===== PDF PAGE 1 ===== [Extraction: embedded PDF text] WESTWESTWESTWEST CHICAGOCHICAGOCHICAGOCHICAGO CULTURALCULTURALCULTURALCULTURAL ARTSARTSARTSARTS COMMISSIONCOMMISSIONCOMMISSIONCOMMISSION Thursday,Thursday,Thursday,NovemberOctoberAugust 4,6,3,202220222022 WestWestChicagoChicagoMeetingCitySpecialCityto HallbeHallMeetingheld– –Committee475VirtuallyMain StreetRoom B 7:007:007:00 p.m.p.m.p.m. Wednesday, June 29, 2022 AGENDAAGENDAAGENDA West Chicago City Hall – Committee Room B 1. Call to Order, Roll Call, Establishment6:00of ap.m.Quorum– 8:00 p.m.1.1. CallCall toto Order,Order, RollRoll Call,Call, EstablishmentEstablishment ofof aa QuorumQuorum 2. Approval of Minutes2.2. ApprovalApproval ofof MinutesMinutes a. Cultural Arts Commission Meeting:AGENDASeptember 1, 2022 a.a. CulturalCultural ArtsArts CommissionCommission Meeting:Special Meeting:October June6, 202229, 2022 3. Public Participation/Presentations3.3. PublicPublic Participation/PresentationsParticipation/Presentations1. Call to Order, Roll Call, Establishment of a Quorum4. Items for Discussion and Possible Action4.2.4. ApprovalItemsItemsofforforMinutesDiscussionDiscussion andand PossiblePossible ActionAction a. Art Banner Exhibit – Cont’d Discussion a.a.a. WelcomeCulturalCurrent ProjectArtsNewCommissionMemberUpdates – JacobMeeting:HernandezApril 7, 2022 b. Art Banner Exhibit “People’s Choice Award Winner” 3. Public Participation/Presentationsb.b. AlebrijesTaco FestivalProjectsDebrief i. Recognition at Council Meeting (October 17, 2022) 4. Items forc.DiscussionRailroadi. andPortalsDaysPossibleDebriefAction c. Alebrijes Projects 5. Othera. BusinessWelcomeii. SculptureNew Commission Member: Maria Paulina Garcia i. Portals c.b.a. ArtRailroadJudithBannerHorsleyDays:Exhibit:ResignationCulturalProjectArtsOutlineCommission Activity ii. Sculpture 5.6. OtherAdjournmentc.BusinessPortals to a Dream World – Distribution d. Railroad Days Debrief 6. Adjournmentd.e.d. TampicoWest ChicagoMuralsAlebrije Sculpture: Polling e. West Chicago Alebrije Sculpture: Construction Details5. Other Business 5.CC: OtherMayorBusinessRubena. EventPineda,VolunteerCity Council,Sign-UpMichael Guttman, West Chicago Cultural Arts Commissioners, CC:6.Media,AdjournmentMayorDanielRubena.PeckJulyPineda,7 Meeting:City Council,CancellationMichael Guttman, West Chicago Cultural Arts Commissioners, Media,6. AdjournmentDaniel Peck The Cultural Arts Commission meeting will be held virtually via Zoom. Attending members will be able to teleconference from home or another location on the Zoom app. Downloading Zoom from zoom.us will provideCC: Mayorthe audioRubenlinkPineda,to theCitymeeting.Council, Michael Guttman, West Chicago Cultural Arts Commissioners, Media, Daniel Peck Meeting ID and Passcode will be available on the City’s website on Wednesday, October 5, 2022. CC: Mayor Ruben Pineda, City Council, Michael Guttman, West Chicago Cultural Arts Commissioners, Media, Daniel Peck ===== PDF PAGE 2 ===== [Extraction: embedded PDF text] DRAFT West Chicago Cultural Arts Commission Thursday, October 6, 2022 7:00pm MINUTES 1. Call to Order at 7:05pm by Heidi Kuharich; Roll Call: Paulina Garcia, Anni Holm, Heidi Kuharich, Buddy Plumlee, Deborah Walsh, and City Liaison Daniel Peck in attendance; Quorum established Guests: Jacob Hernandez, Judith Horsley, Belen Rubio 2. Approve Minutes of September 1, 2022 a. Buddy Plumlee made motion to approve, Paulina Garcia seconded; Approved unanimously 3. Public Participation/Presentation: none 4. Items for Discussion and Possible Action a. Art Banner Exhibit—continued discussion i. Discussion continued toward finalizing the theme for 2023 and including notation in titling to highlight 15th year (“Fifteen Years of Art Banners”); Anni Holm made motion to approve “Vitality/Vitalidad”, Deborah Walsh seconded; Approved unanimously ii. Discussion on considerations for short list of potential juror for 2023 exhibit; in deference to 15th year recognition, should be someone with strong roots in West Chicago; suggested: David Exner (D94), Pastor Josh Ebener (St. Andrew’s), a past Mayor (Mike Fortner), past artist iii. Discussion continued on topic of returning banners to artists upon exhibit completion without cost to them, in gratitude for participating and being accepted into exhibit; carrying over motion from September meeting, 2022 banners will be offered to artists and past banners will be decided at CAC meetings on case-by-case basis b. Art Banner Exhibit—People’s Choice Award i. Review of polling results for People’s Choice Award; CAC confirmed “Duck Weather” by Sue Krzyzanowski with 103 votes; Full results: Title Artist Count Kingsford Abigail Laughlin 7 Oriole in Spring Tree Joe Weibler 2 Wakened Maple Gideon & Elizabeth Carroll 18 Daybreak Jay Summer 3 Colorful Landscape Jeffrey Mendenhall 14 Sunny Days Carson March 30 Red & Yellow Tulips Cassandra Swierenga 2 Fresh Start James Lauro 28 Transformation Barb Risner 4 Planting Native Species Judith Horsley 0 Glory of the Snow Philip Weibler 1 Renewal Energy Resources Natalia Toreeva 2 Emergence Bella Wiehle 15 Hummingbird in the Sunlight Kathi Kuchler 7 Honey, I’m Home! Rosemary Mackey 2 Beautiful Tire Barbara Bartolato 7 The Red-Winged Orator Cheryl Rausch 28 Wind Power Michael Horsley 1 New Life Jim Rakow 9 Duck Weather Sue Krzyzanowski 103 Renewal Christine Cintula 4 The Gift of Life Thelma Caroline Acevedo 1 Flower Burst Anne Frantzen 0 New Beginnings Barbara Dunn 1 Feeding the Kids Sheila Newanham 1 ii. Recognition at Council Meeting (October 17, 2022): traditionally, all artists are invited to reception during Blooming Fest and winner is offered solo show of works at City Hall; discussion continued on how to honor all in lieu of traditional practice: All artists invited to City Council Meeting (Dan Peck to send e-mail inviting them), Mayor to read names of all artists during meeting, Mayor to highlight People’s Choice Award recipient/show CAC Minutes.100622.DRAFT Submitted: H. Kuharich ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] DRAFT banner (photo op); all to receive their banners (Dan Peck to arrange pick-up); All to receive certificates of participation signed by Mayor and Chair; People’s Choice Awardee to receive additional certificate signed by Mayor and Chair; Dan Peck is following up on solo show possibility at City Hall due to renovation issues c. Alebrijes Projects i. Portals: next event during WCPLD Noche de Alebrijes, creating group “glow” portal during event; Paulina Garcia, Jacob Hernandez, Heidi Kuharich, Buddy Plumlee, Deborah Walsh on hand to assist ii. Sculpture: moving from second floor to attend WCPLD Noche de Alebrijes event; Paulina Garcia, Jacob Hernandez, Heidi Kuharich, Buddy Plumlee, Deborah Walsh on hand to assist with transfer d. Tampico Murals: discussion on initial plan (2018-2019) and CAC as curator of all arts activities in West Chicago 5. Other Business a. Event Volunteer Sign-Up: Dan Peck mentioned form b. Heidi Kuharich mentioned ARTober Fest + Juan Chawuk Opening at Gallery 200/MCC, Friday 10.7.22, 6-8pm c. Anni Holm mentioned upcoming artist talk with Juan Chawuk to be scheduled closer to 10.31.22 at MCC d. Anni Holm mentioned upcoming photo marathons coming over holidays (three separate dates) 6. Adjournment: 8.41pm CAC Minutes.100622.DRAFT Submitted: H. Kuharich ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] Art Banner Exhibit 2022: Project Outline Theme Vitality/Vitalidad Timeline Thursday, November 11 to Monday, July 17; 35-Weeks) • Submittal Period (Thursday, November 3 to Thursday, January 19; 12-Weeks) o Thursday, November 3: CAC Meeting (CAC confirms ‘Art Banner Exhibit 2022: Project Outline) o Friday, November 11: Theme Announced/Portal Open to Submit Artwork o Thursday, December 1: CAC Meeting (Confirm member duties; select judge) o Thursday, January 5: CAC Meeting o Wednesday, January 18: Artwork Submittal Period Ends • Selection Period (Monday, January 23 to Thursday, February 2; 2-Weeks) o Monday, January 23: Artwork judging begins o Monday, January 30: Artwork judging concludes o Thursday, February 2: CAC Meeting (CAC confirms artwork selected by judge) • Production Period (Friday, February 3 to Friday, March 2; 5-Weeks) o Friday, February 3: Sign contractor notified of selected artist; begins prepping proofs o Monday, February 6: All submitting artists are notified of selected artists o Wednesday, February 8: Initial artwork proofs provided to CAC o Wednesday, February 15: Final Sign-off of artwork proofs by CAC o Thursday, February 16: Banners to production o Thursday, March 2: CAC Meeting o Friday, March 3: Banners delivered to Public Works Staff • Exhibition Period (Friday, March 3 to Friday, June 9; 13-Weeks) o Friday, March 10: Banners installed by Public Works Staff; Voting Portal Opens o Thursday, April 6: CAC Meeting o Thursday, May 4: CAC Meeting (CAC confirms details and budget for artist reception) o Saturday, May 20: Blooming Fest/Banner Artist Reception o Thursday, June 1: CAC Meeting o Friday, June 9: Banners Removed; Voting Portal Closes • Post-Exhibition (Friday, June 9 to Monday, July 17; 4-Weeks) o Thursday, July 6: CAC Meeting (CAC confirms final count for “People’s Choice Award” winner) o Monday, July 10: Exhibit artists notified of “People’s Choice Award” winner o Monday, July 17: City Council Meeting Recognizing People’s Choice Award Winner Scope of Duties & Responsibilities Submittal Period o City Staff o Update City website content for 2023 Exhibit (i.e. update submittal portal, dates, photos, etc.) o Coordinate marketing/communications efforts for program using City platforms o Upload submitted artwork and content weekly into CAC’s Google Drive for viewing/archiving o Cultural Arts Commission Members o If desired, provide a communications content calendar outlining proposed messaging/timeline ===== PDF PAGE 5 ===== [Extraction: embedded PDF text] o Regularly review artwork submitted in Google Drive to confirm adherence to acceptable content and requisites; provide messaging to be distributed by City staff for instances when artwork does not meet acceptable content or requisites of program o Select Judge for exhibit Selection Period o City Staff o Coordinate w/ CAC and judge as needed o Notify all artists of selected artwork for exhibit o Cultural Arts Commission Members o Coordinate w/ judge and City staff through selection Production Period o City Staff o Assist w/ coordination between sign contractor and CAC o Cultural Arts Commission Members o Review/approve all artwork proofs in a timely manner o Coordinate with printing contractor with production of banners Exhibition Period o City Staff o Install/remove artwork banners o Update City website content for 2023 Exhibit (i.e. update voting portal, add banner images; create digital map; update content; etc.) o Coordinate marketing/communications efforts for program using City platforms o Provide data regarding submittals to CAC members at conclusion of Exhibition o Distribute invitation to artists for reception on behalf of CAC o Cultural Arts Commission Members o Coordinate/manage reception during Blooming Fest Post-Exhibition Period o City Staff o Notify all exhibit artists of “People’s Choice Award” winner o Announce “People’s Choice Award” winner on City platforms