The City’s general liability/workers’ compensation insurance costs is
estimated to increase by ten percent, which is the second consecutive yearly increase; to attempt
to get better pricing and due to a significant difference in philosophy, the City is looking at
changing insurance providers. There is also a projected increase to the premiums for those
employees who get their medical insurance via the Operating Engineers Health and Welfare Plan
per the new Collective Bargaining Agreement. For the plan year July 2022 through June 2023,
the total premium again decreased by about four percent for those employees who participate in
the City’s plans through IPBC. Premiums for both the HMO and PPO plans are expected to
increase come July 1, 2023; a six percent increase is reflected in the Proposed Budget.
Customer Impact — There are no service reductions proposed in the 2023 Budget.
The following table shows the difference in budgeted amounts between 2022 and 2023 for each
of the Funds:
2022 2023 Percent
Fund Budget Budget Change
General Fund $21,274,700 $22,440,100 5.48%
Capital Equipment Replacement Fund $822,500 $1,686,600 105.06%
Sewer Fund $8,998,300 $8,208,700 -8.77%
Water Fund $10,451,600 $9,562,900 -8.50%
Capital Projects Fund $6,887,900 $9,267,800 34.55%
Downtown TIF Fund $0 $0 0.00%
Public Benefit Fund $0 $0 0.00%
Oliver Square TIF Fund $25,500 $0 -100.00%
Motor Fuel Tax Fund $433,500 $916,500 111.42%
Roosevelt/Fabyan TIF Fund $92,500 $25,000 -72.97%
Commuter Parking Fund $298,900 $287,100 -3.95%
All Funds $49,285,400 $52,344,700 6.31%
General Fund
The General Fund is the all-purpose governmental fund that includes the operations of the
municipality not accounted for in a separate fund. Most of the expenditures for City services are
budgeted and accounted for in this Fund, except for water and sewer expenses. There are four
key revenue sources, which account for 71.10% of the total General Fund revenues:
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Sales and Use Taxes 28.71%
Property Tax 19.02%
Income Tax 17.09%
Electric Use Tax 6.28%
The revenues listed above represent the General Fund’s primary growth revenues, which
traditionally pay for annual cost increases.
On the expenditure side, in addition to the increased costs of hardware and software maintenance
contracts, service contracts, and dispatch services, among others, the following are some
additional changes and highlights within the General Fund:
e City Council — There are no major changes in this Department’s budget, but for the
additional funding ($14,000) for the DuPage Senior Citizens Council per the direction of
the Finance Committee.
e City Administrator’s Office —- The remaining cost of the West Washington Street
Remediation Project ($600,000) is budgeted here as well as the costs associated with the
new Assistant City Administrator and Management Intern. Also included are funds for
the upgrade to Sesquicentennial Park ($50,000), updating the ADA Transition Plan
($100,000), and migration to Microsoft 365 ($59,000 across all Funds).
e Finance Department — There are no major changes in this Department’s budget, but for
the reorganization highlighted earlier in this narrative.
e Police Department - DUCOMM contributions are forecast to increase pretty substantially
next year. A second School Resource Officer for District 33 is proposed as well. A
substantial amount of funds for required training are also included in this Budget.
e Public Works Department — There are no significant changes in this Department’s budget
but for carrying forward a tree inventory project should grant funds be received to fund it.
e Community Development Department — There are no major operational changes in this
Department’s General Fund Budget.
Capital Equipment Replacement Fund
This Internal Service Fund draws its revenues from the General, Water and Sewer Funds and thre
was very little equipment ordered in 2022 due to huge price increases and supply chain issues
resulting in longer than normal lead times for delivery. So the budgeted figure are much higher
for 2023 because it is more than one year’s worth of purchases. The following more expensive
pieces of rolling stock are scheduled for replacement in 2023: five police vehicles ($295,000);
John Deere 410P Backhoe/Loader Combo ($143,200); and four trucks for Streets Division
personnel ($806,800).
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Sewer Fund
In 2023, significant money is again allocated for the WC/WWA ($2,874,300) and $1,675,600 to
engineer and construct improvements to Lift Station #5. A larger than anticipated rate increase is
included in the 2023 Budget due to inflationary pressures and inventory issues ($7.00/1,000
gallons to $10.00/1,000 gallons).
Water Fund
In 2023, there are no major changes to the operational components of the Water Fund. The
primary capital project(s) will be one or both of the watermain replacement associated with two
street improvement projects ($1,071,400), the 250,000 Gallon Elevated Tank Project ($850,000)
and the remaining portion of the SCADA System Upgrade ($525,500). A larger than anticipated
rate increase is included in the 2023 Budget due to inflationary pressures and inventory issues
($5.000/1,000 gallons to $9.00/1,000 gallons).
Capital Projects Fund
With the one-cent home rule sales tax in place to supplement the natural gas use tax monies
earmarked for this fund, the 2023 Capital Project Fund Budget includes $3,071,200 for street
resurfacing and $1,197,600 for the Thomas Engineering Group. The Klein Road Culvert
Replacement Project ($415,600) 200 Main Street Basement and First Floor Renovations
($1,800,000) and Above Ground Fuel Tank and Street Division Parking Lot Reconstruction
Projects ($1,517,500). The Infrastructure Committee gave consensus to move forward with the
2023 Capital Projects Fund, CERF, and the Motor Fuel Tax Funds at its November meeting.
Downtown TIF2 Fund
There are no projects budgeted for this Fund.
Public Benefit Fund
There are no expenses forecast for this Fund; all revenues associated with video gaming will be
posted here until the Finance Committee discusses how best to allocate these monies.
Oliver Square TIF Fund
There are no expenses forecast for this Fund.
Motor Fuel Tax Fund
This new Fund was created in 2021 and all MFT revenues will be posted here as well as eligible
expenses.
Roosevelt-Fabyan TIF Fund
The expenses forecast for this Fund are related to the legal and other professional services
needed to evaluate the incentive requests and prepare the necessary documents for the inter-
modal project currently under review.
Commuter Parking Fund
Funds have been allocated to replace the landscaping, repair a retaining wall and complete
commuter station repairs ($205,000).

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Trillium Farms Subdivision
The City Council approved a Pre-Annexation Agreement (20-R-0045) for the Trillium Farms
Subdivision on August 3, 2020, whereby households were to pay double the water and sewer
rates until annexation. Many of these homeowners are using substantial amounts of water to
tend to newly installed sod and landscaping, leading to increased bills beyond what the City
would have expected when it traded this provision for the waiving of certain water and sewer
impact fees and before the 2022 and anticipated 2023 rate increases. Therefore, the City Council
hereby directs staff to charge double water and sewer rates for twelve months, and then
beginning with the next bill following twelve months of occupancy, those households will pay
rates similar to incorporated customers and those having a Pre-Annexation Agreement in place
prior to occupying their houses.
Closing Remarks
The 2023 Annual Budget and 2023-2027 Capital Improvement Program will serve as a strategic
guide for our organization in the coming year. The Annual Budget reflects the service levels
expected by our customers, provides dedicated revenues to support our long-term infrastructure
and equipment needs, and lives within our financial means. The budget prioritizes core services
and administrative functions and reflects one of the leanest and most efficient municipal
corporations within the Chicagoland area. West Chicago is diligently striving towards providing
the highest quality services at one of the lowest costs. To continue in this tradition, all
Departments will be challenged to continually evaluate their work teams and performance as
well as benchmark their productivity with comparable communities and outside contractors,
where applicable. Our employees continue to be the key to the City’s operational and financial
success.
The Annual Budget is the outcome of a great deal of hard work, dedication and effort of many
people. All of the Department Directors and their staff are to be commended for their continued
stewardship of the public dollar and assistance in the development of this document.
The support of Mayor Pineda and the Aldermen during this past year as the City continued with
our budget strategy was remarkable. You remained supportive of staff, yet continually
challenged us to live up to the old adage of “doing more with less”. I believe this was achieved
throughout the organization. Finally, I would like to thank the senior management team for its
tremendous assistance with the budgeting process from preparation through implementation.
Sincerely,
Fi
Michael L. Guttman
City Administrator
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BUDGET PHILOSOPHY AND POLICY
Serving the public trust requires that the annual budget provide the best possible balance of
allocation to meet the varied needs of all citizens. The budget is a principal management tool for
the City administration and, in allocating the City's resources, it both reflects and defines the
annual work plan. In this context, the budget provides a framework for us to accomplish our
mission, which is:
"To assure a safe, cohesive and dynamic community that is responsive to the needs of
both citizens and businesses as it strives for continuous improvement."
The budget should also reflect important organization values such as integrity, teamwork, service
excellence, personal growth, and innovation.
In addition to balancing allocations to meet community needs and incorporating our mission and
values, a successful annual budget preparation process requires excellent communications,
citizen outreach, and a commitment to excellence. To this end, the process must be a
cooperative effort of the entire City organization.
West Chicago prides itself on being an increasingly progressive community, willing to challenge
the status quo and moving toward the "cutting edge". City staff has accepted this challenge by
developing the budget within the context of a search for creative solutions for the delivery of
City services. The budget will emphasize policy and procedure reviews to improve the
productivity and effectiveness of service delivery to citizens and employees. Teamwork and
efficiency enhancements will limit the amount of bureaucratic "red tape" required, both between
functional areas within the City, and between City staff and our customers. The overriding goals
must be to support the high standards set by the community and to provide long-term value at
reasonable cost.
The budget will be based upon timely, consistent and clearly articulated policies. It will be
realistic and will include adequate resources to meet assigned work programs. Once adopted,
within the parameters of policy guidelines, Department Directors will be given full spending
authority for their budget(s).
The budget policies of the City are rooted in a history of conservative budgeting practices.
They’re based on a commitment to provide quality services while maximizing the return for each
dollar spent. Revenue sources are diversified as much as possible to avoid the impacts of
fluctuations in a particular revenue source. The following is the Budget Policy the City Council
has used as a continuing foundation for fiscal discipline:
e Revenues are conservatively projected using historical trends, reasonably expected
changes in the coming year, and an analysis of anticipated economic conditions in the
region, the state and the nation.
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The General Fund shall have a fund balance equal to at least 25% of revenues; the City
should strive to increase this amount to 35%.
The budget is flexible within each Department. Over expenditures in one line item
should be compensated within the Departmental Budget. Each Department may not
overspend its total Departmental Budget without prior approval. Department Directors
may not exceed the staffing levels approved in the Budget. The City Administrator may
authorize transfers within a fund.
Major capital expenditures not related to either the water or sewer utilities for the next
five years will be identified in the Capital Projects Fund Budget. This Budget will be
updated on an annual basis. Smaller capital purchases may be included in each
Department’s operating budget.
User fees, such as water and sewer charges, will be reviewed annually. This is done to
ensure that fees cover costs, if intended to do so, meet debt service requirements, and are
affordable.
Implementation of the Budget will be monitored continuously. Purchase orders will be
issued only when adequate funding is available. Based upon experience with higher
prices via the bidding process and after receiving direction from the City Council,
information technology equipment purchases and maintenance contracts do not have to
be bid, so long as multiple written quotes are obtained to show that the price is
reasonable.
All home rule sales tax receipts and taxes from the consumption of natural gas shall be
deposited in the Capital Projects Fund.
Vili

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01-00
311000
311100
312000
313000
314000
315000
316000
319000
321000
323000
333000
335000
336000
336100
337000
345000
345100
345200
345300
345500
347000
347500
348100
348200
348000
349500
351000
352000
353000
353500
354000
354100
354500
354600
355000
357000
361000
362000
365000
366000
367000
371000
386000
386100
386500
387800
389000
Personal Property Repl. Tax
Property Taxes
Sales Tax
Income Tax
Motor Fuel Tax Allotments
Municipal Electricity Use Tax
Use Tax
Packaged Liquor Tax
Grants
Cannabis Tax
Weed Cutting Fees
Brush Collection Fees
Police Counter
Police Contractual
Cemetery Fees
Building Permits
Land Cash Administration
Change of Occupancy Inspections
Rental Inspection Licensing Fee
False Alarm Fees
Liquor Licenses
Amusement Tax
Licensing Contractors
Business Registration Program
Business Licenses
Vacant/Foreclosed Property Registrations
Circuit Court Fines
Parking and "P" Tickets
Oversize Truck
Relocate/Repo Fees
Administrative Adjudication Fines
Traffic Signal Enforcement
Administrative Adjudication Fines - Police
Compliance Fines - PD
Police Towing Charges
Seizures
Planning and Zoning Review Fees
Engineering Fees
Transfer Station Fees
Telecommunications Tax
Cable Franchise Fees
Interest
Other Reimbursements
Health Insurance Contributions
IRMA/IPBC Revenue Adjustment
Rental Income
Miscellaneous Revenue
TOTAL
City of West Chicago
GENERAL FUND
PROJECTED REVENUE
2021 2022 2022 2023 2024 2025
Actual Budgeted Estimated Proposed Projected _— Projected
198,860 165,000 500,000 500,000 500,000 500,000
3,603,634 4,043,400 4,043,400 4,241,600 4,449,500 4,667,600
3,784,136 5,150,000 5,350,000 5,400,000 5,562,000 5,728,900
2,883,008 3,280,000 3,800,000 3,800,000 3,914,000 4,031,500
895,088 - - - - -
1,381,648 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000
914,519 1,000,000 950,000 1,000,000 1,000,000 1,000,000
- - - 60,000 60,000 60,000
5,718 4,000 7,000 604,000 4,000 4,000
: 35,000 35,000 64,000 64,000 64,000
6,221 2,500 9,800 2,500 2,500 2,500
106,680 106,000 106,000 106,000 106,000 106,000
17,180 15,000 15,000 15,000 15,000 15,000
446,160 340,000 344,000 346,000 530,000 556,500
43,825 40,000 42,000 40,000 40,000 40,000
809,550 400,000 1,099,400 600,000 600,000 600,000
2,461 3,000 8,100 3,000 3,000 3,000
131,213 125,000 115,000 125,000 125,000 125,000
244,605 160,000 160,000 160,000 160,000 160,000
16,600 20,000 17,500 20,000 20,000 20,000
105,010 150,000 150,000 150,000 150,000 150,000
79,390 100,000 100,000 100,000 100,000 100,000
63,040 50,000 48,000 50,000 50,000 50,000
29,164 30,000 25,000 30,000 30,000 30,000
69,275 75,000 75,000 75,000 75,000 75,000
23,864 20,000 16,000 20,000 20,000 20,000
286,166 225,000 225,000 185,000 200,000 225,000
71,046 75,000 65,000 70,000 70,000 70,000
42,155 35,000 50,000 50,000 50,000 50,000
7,965 5,000 7,600 5,000 5,000 5,000
78,575 50,000 53,100 50,000 50,000 50,000
297,512 300,000 660,000 500,000 500,000 500,000
26,315 10,000 11,500 20,000 20,000 20,000
32,440 5,000 3,000 15,000 15,000 15,000
47,150 35,000 41,400 35,000 35,000 35,000
223,041 : 1,200 - - -
13,735 20,000 7,500 13,600 15,000 15,000
1,252,000 300,000 725,300 300,000 300,000 300,000
678,303 650,000 700,000 650,000 650,000 650,000
562,050 550,000 500,000 500,000 500,000 500,000
261,635 275,000 275,000 275,000 275,000 275,000
15,535 5,000 5,000 5,000 5,000 5,000
77,021 50,000 85,200 50,000 50,000 50,000
155,180 160,000 160,000 160,000 160,000 160,000
327,963 200,000 200,000 400,000 - -
180,916 9,600 52,000 - - -
111,974 100,000 100,000 100,000 100,000 100,000
20,609,523 19,773,500 22,344,000 22,295,700 21,980,000 22,534,000

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City of West Chicaga
GENERAL FUND EXPENDITURES
2021 2022 2022 2023 2024 2025
Department Actual Budgeted Estimated Proposed Projected Projected
City Council 156,867 211,200 192,600 225,400 225,400 225,400
City Administrator's Office 1,239,615 4,040,700 3,357,150 4,495,600 3,741,500 3,902,300
Finance 2,769,718 418,500 368,500 537,500 416,800 428,900
Police 9,886,506 11,763,600 11,361,200 12,130,600 12,451,400 12,948,300
Public Works 3,136,537 2,935,500 2,509,600 3,030,700 3,065,300 3,163,900
Community Development 1,350,958 1,905,200 1,775,500 2,020,300 2,056,200 2,128,100
Total $18,540,201 $21,274,700 $19,564,550 $22,440,100 $21,956,600 $22,796,900

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City of West Chicage
CITY COUNCIL
Financial Summary
2021 2022 2022 ~=—Ss«2023 2024
Program Actual Budgeted Estimated Proposed Projected
Operations 213,734 | 211,200 192,600 225,400 225,400
| TOTAL $213,734 $211,200 $192,600 $225,400 $225,400

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City of West Chicage
CITY COUNCIL
Performance Report on FYE 2022 Major Program Objectives
COVID-19 continued to have a significant impact on the West Chicago community during the
first half of 2022. Regardless, City Council meetings returned to being in-person and most of
the provisions of the Local Disaster Declaration were eliminated, leaving only the City
Administrator additional flexibility with regards to the administration of the Personnel Rules and
staffing.
The State of Illinois approved Gaming Licenses for the Bunker Bar and Grill, St. Andrews Golf
Course, the American Legion, La Chiquita and Hawthorne’s Backyard. Other establishments
awaiting State approval include Pal Joey's, West Chicago Social Club, Augustinos, Egg Yolk
Cafe and Twin Eagles.
The Reque Road Litigation finally ended, however not in favor of the City, ending over five
years of bouncing around the judicial system.
Due to a significant difference of philosophy, staff began searching for a new risk management
provider/insurance company for 2023.
An extensive reorganization of the City Administrator's Office began with the hiring of GovHR
to conduct a recruitment for a new Assistant City Administrator position and a Finance Director
to replace the former Administrative Services Director position. The IT, HR and GIS functions
will report to the new Assistant City Administrator position.
Greg Smith left Klein, Thorpe and Jenkins and James Ferolo will replace him and handle
matters associated with the WC/WWA and economic development initiatives.
The City Council also eliminated the elected City Clerk position, and transferred that position’s
duties to the City Administrator or his designee.

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City of West Chicage
CITY COUNCIL
Description of Major Activities
establishment of license fees and other charges.
The City Council is comprised of the elected Mayor and fourteen Aldermen, two from each
Ward. The Council makes policy decisions necessary to maintain and enhance the health,
safety and welfare of citizens and visitors to West Chicago. These decisions include, but are
not limited to the following: matters of annexation; tax impact; budgets; letting of contracts;
citizens’ and others’ concerns; acceptance of subdivision improvements; establishment of and
variations in housing, subdivision, building, drainage, Zoning and traffic codes; and
2021 2022 2023 2024
Ongoing Activity Measures Actual Estimated Proposed Projected
Liquor Licenses Issued 33 35 35 35
Block Party Permits 4 6 6 6
Full Time Equivalent Positions 0.00 0.00 0.00 0.00

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CITY COUNCIL
Operations
01-01-10
Actual Budgeted Estimated Proposed | Projected Projected
Expense Item 2021 2022 2022 2023 | 2024 2025
SALARY & WAGES:
4010 Aldermen-Salary 24,345 33,600 24,800 33,600 33,600 33,600
4011 | Mayor-Salary 15,000 15,000 15,000 15,000 15,000 15,000
4012 Corporation Counsel-Salary 3,000 3,000 3,000 3,000 3,000 3,000
4014 City Clerk-Salary 4,500 4,500 500 - - -
4050 FICA & Medicare 3,355 4,100 3,100 3,800 3,800 3,800
Sub-Total $50,200 $60,200 $46,400 $55,400 $55,400 $55,400
CONTRACTUAL:
4100 Legal Fees 78,875 40,000 40,000 40,000 40,000 40,000
4105 Consultants 495 1,000 1,000 1,000 1,000 1,000
4110 Training and Tuition 63 3,000 1,000 3,000 3,000 3,000
4112 |Memberships/Dues/Subscriptions 46,231 45,000 40,000 45,000 45,000 45,000
4200 —_ Legal Notices 26 1,500 1,500 1,500 1,500 1,500
4211 Printing and Binding 4,358 10,000 7,500 10,000 10,000 10,000
4223 Legal Reporter Fees : 500 500 500 500 500
Sub-Total $130,049 $101,000 $91,500 $101,000 $101,000 $101,000
COMMODITIES:
4600 Computer/Office Supplies 277 800 500 800 800 800
4613 Postage : 700 700 700 700 700
4650 Miscellaneous Commodities 2,346 2,500 2,500 2,500 2,500 2,500
4660 Grants 30,000 45,000 50,000 64,000 64,000 64,000
4720 Other Charges 863 1,000 1,000 1,000 1,000 1,000
Sub-Total $33,485 $50,000 $54,700 $69,000 $69,000 $69,000
Total $213,734 | $211,200 | $192,600 $225,400 I $225,400 | $225,400

===== PDF PAGE 16 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage
CITY ADMINISTRATOR’S OFFICE
Financial Summary
sn 2021 2022 2022 2023 2024
Program Actual Budgeted Estimated Proposed Projected )
Human Resources 2,014,972 2,253,300 2,170,500 2,304,700 2,475,700
Information
Technology 218,121 576,000 478,000 462,000 432,000 |
GIS 60,668 62,000 59,600 59,600 73,500
Special Projects 3,541,487 683,000 223,000 1,073,000 153,000
Marketing and
Communications 103,940 187,000 150,350 191,700 203,300
Administration 298,829 279,400 275,700 404,600 404,000
TOTAL | $6,238,017 | $4,040,700 | $3,357,150| $4,495,600] $3,741,500

===== PDF PAGE 17 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage.
CITY ADMINISTRATOR’S OFFICE
Performance Report on FYE 2022 Major Program Objectives
The State still hadn't provided the grant proceeds to remediate the remaining contamination
on the West Washington Street Project site. Video gaming administration began with no
issues. The changes to the Liquor Code were made in accordance with the City Council’s
approval.
The City’s long-time Human Resources Coordinator retired and her replacement started in
May 2022. A long-needed update to the Personnel Manual commenced using a lawyer from
Laner Muchin. CPR training was held for all City personnel. Research began on an online
employment application portal, which will be budgeted in 2023. Work commenced on finding a
new risk management provider.
The Cisco firewall was replaced with a Fortigate firewall. The Office 365 migration will begin
the first calendar quarter of 2023. The network build-out, access points installation and WiFi
upgrade for the remaining City facilities were completed. A new Password Policy was
implemented.
Staff optimized the use of ArcGIS Online and created user-friendly web application and maps
for Food Fest, Bloomingfest, the new Downtown TIF District and the HWC 5K. New story map
templates were adopted that are more usable across all platforms. The water system atlas
had had continuous edits in addition to the addition of private water hydrants; new streetlight
data was also updated.
The City welcomed its new Marketing and Communications Coordinator in January 2022. Staff
initiated a digital-first communications strategy which has included making significant changes
to the design of the City’s website; updates to increase the City’s search engine optimization
(SEO) rankings; and reutilization of City social media platforms. Division staff successfully
assisted with the Comprehensive Plan Update. After satisfying most objectives presented in
the Comprehensive Plan, staff has developed a Marketing and Communications Master Plan
based on initial assessments that will span several years, with the initial portion launching in
2023. Lastly, the City continued its Program to honor West Chicago veterans, through the
installation of 27 additional veteran banners and the creation of a new Veterans Day landing
page.

===== PDF PAGE 18 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage
CITY ADMINISTRATOR’S OFFICE
Human Resources
Description of Major Activities
All human resources activities are administered and coordinated in compliance with applicable
Civil Service ordinance and rules, State and Federal requirements, and Equal Employment
Opportunity guidelines. Actions regarding employees of the City are reviewed and approved
by the City Administrator's Office/Human Resources Division to ensure compliance with
requirements and the provision of equitable treatment. The Division provides ongoing
assistance to the operating Departments and employees in all areas of employment, including,
but not limited to, recruitment, position classification, compensation, promotion, performance
evaluation, training, benefit administration, discipline, diversity-equity-inclusion initiatives,
safety and risk management, employee concerns and labor relations.
FYE 2023 Program Objectives
(1) Complete solution demos for applicant tracking software, select best solution for City,
complete associated training, and implement cloud-based applicant system with a live date
by June 2023.
(2) Review and update all job descriptions by September 2023.
(3) Propose and implement a voluntary, participation based, employee health and wellness
program on a pilot basis for 2023. Review participation data and make recommendations for
continuation in 2024.
2021 2022 2023 2024
Ongoing Activity Measures Actual Estimated | Proposed | Projected
Positions Filled 13 24 5 5
Average Time to Fill Positions
(in months) 3 3 3 3
IRMA Insurance Claims Processed 11 15 20 20
Full Time Equivalent Positions 0.75 0.75 1.00 1.00

===== PDF PAGE 19 =====
[Extraction: OCR (rendered-page OCR)]
CITY ADMINISTRATOR'S OFFICE
Human Resources
01-02-01
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
SALARY & WAGES:
4020 Administrative - Salary 91,601 140,100 130,000 115,300 118,800 122,400
4050 FICA & Medicare 6,941 10,900 10,000 8,900 9,100 9,400
4053 Health/Dental/Life Insurance 1,810,838 1,873,900 1,832,000 2,036,500 2,158,700 2,288,300
4056 IMRF 10,020 13,200 10,400 7,600 7,900 8,100
Sub-Total $1,919,400 $2,038,100 $1,982,400 $2,168,300 $2,294,500 $2,428,200
CONTRACTUAL:
4100 Legal Fees 44,669 170,000 145,000 56,300 57,000 57,000
4108 Employment Exams 26,674 20,000 19,000 16,000 17,000 17,000
4110 Training and Tuition - 2,500 1,500 15,500 15,500 16,000
4112 |Memberships/Dues/Subscriptions 449 1,000 800 1,200 1,300 1,500
4202 ‘Telephone and Alarms 12,754 7,000 13,000 7,000 7,000 7,000
4211 Advertising 1,228 1,500 1,000 4,000 4,500 4,500
4225 Other Contractual Services : : : 21,100 62,000 65,000
Sub-Total $85,775 $202,000 $180,300 $121,100 $164,300 $168,000
COMMODITIES:
4600 Computer/Office Supplies - 500 500 500 600 600
4650 Miscellaneous Commodities 467 200 300 300 300 300
4674 Safety Budget 3,546 5,000 3,000 5,000 6,000 6,000
4680 Employee Events 5,784 7,500 4,000 9,500 10,000 10,500
Sub-Total $9,797 $13,200 $7,800 $15,300 $16,900 $17,400
Total] $2,014,972 [ $2,253,300 $2,170,500 | $2,304,700 | _ $2,475,700 $2,613,600
10

===== PDF PAGE 20 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage.
CITY ADMINISTRATOR’S OFFICE
Information Technology
Description of Major Activities
The main purpose of the Information Technology (IT) Division is to provide services that
satisfy the City’s information needs effectively. As part of the service, it has the authority and
responsibility for review, control and improvement in such technology areas as office
automation, communications, microcomputers, telephone, video and monitoring devices and
network administration. The IT element has the responsibility for a Long-Range Plan that
commits to resources and a stable direction for the future. Finally, IT also keeps abreast of
state-of-the-art developments in information technology.
FYE 2023 Program Objectives
(1) Migrate to the Office 365 email system from the Outlook Exchange system and convert all
City users’ Office 2016 Suite to Office 365 Suite by September 2023.
(2) Work with Finance and Community Development Department staff on the migration to the
cloud-based Central Square Platforms by September 2023.
(3) Research and purchase a password manager by April 2023.
(4) Work with Current Technologies or another vendor to install cameras that cover the public
spaces in and the parking lot at City Hall by June 2023.
2021 2022 2023 2024
Ongoing Activity Measures Actual Estimated | Proposed | Projected
Number of help desk calls annually 646 974 950 950
11

===== PDF PAGE 21 =====
[Extraction: OCR (rendered-page OCR)]
01-05-03
CITY ADMINISTRATOR'S OFFICE
Information Technology
| Actual Budgeted Estimated Proposed Projected | Projected
Expense Item 2021 2022 2022 2023 2024 2025
CONTRACTUAL:
4105 Consultants 74,032 96,000 70,000 70,000 70,000 70,000
4109 Network Charges 15,681 15,000 17,000 17,000 17,000 17,000
4125 Software Maintenance 55,597 110,000 75,000 145,000 145,000 145,000
4225 Other Contractual Services 50,883 35,000 25,000 45,000 15,000 15,000
4425 Hardware Maintenance 9,959 17,000 10,000 - - -
Sub-Total $206,152 $273,000 $197,000 $277,000 $247,000 $247,000
COMMODITIES:
4600 Computer/Office Supplies 310 2,000 1,000 10,000 10,000 10,000
Sub-Total $310 $2,000 $1,000 $10,000 $10,000 $10,000
CAPITAL OUTLAY:
4806 Other Capital Outlay 6,657 205,000 200,000 100,000 100,000 100,000
4812 MIS Replacement 5,002 96,000 80,000 75,000 75,000 75,000
Sub-Total $11,659 $301,000 $280,000 $175,000 $175,000 $175,000
Total[_ $218,121 $576,000 | $478,000 | $462,000 $432,000 $432,000 |
12

===== PDF PAGE 22 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage.
CITY ADMINISTRATOR’S OFFICE
Geographic Information System
Description of Major Activities
The main purpose of the Geographic Information System (GIS) Division is to provide
geographic data and technology that will facilitate daily department tasks. In addition to the
creation and management of geographic datasets, user training is conducted by the GIS
Coordinator to assist City staff with the system. Documentation of existing data, hardware,
and software is maintained by the GIS Coordinator and posted to the City website where
applicable. The management and implementation of all long-term projects and research and
development of future projects is also the responsibility of the GIS Coordinator.
FYE 2023 Program Objectives
(1) With assistance from IT upgrade existing GIS server software (ArcServer) to latest version
and at this time evaluate the need to update existing sql database and/or operating system
and create implementation plan by August 2023.
(2) Update all desktop user software to latest version (ArcMap 10.8.2) by March 2023. Start
monthly GIS users meetings/newsletters to enable better communication across
Departments on GIS needs and tasks. By December 2023 have all desktop users use
ArcPro instead of ArcMap.
(3) Assist Public Works to develop offline disconnected mark up and editing procedure for utility
and other datasets. Run beta version of workflow by June 2023.
2021 2022 2023 2024
Ongoing Activity Measures Actual Estimated | Proposed | Projected
Number of special map/data requests 180 200 230 250
Full Time Equivalent Positions 0.50 0.50 0.50 0.50
13

===== PDF PAGE 23 =====
[Extraction: OCR (rendered-page OCR)]
CITY ADMINISTRATOR'S OFFICE
Geographic Information System
01-05-04
| Actual Budgeted | Estimated | Proposed Projected Projected |
Expense Item 2021 2022 2022 2023 2024 2025
SALARY & WAGES:
4020 Administrative - Salary 23,869 26,700 24,700 27,800 28,700 29,600
4050 FICA & Medicare 1,826 2,100 4,900 2,200 2,200 2,300
4056 IMRF 2,616 2,500 2,300 1,900 1,900 2,000
Sub-Total $28,311 $31,300 $28,900 $31,900 $32,800 $33,900
CONTRACTUAL:
4110 Training and Tuition - 2,500 2,500 2,200 2,500 2,500
4112 | Memberships/Dues/Subscriptions 370 100 100 100 100 500
4125 Software Maintenance 18,300 18,500 18,500 18,300 18,500 18,500
4202 Telephone and Alarms 456 500 500 500 500 500
4225 Other Contractual Services - 5,000 5,000 5,000 15,000 15,000
4425 Hardware Maintenance : : : 2,000
Sub-Total $19,126 $26,600 $26,600 $26,100 $36,600 $39,000
COMMODITIES:
4600 Computer/Office Supplies 2,456 4,000 4,000 1,500 4,000 4,000
4607 Gas and Oil 31 100 100 100 100 100
Sub-Total $2,487 $4,100 $4,100 $1,600 $4,100 $4,100
CAPITAL OUTLAY:
4806 Other Capital Outlay 10,744 - - : - :
Sub-Total $10,744 $0 $0 $0 $0 $0
Total[ $60,668 $62,000] $59,600] $59,600] —-$73,600| _—$77,000 |
14

===== PDF PAGE 24 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage.
CITY ADMINISTRATOR’S OFFICE
Special Projects
Description of Major Activities
This program funds special projects as well as special purchases that come up over the
course of the fiscal year as well as any economic development incentives that are reimbursed
in the General Fund.
15

===== PDF PAGE 25 =====
[Extraction: OCR (rendered-page OCR)]
CITY ADMINISTRATOR'S OFFICE
Special Projects
01-02-07
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
CONTRACTUAL:
4225 Other Contractual Services 84,594 600,000 150,000 970,000 50,000 50,000
4234 Paratransit Services 1,976 8,000 3,000 3,000 3,000 3,000
4375 Sales Tax Rebate 54,918 75,000 70,000 100,000 100,000 100,000
4719 LOC Interest - - - - : -
4900 Transfers Out 3,400,000 : : : : :
Sub-Total 3,541,487 683,000 223,000 1,073,000 153,000 153,000
Total| $3,541,487 $683,000 | $223,000 | $1,073,000 | $153,000 | $153,000
16

===== PDF PAGE 26 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage
CITY ADMINISTRATOR’S OFFICE
Marketing and Communications
Description of Major Activities
All efforts of this Program are directed towards maintaining the professional brand of the City;
notifying residents with timely information regarding City news, events, and programs through
traditional and digital media; and promoting the City through the implementation and execution
of strategic marketing and communications plans utilizing trending technologies and
strategies. Staff oversees City graphic design and written public materials; administers the
City’s website and social media accounts; serves as media relations coordinator; engages in
community outreach; and initiates and manages special projects. Staff also serves as the staff
liaison to City’s Cultural Arts Commission.
FYE 2023 Program Objectives
(1) Implement the Marketing and Communications Division’s Strategic Plan: Foundation, and
execute goals and initiatives outlined in Plan through December 2023.
(2) Execute new creative placemaking initiative in City’s downtown area for summer 2023 by
June 2023.
(3) Substantially complete City-wide Communications Plan by January 2023. Continue to
observe and evaluate City’s external and interdepartmental communications processes to
augment the Plan through the additions and/or revisions of procedures quarterly.
2021 2022 2023 2024
Ongoing Activity Measures Actual Estimated | Proposed | Projected
City News Items Created 138 120 132 144
City Website Pages Visited 344,700 640,000 656,000 672,500
E-News Additional Contacts (Organic) 100 200 250 300
Facebook Page Reach 59,224 240,000 246,000 252,150
Instagram Page Reach 1,688 3,300 AS) 10,100
Twitter Profile Visits 20,500 40,000 44,000 48,400
Full Time Equivalent Positions 0.50 0.50 0.50 0.50
17

===== PDF PAGE 27 =====
[Extraction: OCR (rendered-page OCR)]
CITY ADMINISTRATOR'S OFFICE
Marketing and Communications
01-02-08
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
SALARY & WAGES:
4020 Administrative - Salary 29,184 58,800 48,700 51,500 53,100 54,700
4050 FICA & Medicare 2,211 4,500 3,700 4,000 4,100 4,200
4056 IMRF 3,195 5,400 4,500 3,400 3,500 3,700
Sub-Total $34,590 $68,700 $56,900 $58,900 $60,700 $62,600
CONTRACTUAL:
4100 Legal : : - - -
4107 Newsletter Creation & Distribution 24,213 33,000 22,000 28,000 29,000 30,000
4110 Training and Tuition - 3,000 - 3,000 3,100 3,300
4112 |Memberships/Dues/Subscriptions 4,588 6,000 2,500 4,000 4,200 4,300
4125 Software Maintenance - 1,000 - 500 500 500
4202 Telephone & Alarms 499 1,500 1,500 1,500 1,500 1,500
4204 Electric 897 1,000 1,000 1,000 1,000 1,000
4211 Printing & Binding - 1,000 200 500 500 500
4212 Advertising 1,888 25,000 22,000 50,000 55,000 60,500
4225 Other Contractual Services 29,152 35,000 34,000 35,000 36,000 37,000
Sub-Total $61,237 $106,500 $83,200 $123,500 $130,800 $138,600
COMMODITIES:
4600 Computer/Office Supplies - 300 250 300 300 300
4628 Gallery 200 6,000 6,000 6,000 6,000 6,000 6,000
4646 Arts Programming Supplies 2,114 5,000 3,500 2,500 5,000 5,000
4680 Special Activities - 500 500 500 500 500
4700 Prospect Development - - - - - -
Sub-Total $8,114 $11,800 $10,250 $9,300 $11,800 $11,800
Total $103,940 $187,000 $150,350 $191,700 $203,300 $213,000
18

===== PDF PAGE 28 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage.
CITY ADMINISTRATOR’S OFFICE
Administration
Description of Major Activities
The City Administrator and staff direct the administration and execution of policies and goals
formulated by the City Council and propose alternative solutions to community problems for
City Council consideration. These responsibilities include advising the Council on present and
future financial, personnel and program needs, implementing immediate and long-range City
priorities, establishing administrative procedures which will assist the City in serving its
citizens, preparation of the annual budget, and supervision of City department heads. The
office also maintains all records of the City and coordinates the completion of the Freedom of
Information Act (FOIA) requests.
FYE 2023 Program Objectives
(1) Remediate the remaining contamination on the West Washington Street Site by November
2023.
(2) Retain a consultant to update the City’s ADA Transition Plan by April 2023.
(3) Hire an Assistant City Administrator and Finance Director by February 2023 and a
Management Fellow by May 2023.
(4) Begin shifting of the City’s Administrator's duties to the Assistant City Administrator and
Finance Director by March 2023.
2021 2022 2023 2024
Ongoing Activity Measures Actual Estimated | Proposed | Projected
Prepare Agendas and Materials for
Council Meetings 24 24 24 24
FOIA Requests Processed 660 700 700 700
Full Time Equivalent Positions 1.00 1.00 1.25 1.25
19

===== PDF PAGE 29 =====
[Extraction: OCR (rendered-page OCR)]
CITY ADMINISTRATOR'S OFFICE
Administration
01-02-10
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
SALARY & WAGES:
4020 Administrative - Salary 159,999 161,600 155,000 260,400 268,300 276,400
4050 FICA & Medicare 9,356 12,400 10,000 20,000 20,600 21,200
4052 ICMA - RC 9,384 10,300 10,300 10,300 10,400 10,500
4056 IMRF 17,116 14,700 14,000 17,200 17,700 18,300
Sub-Total $195,855 $199,000 $189,300 $307,900 $317,000 $326,400
CONTRACTUAL:
4100 Legal Fees 1,779 5,000 2,500 5,000 5,000 5,000
4110 Training and Tuition 449 1,000 500 15,000 15,000 15,000
4112 Memberships/Dues/Subscriptions 1,877 2,000 2,000 5,000 5,000 5,000
4125 Software Maintenance 7,500 11,000 7,800 20,000 20,000 20,000
4202 Telephone and Alarms 84,609 50,000 65,000 25,000 25,000 25,000
4300 IRMA General Insurance 3,580 4,000 4,000 4,200 4,500 4,800
Sub-Total $99,795 $73,000 $81,800 $74,200 $74,500 $74,800
COMMODITIES:
4600 Computer/Office Supplies 450 800 500 15,000 5,000 5,000
4607 Gas and Oil 692 1,000 1,000 1,000 1,000 1,000
4613 Postage q 100 100 500 500 500
4650 Miscellaneous Commodities 1,794 5,000 2,500 5,000 5,000 5,000
4720 Other Charges 243 500 500 1,000 1,000 1,000
Sub-Total $3,180 $7,400 $4,600 $22,500 $12,500 $12,500
Total $298,829 $279,400 | _$275,700[ $404,600| $404,000 $413,700
20

===== PDF PAGE 30 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage
FINANCE DEPARTMENT
Financial Summary
2021 2022 2022 2023 2024
Program Actual Budgeted Estimated Proposed Projected
Accounting 243,425 247,800 | 227,500 265,900 263,500
Administration 155,730 170,700 141,000 271,600 153,300
|__ TOTAL $399,155| $418,500| $368,500| $537,500| $416,800
21

===== PDF PAGE 31 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage.
FINANCE DEPARTMENT
Performance Report on FYE 2022 Major Program Objectives
The Administrative Services Department underwent a significant reorganization in FY 2022,
which included transitioning the Human Resources, Information Technology and Geographic
Information System Divisions to the Administration Department. Ending the year as the
Finance Department, and with high employee morale, notable advancements were
accomplished during the fourth quarter of 2022, including:
The Finance Department updated the Collateral Program within one of the City’s largest cash
asset holders. In compliance with the City’s Collateral Policy, the conversion from a Letter of
Credit to a pooled account with Fifth Third Partner, Bank of New York Mellon, eases the
burden on staff to monitor the collateral holdings, reduces the potential for manual error on
both the City’s and the Bank’s part and overall strengthens the pledge to secure deposit
balances. The City’s Collateral Policies will be under review in 2023 to ensure adherence to
the most up-to-date standards.
A much needed City-wide upgrade of the existing telephone system, years in the making, will
be completed by the end of the year. Transitioning to an updated VOIP phone system enables
a more cohesive communication ability between all City buildings, Departments, and
employees. Most importantly, the previously-delayed conversion will result in significant cost
savings to the City, culminating in an overall reduction of the City’s phone expenses by 90%. A
remaining conversion of antiquated POTS lines, which were scheduled to be decommissioned
last year, will be completed in advance of the extended decommission deadline, in 2023.
Marking an important milestone a decade in the making, all utility billing customers have
resumed a regular bi-monthly billing schedule. In addition, a software upgrade allowed for
additional detection features in place to identify the continued equipment failures earlier than
ever to ease the impact on all utility customers and staff.
Finally, implementation of the MFT and Packaged Liquor Taxes came to fruition in the last
quarter of 2022. As well as the long-awaited City-issued credit cards were received, and in
addition, staff completed long overdue CPR training and resumed Executive Safety meetings
for the benefit of all City employees.
22

===== PDF PAGE 32 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage
FINANCE DEPARTMENT
Accounting
Description of Major Activities
Activities performed within the Accounting Division include directing, recording and reporting
all financial transactions and operations of the City. Technical support is provided to all
departments as well as participation in the formulation and execution of the City’s financial
policies. The Accounting Division includes payroll processing, utility billing, accounting,
collections, financial services, accounts payable and coordination of the annual audit of the
City’s financial records and internal controls. Internal services include the issuance of invoices
on behalf of other City departments for items such as health insurance premiums for retirees
and COBRA, legal fees, lot cuttings, damage to City property, police security services, fuel
| purchases, and deeds to cemetery plots.
FYE 2023 Program Objectives
(1) Implement check-scanning capability for receipts processed in-house for payments other
than utility billing by March 2023.
(2) Implement Passport Mobile Payment system by June 2023.
(3) Implement lockbox solution for City utility bill payments by September 2023.
2021 2022 2023 2024
Ongoing Activity Measures Actual Estimated | Proposed | Projected
Number of receipts processed 43,269 43,500 43,500 43,500
Number of payable checks processed 2,674 2,700 2,750 2,750
Number of payroll checks processed 3,627 3,650 3,650 3,650
Full Time Equivalent Positions 1.38 1.75 1.75 1.75
23

===== PDF PAGE 33 =====
[Extraction: OCR (rendered-page OCR)]
FINANCE
Accounting
01-05-02
Actual | Budgeted | Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
SALARY & WAGES:
4020 Administrative - Salary 149,076 138,900 140,100 182,600 179,100 184,500
4029 Overtime - - - : -
4050 FICA & Medicare 10,447 10,700 10,600 14,000 13,800 14,200
4052 ICMA-RC 1,388 1,500 1,500 1,500 1,600 1,700
4056 IMRF 16,215 12,700 12,700 12,100 11,900 12,200
Sub-Total $177,126 $163,800 $164,900 $210,200 $206,400 $212,600
CONTRACTUAL:
4101 Auditing Fees 15,800 15,800 15,800 18,000 18,400 19,000
4108 Employment Exams - - - - - -
4110 Training and Tuition 30 2,500 100 2,500 2,500 2,500
4112 Memberships/Dues/Subscriptions 413 500 100 500 500 500
4125 Software Maintenance 12,519 15,000 13,100 20,000 21,000 22,000
4202 Telephone and Alarms 28,615 27,500 20,600 2,000 2,000 2,000
4225 Other Contractual Services 516 12,000 - 2,000 2,000 2,000
4425 Hardware Maintenance - : : - : :
Sub-Total $57,893 $73,300 $49,700 $45,000 $46,400 $48,000
COMMODITIES:
4600 Computer/Office Supplies 514 500 300 500 500 500
4650 Miscellaneous Commodities - 200 100 200 200 200
4702 Bank Fees 7,892 10,000 12,500 10,000 10,000 10,000
Sub-Total $8,406 $10,700 $12,900 $10,700 $10,700 $10,700
Total[__$243,425[ $247,800 $227,500 $265,900 | $263,500 $271,300 |
24

===== PDF PAGE 34 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage
FINANCE DEPARTMENT
Administration
Description of Major Activities
The Administration Division is responsible for the City’s central finance and accounting
functions. Duties include providing technical support and assistance to other departments and
divisions to facilitate the completion of tasks, as well as participation in the formulation and
execution of the City’s financial policies. Responsibilities include the administration of a cash
management and investment program, issuance and monitoring of debt, preparation of the
annual tax levies, annual financial reporting as required by law and the maintenance to and all
upgrades of the City’s financial software system.
FYE 2023 Program Objectives
(1) Initiate audits for Utility Tax (gas and electric), Telecommunications Tax, Cable Franchise
Fees, Amusement and Motor Fuel Taxes by June 2023.
(2) Oversee the implementation of the City’s financial software package upgrade by
September 2023.
(3) Complete remaining conversion of POTS lines by December 2023
2021 2022 2023 2024
Ongoing Activity Measures Actual Estimated | Proposed | Projected
Liens and MOU’s Filed 184 153 175 175
Number of Counter Customers 5,000 6,000 6,500 7,500
Number of Telephone Calls 15,000 20,000 22,000 22,000
Number of Service Requests 63 75 85 85
Full Time Equivalent Positions 1.25 0.75 0.75 0.75
25

===== PDF PAGE 35 =====
[Extraction: OCR (rendered-page OCR)]
FINANCE
Administration
01-05-10
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
SALARY & WAGES:
4020 Administrative - Salary 115,107 110,100 105,100 209,300 105,200 108,400
4029 Overtime - - - - - -
4050 FICA & Medicare 7,301 8,500 8,300 16,100 8,100 8,300
4052 ICMA-RC 5,934 5,800 5,100 5,900 6,200 6,600
4056 IMRF 12,596 10,000 9,500 13,800 7,000 7,200
Sub-Total $140,938 $134,400 $128,000 $245,100 $126,500 $130,500
CONTRACTUAL:
4100 Legal Fees 100 1,500 400 1,500 1,500 1,500
4110 Training and Tuition 380 2,500 - 2,500 2,500 2,500
4112 |Memberships/Dues/Subscriptions 1,932 1,700 600 1,700 1,700 1,700
4202 Telephone and Alarms 1,540 1,600 1,000 1,600 1,600 1,600
4225 Other Contractual Services - 13,000 700 3,000 3,000 3,000
4300 IRMA General Insurance 3,580 4,000 4,000 4,200 4,500 4,800
4501 Postage Meter Rental 1,376 2,000 1,800 2,000 2,000 2,000
4502 Copier Rental 1,063 1,100 500 1,100 1,100 1,100
Sub-Total $9,971 $27,400 $9,000 $17,600 $17,900 $18,200
COMMODITIES:
4600 Computer/Office Supplies 2,357 3,500 2,000 3,500 3,500 3,500
4613 Postage 2,225 5,000 2,000 5,000 5,000 5,000
4650 Miscellaneous Commodities 239 200 - 200 200 200
4720 Other Charges - 200 - 200 200 200
Sub-Total $4,821 8,900 $4,000 $8,900 $8,900 $8,900
Total $155,730 $170,700 $141,000 $271,600 $153,300 | $157,600
26

===== PDF PAGE 36 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage.
POLICE DEPARTMENT
Financial Summary
2021 2022 2022 2023 2024
Program Actual Budgeted Estimated Proposed Projected
Operations 10,984,001 | 11,727,000] 11,331,800 | 12,095,200 411,800
ESDA 24,153 36,600 29,400 35,400 39,600
TOTAL |_11,008,154 | $11,763,600 | $11,361,200 | $12,130,600 | $12,451,400
27

===== PDF PAGE 37 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage.
POLICE DEPARTMENT
_Performance Report on FYE 2022 Major Program Objectives
In 2022, the Department undertook several initiatives to build on the supervisory staff's
leadership capabilities and operational knowledge. Two supervisors completed
Northwestern University's School of Police Staff and Command. Monthly supervisor
meetings and a daily informational pass-on were implemented to ensure that supervisors
were up to date with current Department issues. Sergeants and Command staff
members were placed in charge of committees overseeing Departmental needs and
policy revisions, and a project list was created to ensure accountability. All supervisors
were trained on the budget process and critical incident response and a new employee
evaluation tool developed by the supervisors was implemented.
Several new employees were hired over the year as replacements and additional staff,
including an Evidence Custodian/Evidence Technician, five new Police Officers, and
three lateral Police Officer hires. A second Commander responsible for Operations and
the Investigations Division was added, and several promotions took place, including
three Sergeants, two commanders, and a Deputy Chief.
Several purchases were made to further modernize the Department's patrol operations,
including; replacement rifles with holographic sites and magnifiers, a Recon Scout robot,
updated Tasers, Pepperball guns, ballistic shields, and breaching tools for all schools
and Department vehicles. Additionally, three drones were purchased, and ten operators
were trained and licensed for emergency drone deployments.
K9 Mondo and his handler completed their training and were added to the investigations
Division to supplement patrol. This canine is utilized for fugitive apprehensions, tracking,
drug detection, article searches, and officer protection.
Furthering the officers’ professionalism and meeting the Safe-T Act requirements,
officers were trained in the use of force, active shooter response, advanced first aid,
legal updates, and a myriad of other training courses. A new officer wellness program
was also started, allowing officers to meet with a Licensed Clinical Social Worker
voluntarily.
New computer programs were implemented to review use-of-force and vehicle pursuits,
along with a program to track vehicle inspections, asset inventory, and equipment check-
out and check-in.
28

===== PDF PAGE 38 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage
POLICE DEPARTMENT
Operations
Description of Major Activities
Operations is made up of the Support Services and Patrol Divisions. The Support
Services Division is responsible for record keeping, and providing Social Services as
well as community outreach. In addition, the Support Services Division is also
responsible for criminal investigations, proactive criminal investigations, undercover
operations, evidence warehousing, school resourcelliaison, and crime analysis
functions. The Patrol Division is responsible for responding to calls for service,
conducting proactive/preventative patrols, traffic education, enforcement and traffic
crash investigations, and crime prevention.
FYE 2023 Program Objectives
(1) Establish a Hybrid K9 consisting of a second dog used for searches, drug detection,
and public events, similar to a therapy dog, by June 2023
(2) Establish a Community Response Team dedicated to responding to complaints,
traffic enforcement, attending special events, and assisting the investigations
division by April 2023.
(3) Assign a second District 33 School Resource Officer with additional responsibilities,
including teaching anti-drug, bullying, and gang classes at the middle and
elementary school levels by August 2023.
(4) Conduct a large-scale active shooter training scenario, including neighboring Police
Departments, by October 2023.
2021 2022 2023 2024
Ongoing Activity Measures Actual Estimated | Proposed | Projected
Drug Arrests 23 28 35 45
Domestic Disturbances 398 370 380 380
Auto Crashes 808 833 830 830
DUI Arrests 66 67 85 100
Traffic Citations 1,940 1,965 2,100 2,150
Self-Initiated Activity 22,061 22,819 23,000 23,250
Calls for Service 11,807 11,880 12,000 12,050
Total Activity 33,868 34,699 35,000 35,300
Index | Crime 249 261 270 270
Animal Complaints 389 395 390 390
Full Time Equivalent Positions 48 51 51 51
29

===== PDF PAGE 39 =====
[Extraction: OCR (rendered-page OCR)]
POLICE
Operations
01-06-13
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
SALARY & WAGES:
4020 Administrative - Salary 766,857 938,000 910,500 926,500 954,300 983,000
4022 Patrolmen - Salary 3,406,112 3,538,000 3,483,700 3,900,000 4,017,000 4,137,600
4023 Sergeants - Salary 766,627 787,300 726,800 821,500 846,200 871,600
4025 CSO- Salary 105,545 121,600 99,600 123,800 127,600 131,500
4026 Contract Services - Salary 4,598 10,000 21,400 10,000 10,300 10,700
4029 Administrative Overtime - - - - - -
4032 Officer Overtime 417,726 460,000 505,500 480,000 494,400 509,300
4035 CSO Overtime 2,948 5,000 9,800 10,000 10,300 10,700
4050 FICA & Medicare 407,777 448,300 440,500 479,800 494,200 509,100
4051 = Police Pension 2,997,288 3,100,000 3,100,000 3,064,900 3,218,200 3,379,200
4052. ICMA-RC 14,013 27,000 25,700 27,000 28,000 29,000
4054 Unemployment Insurance - - - : - -
4056 IMRF 40,039 43,600 33,500 26,100 26,900 27,800
Sub-Total $8,929,529 $9,478,800 $9,357,000 $9,869,600 $10,227,400 $10,599,500
CONTRACTUAL:
4100 Legal Fees 148,142 125,800 85,400 126,300 130,100 134,100
4110 Training and Tuition 45,865 58,200 52,900 90,000 92,700 95,500
4111 Mileage & Travel 3,726 4,300 2,600 7,000 7,300 7,600
4112 | Memberships/Dues/Subscriptions 12,919 20,000 19,000 21,600 22,300 23,000
4125 Software Maintenance 61,006 77,000 77,000 118,500 122,100 125,800
4202 Telephone and Alarms 318,215 259,400 296,800 59,000 60,800 62,700
4211 Printing and Binding 4,700 7,000 6,500 7,000 7,300 7,600
4216 Grounds Maintenance 1,065 1,200 1,200 1,300 1,400 1,500
4221 DuComm Quarterly 563,430 567,500 566,000 601,800 619,900 638,500
4225 Other Contractual Services 223,070 141,400 139,000 125,800 129,600 133,500
4230 Graffiti Removal-Contractual 8,153 12,000 6,000 12,400 12,800 13,200
4231 Reception Support 119,379 143,400 67,600 148,500 153,000 157,600
4232 Crossing Guards 24,641 62,100 35,000 77,000 79,400 81,800
4300 IRMA General Insurance 190,982 211,400 211,400 222,100 235,500 249,700
4301 Other Insurance - 10,000 10,000 10,000 10,500 11,100
4423 Radio Equipment Maint. and Repair 8,013 18,600 15,000 25,500 26,300 27,100
4425 Hardware Maintenance 9,326 13,200 12,000 11,700 12,100 12,500
4501 Postage Meter Rental 720 1,200 1,200 1,200 1,300 1,400
4502 Copier Fees 7,041 7,000 5,000 7,100 7,400 7,700
Sub-Total $1,750,394 $1,740,700 $1,609,600 $1,673,800 $1,731,800 $1,791,900
COMMODITIES:
4600 Computer/Office Supplies 7,886 5,000 4,000 5,200 5,400 5,600
4601 ~—- Field Equipment 18,569 17,100 14,300 40,300 17,700 18,300
4607. Gas and Oil 63,475 76,500 75,000 78,800 81,200 83,700
4613 Postage 3,354 6,100 - 6,300 6,500 6,700
4615 Uniforms and Safety Equipment 45,266 68,000 66,000 70,500 72,700 74,900
4616 Vehicle License Fees 905 3,900 800 3,900 4,100 4,300
4617 First Aid Supplies 981 1,100 600 2,000 2,100 2,200
4618 Ammunition and Firearms 57,574 31,600 31,700 33,500 34,600 35,700
4627 Educational Programs - - -
4629 CERT Supplies 20 5,000 3,300 5,000 5,200 5,400
4640 Crime Prevention 7,187 50,500 48,000 33,200 34,200 35,300
4650 Miscellaneous Commodities 14,401 17,600 9,000 16,400 16,900 17,500
Sub-Total $219,620 $282,400 $252,700 $295,100 $280,600 $289,600
CAPITAL OUTLAY:
4804 Vehicles 13,259 225,100 112,500 229,100 172,000 225,700
4806 Other Capital Outlay 71,199 : 27,600 : :
Sub-Total $84,458 $225,100 $112,500 $256,700 $172,000 $225,700
Totall $10,984,001 | $11,727,000 | $11,331,800 | $12,095,200 | $12,411,800 | $12,906,700
30

===== PDF PAGE 40 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage
POLICE DEPARTMENT
Emergency Services and Disaster Agency (ESDA)
Description of Major Activities
In accordance with the Illinois Emergency Management Act of January 1992, the West Chicago
Emergency Services and Disaster Agency (ESDA) exists to prevent, minimize, repair, and
alleviate injury or damage resulting from disasters caused by enemy attack, sabotage, or other
hostile action, or from natural or man-made disasters. Its primary function continues to be one
of support/relief for the West Chicago Police Department. Typically, ESDA provides assistance
at major traffic accidents, protects evidence at crime scenes, and protects the public and
property in the event of weather-related damage.
ESDA volunteers are trained to spot potentially hazardous weather which may affect the City or
western DuPage County. It is part of a multi-county network of weather spotters, providing
first-hand information to the DuPage County Office of Emergency Management. This
information is used for countywide severe weather alerts, and is passed on to the National
Weather Service. Storm spotting also enables ESDA to provide warnings of potentially
dangerous weather conditions to the residents of West Chicago. All members of ESDA are
required to maintain certification as Severe Weather Spotters.
Since 1991, ESDA has maintained an Outdoor Warning Siren System to warn residents of
approaching tornados, major emergencies, or the possible threat of an attack on the United
States. The current siren system contains eight sirens. With the new telemetry system in
place, all sirens are "growl tested" weekly. Sirens are fully tested by DuComm on the first
Tuesday of each month. The full test consists of a three-minute steady tone. The growl test
activates each siren for approximately one second, and is used to verify that all key
components in the siren system are operational.
FYE 2023 Program Objectives
(1) Relocate the ESDA/CERT operations and equipment by December 2023.
(2) Create a common City-Wide radio channel available during emergencies for all City
Departments to communicate by December 2023.
31

===== PDF PAGE 41 =====
[Extraction: OCR (rendered-page OCR)]
POLICE
Emergency Services and Disaster Agency (ESDA)
01-06-14
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
CONTRACTUAL:
4110 Training and Tuition = 200 200 200 300 400
4202 Telephone and Alarms 8,570 6,400 9,500 6,600 6,800 7,000
4225 Other Contractual Services 7,768 6,700 2,000 7,000 7,300 7,500
4429 Radio Repair : : : : : :
Sub-Total $16,338 $13,300 $11,700 $13,800 $14,400 $14,900
COMMODITIES:
4600 Computer/Office Supplies - - - - - -
4604 Tools & Equipment - 100 - 100 100 100
4607 Gas and Oil 202 800 800 800 900 1,000
4615 Uniforms& Safety Equipment - 10,800 5,000 10,800 11,200 11,600
4650 Miscellaneous Commodities 13 100 400 100 200 300
Sub-Total 215 $11,800 $6,200 $11,800 $12,400 $13,000
CAPITAL OUTLAY:
4804 Vehicles 7,600 11,500 11,500 9,800 12,800 13,700
4806 Other Capital Outlay - - - : : -
Sub-Total $7,600 $11,500 $11,500 $9,800 $12,800 $13,700
Total $24,153 $36,600 $29,400 $35,400 $39,600 $41,600
32

===== PDF PAGE 42 =====
[Extraction: OCR (rendered-page OCR)]
Financial Summary
City of West Chicage
PUBLIC WORKS DEPARTMENT
2021 2022 2022 2023 2024
Program Actual Budgeted Estimated Proposed Projected
Administration 196,856 188,400 184,000 198,200 204,100
Municipal
Properties 438,684 483,000 398,100 470,600 476,500
Forestry 117,734 170,800 103,600 184,900 138,300 |
Cemeteries 76,516 123,200 53,200 100,200 89,100
Road and Bridge 1,339,024 1,541,500 1,411,200 1,635,800 1,703,000 |
Maintenance
Garage 437,150 428,600 359,500 441,000 454,300
Motor Fuel Tax 883,457 0) 0 0 0
TOTAL | $3,489,421| $3,030,700! $2,509,600| $3,030,700} $3,065,300
33

===== PDF PAGE 43 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage
PUBLIC WORKS DEPARTMENT
Performance Report on FYE 2022 Major Program Objectives
The City’s long-range Capital Improvement Program (CIP) and five-year Street Improvement Program
were revised and presented to the Infrastructure Committee on November 3, 2021. There was
consensus by the Committee to concur with staff's recommendations. As such, the CIP will be included
in the 2023 Proposed Budget.
In 2022, City staff collaborated with the engineering consultants to complete construction of the annual
resurfacing project including Grove Ave, Stockberry Lane and the Ingalton Hills Subdivision. The
Sidewalk and Curb and Gutter Replacement Program were also completed. The Programs delayed
due to labor and material shortages in 2021, such as the Annual Pavement Striping Program and
Crack Sealing Programs were completed. A new maintenance program of Sidewalk Cutting was
introduced and successfully completed. Staff also completed utility permit reviews, assisted with private
development reviews and performed rights-of-way inspections (public utilities, sidewalks, streetlights,
roadway, etc.) for the Trillium Farm Subdivision. The team is also working on various design projects
upcoming in 2023 and also collaborated to apply for various grants such as the Highway Safety
Improvement Program, Surface Transportation Program, County Stormwater ARPA grant as well as
Rebuild Downtown Program.
Facility Management Division staff continued inspecting, servicing, and maintaining all municipal
buildings, all City street lights, and all City-owned properties. Staff continued to replace streetlight
luminaries with LED bulbs throughout the City. Contractual janitorial services were procured for eight
City-owned facilities via an extension which was awarded by the City Council in October 2021. The
work slated for 135 W Grand Lake facility has been postponed to FY2023 due to the inflationary
bidding environment. Staff also took on special projects at the City Hall to make the building more
aesthetically pleasing for the general public.
Forestry Program objectives continued to focus on the management of the Emerald Ash Borer (EAB)
with soil insecticidal treatments. Contractual brush pick-up was completed during 2022 by Kramer
Tree Specialists, Inc. Removal of dead, dying, or diseased trees were mostly completed by City staff,
with contractually assistance when warranted. The City’s annual contractual Tree Planting Program as
well as the Tree Trimming Program were completed. The staff collaborated with a consultant to apply
for an Urban Forestry Management grant which, if awarded, will be used to complete a comprehensive
tree inventory for the City in 2023.
Maintenance Garage and Road and Bridge Program objectives were also substantially completed in
2022. In addition, the Street Division staff tackled a handful of impactful projects in house such as Well
No. 3 drainage improvements, paving a section of Prairie Path along W Elmwood Ave, replacing a
drainage culvert under Joliet St as well as pavement patching along Harvester Rd and Nor-Oaks Ct.
Cemeteries objectives associated with creating a digital map and electronic index of interments,
entombments, or inurnments for the two City-owned cemeteries are moving forward with the
assistance from the GIS Coordinator and is anticipated to be complete in 2023.
34

===== PDF PAGE 44 =====
[Extraction: OCR (rendered-page OCR)]
City of Weot Chicage
PUBLIC WORKS DEPARTMENT
Description of Major Activities
Administration
General public works department overhead expenses are charged to this program, in addition to
the solid waste subsidy approved by the City Council in 2006. In 2009, the Kerr-McGee
oversight expenses were added to this
program.
FYE 2023 Program Objectives
(1) Research available alternative funding sources for roadway as well as capital improvement
grants and submit appropriate applications for funding by November 2023.
(2) In order to streamline the operations, establish geographically based maintenance activity
zones by September 2023.
(3) Review and re-evaluate snow and ice control methods/plan by October 2023.
2022 2023 2024 2025
Ongoing Activity Measures Actual Estimated | Proposed | Projected
Grant Program Applications Submitted 4 2 2 2
Full Time Equivalent Positions 0.00 0.00 0.00 0.00
35

===== PDF PAGE 45 =====
[Extraction: OCR (rendered-page OCR)]
PUBLIC WORKS
Administration
01-09-10
Actual | Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
CONTRACTUAL:
4100 Legal Fees 5,783 6,000 1,000 6,000 6,000 6,000
4110 = Training and Tuition - 4,000 3,000 5,500 5,500 6,000
4112 |Memberships/Dues/Subscriptions 180 1,000 800 1,000 1,000 1,000
4365 Payments to Taxing Bodies 189,832 175,000 175,000 182,000 187,500 193,200
Sub-Total $195,795 $186,000 $179,800 $194,500 $200,000 $206,200
COMMODITIES:
4600 Computer/Office Supplies 547 1,500 1,500 1,500 1,600 1,700
4613 Postage 288 200 300 500 600 700
4615 Uniforms& Safety Equipment 22 500 300 700 800 900
4650 Miscellaneous Commodities 205 200 2,100 1,000 1,100 1,200
Sub-Total $1,061 $2,400 $4,200 $3,700 $4,100 $4,500
Total $196,856 $188,400 | $184,000 $198,200 $204,100 | $210,700
36

===== PDF PAGE 46 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage
PUBLIC WORKS DEPARTMENT
MUNICIPAL PROPERTIES
Description of Major Activities
The maintenance of all City facilities is performed under the direction of the Public Works
Department. The employees’ main responsibilities are the daily upkeep and repair of City Hall,
Museum, Police Station, Fleet Maintenance Garage, Water Treatment Plant, Utility Facilities, and
the Streets Facility as well as all City owned Street lighting, poles, fixtures and controls.
Buildings and grounds maintenance includes limited painting, light electrical and plumbing
repairs, replacement of worn-out parts and other general construction, repair and maintenance
work. Major maintenance and repair work is performed by independent contractors, as is the
janitorial cleaning of the municipal buildings.
FYE 2023 Program Objectives
(1) Procure contractual services for a fire protection system upgrade at 135 W. Grand Lake Blvd
by September 2023.
(2) Procure contractual services for north garage roof repairs and insulation at 135 W. Grand
Lake Blvd by September 2023.
(3) Procure contractual services for a new vehicle lift, concrete floor and triple basin
improvements at 412 Blakely Street by September 2023.
2021 2022 2023 2024
Ongoing Activity Measures Actual Estimated | Proposed | Projected
Building Safety Inspections 12 12 12 12
Daily Building Inspections 250 250 250 250
Tunnel Inspections 250 250 250 250
Streetlight Maintenance/Repairs 200 200 200 200
Full Time Equivalent Positions 1.75 1.75 1.75 1.75
37

===== PDF PAGE 47 =====
[Extraction: OCR (rendered-page OCR)]
PUBLIC WORKS
Municipal Properties
01-09-21
Actual Budgeted Estimated Proposed | Projected Projected
Expense Item 2021 | 2022 a 2022 2023 2024 2025
SALARY & WAGES:
4020 Administrative - Salary 83,215 83,700 77,600 76,200 78,500 80,900
4027 Operational - Salary 72,476 80,700 72,300 85,500 88,100 90,800
4029 Overtime 11,729 15,000 10,000 10,000 10,000 10,000
4050 FICA & Medicare 12,630 13,800 12,000 13,200 13,600 14,000
4056 IMRF 18,206 16,300 14,200 11,400 11,700 12,000
Sub-Total $198,256 $209,500 $186,100 $196,300 $201,900 $207,700
CONTRACTUAL:
4110 — Traning and Tuition - - - 4,000 4,000 4,000
4202 ‘Telephone and Alarms 35,766 34,000 40,000 41,300 42,600 43,900
4203 Heating Gas 5,841 7,500 7,000 7,300 7,600 7,900
4204 Electric 2,357 3,000 1,500 1,500 1,600 1,700
4216 Grounds Maintenance 3,525 4,300 4,500 4,600 4,800 5,000
4219 Contract Janitorial Service 39,224 45,000 43,900 45,300 46,700 48,200
4225 Other Contractual Services 57,707 40,000 18,900 41,200 42,500 43,800
4300 IRMA General Insurance 14,324 15,900 21,100 16,700 17,800 18,900
4301 Other Insurance 602 10,000 - 10,000 10,000 10,000
Sub-Total $159,346 159,700 136,900 171,900 177,600 183,400
COMMODITIES:
4607 Gas and Oil 5,005 5,000 6,800 7,000 7,300 7,600
4615 Uniforms & Safety Equipment 1,194 3,000 2,500 2,600 2,700 2,800
4650 Miscellaneous Commodities 59,283 55,000 52,300 56,700 58,500 60,300
Sub-Total $65,483 $63,000 $61,600 $66,300 $68,500 $70,700
CAPITAL OUTLAY:
4804 Vehicles 15,600 50,800 13,500 36,100 28,500 24,200
Sub-Total $15,600 $50,800 $13,500 $36,100 $28,500 $24,200
Total $438,684 $483,000 | $398,100 | $470,600 $476,500 | $486,000 |
38

===== PDF PAGE 48 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage.
PUBLIC WORKS DEPARTMENT
Description of Major Activities
FORESTRY
The three services included in this program are: brush collection, emergency tree
removals/trimming from storm damage, and hornet nest removals. Each of these programs is
handled by an independent contractor and administered by various staff in the Streets Division.
The system of removing brush with a mechanized loader and chipping the brush at the
contractor’s site has resulted in faster brush removal. Completion time is typically less than one
week, with no chipping debris left on the streets. The contractual Brush Collection Program is
administered over a seven-month period (May thru November), with brush collection
commencing the first full week of each month.
FYE 2023 Program Objectives
(1) Pending grant funds, complete a Tree Inventory Program by December 2023.
(2) Procure contractual services and complete the Tree Trimming Program by December 2023.
(3) Procure contractual services and complete the Tree Planting program by June 2023.
(4) Complete the 2023 Monthly Brush Collection Program by December 2023.
2021 2022 2023 2024
Ongoing Activity Measures Actual Estimated Proposed Projected
Emergency Tree Removals 20 iS) 10 10
Ash Tree Removals Due to EAB
Damage 20 38 0 0
Average Time to Complete Brush
Collection (Days) 5 5 iS) 5
Hornet Nest Removals 15 10 10 10
39

===== PDF PAGE 49 =====
[Extraction: OCR (rendered-page OCR)]
PUBLIC WORKS
Forestry
01-09-22
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
CONTRACTUAL:
4200 Legal Notices - 100 - 100 100 100
4214 Brush Pickup 96,775 102,700 96,800 105,800 109,000 112,300
4225 Other Contractual Services 19,253 66,000 4,300 75,000 25,000 25,800
Sub-Total $116,028 $168,800 $101,100 $180,900 $134,100 $138,200
COMMODITIES:
4604 Tools and Equipment 1,706 2,000 2,500 4,000 4,200 4,400
Sub-Total $1,706 $2,000 $2,500 $4,000 $4,200 $4,400
Total $117,734 $170,800 $103,600 $184,900 $138,300 $142,600
40

===== PDF PAGE 50 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage
PUBLIC WORKS DEPARTMENT
CEMETERIES
Description of Major Activities
The Public Works Department administers and oversees the activities of the two City-owned
cemeteries (Glen Oak and Oakwood) that includes the sale of grave sites, interments, ground
maintenance activities, records and reports through an independent contractor performing the
duties of Cemetery Sexton.
FYE 2023 Program Objectives
(1) Procure contractual services and complete the project to develop a digital maps of the two
City-owned cemeteries delineating all lots or plots, blocks, sections, avenues, walks, alleys,
and paths by December 2023.
(2) Continue to monitor the deteriorating Oak trees at the Glen Oaks Cemetery and apply
fertilizer treatment by October 2023.
(3) Seal Coat the drive aisles in the Glen Oaks Cemetery by November 2023.
2021 2022 2023 2024
Ongoing Activity Measures Actual Estimated Proposed Projected
Mowings 29 30 30 30
Seal Coat Roads 0 0 1 1
Weed/Crabgrass Control
Applications 3 3 3 3
Interments 31 30 30 30
41

===== PDF PAGE 51 =====
[Extraction: OCR (rendered-page OCR)]
PUBLIC WORKS
Cemeteries
01-09-23
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
CONTRACTUAL:
4209 _Interments 20,350 20,000 20,700 20,000 21,000 21,000
4216 Grounds Maintenance 45,810 50,000 24,000 50,000 52,500 52,500
4217 Cemetery Sexton 7,200 7,200 7,200 7,200 7,600 7,600
4225 Other Contractual Services 3,156 46,000 1,300 23,000 8,000 8,000
Sub-Total $76,516 $123,200 $53,200 $100,200 $89,100 $89,100
Total $76,516 $123,200 $53,200 | $100,200 $89,100 | $89,100
42

===== PDF PAGE 52 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicaga
PUBLIC WORKS DEPARTMENT
ROAD & BRIDGE
Description of Major Activities
Street Division activities not listed elsewhere as their own Program are included in the Road and
Bridge Program. Examples of these activities include: sign work, mowing, parkway cleanup, tree
trimming/removals, sidewalk repairs, parkway restorations and landscaping, alley work, shoulder
gravel, special events, and most service requests.
FYE 2023 Program Objectives
(1) Evaluate and replace the deteriorated storm sewer under Conde Street ahead of the
resurfacing project in 2024 by October 2023.
(2) Continue to evaluate storm structures and replace as necessary; continue sewer cleaning
and catch basin cleaning, tracking progress, compliance and effectiveness through
December 2023.
(3) Evaluate, program and perform pavement patching throughout the City with in-house staff on
a continuous basis throughout the year.
2021 2022 2023 2024
Ongoing Activity Measures Actual Estimated Proposed | Projected
Special Events Handled 12 10 10 10
Service Requests Fulfilled 210 250 250 250
Mowing Operations Completed 48 34 0 0
Parkway/Street Restorations 17 44 30 30
Street Sweepings (days)
Completed 230 250 250 250
Full Time Equivalent Positions 9.50 9.50 9.50 9.50
43

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[Extraction: OCR (rendered-page OCR)]
PUBLIC WORKS
Road & Bridge
01-09-24
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
SALARY & WAGES:
4020 Adrministrative - Salary 122,742 162,800 145,700 142,800 147,100 151,600
4027 Operational - Salary 440,368 549,600 467,000 592,300 610,100 628,500
4029 Overtime 45,213 50,000 42,700 45,000 46,400 47,800
4050 FICA & Medicare 46,299 58,400 49,500 59,700 61,500 63,400
4056 IMRF 66,534 69,300 58,800 51,500 53,000 54,600
Sub-Total $721,156 $890,100 $763,700 $891,300 $918,100 $945,900
CONTRACTUAL:
4108 Pre-Employment Exams 920 700 600 800 900 1,000
4110 Training and Tuition 556 2,000 600 4,000 4,200 4,400
4112 | Memberships/Dues/Subscriptions 360 400 700 500 600 700
4202 Telephone and Alarms 53,297 35,000 44,300 45,700 47,100 48,600
4225 Other Contractual Services 8,380 10,000 11,400 11,500 11,900 12,300
4300 IRMA General Insurance 31,035 34,400 45,800 36,100 38,300 40,600
4301 Other Insurance 3,050 6,500 6,500 6,500 6,700 7,000
Sub-Total $97,598 $89,000 $109,900 $105,100 $109,700 $114,600
COMMODITIES:
4600 Computer/Office Supplies 1,222 1,500 3,400 4,000 4,200 4,400
4604 Tools and Equipment 7,132 5,000 6,900 15,000 15,500 16,000
4607 Gas and Oil 62,965 60,000 73,600 75,900 78,200 80,600
4615 Uniforms & Safety Equipment 3,312 8,000 8,300 9,600 9,900 10,200
4650 Miscellaneous Commodities 21,940 20,000 17,600 21,000 21,700 22,400
Sub-Total $96,570 $94,500 $109,800 $125,500 $129,500 $133,600
CAPITAL OUTLAY:
4804 Vehicles 423,700 467,900 427,800 513,900 545,700 573,500
Sub-Total $423,700 $467,900 $427,800 $513,900 $545,700 $573,500
Total $1,339,024 $1,541,500 | $1,411,200 $1,635,800 | $1,703,000 $1,767,600
44

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[Extraction: OCR (rendered-page OCR)]
City of West Chicage.
PUBLIC WORKS DEPARTMENT
MAINTENANCE GARAGE
Description of Major Activities
The mission of the municipal garage is to institute and continuously improve its preventative
maintenance program which minimizes the occurrence of costly emergency vehicle, truck and
equipment breakdowns, and prevents prolonged fleet downtime, thereby maintaining the timely
delivery of municipal services to City residents. User departments are considered consumers of
fleet maintenance services and charged a user fee based on their historical usage pattern to fund
capital equipment purchases, depreciation expenses and general overhead (see Capital
Equipment Replacement Fund).
FYE 2023 Program Objectives
(1) Complete all safety lane inspections by November 2023.
(2) Review the Capital Equipment Replacement Schedule for FY2023, write specifications and
order vehicles/equipment by November 2023.
(3) Identify and properly dispose of all surplus vehicles by October 2023.
(4) During off seasons (i.e., winter for mowing and forestry equipment, summer for snow plowing
equipment), inspect all equipment, including small engine equipment, and complete needed
repairs prior to start of 2023 seasonal needs (i.e., prior to May 2023 for mowing and forestry
equipment, and prior to November 2023 for snow plowing equipment).
2021 2022 2023 2024
Ongoing Activity Measures Actual Estimated Proposed Projected
Preventative Maintenance
Evaluations 250 300 300 300
Safety Lane Inspections 60 60 60 60
Vehicle/Equipment Repairs 1250 1300 1300 1300
Full Time Equivalent Positions 1.50 1.50 1.50 1.50
45

===== PDF PAGE 55 =====
[Extraction: OCR (rendered-page OCR)]
PUBLIC WORKS
Maintenance Garage
01-09-25
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
SALARY & WAGES:
4027 Operational - Salary 107,571 113,400 76,000 113,700 117,200 120,800
4029 Overtime 18,165 18,000 23,000 18,000 18,000 18,000
4050 FICA & Medicare 9,619 10,100 7,600 10,100 10,400 10,700
4056 IMRF 13,788 12,000 9,000 8,700 9,000 9,200
Sub-Total 149,144 $153,500 $115,600 $150,500 $154,600 $158,700
CONTRACTUAL:
4110 Training and Tuition - 1,000 3,000 2,500 2,500 2,500
4202 Telephone and Alarms 3,314 3,300 3,800 3,900 4,100 4,300
4300 IRMA General Insurance 4,775 5,300 7,000 5,600 6,000 6,400
4400 Vehicle Repair 44,027 45,000 38,300 51,500 53,100 54,700
Sub-Total 52,116 $54,600 $52,100 $63,500 $65,700 $67,900
COMMODITIES:
4603 Parts for Vehicles 186,779 180,000 160,100 185,000 190,600 196,400
4604 Tools and Equipment 36,532 27,000 18,600 27,000 27,900 28,800
4607 Gas and Oil 1,781 1,500 2,100 2,200 2,300 2,400
4615 Uniforms & Safety Equipment 420 2,000 2,700 2,800 2,900 3,000
4650 Miscellaneous Commodities 10,379 10,000 8,300 10,000 10,300 10,700
Sub-Total 235,890 $220,500 $191,800 $227,000 $234,000 $241,300
Total 437,150 $428,600 $359,500 $441,000 $454,300 $467,900
46

===== PDF PAGE 56 =====
[Extraction: OCR (rendered-page OCR)]
Financial Summary
City of Weot Chicage
COMMUNITY DEVELOPMENT DEPARTMENT
f
2021 2022 2022 2023 2024
Program Actual Budgeted Estimated Proposed Projected
Planning,
Engineering &
Economic Dev. 585,476 767,400 664,400 750,700 762,200
Building & Code
Enforcement 738,579 813,100 759,900 876,200 892,700
Special Events
and City Museum 129,608 324,700 351,200 393,400 401,300
TOTAL $1,425,663 | $1,905,200] $1,775,500) $2,020,300} $2,056,200
47

===== PDF PAGE 57 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage
COMMUNITY DEVELOPMENT DEPARTMENT
Performance Report on FYE 2022 Major Program Objectives
e The City’s new Comprehensive Plan was adopted, West Chicago Forward/Adelante,
which later in 2022 won the Statewide Award for best new plan known as the Daniel
Burham Award.
e A contract was awarded to the Upland Design Group LLC to start work on a park plan
for the proposed park located along Weyrauch Street.
e Staff completed and submitted a new Ward Map based on established criteria and the
outcome of the recent U.S. Census.
e Two key positions were filled: Economic Development Coordinator and Chief Building
Official.
e Work began late in the year on reviewing the ICC 2021 Codes and moving the City from
the 2015 Codes to the 2021 versions.
e RFPs were issued for TallGrass/Weed Services and for Code Enforcement/Inspections
and Plan Review Services.
e BloomingFest, Food Fest and Frosty Fest, scheduled for December, were or will be
held. Frosty 5K was cancelled due to safety concerns and the cost of providing
adequate support.
e The Museum staff grew its online database by 2,500 items.
48

===== PDF PAGE 58 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage
COMMUNITY DEVELOPMENT DEPARTMENT
Planning, Engineering & Economic Development
Description of Major Activities
This Program is responsible for development within the City, and includes business attraction
and retention, short and long-range planning, historic preservation, and engineering. As part
of this program, staff also recommends revisions to the comprehensive plan, zoning and
subdivision regulations, and the City Code to help improve the quality of development within
the City and stay competitive with other communities by improving standards and clarifying the
process. Staff guides developers through the review process by conducting development
review meetings when appropriate, explaining code requirements, reviewing plan submittals
and proactively contacting developers to discuss issues that may arise.
FYE 2023 Program Objectives
(1) Incrementally move zoning amendments, based on need and Comprehensive Plan, through
approval process as possible throughout the year.
(2) Complete plan by March 2023 for the park along Weyrauch Street.
(3) Bring Sign Ordinance up to date by November 2023.
(4) Establish Economic Development Commission and start holding meetings by June 2023.
(5) Provide staff support regarding Waste Transfer review work through March 2023.
2021 2022 2023 2024
Ongoing Activity Measures Actual Estimated | Proposed | Projected
Review Plan Commission Applications 22 15 15 15
Review Commercial and Industrial
Building Permit Applications 293 297 295 295
Certificates of Appropriateness
Reviewed 19 8 12 2
Meetings with Potential Developers 43 52 50 50
Review Residential Permit Applications
(new homes) 3 1 2 2
Full Time Equivalent Positions 4.00 4.00 4.00 4.00
49

===== PDF PAGE 59 =====
[Extraction: OCR (rendered-page OCR)]
COMMUNITY DEVELOPMENT
Planning, Engineering & Economic Development
01-10-28
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
SALARY & WAGES:
4016 Commissions - Salary 1,075 800 1,200 1,000 1,000 1,000
4020 Administrative - Salary 336,381 420,600 398,400 441,200 454,500 468,200
4029 Overtime - - : - - 9
4050 _FICA & Medicare 24,559 32,300 30,600 33,900 34,900 35,900
4056 IMRF 36,269 38,200 35,700 29,100 30,000 30,900
Sub-Total $398,284 $491,900 $465,900 $505,200 $520,400 $536,000
CONTRACTUAL:
4100 Legal Fees 10,198 38,000 26,400 20,000 20,600 21,300
4110 Training and Tuition 325 1,500 1,600 3,000 3,100 3,200
4112 |Memberships/Dues/Subscriptions 1,429 1,100 2,100 3,500 3,700 3,900
4125 Software Maintenance 4,350 4,500 4,500 4,600 4,800 5,000
4200 _Legal Notices 1,271 3,000 8,000 6,000 6,200 6,400
4202 Telephone and Alarms 31,914 42,000 30,400 40,000 41,200 42,500
4211 Printing & Binding 157 1,000 200 200 300 400
4216 Grounds Maintenanace - 14,000 - 15,000 15,500 16,000
4223 Legal Reporter Fees 7,256 5,000 8,000 7,000 7,300 7,600
4225 Other Contractual Services 123,469 88,000 64,800 125,000 128,800 132,700
4300 IRMA General Insurance 1,576 1,800 1,800 1,800 2,000 2,200
Sub-Total $181,945 $199,900 $147,800 $226,100 $233,500 $241,200
COMMODITIES:
4600 Computer/Office Supplies 2,551 2,500 2,200 2,500 2,700 2,900
4602 Maps and Plats 1,717 1,800 2,000 2,000 2,000 2,000
4613 Postage 825 1,000 1,000 1,200 1,200 1,200
4700 Prospect Development - 1,000 100 1,000 1,200 1,400
4720 Other Charges 154 300 100 200 200 200
Sub-Total $5,247 $6,600 $5,400 $6,900 $7,300 $7,700
CAPITAL OUTLAY:
4802 Office Equipment - 12,500 1,800 12,500 1,000 1,000
4809 Land : 56,500 43,500 : : :
Sub-Total $0 $69,000 $45,300 $12,500 $1,000 $1,000
Total $585,476 $767,400 $664,400 $750,700 $762,200 $785,900
50

===== PDF PAGE 60 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage
COMMUNITY DEVELOPMENT DEPARTMENT
Building & Code Enforcement
Description of Major Activities
The Building and Code Enforcement Program includes reviewing all building permit
applications; conducting building, change of occupancy, overcrowding and rental inspections;
investigating code violation complaints and proactively pursuing property maintenance
violations by conducting routine inspections throughout the community. The code
enforcement function includes issuing correction notices, inspecting for compliance, issuing
"P" tickets for minor offenses, issuing Notice to Appear citations into the City's Administrative
Adjudication process for more severe cases and tracking the status of all violations, citations,
liens and fines. Staff also tracks temporary occupancy permits, letters of intent, letters of
credit and stormwater deposits to ensure that construction is completed. Staff also proposes
local amendments to the adopted national codes to improve the safety, image and
appearance of the community.
FYE 2023 Program Objectives
(1) Move from 2015 ICC Codes to the 2021 versions by March 2023.
(2) If a new inspections firm is selected, orient their team to the City, activities and expectations
beginning in January and running all year through regular and frequent meetings and ride-
alongs.
(3) Evaluate Permit Fee calculation system and adjust items found to be out of line with
expenses and neighbors by December 2023.
2021 2022 2023 2024
Ongoing Activity Measures Actual Estimated | Proposed | Projected
Building Permit Applications 1,177 1,057 1,000 1,000
Change of Occupancy Inspections 1,007 627 1,000 1,000
Overcrowding Investigations 5 8 10 10
Rental Inspections 905 1,353 1,000 1,000
Full Time Equivalent Positions 1.00 1.00 1.00 1.00
51

===== PDF PAGE 61 =====
[Extraction: OCR (rendered-page OCR)]
COMMUNITY DEVELOPMENT
Building & Code Enforcement
01-10-29
Actual | Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
SALARY & WAGES:
4020 Administrative - Salary 55,715 89,400 82,800 86,100 88,700 91,400
4029 Overtime - - - - : -
4050 FICA & Medicare 3,598 6,900 6,400 6,600 6,800 7,000
4056 IMRF 6,031 8,200 7,000 9,900 10,200 10,500
Sub-Total $65,344 $104,500 $96,200 $102,600 $105,700 $108,900
CONTRACTUAL:
4100 Legal Fees 33,017 50,000 44,700 40,000 40,000 40,000
4110 Training and Tuition - 300 100 500 500 500
4112 Memberships/Dues/Subscriptions 145 200 200 500 500 500
4113 Enforcement and Inspections 340,925 355,400 392,600 390,000 409,500 430,000
4115 Bond/Deposit Refunds - - -
4120 Plan Review 211,967 138,300 120,000 132,000 138,600 145,600
4125 Software Maintenance 8,903 9,000 9,400 25,000 25,000 25,000
4200 Legal Notices - 500 - 500 500 500
4202 Telephone and Alarms 54,307 48,000 51,000 60,000 60,000 60,000
4205 Weed Cutting 4,402 5,000 6,000 6,000 6,000 6,000
4211 Printing and Binding 2,072 2,000 2,000 2,000 2,000 2,000
4222 Filing Fees 9,686 5,000 4,300 5,000 5,000 5,000
4224 Microfiching 2,913 7,500 9,000 9,000 7,500 7,500
4225 Other Contractual Services - - - 30,700 - -
4300 IRMA General Insurance 1,576 1,800 1,800 1,800 2,000 2,200
4301 Other Insurance : 2,500 2,500 2,500 2,500 2,500
Sub-Total $669,913 $625,500 $643,600 $705,500 $699,600 $727,300
COMMODITIES:
4600 Office Supplies 47 100 100 400 400 400
4607 Gas and Oil 201 200 200 600 600 600
4613 Postage - 300 400 400 400 500
4615 Uniforms & Safety Equipment - 300 200 200 200 200
4650 Miscellaneous Commodities 91 300 - 200 200 200
4720 Other Charges - 200 : 200 200 200
$339 $1,400 $900 $2,000 $2,000 $2,100
CAPITAL OUTLAY:
4802 Office Equipment 1,383 1,000 200 200 200 200
4803 Vehicles 1,600 700 - 5,900 15,200 9,100
4813 Facade Program - 60,000 19,000 50,000 50,000 50,000
4816 Restaurant Grant Program : 20,000 : 10,000 20,000 30,000
Sub-Total $2,983 $81,700 $19,200 $66,100 $85,400 $89,300
Total $738,579 $813,100 $759,900 | $876,200 l $892,700 | $927,600
52

===== PDF PAGE 62 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage
COMMUNITY DEVELOPMENT DEPARTMENT
Special Events and City Museum
Description of Major Activities
The Museum functions as an educational facility as well as a cultural resource center for the
community by promoting the City and its rich history through a variety of outreach programs,
changing exhibits, tours, publications and special events. These opportunities are designed for
a wide range of audiences. The Museum also collects, stores and conserves two and three-
dimensional artifacts representing the collective history of this community and its residents. It
maintains extensive local history research files and reference library for use by the community.
Special Events is located in the CD Department and has primary responsibility for several city-
sponsored festivals and some coordination duties for other events.
FY 2023 Program Objectives
(1) Expand in-school programming and field trips to Museum and historic downtown during the
course of the year concluding December 2023.
(2) Expand online collection database to 5,000 objects by December 2023.
(3) Reevaluate Frosty 5K for improved safety and possibly alternatives dates and themes by
March 2023.
2021 2022 2023 2024
Ongoing Activity Measures Actual Estimated Proposed Projected
Museum Attendance 3,701 3,800 3,900 4,00
Information Requests 124 125 125 125
Volunteer Hours 210 210 210 210
Donations Received (lots)* 10 12 IZ 12
Exhibits/Programs/Events 78 80 80 80
Full Time Equivalent Positions 1.00 1.00 1.00 1.00
(“each lot may contain numerous items)
53

===== PDF PAGE 63 =====
[Extraction: OCR (rendered-page OCR)]
COMMUNITY DEVELOPMENT
SPECIAL EVENTS AND CITY MUSEUM
01-10-30
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
SALARY & WAGES:
4020 Administrative - Salary 38,715 80,600 77,100 84,800 87,700 91,300
4050 FICA & Medicare 2,935 6,200 5,900 6,500 6,800 7,000
4056 IMRF 4,248 7,400 5,100 5,600 5,800 6,100
Sub-Total $45,898 $94,200 $88,100 $96,900 $100,300 $104,400
CONTRACTUAL:
4202 ‘Telephone and Alarms 35,668 31,000 35,700 37,500 38,000 39,000
4225 Other Contractual Services 44,100 89,400 88,200 88,200 90,000 93,000
4300 IRMA General Insurance 1,623 1,800 1,800 1,800 2,000 2,200
4502 Copier Lease 695 800 800 1,000 1,000 1,000
Sub-Total $82,086 $123,000 $126,500 $128,500 $131,000 $135,200
COMMODITIES:
4680 Special Events 1,624 107,500 136,600 168,000 170,000 175,000
Sub-Total $1,624 $107,500 $136,600 $168,000 $170,000 $175,000
Total $129,608 | $324,700 | $351,200 | — $393,400 $401,300 $414,600
54

===== PDF PAGE 64 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage.
CAPITAL EQUIPMENT REPLACEMENT FUND
PROJECTED REVENUE
04-00 2021 2022 2022 2023 2024
Actual Budgeted Estimated | Proposed Projected
371000 Interest 0 400 0 400 400
387500 Asset Sales 371 0 88,500 0 0
389000 Miscellaneous 2,580 0 0 0 0
390000 Transfers In 538,800 976,600 976,600 1,133,300 1,188,500
TOTAL $541,751 $977,000 | $1,065,100 | $1,133,700 | $1,188,900
55

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[Extraction: OCR (rendered-page OCR)]
-Jage Jntentionally Lelt Blank-
56

===== PDF PAGE 66 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage
CAPITAL EQUIPMENT REPLACEMENT FUND
Financial Summary
2021 2022 2022 2023 2024 ]
Program Actual Budgeted Estimated Proposed Projected
Operations 694,462 822,500 113,000 1,686,000 1,746,700
L TOTAL $694,462 $822,500 $113,000 | $1,686,000] $1,746,700
57

===== PDF PAGE 67 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage
CAPITAL EQUIPMENT REPLACEMENT FUND
Performance Report on FYE 2022 Major Program Objectives
An updated ten-year Vehicle and Equipment Purchase Plan was developed during the year.
All vehicles were identified and evaluated as to current condition and useful life expectancy.
During the budgeting process, staff identified vehicles, which were no longer serviceable.
Due to supply shortage as well as limited availability of vehicles and equipment throughout
the auto industry, staff was unable to secure any purchases throughout FY2022.
Only some of the needed, budgeted vehicles and equipment were replaced either through the
bidding process or participation in the State of Illinois Joint Purchasing Program, the
Suburban Purchasing Cooperative (SPC) Joint Purchasing Program, the Sourcewell (formerly
National Joint Powers Alliance (NJPA)) Joint Purchasing Program, or other local joint
purchasing opportunities. Such replacements include police patrol vehicles and couple of
administrative vehicles; however, the delivery timeframe is not expected until sometime in
FY2023. Some of the budgeted vehicle and equipment was either postponed or removed
from the replacement schedule due to limited need and/or use. Surplus vehicles were sold
through public auctions or trade in.
The ten-year plan will receive annual scrutiny so that the City can more closely schedule
major vehicle replacements in relation to available resources.
58

===== PDF PAGE 68 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage
CAPITAL EQUIPMENT REPLACEMENT FUND
Description of Major Activities
These elements provide for the scheduled replacement of existing vehicles and equipment for
all City departments. Funds for the replacement come from annual depreciation contributions
charged to the department to which the vehicle or equipment is assigned.
FYE 2023 Program Objectives
(1) Update the ten-year Vehicle and Equipment Replacement Plan by September 2023
(2) Dispose of surplus vehicles and equipment through sale, trade or auction by December 2023
(3) Purchase vehicles and/or equipment in accordance with City policies on the Vehicle and
Equipment Replacement Plan by December 2023
2021 2022 2023 2024
Ongoing Activity Measures Actual Estimated | Proposed Projected
Vehicles and Equipment 5 0 17 21
Replaced/Purchased
59

===== PDF PAGE 69 =====
[Extraction: OCR (rendered-page OCR)]
CAPITAL EQUIPMENT REPLACEMENT FUND
OPERATIONS
04-34-39
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
CAPITAL OUTLAY:
4804 Vehicles 694,462 822,500 113,000 1,686,600 1,746,700 _ 1,094,000
Sub-Total $694,462 $822,500 $113,000 $1,686,600 $1,746,700 $1,094,000
Total} $694,462 $822,500 $113,000] $1,686,600] $1,746,700] $1,094,000
60

===== PDF PAGE 70 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage
SEWER FUND
Projected Revenue
2021 2022 2022 2023 2024
05-00 Actual Budgeted | Estimated | Proposed | Projected
311100 | Property Tax 10,217 9,000 7,200 9,000 9,000
331000 | Sewer Services 7,113,658 5,300,000 | 4,158,600) 5,000,000} 5,000,000
Sewer Connection
342000 | Fees 47,700 25,000 10,200 25,000 25,000
342500 | Sewer Capacity Fees 0 0 0 0 0}
364000 | Recapture Fees 5 o u u o |
371000 | Interest e 1000 u Aron aes
386000 | Other Reimbursements te se so.000 slyec ety dat) |
Health Insurance
386100 | Contributions 32,824 33,000 24,200 30,000 30,000 |
IRMA/IPBC Revenue
386500 Adjustment 0 0 0 0 (0)
387500 | Asset Sales 0 0 0 0 0
389300 | Other Income 1,000 0 0 0 0
TOTAL | $7,243,346 | $5,398,000 | $4,233,200 | $5,095,000 | $5,095,000
61

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62

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[Extraction: OCR (rendered-page OCR)]
City of West Chicago
SEWER FUND
Financial Summary
2021 2022 2022 2023 2024
Program Actual Budgeted Estimated Proposed Projected
SSA #2 21,516 94,500 84,000 50,800 21,500 |
ie ie nae eanltaty 5,660,494 | 8,903,800! 5,900,200] 8,157,900| 7,802,100
Collection
1
TOTAL $5,682,010 | $8,998,300 | $5,984,200 | $8,208,700 | $7,823,600
** Include the operating and capital expenses associated with the WWTP, which become associated with the
WC/WWA as of January 1, 2019.
63

===== PDF PAGE 73 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage.
SEWER FUND
Performance Report on FYE 2022 Major Program Objectives
The West Chicago/Winfield Wastewater Authority Regional Wastewater Treatment Plant
(WWTP) treated a total of 1.717 billion gallons of wastewater (an average of 4.705 MGD) in
2021 with nearly 1.905 billion gallons of wastewater (an average of 5.222 MGD) estimated for
2022. Zero excursions of the City’s National Pollutant Discharge Elimination System (NPDES)
permit were reported in 2021 with zero permit excursions estimated for 2022. As a result of
the Pre-Treatment Program, the City issued two industrial user violation notices in 2021 with
ten violation notices estimated for 2022.
The long-term Capital Improvement Plan for the WWTP was updated in November 2022 and
will be utilized to replace and upgrade critical operational equipment at the WWTP over the
next ten years. In 2022, the replacement of the remaining two, out of the four, secondary
clarifiers was completed. The rebuilding of the influent flow gates project was deferred to 2023
due to significantly high bids, which were over the budgeted amount for 2022.
The storm sewer and overland drainage conveyance systems associated with Special Service
Area #2, which are tributary to the retention basin on Hawthorne Lane, Stormwater Lift Station
#8, and Kress Creek, were maintained during the Fiscal Year 2022. Replacement of the outfall
pipe for Lift Station #8 was completed. However, native plants and plugs will be installed in the
First Quarter of 2023, which will complete the Project.
All sanitary lift station pumps were inspected for maintenance in 2022. These inspections
included checking pumps for wear, changing lubricants, and testing electric motors for
operational efficiency. In addition, all rail-lifting systems for these pumps were inspected and
repaired as needed. Lift stations are monitored daily for operational efficiency in the continued
effort to reduce operational costs.
The Division staff has continued with the Citywide Inflow and Infiltration Reduction Program by
procuring contractual services for the 2022 Sanitary Sewer Evaluation Survey (SSES) in the
center and southeast portion of the City. Once this survey is completed, the focus will be
directed to repairs until all outstanding items have been addressed from the past and. current
surveys. A design contract was awarded in August 2022 to complete sewer repairs in 2023.
Contractual services for the replacement of Sanitary Lift Station #5 (behind Burger King) and
its associated force main have been awarded. The project did not begin in 2022 due to
ongoing material shortages. The project is now anticipated to begin in the First Quarter of
2023.
64

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City of West Chicage.
SPECIAL SERVICE AREA #2
Description of Major Activities
Personnel from the Utility Division are responsible for the operation, maintenance, and repair
of the pumping facility in the Special Service Area (SSA) #2. The pumps receive preventative
maintenance and repairs as needed throughout the year. Lift Station #8 was originally
constructed in 1984 and the pumps were overhauled in 1998. In 2021, new controls for the lift
station were installed and no service interruptions occurred in 2022.
FYE 2023 Program Objectives
(1) Clean and inspect the storm sewer and overland drainage conveyance system to the
pumping facility weekly during the months of May through November and monthly from
December through April.
(2) Perform weekly preventative maintenance operations of the stormwater lift station, including
monthly cleaning of stormwater intake and pump station outlet during Fiscal Year 2023.
(3) Complete native plantings and plugs under SSA #2 Outfall Repair Project in by April 2023.
(4) Monitor Stormwater Lift Station #8’s outfall and Kress Creek for beaver dams and other
impedances to operations throughout 2023.
2022 2023 2024
Ongoing Activity Measures 2021 Actual | Estimated Proposed Projected
Station Monitoring 250 250 250 250
Grounds Maintenance 30 30 30 30
Full Time Equivalent Positions 0.06 0.06 0.06 0.06
65

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SPECIAL SERVICE AREA #2
OPERATION AND MAINTENANCE
05-34-40
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
SALARY & WAGES:
4027 Operational - Salary 4,743 5,200 5,200 5,600 5,800 6,000
4029 Overtime 227 200 200 200 200 200
4050 FICA & Medicare 380 500 500 500 500 500
4056 IMRF 544 500 500 400 400 500
Sub-Total 5,895 $6,400 $6,400 $6,700 $6,900 $7,200
CONTRACTUAL:
4204 Electric 3,692 7,000 5,000 5,000 5,000 5,000
4216 Grounds Maintenance 2,605 2,600 2,600 2,600 2,600 2,600
Sub-Total 6,297 $9,600 $7,600 $7,600 $7,600 $7,600
CAPITAL OUTLAY:
4806 Other Capital Outlay 9,324 78,500 70,000 36,500 7,000 7,000
Sub-Total 9,324 $78,500 $70,000 $36,500 $7,000 $7,000
Total 21,516 $94,500 | $84,000 $50,800 $21,500 $21,800
66

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City of West Chicage
SEWER FUND
Treatment and Sanitary Collection
Description of Major Activities
The Sanitary Collection program covers all expenditures associated with the routine operation
and maintenance of the entire sanitary sewer collection system, including force mains, and the
City’s fifteen sewer lift stations. Program personnel provides comprehensive maintenance and
operational oversight to these facilities and associated infrastructure to assure a safe reliable
sewage handling and conveyance system for the businesses and residents of West Chicago.
Additionally, West Chicago/Winfield Wastewater Authority Regional Wastewater Treatment
Plant (WWTP) receives raw wastewater from both West Chicago and Village of Winfield. The
facility’s contractual operations includes treatment of the raw wastewater and releasing it into
the West Branch of the DuPage River.
FYE 2023 Program Objectives
(1) Procure contractual services for the sewer main repairs and rehabilitation identified in the
Sanitary Sewer Evaluation System survey by October 2023.
(2) Complete the construction phase of Lift Station #5 and Force Main Replacement Project by
December 2023.
(3) Implement a Sanitary Sewer Rehabilitation Program, which shall include pipe lining and
manhole sealing, at the locations identified from the Collection Systems Maintenance
Program (CMOM) to improve operational efficiencies by July 2023.
2021 2022 2023 2024
Ongoing Activity Measures Actual Estimated | Proposed | Projected
Lift Station Alarm Calls 152 150 150 150
Lift Station Overtime Hours 24 20 20 20
Sanitary Sewer Service Calls 14 15 15 15
Sanitary Sewer Main Back-ups 1 2 0 0
Sanitary Service Lines Repaired 3 3 5 5
Sanitary Main Repaired 0 0 1 1
Full Time Equivalent Positions 16.63 16.63 16.63 16.63
67

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SEWER FUND
TREATMENT AND SANITARY COLLECTION
05-34-43
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
SALARY & WAGES:
4020 Administrative - Salary 662,605 667,200 624,400 679,600 700,000 721,000
4027 Operational - Salary 616,356 676,500 567,400 711,600 733,000 755,000
4029 Overtime 45,324 50,000 35,700 50,000 50,000 50,000
4050 FICA & Medicare 97,710 106,700 94,000 110,300 113,500 116,800
4052 1.C.M.A.- R.C. 6,966 7,300 6,900 7,300 7,700 8,100
4053 _Health/Dental/Life Insurance 427,635 430,300 411,300 467,700 495,800 525,600
4054 Unemployment Insurance 65 - - - « be
4056 IMRF 144,211 126,600 110,500 95,000 97,800 100,600
4057 OPEB Pension : : : : : :
Sub-Total 2,000,873 $2,064,600 $1,850,200 $2,121,500 $2,197,800 $2,277,100
CONTRACTUAL:
4100 Legal Fees 9,672 15,000 9,000 15,000 15,000 15,000
4101 = Auditing Fees 7,600 8,500 8,500 8,700 8,900 9,000
4102 JULIE System 2,113 2,800 2,800 2,500 2,500 2,500
4105 Consultants 74,032 100,000 66,500 68,600 70,700 72,900
4110 Training and Tuition 385 10,000 5,000 7,000 6,000 6,000
4125 Software Maintenance 14,265 14,800 18,800 47,400 48,900 50,400
4202 Telephone and Alarms 80,314 71,500 74,800 60,000 60,000 60,000
4203 Heating Gas 4,149 6,500 4,700 6,500 6,500 6,500
4204 Electric 45,488 48,000 33,000 52,000 52,000 52,000
4216 Grounds Maintenance 3,605 3,500 3,600 5,000 5,000 5,000
4225 Other Contractual Services 38,586 182,000 66,000 93,400 65,600 67,600
4235 WCW Wastewater Authority 2,728,048 2,910,000 2,910,000 2,874,300 2,939,500 3,003,700
4300 IRMA General Insurance 95,491 105,700 105,700 111,100 117,800 124,900
4375 Sales Tax Rebate - - - - - -
4400 Vehicle Repair 5,181 10,000 11,200 20,000 20,000 20,000
4402 Lift Station Repair 176,985 130,000 30,000 40,000 50,000 50,000
4410 Sewer Main Repair 788 700,000 290,000 600,000 700,000 700,000
4501 Postage Meter Rental 1,376 1,400 1,400 1,400 1,400 1,400
4502 Copier Fees 843 500 500 500 500 500
Sub-Total 3,288,922 $4,320,200 $3,641,500 $4,013,400 $4,170,300 $4,247,400
COMMODITIES:
4600 Computer/Office Supplies 3,433 5,000 2,100 5,000 5,000 5,000
4603 Parts for Vehicles 27,457 25,000 60,000 50,000 60,000 60,000
4604 Tools and Equipment 15,645 12,000 11,300 10,000 10,000 10,000
4607 Gas and Oil 13,476 12,000 17,000 16,000 16,000 16,000
4613 Postage 2,050 2,000 2,300 2,000 2,000 2,000
4626 Chemicals 1,928 2,000 2,000 2,500 2,500 2,500
4630 ‘Parts - Lift Stations 24,760 22,000 10,300 15,000 15,000 15,000
4638 Trench Backfill Material 1,515 5,000 6,400 15,000 15,000 15,000
4639 Parts - Mains 735 3,000 4,300 3,500 3,500 3,500
4650 Miscellaneous Commodities 23,319 13,000 11,100 10,000 10,000 10,000
4702 Bank Charges 13,225 13,500 13,500 13,500 13,500 13,500
4719 LOC Interest : : : : :
Sub-Total 127,542 $114,500 $140,300 $142,500 $152,500 $152,500
CAPITAL OUTLAY:
4804 Vehicles 186,492 180,600 180,600 205,000 205,500 165,600
4806 Other Capital Outlay 56,666 2,223,900 87,600 1,675,500 1,076,000 1,251,400
4900 Transfers Out : : :
Sub-Total 243,158 $2,404,500 $268,200 $1,880,500 $1,281,500 $1,417,000
Total $5,660,494 | $8,903,800 $5,900,200 $8,157,900 $7,802,100 $8,094,000
68

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69
SEWER FUND 5-YEAR CAPITAL IMPROVEMENT PROGRAM
BUDGETED | ESTIMATED | PROPOSED | PROPOSED | PROPOSED | PROPOSED | PROPOSED 5 Year Total
CAPITAL EXPENDITURES (FYE) 2022 2022 2023 2024 2025 2026 2027 (2023 thru 2027)
COLLECTION SYSTEM IMPROVEMENTS, 05-34-43-4806 5
Forest Trails Lift Station (LS#11) Replacement - Engr. 75,000 75,000
Forest Trails Lift Station (LS#11) Replacement - Constr. 750,000 750,000
Forest Trails Lift Station (LS#11) Replacement - Engr. Inspect. 75,000 75,000
Burger King Lift Station (LS#5) & Forcemain Replacement - Engr. oa 65,000 3
Burger King Lift Station (LS#5) & Forcemain Replacement - Constr. 1,600,000 1,600,000
Burger King Lift Station (LS#5) & Forcemain Replacement - Engr. Inspect. 75,519 75,519
Powis Road Lift Station (LS#9) Replacement - Engr. 68,000 68,000
Powis Road Lift Station (LS#9) Replacement - Constr. 750,000 750,000
Powis Road Lift Station (LS#9) Replacement - Engr. Inspect. 75,000 75,000
LS#2 & Forcemain Replacement - Engr. 40,000 40,000
LS#2 & Forcemain Replacement - Constr. 400,000 400,000
LS#2 & Forcemain Replacement - Engr. Inspect. 40,000 40,000
STP - Technology Blvd Project - Construction 83,888 a = -
STP - Town Rd Project - Construction 71,700 71,700
STP - Conde Street Proejct - Construction - 5
CDBG - Fair Meadows Subdivision Project - Construction 118,080 - - | :
CDBG - 2025 Project (Brown St and Hazel St)- Construction 43,800 43,800
CDBG - 2026 Project (Brown St, Pomeroy St, Factory St)- Construction 27,700 27,700 55,400
2022 Street Program (See 2022-27 5-Yr ‘Street Program for locations) - Construction 108,416 22,600 5
2023 Street Program (See 2022-27 5-Yr Street Program for locations) - Construction - a
2024 Street Program (See 2022-27 5-Yr Street Program for locations) - Construction 358,000 358,000
2025 Street Program (See 2022-27 5-Yr Street Program for locations) - Construction 260,800 260,800
2026 Street Program (See 2022-27 5-Yr Street Program for locations) - Construction 165,000 165,000
Sophia Area CDBG Proejct - Sewer Costs - McConnell, Fairview, Sophia, Tumer - Design 5,000 - =
Sophia Area CDBG Proejct - Sewer Costs - McConnell, Fairview, Sophia, Turner - Construction - e
Sophia Area CDBG Proejct - Sewer Costs - McConnell, Fairview, Sophia, Tumer - Const. Engr - 5
| 5
York Area CDBG Project - Sewer Costs - Virgie/Ingalton - Design 11,000 | 11,000
York Area CDBG Project - Sewer Costs -_Virgie/Ingalton - Construction 97,900 97,900
York Area CDBG Project - Sewer Costs -_Virgie/Ingalton - Const. Engr 10,000 10,000
Brown/Hazel CDBG Project - Sewer Costs - Design IE 5,000 5,000
Brown/Hazel CDBG Project - Sewer Costs - Construction | 43,800 43,800
Brown/Hazel CDBG Project - Sewer Costs - Const. Engr 5,000 5,000 |
Brown/Bishop CDBG Project - Sewer Costs - Design 9,000 9,000
Brown/Bishop CDBG Project - Sewer Costs - Construction 75,400 | 75,400
Brown/Bishop CDBG Project - Sewer Costs - Const. Engr 8,000 8,000
Brown Pomeroy St., Factory St. Rehabilitation Project - Sewer Costs - Design 4,000 4,000
Brown Pomeroy St., Factory St. Rehabilitation Projectt - Sewer Costs - Construction = 27,700 27,700
Brown Pomeroy St., Factory St. Rehabilitation Project - Sewer Costs - Const. Engr 3,000 3,000
Conte Parkway Sanitary Sewer Improvements - (Reimbursable to Developer) 360,000 : 360,000
Driveway & Parking Lot Replacement - 1300 W. Hawthorne Lane - San. Equipt. Storage Facility : 1,000,000 1,000,000
05-34-43-4806 SUB-TOTAL $380,384) $87,600 $1,675,519 $1,076,000. $1,251,400 $1,092,400 $1,467 700] $6,563,019
TOTAL SEWER FUND CAPITAL IMPROVEMENT PROGRAM $1,084,184 $87,600. $1,675,519 $1,076,000 $1,092,400 $1,467,700

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City of West Chicage.
WATER SERVICE
PROJECTED REVENUE
2021 2022 2022 2023 2024
06-00 Actual Budgeted | Estimated | Proposed | Projected
321000 | Grants 0 0 0] 1,290,000 636,000
331000 | Water Services 6,556,829 } 5,000,000} 5,282,500} 6,000,000] 6,000,000
332000 | Hydrant Meter Fees 0 0 0 0 0
332500 | Posting and Turn On Fees 48,440 20,000 47,800 20,000 20,000
341000 | Water Connection Fees 30,219 20,000 3,200 20,000 20,000 |
341500 | Water Capacity Fees 7,600 4,000 6,600 4,000 4,000
344000 | Meter Sales 36,753 5,000 62,000 5,000 5,000 |
371000 | Interest 0 1,000 0 1,000 1,000
386000 | Reimbursements 25,553 0 1,600 0 0
gu6(00)|| aren been 32,824; 32,000] 24,400| + ~—«32,000| +—-32,000
386500 hieunent Revenue 0 0 0 0 0]
388500 | Tower Rental Fees 44,365 40,000 46,100 40,000 40,000 |
389000 | Other Miscellaneous 1,000 0 400 0 0
389300 | Other Income 1,824,623 0} 1,824,600 0 0 |
TOTAL $8,608,206 | $5,122,000 | $7,299,200 | $7,412,000 | $6,758,000
71

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City of West Chicage.
WATER FUND
Financial Summary
2021 2022 2022 2025 2024
Program Actual Budgeted Estimated Proposed Projected
Water Production 3,177,820 5,861,000 4,621,200 5,700,500 5,850,400
and Distribution
Water Treatment 1,749,788 3,883,600 3,037,900 3,155,400 2,739,000
Plant Operations |
Debt Series 706,856 707,000 707,000 707,000 707,000
TOTAL | $5,634,464 | $10,451,600 | $8,366,100) $9,562,900 | $9,296,400 |
73

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City of West Chicage
WATER FUND
Performance Report on FYE 2022 Major Program Objectives
The Utilities and Water Treatment Plant Divisions operated and maintained pumping facilities
which produced over 1.095 billion gallons of water during 2021 with 1.083 billion gallons also
estimated for 2022. The yearly water use has remained flat even with new growth and
development, which is a direct result of the continued water system leak surveys. The 2022
system leak survey has been completed, identifying 64 leaks which were repaired by Division
staff. The Divisions’ staff also successfully completed all IEPA and USEPA required sampling
and monitoring requirements in 2022. The Divisions’ staff reported no violations of State or
federal drinking water standards. The distribution system water model was completed in 2022,
which will provide a long-term plan to maintain and operate City’s water distribution system.
As part of the City’s ongoing maintenance program in the distribution system, the well pump
and motor assemblies at Wells #5, #6, and #7 were inspected. A complete rebuild and
rehabilitation of the existing well equipment were completed and the wells were returned back
to service. Well #11 remains to be inspected in 2023. All other wells are operating at peak
efficiency.
The internal and external surfaces of Water Reservoirs #4 and #8 were sandblasted and paint-
coated in August 2022. These coating systems have an estimated life expectancy of 20 to 30
years with proper maintenance. In addition, the steel roof was replaced at Reservoir #4
located at 320 East Forest Avenue.
Water Treatment Plant Division conducted several construction projects in 2022. The planned
2022 WTP Supervisory Control and Data Acquisition (SCADA) Project was awarded, and the
Project is anticipated to be completed in 2023. As part of the City’s ongoing maintenance
effort, the proposed project to paint the exterior of the steel water tanks in the Water
Treatment Plant was expanded to include the interior of the vertical pipe gallery. However, the
Project was deferred to 2023 as further analysis of the existing paint coatings was conducted.
Contractual service contracts were awarded to remove a portion of lime sludge and update the
treatment plants security system. Furthermore, High Service Pump #1 at the WTP was
replaced due to mechanical failures. The staff also rebuilt High Service Pumps #2 and #3 to
increase their efficiency while reducing energy costs. As the WTP and its associated
equipment nears 20 years of operational use, additional components of the Plant will require
replacement due to naturally occurring wear and tear due to age.
No major operational changes were made to the WTP during 2022. However, the Department
continues to review various operational strategies in an effort to increase operational efficiency
while reducing overall costs and meeting customer demands.
74

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City of West Chicage
WATER PRODUCTION AND DISTRIBUTION
Description of Major Activities
This program covers all expenditures associated with the routine operation and maintenance of the
City’s nine wells, two elevated storage tanks, three ground storage tanks, water main, fire
hydrants, valves, water meters, and service connections. Program personnel provides
comprehensive maintenance and operational oversight to these facilities and associated
infrastructure to assure a safe, plentiful and uninterrupted source of water for the businesses and
residents of West Chicago.
FYE 2023 Program Objectives
(1) Procure construction services to pull the pump and motor assembly for inspection at Well Station
#11 by March 31, 2023 and complete necessary repairs by July 2023.
(2) Pending approval of the grant funds from the Department of Commerce and Economic
Opportunity, procure contractual services and complete painting of the Fremont Tower by
September 2023.
(3) Complete a water system leak survey and associated repairs by September 2023.
(4) Continue to analyze the water distribution system for operational efficiencies throughout 2023.
: au 2021 2022 2023 2024
Ongoing Activity Measures Actual | Estimated | Proposed | Projected
Average Daily Water Produced (MGD) 2.999 2.989 3.100 3.200
# Of Watermain Breaks Repaired 36 50 30 30
# Of Fire Hydrants Painted 0 0 500 500
# Of Major Well Station Repairs 1 3 1 1
Full Time Equivalent Positions 13.00 13.00 13.00 13.00
75

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WATER FUND
Water Production and Distribution
06-34-47
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
SALARY & WAGES:
4020 Administrative - Salary 609,002.90 642,000 565,600 631,200 650,200 669,800
4027 Operational - Salary 412,647.72 454,300 400,400 471,000 485,200 499,800
4029 Overtime 43,647.93 41,000 49,700 50,000 50,000 50,000
4050 FICA & Medicare 79,790.61 87,100 77,800 88,200 90,700 93,300
4052 1.C.M.A. - R.C. 6,965.52 7,300 6,900 7,300 7,600 7,900
4053 Health/Dental/Life Insurance 427,587.10 430,300 411,200 467,700 495,800 525,600
4054 Unemployment Insurance 64.97 - - - - -
4056 IMRF 118,332.89 103,300 67,000 76,000 78,200 80,400
4057 OPEB Pension : : : : : :
Sub-Total $1,698,040 $1,765,300 $1,578,600 $1,791,400 $1,857,700 $1,926,800
CONTRACTUAL:
4100 Legal Fees 22,634.79 50,000 9,100 25,000 25,000 25,000
4101 Auditing Fees 13,500.00 15,100 14,800 15,400 15,700 16,000
4102 JULIE System 2,113.49 2,500 2,800 2,500 2,500 2,500
4105 Consultants 74,031.70 90,000 66,500 68,600 70,700 72,900
4108 Pre-Employment Exams 585.00 600 300 600 600 600
4110 Training and Tuition 1,252.68 2,500 2,500 4,000 4,000 4,000
4112 Memberships/Dues/Subscriptions 1,145.00 2,000 1,800 2,500 2,500 2,500
4125 Software Maintenance 9,814.09 10,000 13,700 47,400 48,900 50,400
4200 Legal Notices S 500 - 500 500 500
4202 Telephone and Alarms 120,448.09 95,000 105,900 100,000 100,000 100,000
4203 Heating Gas 1,768.76 3,000 2,300 3,000 3,000 3,000
4204 Electric 319,794.40 260,000 227,000 305,000 305,000 305,000
4207 Lab Services 7,285.66 7,000 4,100 19,500 8,000 8,000
4210 Refuse Disposal - - 1,800 - - -
4211 Printing and Binding 2,627.70 2,500 2,000 2,500 2,500 2,500
4216 Grounds Maintenance 7,735.00 7,500 7,500 8,000 8,000 8,000
4225 Other Contractual Services 63,239.89 130,000 100,000 93,400 65,600 67,600
4300 IRMA General Insurance 90,716.00 100,400 100,400 105,500 111,900 118,700
4301 Other Insurance - - - - - -
4375 Sales Tax Rebate - - - - - -
4400 Vehicle Repair 24,868.40 25,000 7,500 20,000 20,000 20,000
4401 Building Repair 228.75 5,000 - 5,000 §,000 5,000
4418 Distribution System Repair 8,075.00 100,000 51,000 270,000 155,000 155,000
4420 Pump Station Repair 232,816.07 610,000 530,000 340,000 250,000 650,000
4421 Reservoir Repair - 500 - 500 500 500
4425 Hardware Maintenance - - - - - -
4501 Postal Meter Rental 1,376.00 1,500 1,900 1,500 1,500 1,500
4502 Copier Lease/Costs 843.00 800 800 800 800 800
Sub-Total $1,006,899 $1,521,400 $1,253,700 $1,441,200 $1,207,200 $1,620,000
COMMODITIES:
4600 Computer/Office Supplies 3,900.21 4,000 3,500 4,000 4,000 4,000
4603 Parts for Vehicles 23,619.11 25,000 20,000 20,000 20,000 20,000
4604 Tools and Equipment 5,487.84 11,000 11,000 6,000 6,000 6,000
4607 Gas and Oil 19,586.54 20,000 31,200 32,000 32,000 32,000
4613 Postage 4,532.42 5,000 5,100 5,000 5,000 5,000
4615 Uniforms & Safety Equipment 3,706.63 9,000 9,900 10,000 10,000 10,000
4620 Parts and Equipment - Wells 7,203.54 15,000 7,300 10,000 10,000 10,000
4621 Parts and Equipment - Distribution 48,402.86 70,000 123,100 110,000 100,000 100,000
4622 Parts and Equipment - Pump Stations 3,052.80 5,000 4,300 5,000 5,000 5,000
4625 Lab Supplies 93.90 1,200 2,100 2,000 2,000 2,000
4641 Water Meters/Parts 46,007.04 36,000 56,100 123,000 60,000 60,000
4650 Miscellaneous Commodities 8,840.45 8,000 6,900 8,000 8,000 8,000
4702 Bank Charges 13,224.52 15,000 5,000 15,000 15,000 15,000
4719 LOC Interest : : :
Sub-Total $187,658 $224,200 $285,500 $350,000 $277,000 $277,000
CAPITAL OUTLAY:
4804 Vehicles 142,791.50 - - 121,500 149,000 172,100
4806 Other Capital Outlay 142,431.77 2,325,100 1,501,000 1,971,400 2,334,500 4,447,000
4812 MIS Replacement - 25,000 2,400 25,000 25,000 25,000
4900 Transfers Out : : : : : :
Sub-Total $285,223 $2,350,100 $1,503,400 $2,117,900 $2,508,500 $4,644,100
Total $3,177,820 $5,861,000 $4,621,200 $5,700,500 $5,850,400 $8,467,900
76

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City of West Chicage.
WATER TREATMENT PLANT OPERATIONS
Description of Major Activities
Water Treatment Plant.
This program covers all expenditures associated with the overall operation and maintenance of the
FYE 2023 Program Objectives
(1) Complete the construction phase of the WTP SCADA and VFD Replacement Project by
December 2023.
(2) Upgrade and modernize the security system at the WTP by September 2023.
(3) Continuous evaluation of operational strategies, including automation, to improve treatment
process and reduce operational costs throughout 2023.
a 2021 2022 2023 2024
Ongoing Activity Measures Actual Estimated | Proposed | Projected
Average Daily Water Treated (MGD) 2.999 2.989 3.100 3.200
Full Time Equivalent Positions 8.63 8.63 8.63 8.63
77

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WATER FUND
Water Treatment Plant Operations
06-34-48
Actual Budgeted Estimated Proposed Projected | Projected
Expense Item 2021 2022 2022 2023 2024 2025
SALARY & WAGES:
4020 Administrative - Salary 215,866.19 216,300 210,500 217,000 223,600 230,400
4027 Operational - Salary 465,808.22 501,000 425,700 472,200 486,400 501,000
4029 Overtime 68,733.77 60,000 68,500 68,500 68,500 68,500
4050 FICA & Medicare 56,741.52 59,500 54,000 58,000 59,600 61,200
4054 Unemployment Insurance - - - - - -
4056 IMRF 81,339.71 70,600 63,900 50,000 51,400 52,800
Sub-Total $888,489 $907,400 $822,600 $865,700 $889,500 $913,900
CONTRACTUAL:
4110 — Training and Tuition 968.00 2,000 - 2,600 2,700 2,800
4112 | Memberships/Dues/Subscriptions 594.00 500 600 500 600 700
4202 Telephone and Alarms 110,499.29 91,000 98,100 90,400 93,200 96,000
4203 Heating Gas 4,959.49 4,500 7,000 4,500 4,700 4,900
4204 = Electric 142,259.97 130,000 92,700 120,000 123,600 127,400
4207 _—_—_ Lab Services = 3,000 = 3,000 3,100 3,200
4210 Refuse Disposal : 880,000 880,500 360,000 - 730,000
4216 Grounds Maintenance 6,460.81 7,500 7,300 10,000 10,300 10,700
4219 Contract Janitorial Services 17,330.00 22,000 21,900 22,500 23,200 23,900
4225 Other Contractual Services 20,657.34 20,000 21,300 29,000 29,900 30,800
4300 IRMA General Insurance 33,422.00 37,000 37,000 38,900 41,300 43,800
4401 Building Repair 12,914.17 205,000 203,300 90,000 92,700 95,500
4430 WTP Operations Repair 75,641.15 185,000 140,000 201,000 207,100 213,400
4502 Copier Lease/Costs 2,520.89 50,000 1,700 5,000 5,200 5,400
4503 Equipment Rental 3,485.00 3,500 4,400 3,500 3,700 3,900
Sub-Total $431,712 $1,641,000 $1,515,800 $980,900 $641,300 $1,392,400
COMMODITIES:
4600 Computer/Office Supplies 634.15 1,000 500 1,000 1,100 1,200
4603 Parts for Vehicles 471.24 2,000 1,600 2,000 2,100 2,200
4604 = Tools and Equipment 1,749.01 2,500 4,500 2,500 2,600 2,700
4607 ~—Gas and Oil 1,909.19 1,500 200 5,500 5,700 5,900
4615 Uniforms& Safety Equipment 1,184.78 5,500 4,000 7,100 7,400 7,700
4624 ‘Parts - Building Repair 9,125.41 10,000 21,100 17,000 17,600 18,200
4625 Lab Supplies 13,525.53 15,000 20,900 25,000 25,800 26,600
4626 Chemicals 359,998.47 625,000 500,000 702,000 723,100 744,800
4642 Parts - WTP Operations 5,627.69 10,000 13,100 15,000 15,500 16,000
4650 Miscellaneous Commodities 4,186.41 1,500 2,400 2,000 2,100 2,200
Sub-Total $398,412 $674,000 $568,300 $779,100 $803,000 $827,500
CAPITAL OUTLAY:
4804 Vehicles 4,700 4,200 4,200 4,200 4,200 4,200
4806 Other Capital Outlay 26,474.59 657,000 127,000 525,500 401,000 607,700
4808 Depreciation - : : a : :
Sub-Total $31,175 $661,200 $131,200 $529,700 $405,200 $611,900
Total $1,749,788 $3,883,600 $3,037,900 $3,155,400 $2,739,000 l $3,745,700
78

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[Extraction: OCR (rendered-page OCR)]
City of West Chicage.
TREATMENT PLANT DEBT SERVICE
Description of Major Activities
The City issued 21.2 million dollars in alternate revenue bonds to pay for the Water Treatment
Plant; this debt was paid off in 2011. The City also secured a $10 million-plus loan from the IEPA.
The bonds and note are being paid off through water usage charges.
79

===== PDF PAGE 89 =====
[Extraction: OCR (rendered-page OCR)]
WATER FUND
DEBT SERVICE
06-34-49
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
COMMODITIES:
4716 —_ Note Principal 642,320 659,000 659,000 659,000 659,000 -
4717 Note Interest 64,536 48,000 48,000 48,000 48,000 -
Sub-Total $706,856 $707,000 $707,000 $707,000 $707,000 $0
Total $706,856 $707,000 $707,000 $707,000 $707,000 | $0
80

===== PDF PAGE 90 =====
[Extraction: OCR (rendered-page OCR)]
L8
WATER FUND 5-YEAR CAPITAL IMPROVEMENT PROGRAM
—
CAPITAL EXPENDITURES (FYE)
PROPOSED
2021
eae
BUDGETED
2022
ESTIMATED
2022
PROPOSED
2023
PROPOSED
2024
PROPOSED
2025
PROPOSED
2027
PROPOSED
2026
REVENUE
Grants
1,290,000
636,000
3,937,500 |_
IEPA Loan
SUB-TOTAL
$0
$0
$1,290,000
$636,000
$3,937,500]
$0 $C
RAW WATER PRODUCTION IMPROVEMENTS
SUB-TOTAL
$100,000
$0
$0
$0
$o
$0 $¢
FINISHED WATER DISTRIBUTION SYSTEM IMPROVEMENTS
Water Meter Replacement Program
125,000
Route 59 Watermain Replacement Design (Forest Ave to Conde St)
120,000
Route 59 Watermain Replacement Construction
2,400,000
Route 59 Watermain Replacement Construction Oversight
288,000
CDBG Watermain Replacement Construction Fair Meadows Subdivision Rehabilitation Project
780,400
404,398
CDBG Watermain Replacement Construction McConnell, Fairview, Sophia, Turner
34,700
667,000
CDBG Watermain Replacement Construction York Avenue Virgie/ingalton
495,000
CDBG Watermain Replacement Construction Brown/Bishop
647,000
CDBG Watermain Replacement Construction Brown(Joliet-Bishop)/Hazel(Joliet-Bishop)
684,000
CDBG Watermain Replacement Construction
433,000
Lead Servcie Line Replacement
: 200,000
+
Harvester Rd Reconstruction (Watermain) - Construction
1,000,000
CDBG Watermain Replacement Construction TBD
400,000
SUB-TOTAL
$125,000
$815,100
$0
$1,071,398
$2,142,000]
$684,000
$553,000 $3,288,00¢
FINISHED WATER STORAGE TANK IMPROVEMENTS
|
+
1.5 MG Elevated Tanks Project - Design Engr. (Tank 1)
50,000.00
192,500.00
1.5 MG Elevated Tanks Project - Construction (Tank 1)
3,500,000.00
1.5 MG Elevated Tanks Project - Construction Engr. (Tank 1)
245,000.00
Booster Station #4-320 Forest Avenue Tank Rehabilitation Project - Engr.
33,122.00
Booster Station #4 - 320 Forest Avenue Tank Rehabilitation Project - Engr. Inspect.
25,000.00
56,000.00
Booster Station #4-320 Forest Avenue Tank Rehabilitation Project - Constr.
800,000.00
889,370.00
750,000 Galion Elevated Tank Project - Engr.
750,000 Galion Elevated Tank Project - Construction
750,000 Galion Elevated Tank Project - Construction Oversight
250,000 Gallon Elevated Tank Project - Engineeering
250,000 Gallon Elevated Tank Project - Construction
25,000.00
250,000 Gallon Elevated Tank Project - Construction Oversight
31,344.00
Booster Station #8 1255 Helena Drive Tank Rehabilitation Project - Engr.
Booster Station #8 1255 Helena Drive Tank Rehabilitation Project - Engr. Inspect.
25,000.00
56,344.00
Booster Station #8 1255 Helena Drive Tank Rehabilitation Project - Constr.
600,000.00
499,280.00
Booster Station #8 1255 Helena Drive Mechanical Rehabilitation Project - Engr.
60,000.00
18,000.00
Booster Station #8 1255 Helena Drive Mechanical Rehabi Project - Engr. Inspect.
90,000.00
Booster Station #8 1255 Helena Drive Mechanical Rehabi Project - Constr.
a
900,000.00
SUB-TOTAL
$64,466
$1,510,000
$1,500,994
$900,000
$192,500
$3,763,000
$990,000 $
DEBT SERVICE
1.5 MG Elevated Tanks Project - Design Engr. (Tank 1)
=|
226,000
SUB-TOTAL
$0
$0
$0
$0
$0
$0
$0 $226,00
|e BSS LI

===== PDF PAGE 91 =====
[Extraction: OCR (rendered-page OCR)]
cs
WATER FUND 5-YEAR CAPITAL IMPROVEMENT PROGRAM
WATER TREATMENT PLANT IMPROVEMENTS
Waste Lime Lagoon Stabilization - Engineering (Design + Construction) = 26,000 27,200 28,500
Waste Lime Lagoon Stabilization Project - Construction 173,000 181,000 190,000
Security System Upgrade/Modemization 60,000 40,000 35,500 40,500
SCADA System Upgrade / Modemization - Engineering (Design+Construction) 400,000 52,000 47,000 10,000
SCADA System Upgrade/Modemization - Construction 475,000 - 475,000 375,000
RTU Replacement - Engineering (Design + Construction) 37,500
RTU Replacement - Replace HVAC Roof Top Units (2) 250,000
Replace 16" Diameter Air Circulation Industrial Fans (2) 20,000 20,000 17,000
Surface Wash Supply Valve Replacement Project 17,800 32,000 -
Paint Exterior Walls of WTP Cones/Vessels/Tanks (rusting) + Interior Paint VPG - Design 37,500 27,500
Paint Exterior Walls of WTP Cones/Vessels/Tanks (rusting) + Interior Paint VPG - Const 320,000
Filter Media Replacment and Painting interior of Filters - Engineering (Design + Construction) 50,000 52,500
Filter Media Replacment and Painting interior of Filters (Two Filters/year) - Construction 300,000 350,000
Restoration of Wash Water Recovery Basin - Engineering (Design + Construction) 45,000
Restoration of Wash Water Recovery Basin - Construction = __250,000
SUB-TOTAL. $497,800 $656,500 $127,000, $525,500 $401,000) $607,700 $857,000 $790,000,
TOTAL WATER FUND CAPITAL IMPROVEMENT PROGRAM $787,266 $2,981,600 $1,627,994 $2,496,898 $2,735,500 $5,054,700 $2,400,000 $4,304,000;
WATER DISTRIBUTION - CAPITAL IMPROVEMENT PROGRAM (06-34-47-4806 $289,466 $2,325,100 $1,500,994) $1,971,398 $2,334,500 $4,447,000 $1,543,000 $3,514,000)
WTP - CAPITAL IMPROVEMENT PROGRAM (06-34-48-4806) _ $497,800 $656,500 $127,000 $525,500 $401,000; $607,700 $857,000 0,000}
$0 $0 $0 $1,290,000 $636,000) $3,937,500 $0 $0}
[REVENUE

===== PDF PAGE 92 =====
[Extraction: OCR (rendered-page OCR)]
-Jhis Jage Jntentionally Left Blank-
83

===== PDF PAGE 93 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage.
CAPITAL PROJECTS FUND
PROJECTED REVENUE
2021 2022 2022 | 2023 2024
08-00 Actual Budgeted Estimated | Proposed | Projected
312000 | Home Rule Sales Tax | 3:739.735 3,300,000 | 3,629,000] 3,600,000| 3,672,000
315000 | Utility Taxes 766,280 750,000} 777,200| 750,000) 750,000
321000 | Grants 354,914 1,144,000 0} 909,800] 719,500 |
371000 | Interest 0 2,000 0) 2,000 2,000
386000 | Reimbursements 0 0 400 0 (0)
386500 pret? Na 0 0 0 0 0 |
a66100' Geen 3,176 4,500 4,500 4,500 4,600
389000 | Miscellaneous 44 0 ) 0) 0) |
390000 | Transfers In 750,000 0 0) 0) 0)
TOTAL | $5,614,149 $5,200,500 | $4,411,100 | $5,266,300 | $5,148,100
84

===== PDF PAGE 94 =====
[Extraction: OCR (rendered-page OCR)]
-Jhis Jage Jntentionally Left Blank-
85

===== PDF PAGE 95 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicage
CAPITAL PROJECTS FUND
Financial Summary
Broara 2021 2022 2022 2023 2024
gram Actual Budgeted Estimated Proposed Projected
Operations 3,512,377 6,887,900 4,701,400 9,267,800 | 7,080,200
TOTAL | $3,512,377 | $6,887,900 | $4,701,400 | $9,267,800] $7,080,200
86

===== PDF PAGE 96 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicago
CAPITAL PROJECTS FUND
Performance Report on FYE 2022 Major Program Objectives
In Fiscal Year 2022, various transportation improvements were completed, including
pavement rehabilitation in Cornerstone Lakes Subdivision, Ingalton Hills Area, and Grove
Avenue. In addition, various preventative maintenance programs such as the Sidewalk and
Curb and Gutter Replacement, Sidewalk Saw Cutting, Crack Sealing, and Street Striping
were also successfully completed. Furthermore, design engineering and coordination for
various transportation projects, including federal and State-funded, continued throughout the
Fiscal Year 2022. The Fair Meadows Subdivision Improvement Project was deferred to 2023
due to the unforeseen amount of coordination required with the CDBG grant. The Public
Works Department staff continues to apply modern transportation standards and
construction techniques to enhance City’s transportation infrastructure.
Streets Division staff performed various in-house maintenance operations, including partial
depth patching and storm sewer improvements including a special drainage project along the
Illinois Prairie Path. The Division also managed the contractual Tree Planting Program, in
which 133 new trees were planted. In addition, the contractual Forestry Maintenance
Program which included removal of 114 damaged/deceased trees as well as pruning of
approximately 2,400 trees City wide. Additionally, a contractual Rights-of way Maintenance
Project was also completed which includes mowing, fertilizer and broadleaf application at
approximately 131 locations throughout the City.
Furthermore, structural rehabilitation, masonry rehabilitation, and roof replacement was
completed as part of 200 Main Street Rehabilitation Project in the Third quarter of 2022. The
design process for the internal buildout of the commercial stories continued in Fiscal Year
2022.
The proposed building improvements at 135 W Grand Lake Blvd, were deferred ton 2023
due to the inflationary bidding environment. The Early Warning Siren Project once again was
deferred.
87

===== PDF PAGE 97 =====
[Extraction: OCR (rendered-page OCR)]
City, of West Chicage
CAPITAL PROJECTS FUND
Description of Major Activities
The Capital Improvement Program covers a period of five years and consists of new
construction as well as maintenance and repair to existing infrastructure. The specific projects
and the financing program are described in a supplement to this program budget.
FYE 2023 Program Objectives
(1) Complete the Community Development Block Grant funded Fair Meadows Subdivision
Rehabilitation Project by October 2023.
(2) Complete the Community Development Block Grant funded Sophia St Area Water Main and
Streets Rehabilitation Project by Fair Meadows Subdivision Project by October 2023.
(3) Complete the 2023 Roadway Rehabilitation Project by November 2023.
(4) Complete construction of the Surface Transportation Program funded project along
Technology Boulevard by October 2023.
(5) Complete all annual preventative maintenance projects such as Curb and Gutter and
Sidewalk R&R Program, Crack Filling Program, Pavement Marking Program, Sidewalk
Cutting Program, Pavement Rejuvenation Program, etc. by November 2023.
2021 2022 2023 2024
Ongoing Activity Measures Actual Estimated | Proposed | Projected
Centerline Miles of Streets Striped 0 8.7 13 13
Square Feet of Sidewalk Replaced 7,460 6,156 6,000 6,000
Number of Streets Crack Sealed 0 35 14 14
Pounds of Crack Fill Material Used 0 70,538 28,200 27,500
Trees Removed 40 114 0 0
Parkway Trees Planted 135 133 135 135
Number of Mowings 48 34 34 34
Full Time Equivalent Positions 3.94 3.94 3.94 3.94
88

===== PDF PAGE 98 =====
[Extraction: OCR (rendered-page OCR)]
CAPITAL PROJECTS FUND
08-34-53
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
SALARY & WAGES:
4020 Administrative - Salary 146,699 145,300 142,700 133,400 137,500 141,700
4027 Operational - Salary 178,348 186,000 158,700 200,000 206,000 212,200
4029 Overtime 20,652 25,000 14,500 21,000 21,700 22,400
4050 FICA & Medicare 26,072 27,300 23,900 27,200 28,000 28,800
4053 Health/Dental/Life Insurance 41,376 41,700 38,700 45,300 48,100 51,000
4054 Unemployment Insurance 65 - - - - -
4056 IMRF 37,641 32,400 28,400 23,400 24,100 24,800
Sub-Total 450,854 $457,700 $406,900 $450,300 $465,400 $480,900
CONTRACTUAL:
4100 Legal Fees 14,428 - 20,900 - -
4101 Auditing Fees 3,800 4,300 6,000 4,400 4,500 4,500
4200 —_ Legal Notices 374 1,000 1,000 1,000 1,000 1,000
4225 Other Contractual Services 1,008,027 984,700 984,700 1,197,600 1,172,500 1,102,200
4226 Traffic Signal Maintenance 32,709 32,500 29,300 32,500 32,500 32,500
4227 — Street Light Maintenance 37,328 27,500 31,400 27,500 27,500 27,500
4300 IRMA General Insurance 4,775 5,300 5,300 5,600 6,000 6,400
4375 — Utility Tax Rebate 53,909 60,000 60,000 60,000 60,000 60,000
4412 Materials 6,000 - = = = =
Sub-Total 1,161,350 $1,115,300 $1,138,600 $1,328,600 $1,304,000 $1,234,100
COMMODITIES:
4609 Street Patch Materials 152 2,000 2,000 2,000 2,000 2,000
4610 Street Paint 1,975 4,000 4,000 3,000 3,000 3,000
4611 Ice Control Materials 38,919 65,000 50,000 68,300 71,800 75,400
4612 Street Light Materials 41,636 95,000 95,000 60,000 60,000 60,000
4643 Storm Sewer Repair Materials 10,307 20,000 25,000 55,000 20,000 20,000
4650 Miscellaneous Commodities t+) - - = - -
4670 Rock Salt 374,108 405,000 248,000 405,000 405,000 405,000
4671 Bit Patch Materials - Cold 7,760 11,000 10,000 11,000 11,000 11,000
4672 Bit Patch Materials - Hot 40,502 51,000 45,000 51,000 51,000 51,000
Sub-Total 515,358 $653,000 $479,000 $655,300 $623,800 $627,400
CAPITAL OUTLAY:
4801 —Building/Grounds Improvements 47,838 135,000 10,000 528,300 490,000 200,000
4807 Street Improvements 905,966 2,423,100 625,000 3,071,200 1,789,000 694,100
4809 Reque Road 325,000 325,000 - - -
4817 Salt Storage Facility 12,240 13,700 10,100 - - =
4818 200 Main Street Renovation Project 1) 814,200 907,600 1,800,000 - -
4819 — City Hall HVAC Improvements 0) - - - 20,000 -
4844 — Rt 59/Hahn Pi Retaining Wall - IDOT 62J25 38,640 9,700 9,700 - - -
Route 59 & Joliet Street Signal Improvement - IDOT 62P22 0 - - 10,000 - -
4845 St. Andrews Square/North Avenue Traffic Signal 0 100,000 100,000 100,000 100,000 100,000
4849 Early Waming Sirens oO 25,000 - 25,000 - -
4854 Tree Replacement Program 40,666 40,500 40,000 42,500 42,500 42,500
4863 Sidewalk & Curb and Gutter Replacement Program 123,828 135,000 135,000 125,000 125,000 125,000
4841 Sidewalk Cutting Program 0 25,000 20,000 20,000 20,000 20,000
4842 Pavement Rejuvenation - Reclamite 0 50,000 - 50,000 50,000 50,000
IL-38 & Technology Blvd Traffic Signal Installation - Design Engineering 0 52,000 38,500 13,500 - -
Klein Road Culvert Replacement - Design Engineering 0 - - 43,800 - -
Klein Road Culvert Replacement - Construction 1°) - - 338,000 - -
Klein Road Culvert Replacement - Construction Engineering i) - - 33,800 - -
4868 = Crack Filling Program t) 100,000 90,400 50,000 50,000 -
4869 Street Striping Program 0 100,000 140,000 40,000 40,000 40,000
4870 Forestry - Removals and Replacements 30,544 150,000 79,000 150,000 150,000 130,000
4871 Right-of-Way Maintenance Program 74,308 88,700 26,300 160,000 168,000 176,400
4872 Right-of-Way Sign Material & Barricades 30,341 35,000 35,000 35,000 35,000
4886 EAB Insecticidal Treatment Program 80,442 40,000 tb 80,000 40,000 80,000
4888 Street Division Parking Lot Reconstruction - - 1,000,000 -
Above Ground Fuel Tank - Design Engineering i) - - 67,500 - -
Above Ground Fuel Tank - Construction 0 - - - 450,000 -
Above Ground Fuel Tank - Construction Engineering 1) - - - 67,500 -
4900 Transfers Out ) = = - - -
Sub-Total 1,384,814 4,661,900 2,676,900 6,833,600 4,687,000 1,693,000
Total 3,512,377 $6,887,900 $4,701,400 $9,267,800 $7,080,200 $4,035,400
89

===== PDF PAGE 99 =====
[Extraction: OCR (rendered-page OCR)]
06
ACTUAL BUDGETED ESTIMATED PROPOSED PROPOSED PROPOSED PROPOSED
ICAPITAL EXPENDITURES (FYE) 2021 2022 2022 (9/19/22) 2023 2024 2025 2026 we 5 Yr Total
Beginning Balance (January 1st) 4,621,924 5,516,824 6,723,652 6,430,452 2,478,872 596,742 1,213,542 2,086,422 12,786,029
Revenues 5,614,105 5,200,400 4,408,200 5,266,220 5,148,070 4,852,200 4,817,200 4,893,700 24,777,380
Expenditures 3,512,377 6,887,900 4,701,400 9,217,800 7,030,200 4,035,400 3,964,320 4,485,200 28,732,920
Ending Balance 6,723,652 3,829,324 6,430,452 2,478,872 596,742 1,213,542 2,066,422 2,474,922 8,630,490
Revenues
Utility Tax 766,280 750,000 777,200 750,000 750,000 750,000 750,000 750,000 3,750,000
Home Rule Sales Tax 3,739,735 3,300,000 3,629,000 3,600,000 3,672,000 3,745,500 3,820,500 3,897,000 18,735,000
Interest 0 2,000 2,000 2,000 2,000 2,000 2,000 2,000 140,000
Special Service Area #23 Collections - . - 3 = + 4 e 0
Transfers In 750,000 a g 4 9 a 5 q 0
Grants and Misc. 358,090 1,148,400 - 914,220 724,070 154,700 244,700 2,282,380
REVENUE TOTAL $5,614,105 $5,200,400 $4,408,200 $5,266,220 $6,148,070 $4,662,200 $4,817,200 $24,777,390
EXPENDITIURES:
Personnel, Benefits, and insurance Costs of Engineer to Oversee Capital Projects
STREET IMPROVEMENTS
Other Contractual Services - Thomas Engineering Group (4225)
Annual Street Program - Engineering & Construction (4807)
Route 59 & Joliet Street Signal improvement - IDOT 62P22
Route 59/Hahn Place Retaining Wall - IDOT 62J25 (4844)
OTHER ROW IMPROVEMENTS.
Crack Filling (4868)
Contractual Street Striping (4869)
Sidewalk & Curb and Gutter Removals and Replacements (4863)
Sidewalk Cutting Program
Pavement Rejuvenation - Reclamite
IL-38 & Technology Blvd Traffic Signal Installation - Design Engineering
Klein Road Culvert Replacement - Design Engineering
Klein Road Culvert Replacement - Construction
Klein Road Culvert Replacement - Construction Engineering
Forestry Removals and Trimmings (4870)
Right-Of-Way Maintenance (4871)
Right-Of-Way Sign Material & Barricades (4872)
Tree Replacement Program (4854)
EAB Insecticidal Treatment Program (4886)
MUNICIPAL PROPERTIES
Miscellaneous Major Municipal Building Repairs (4801)
Street Division Parking Lot Reconstruction (4888)
Above Ground Fuel Tank - Design Engineering
‘Above Ground Fuel Tank - Construction
‘Above Ground Fuel Tank - Construction Engineering
Land (4808)
Early Warning Sirens (4849)
Salt Storage Facility (4817)
200 Main Street Renovation Project (4818)
City Hall HVAC Improvements (4819)
MISCELLANEOUS
Legal Fees (4100)
Audit Fees (4101)
Legal Notices (4200)
Ultility/Sales Tax Rebate (4375)
Menards Traffic Signal - St Andrews Square/North Ave (4845)
Materials (4412)
Insurance (4300)
Reque Road (4808)
Traffic Signal Maintenance - Contractual (4226)
‘Street Light Maintenance - Contractual (4227)
Street Light Materials (4612)
Street Patch Materials (4609)
Street Paint (4610)
Ice Contro! Materials (4611)
‘Storm Sewer Repair Materials (4643)
Rock Salt (4670)
Bit Patch Materials - Cold (4671)
Bit Patch Materials - Hot (4672)
EXPENDITURE TOTAL [
485,400
480,900
517,700
535,300
2,449,600
450,854 457,700 406,900 450,300
‘Sub-Total $450,854 $457,700 $406,900 $450,300 $465,400 $480,900) $517,700 _$535,300) $2,449,600
1,008,027 984,700 984,700 1,197,600 1,172,500 1,102,200 1,118,200 1,136,800 §,727,300
905,966 2,423,100 625,000 3,071,200 1,789,000 694,100 732,000 1,127,800 7,414,100
_ : 3 10,000 - - : E :
38,640 9,700 9,700 - - - a 2
Sub-Total [ $1,952,633] $3,417,500] $1,619,400] $4,278,800] $2,961,500] $1,796,300] $1,860,200] $2,264,600] $43,141,400]
- 100,000 98,300 50,000 50,000 - : : 100,000
- 100,000 90,400 40,000 40,000 40,000 40,000 40,000 200,000
123,828 135,000 135,000 125,000 125,000 125,000 125,000 125,000 625,000
- 25,000 20,000 20,000 20,000 20,000 20,000 20,000 100,000
: 50,000 - 50,000 50,000 50,000 0,000 50,000 250,000
- 52,000 38,500 13,500 : E 3 13,500
- : - 43,800 : : 5 2 43,800
: - : 338,000 : : : - 338,000
. - - 33,800 ° c 3 C 33,800
30,544 150,000 140,000 150,000 150,000 130,000 130,000 130,000 690,000
74,308 88,700 79,000 160,000 168,000 176,400 185,220 194,500 884,120
30,341 35,000 26,300 35,000 35,000 35,000 35,000 35,000 175,000
40,666 40,500 40,000 42,500 42,500 42,500 42,500 42,500 212,500
80,442 40,000 000 80,000 40,000 80,00 40,000 80,000 320,000
Sub-Total $380,130) $816,200 $689,500 $1,181,600) $720,500 $698,900) $667,720 $717,000 $3,985,720
47,838 135,000 10,000 528,300 490,000 200,000 65,000 100,000 1,383,300
- 1,000,000 7 a ° 1,000,000
: a - 67,500 - - - - 67,500
. 3 S - 450,000 - - - 450,000
: zi 2 - 67,500 : - - 67,500
- : : - : : 0
: 25,000 - 25,000 - - - : 25,000
12,240 13,700 10,100 : - - - - 0
- 814,200 907,600 1,800,000 - - - : 1,800,000
- a = - 20,000 - - = 20,000
Sub-Total [_ $60,078] $987,900] $927,700] $2,420,800] $2,027,500] $200,000] $65,000] $100,000] 813,300]
14,428 - 20,900 : - : - - :
3,800 4,300 6,000 4,400 4,500 4,500 4,700 4,900 23,000
374 1,000 1,000 1,000 1,000 1,000 1,000 1,000 $,000
53,909 60,000 60,000 60,000 60,000 60,000 60,000 60,000 300,000
: 100,000 100,000 100,000 100,000 100,000 100,000 100,000 500,000
6,000 - - : - : - - -
4.775 5,300 5,300 5,600 6,000 6,400 6,800 7,200 32,000
- 325,000 325,000 - = : - = -
Sub-Total [ $83,286] $495,600] $518,200] $171,000] $171,500] $171,900] $172,600] $173,100] $860,000]
32,709 32,500 29,300 32,500 32,500 32,500 32,500 32,500 162,500
37,328 27,500 31,400 27,500 27,500 27,500 27,500 27,500 137,500
41,638 95,000 95,000 60,000 60,000 60,000 60,000 60,000 300,000
152 2,000 2,000 2,000 2,000 2,000 2,000 2,000 10,000
1,975 4,000 4,000 3,000 3,000 3,000 3,000 3,000 15,000
38,019 65,000 0,000 68,300 71,800 75,400 79,200 83,200 377,900
10,307 20,000 25,000 55,000 20,000 20,000 20,000 20,000 135,000
374,108 405,000 248,000 405,000 405,000 405,000 405,000 405,000 2,025,000
7,760 11,000 10,000 11,000 11,000 11,000 11,000 11,000 55,000
255,000
40,502 $1,000 45,000 51,000 51,000 000 51,000 51,000
‘Sub-Total $585,395 $713,000) }39,700 | $715,300 $683,800 $687,400 100 15,200 $3,472,900)
$3,512,377]
$6,887,900]
$4,701,400]
$9,217,800]
$7,030,200]
$4,036,400]
$3,964,320/
$4,485,200]
$28,722,920)

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City of West Chicage.
*Under the Downtown TIF District 1
DOWNTOWN TIF 2 FUND
PROJECTED REVENUE
seni — —
2021 2022 2022 2023 2024
09-00 Actual* Budgeted | Estimated | Proposed | Projected
311100 | Property Tax 1,200,651 0 0 0 0
371000 | Interest 0 0 0 0 0
Health Insurance
386100 | Contributions 5,294 0 0 0 0
IRMA/IPBC
386500 | Revenue 0 0 0 0 0
Adjustment
389000 | Miscellaneous 4,550 0 0 0 0
TOTAL $1,210,495 $0 $0 $0 $0
92

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City of West Chicage.
DOWNTOWN TAX INCREMENT FINANCE DISTRICT 2 FUND
Financial Summary
2021 2022 2022 2023 2024
Program Actual Budgeted Estimated Proposed Projected
TIF Special Projects 726,840 0 0 0 0
TOTAL $726,840 $0 $0 $0 $0
94

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City of West Chicage.
DOWNTOWN TAX INCREMENT FINANCE DISTRICT 2
Performance Report on FYE 2022 Major Program Objectives
There were no scheduled projects because there was no funding in 2022 given the start of
the Downtown TIF District 2.
95

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City of West Chicage.
DOWNTOWN TAX INCREMENT FINANCE DISTRICT 2
Description of Major Activities
TIF District funds are utilized to make improvements within the designated district that will
revitalize the area and ultimately result in increased property values and a self-sustaining
district. Specific activities conducted to accomplish revitalization include providing and
promoting fagade grants, creating sub-area plans for specific areas within the district and
property assembly. Expenditures for promoting the downtown are also included in the TIF
program.
FYE 2023 Program Objectives
(1) Monitor revenues to ascertain if any budget amendments will be needed throughout 2023.
Onaoing Activity M 2021 2022 2023 2024
DSS ey es ures Actual Estimated | Proposed | Projected
Facade Grants 3 0 om Si
New Businesses 5 4 3 i)
Full Time Equivalent Positions 2.50 0.00 0.00 0.00
*Assumes grants from General Fund
96

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DOWNTOWN TAX INCREMENT FINANCE DISTRICT FUND
SPECIAL PROJECTS
09-34-54
Actual Budgeted Estimated Proposed | Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
SALARY & WAGES:
4020 Administrative - Salary 179,306 - - - - -
4027 Operational - Salary 48,930 - = - = =
4029 Overtime 5,024 - - = = :
4050 FICA & Medicare 17,387 - - - - -
4053 Health/Dental/Life Insurance 68,960 - - - - -
4054 Unemployment Insurance - - : - S -
4056 IMRF 25,369 : S = : a
Sub-Total $344,976 $0 $0 $0 $0 $0
CONTRACTUAL:
4100 Legal Fees 7,270 - - - S
4112 Memberships/Dues/Subscriptions - - - - - -
4200 Legal Notices - - - - - P
4202 Telephone and Alarms 16,895 - - : -
4216 Grounds Maintenance 14,680 a = S =
4225 Other Contractual Services 81,635 - c - : S
4365 Payments to Taxing Bodies 86,423 : - : :
Sub-Total $206,903 $0 $0 $0 $0 $0
COMMODITIES:
4613 Postage 350 - - - - -
4680 Special Events 48,883 - - oS -
4700 Prospect Development - - - - - -
4714 Interfund Loan Interest 70 g a S =
Sub-Total $49,303 $0 $0 $0 $0 $0
CAPITAL OUTLAY:
4801 Buildings/Grounds Improvements 41,310 - - - - -
4809 Land 56,288 - = = o -
4813 Facade Program 19,133 - : - b -
4815 Streetscape Program 8,927 - - - - -
4816 Retail Grant Program - - - : - :
Sub-Total $125,658 $0 $0 $0 $0 $0
4900 Transfers Out 1,220,000 - - - - -
Total $726,840 $0 $0 $0 $0 $0
97

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City of West Chicage
PUBLIC BENEFIT FUND
PROJECTED REVENUE
2021 2022 2022 2023 2024
13-00 Actual | Budgeted | Estimated | Proposed | Projected
| Video Gaming
| 347300 | Terminal Fees 32,000 0 11,000 40,000 40,000
347400 | Video Gaming Taxes 0 0 500 1,000 1,000
371000 | Interest 70 400 0 0 0
389000 | Miscellaneous 0 0 0 0 0
390000 | Transfers 70,000 0 0 0 0
TOTAL $102,070 $400 $11,500 $41,000 $41,000
98

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[Extraction: OCR (rendered-page OCR)]
Financial Summary
City of West Chicage
PUBLIC BENEFIT FUND
2021 2022 2022 2023 2024
Program Actual Budgeted Estimated Proposed Projected
Operations 0 0 0 0 0
TOTAL $0 $0 $0 $0 $0
100

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City of West Chicage
PUBLIC BENEFIT FUND
Performance Report on FYE 2022 Major Program Objectives
There were no planned projects in 2022.
FY2023 Community Project Funding — Our park project on the former Kerr McGee site was
included in the baseline House Appropriations Bill and passed out of the full Appropriations
Committee in October. The full House of Representatives must pass the appropriations
package and then negotiate a final bill with the Senate. Once negotiated, both Chambers have
to pass the negotiated bill and send it to the President’s desk. The funding is not guaranteed
until the President signs the final bill and could be removed at any step during this process.
101

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City of West Chicage
PUBLIC BENEFIT FUND
Description of Major Activities
This Fund holds the money obtained in the settlement with the Kerr-McGee Chemical
Corporation (now Tronox). In 1998, the West Chicago City Council adopted a policy that
provided for only using the accrued interest from this fund, in addition covering the costs for
oversight of the Kerr-McGee clean up. To date, funding has only been allocated to five
projects from this Fund: Sesquicentennial Park; monument and wayfinding signage; loan to
the TIF Fund for property acquisition; property acquisition and associated expenses for the
government campus and along High Street; and the music and arts venue at Reed-Keppler
Park.
FYE 2023 PROGRAM OBJECTIVES
None — Should the Community Funding Project funds come to West Chicago, the Budget would
be amended to include the local match of $500,000 from this Fund.
102

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PUBLIC BENEFIT FUND
13-34-56
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
CAPITAL OUTLAY:
4801 Buildings/Grounds Improvements - - - - - -
4806 Other Capital Outlay - - - - -
4809 Land : : : : : :
Sub-Total $0 $0 $0 $0 $0 $0
Total $0 $0 | $0 $0 $0 $0
103

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OLIVER SQUARE TAX INCREMENT FINANCE DISTRICT FUND
City of West Chicage
PROJECTED REVENUE
2021 2022 2022 2023 2024
15-00 Actual | Budgeted | Estimated | Proposed | Projected
311100 | Property Tax 19,987 20,000 20,000 30,000 30,000
371000 | Interest 0 0 0 0 0
TOTAL $19,987 $20,000 20,000 30,000 30,000
104

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City of West Chicage
OLIVER SQUARE TAX INCREMENT FINANCE DISTRICT FUND
Financial Summary
2021 2022 2022 ~ 2023 2024
Program _ Actual Budgeted Estimated _Proposed Projected |
Operations 440 25,500 0 | 0 25,500 |
TOTAL . | $440 $25,500 so $0 $25,500 |
106

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City of West Chicage.
OLIVER SQUARE TAX INCREMENT FINANCE DISTRICT FUND
Performance Report on FYE 2022 Major Program Objectives
The Mosaic Shopping Center added a number of storefronts, such as Planet Fitness.
107

===== PDF PAGE 117 =====
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City of West Chicage.
OLIVER SQUARE TAX INCREMENT FINANCE DISTRICT FUND
Description of Major Activities
TIF District funds are utilized to make improvements within the designated district that will
revitalize the area and ultimately result in increased property values and a self-sustaining
district. Specific activities conducted to accomplish revitalization include providing grants to
improve the infrastructure of the district. Expenditures for promoting the district are also
included in the TIF program, which includes marketing.
FYE 2023 Program Objectives
(1) There are no planned expenditures in 2023.
108

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OLIVER SQUARE TAX INCREMENT FINANCE DISTRICT FUND
15-34-54
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
CONTRACTUAL:
4100 _—_ Legal Fees 440 500 - : 500 500
Sub-Total $440 $500 $0 $0 $500 $500
CONTRACTUAL:
4801 Buildings/Grounds Improvements : 25,000 : - 25,000 25,000
Sub-Total $0 $25,000 $0 $0 $25,000 $25,000
Total $440 $25,500 | $0 $0 $25,500 $25,500
109

===== PDF PAGE 119 =====
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City of West Chicage
MOTOR FUEL TAX (MFT) FUND
PROJECTED REVENUE
2021 2022 2022 2023 2024 ]
16-00 Actual Budgeted Estimated Proposed Projected
Motor Fuel Tax 1,061,283 1,057,500 1,055,300 1,083,800 1,129,600
Transportation 0 0 0 0 0
Renewal
High Growth 87,000 0 87,000 0 0
Local Motor Fuel 0 0 0 0 0
Tax
REBUILD IL 595,025 595,000 595,000 0 0
Interest 500 500 500 500 500
Transfers In 0 0 0 0 0
TOTAL | $1,743,808 $1,653,000 | $1,737,800} $1,084,300} $1,130,100
110

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City of West Chicage.
MOTOR FUEL TAX FUND
Financial Summary
[ a 2021 2022 2022 2023 2024 |
Program Actual Budgeted Estimated Proposed Projected
Operations 883,457 433,500 423,300 916,500 3,548,900 |
TOTAL $883,457 $433,500 $423,300 $916,500 | $3,548,900
111

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City of West Chicage.
MOTOR FUEL TAX FUND
Performance Report on FYE 2022 Major Program Objectives
Motor Fuel Tax (MFT) funds were not utilized in Fiscal Year 2022 for roadway improvements; °
however, City staff anticipates funding its local share portion of previously completed projects
to be billed in the amount of $258,300 in the FY2022. Department staff have evaluated its
multi-year Roadway Improvement Program in 2022 to budget future MFT funds for roadway
improvements, which will also include Local Match for federal and State-funded projects.
112

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City of West Chicage
MOTOR FUEL TAX FUND
OPERATIONS
Description of Major Activities
Various street improvement projects are funded by the Motor Fuel Tax funds. The City often
applies for other sources of grant funds through federal and state agencies to supplement
roadway improvements. These grant sources often require a local match, which is funded
through the Motor Fuel Tax funds. Other general roadway-related maintenance items such as
electricity and refuse disposal are also included in this program.
FYE 2023 Program Objectives
(1) Utilize Surface Transportation Program (STP) Grant and Local Match to complete
Construction and Phase 3 — Construction Engineering for Technology Boulevard
Resurfacing Project by November 2023.
(2) Pending approval of grant funds through the Department Commerce and Economic
Opportunity, construct a Traffic Signal at the intersection of IL-38 (Roosevelt Road) and
Technology Blvd by December 2023
(3) Pending approval of grant funds through the Department Commerce and Economic
Opportunity Procure professional services for construction engineering for the Traffic Signal
project at the intersection of IL-38 and Technology Blvd by March 2023.
113

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MOTOR FUEL TAX FUND
OPERATIONS
16-34-58
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
COMMODITIES & PROJECTS
4004 = Electricity 125,170 130,000 120,000 130,000 130,000 130,000
4210 Refuse Disposal 45,440 45,000 45,000 45,000 45,000 45,000
4807 Street Improvement Project 712,847 258,500 258,300 741,500 3,373,900 1,056,000
Sub-Total 883,457 $433,500 $423,300 $916,500 $3,548,900 $1,231,000
Total $883,457 $433,500 $423,300 $916,500 | $3,548,900 $1,231,000
114

===== PDF PAGE 124 =====
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ACTUAL BUDGETED ESTIMATED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED
CAPITAL EXPENDITURES (FYE) 2021 2022 2022 2023 2024 2025 2026 2027 6 Yr Total
Beginning Balance (January 1st) 2,071,213 3,400,213 2,931,564 “4,246,088 4413, 888 1,995,088 1,942,088 1,939,088 14,536,242
Revenues 1,743,808 1,635,500 1,737,825 1,084,300 1,130,100 1,178,000 1,228,000 1,228,000 5,848,400
Expenditures 883,457 433,500 423,300 916,500 3,548,900 1,231,000 1,231,000 1,231,000 8,158,400
Transfers - - : 3 é 3 0
Ending Balance 2,931,564 4,602,213 4,246,088 4,413,888 1,995,088 1,942,088 1,939,088 1,936,088 12,226,242
Revenues
MFT - Annual 1,061,283 1,040,000 1,055,300 1,083,800 1,129,600 1,177,500 1,227,500 1,227,500 5,845,900
MFT - High Growth Annual 87,000 : 87,000 : : 3 g : 3
MFT - Special Payments : : : : : : 2 3 5
Interest 500 500 500 500 500 500 500 500 2,500
REBUILD IL 595,025 595,000 595,025 0 0 0 0
REVENUE TOTAL $1,743,808 $1,635,500 $1,737,825 $1,084,300 $1,130,100 $1,178,000 $1,228,000 $1,226,000 $5,848,400
Expenditures
Street Improvement Project (4807)
Commerce Dr Reconstruction 517,353 62,000 61,800 : E E 6 0
Washington St Reconstruction (Town Rd to Arbor Ave) - 61F62 - Local Match : 108,400 108,400 - : 3 ry
Forest Ave Resurfacing - 61F55 - Local Match : 49,100 49,100 : - 8 : i 0
Prince Crossing Rd Resurfacing - 61G26 - Local Match 195,467 39,000 39,000 : : 2 2 3 0
Technology Bivd Resurfacing 20-00085-00-RS - Construction Cost (STP Grant, 20% Local Match) : : : 285,600 : - : 3 285,600
Technology Bivd Resurfacing 20-00085-00-RS - Construction Engineering (STP Grant, 80% Reimbursement) - : : 100,900 : : S 3 100,900
‘Town Rd Reconstruction - Construction Cost (STP Grant, 30% Local Match) - : : : 697,800 : E : 697,800
‘Town Rd Reconstruction - Construction Engineering (STP Grant, 70% Reimbursement) - : : - 222,100 - : 2 222,100
Conde Street Resurfacing - Construction Cost (STP Grant, 20% Local Match) : : - : 126,000 : - : 126,000
Conde Street Resurfacing - Construction Engineering (STP Grant, 80% Reimbursement) - - - : 63,000 : : 2 63,000
IL-38 & Technology Bivd Traffic Signal installation - Construction 317,000 317,000
1L-38 & Technology Blvd Traffic Signal Installation - Construction Engineering 38,000 38,000
Harvester Rd Reconstruction ° o a : 1,780,000 2 2 1,780,000
Annual Roadway Rehabilitation Project - - 3 485,000 1,056,000 1,056,000 1,056,000 3,653,000
General Maintenance Items.
Electric (4204) 125,170 130,000 120,000 130,000 130,000 130,000 130,000 130,000 650,000
Refuse Disposal (4210) 45,440 45,000 45,000 45,000 45,000 45,000 45,000 45,000 225,000
EXPENDITURE TOTAL $883,457 $433,500 $423,300 $916,600 $3,548,900 $4,231,000 $1,231,000 $1,231,000 $8,168,400
StL

===== PDF PAGE 125 =====
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City of West Chicage
ROOSEVELT-FABYAN TAX INCREMENT FINANCE DISTRICT FUND
PROJECTED REVENUE
2021 2022 2022 y 2023 2024
17-00 Actual Budgeted | Estimated | Proposed | Projected |
311100 | Property Tax 23,000 2,400 3,500 3,500
371000 | Interest 0 0 0 a
TOTAL $23,000 2,400 3,500 3,500
116

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===== PDF PAGE 127 =====
[Extraction: OCR (rendered-page OCR)]
Financial Summary
City of West Chicage
ROOSEVELT-FABYAN TAX INCREMENT FINANCE DISTRICT FUND
2021 2022 ~ 2022 ~ 2023 2024
Program ae Actual _ Budgeted Estimated Proposed Projected
Operations 1,208 92,500 5,900 25,000 52,500
TOTAL $1,208 $92,500 $5,900 $35,000 $52,500
118

===== PDF PAGE 128 =====
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City of West Chicage
ROOSEVELT-FABYAN TAX INCREMENT FINANCE DISTRICT FUND
Performance Report on FYE 2022 Major Program Objectives
Negotiations and research related to a possible development of a large portion of the property
in the southeast corner of the TIF.
119

===== PDF PAGE 129 =====
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City of West Chicage
ROOSEVELT-FABYAN TAX INCREMENT FINANCE DISTRICT FUND
Description of Major Activities
TIF District funds are utilized to make improvements within the designated district that will
revitalize the area and ultimately result in increased property values and a self-sustaining
district. Specific activities conducted to accomplish revitalization include providing grants to
improve the infrastructure of the district. Expenditures for promoting the district are also
included in the TIF program, which includes marketing.
FYE 2023 Program Objectives
(1) A development is expected to get underway in late 2023 or early 2024, with an increase
in property tax increment following by a year.
(2) Notes are expected to be issued to kick-start development of a warehouse-distribution
facility and the roadway to access it. Timing depends on the developer securing a tenant.
120

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ROOSEVELT-FABYAN TAX INCREMENT FINANCE DISTRICT FUND
17-34-54
Actual Budgeted Estimated Proposed Projected Projected
Expense Item 2021 2022 2022 2023 2024 2025
CONTRACTUAL:
4100 Legal Fees 208 52,500 3,500 20,000 50,000 3,500
4102 Consultants - 20,000 - - - :
4225 Other Contractual Services 1,000 20,000 2,400 5,000 2,500 2,500
Sub-Total 1,208 92,500 5,900 25,000 52,500 6,000
Total $1,208 | $92,500 $5,900 $25,000 $52,500 | $6,000 ]
121

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City of West Chicage
COMMUTER PARKING
PROJECTED REVENUE
oe Fe 2021 2022 2022 2023 2024 E
43-00 Actual Budgeted | Estimated | Proposed | Projected
334000 | Daily Parking Fees 16,535 20,000 17,100 20,000 20,000
345600 | Parking Permits 23,056 20,000 22,200 20,000 20,000
371000 | Interest 0 0 0 0 0
389000 | Miscellaneous 140 0 100 0 0
TOTAL $39,731 $40,000 $39,400 $40,000 $40,000
122

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City of West Chicage.
COMMUTER PARKING FUND
Financial Summary
2021 2022 2022 2023 2024
Program Actual Budgeted Estimated Proposed Projected
Operation &
Maintenance 85,043 298,900 70,600 287,100 134,100
TOTAL $85,043 $298,900 | $70,600 $287,100 $134,100
124

===== PDF PAGE 134 =====
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City of West Chicage
COMMUTER PARKING FUND
Performance Report‘on FYE 2022 Major Program Objectives
The ongoing COVID-19 Pandemic resulted in a very low usage of the facilities. In FY2022,
major planned capital improvements projects were deferred due to the high inflationary
bidding environment. The deferred improvements have been re-budgeted for FY2023 for a
more comprehensive improvement project.
Landscape maintenance services around the commuter parking lots and METRA station were
performed contractually in 2022. The grounds were maintained weekly from May through
November, and included grass mowing, trimming, edging, trash and debris pickup, and
weeding. In addition, all planting beds were mulched and all bushes were trimmed.
125

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City of West Chicage
COMMUTER PARKING FUND
Description of Major Activities
This program funds the maintenance of both commuter parking lots and the train station.
Activities include snow removal, mowing and landscaping, trash removal, janitorial service and
maintenance for the building, parking lots, and payment machines.
FYE 2023 Program Objectives
(1) Procure and contractual complete exterior wood trim, siding, flashings, and windows on the
upper Cupola as well as paint the interior, exterior and roof of the depot building by October
2023.
(2) Perform pavement patching at the entrance to the station parking lot with in house staff by
October 2023.
(3) Perform landscape modular block retaining wall evaluation and perform necessary repairs
along Main St and Wilson Ave by October 2023.
2021 2022 2023 2024
Ongoing Activity Measures Actual Estimated | Proposed Projected
Mowing/Weeding of Grounds 29 30 30 30
Snow Removal/Salting 25 25 25 25
Trash Removal, Sweeping &
Cleaning Station 150 150 150 150
Full Time Equivalent Positions 0.25 0.25 0.25 0.25
126

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COMMUTER PARKING FUND
OPERATION & MAINTENANCE
43-34-76
Actual | Budgeted Estimated Proposed ae Projected
Expense Item 2021 2022 2022 2023 2024 2025
SALARY & WAGES:
4020 Administrative - Salary 8,148 8,500 7,700 7,500 7,800 8,100
4027 Operational - Salary 12,079 13,500 12,100 14,300 14,800 15,300
4029 Overtime 1,955 1,500 1,300 1,500 1,500 1,500
4050 FICA & Medicare 1,694 1,800 1,700 1,800 1,900 2,000
4056 IMRF 2,432 2,200 2,500 1,600 1,600 1,700
Sub-Total 26,330 $27,500 $25,300 $26,700 $27,600 $28,600
CONTRACTUAL:
4101 Audit Fees 1,300 1,500 1,400 1,500 1,500 1,500
4202 Telephone and Alarms 6,570 6,800 6,000 6,500 6,700 7,000
4204 Electric 12,194 16,000 12,500 12,500 12,900 13,300
4211 Printing and Binding 392 400 500 400 500 600
4216 Grounds Maintenance 4,680 5,500 4,800 5,000 5,200 5,400
4219 Contract Janitorial Service 1,690 3,500 3,400 3,500 3,700 3,900
4225 Other Contractual Services 26,995 20,000 12,100 20,000 20,000 20,000
Sub-Total 53,821 $53,700 $40,700 $49,400 $50,500 $51,700
COMMODITIES:
4613 Postage 1,885 1,200 2,000 1,500 1,500 1,500
4649 Miscellaneous Commodities 1,486 2,500 1,100 2,000 2,000 2,000
4702 Bank Fees 1,521 6,000 1,500 2,500 2,500 2,500
Sub-Total 4,891 $9,700 $4,600 $6,000 $6,000 $6,000
CAPITAL OUTLAY:
4801 Building/Grounds Improvements - 208,000 - 205,000 50,000 20,000
4806 Other Capital Outlay - - - - - -
4808 Depreciation - - - : : :
Sub-Total - $208,000 $0 $205,000 $50,000 $20,000
Total 85,043 $298,900 | $70,600 $287,100 $134,100 $106,300 |
127