===== PDF PAGE 1 ===== [Extraction: OCR (rendered-page OCR)] City O F WEST CHICAGG WHERE HISTORY & PROGRESS MEET CITY COUNCIL MEETING MONDAY, DECEMBER 19, 2022 - 7:00 P.M. 475 MAIN STREET, WEST CHICAGO, ILLINOIS AGENDA Call to Order Pledge of Allegiance to the Flag Roll Call and Establishment of a Quorum Public Participation The opportunity to speak to the City Council is provided for those who have a question or comment on an agenda item or a City of West Chicago issue. The City Council appreciates hearing from our residents and your thoughts and questions are valued. The City Council strives to make the best decisions for the City and public input is very helpful. Respect for the duties of the City Council and for the democratic process will be adhered to — in this regard, civility and a sense of decorum will be strictly followed. All speakers must address their comments to the Mayor. Comments that are personally condescending will not be permitted. Speakers shall be courteous and should not make statements that are personally disrespectful to members of the City Council or City staff. Please use the podium in the center aisle. Please announce your name and address (if acceptable) before commencing — all public comments are limited to three (3) minutes and each citizen will be permitted to speak only once. It is the City Council’s policy not to engage in dialogue during Public Comment. Any questions raised will be addressed by City staff or an elected official outside of the City Council meeting. City Council Meeting Minutes of December 5, 2022 Corporate Disbursement Report - December 19, 2022 ($1,125,050.72) 475 Main Street T (630) 293-2200 Ruben Pineda West Chicago, Ilinois F (630) 293-3028 wayor 60185 www. westchicago.org | Nancy M. Smith Michael L. Guttman ===== PDF PAGE 2 ===== [Extraction: OCR (rendered-page OCR)] City Council Meeting December 19, 2022 Page 2 of 4 7. Consent Agenda e Infrastructure Committee: A. Resolution No. 22-R-0070 -— A Resolution Authorizing the Mayor to Execute a Contract Agreement with Crystal Maintenance Services Corporation for 2023 Janitorial Services for Municipal Buildings (for an amount not to exceed $71,046.00). Resolution No. 22-R-0071 -— A Resolution Authorizing the Mayor to Execute a Contract Extension with Steve Piper & Sons, Inc. of Naperville, Illinois for the 2023 Forestry Maintenance Program (for an amount not to exceed $150,000.00). Resolution No. 22-R-0072 — A Resolution Authorizing the Mayor to Execute Local Public Agency Engineering Services Agreement with HR Green, Inc of McHenry, Illinois for Construction Engineering Services Related to the Technology Boulevard Resurfacing Project (for an amount not to exceed $89,018.00). Resolution No. 22-R-0073 — A Resolution Authorizing the Mayor to Execute a Contract Agreement with Engineering Resource Associates, Inc. of Warrenville, Illinois for Professional Engineering Services Related to the Klein Road Culvert Replacement Project (for an amount not to exceed $102,896.00). Resolution No. 22-R-0074 — A Resolution Authorizing the Director of Public Works to Execute the Local Public Agency General Maintenance Expenditure Statement for Use of the Motor Fuel Tax Funds for Fiscal Year 2021. Resolution No. 22-R-0075 — A Resolution Authorizing the Mayor to Execute the Joint Funding Agreement for State-Let Construction Work and Appropriating the Local Match for Construction Costs Associated with the Technology Boulevard Resurfacing Project (for an amount not to exceed $201,691.18). ===== PDF PAGE 3 ===== [Extraction: OCR (rendered-page OCR)] City Council Meeting December 19, 2022 Page 3 of 4 Resolution No. 22-R-0076 — A Resolution Authorizing the Mayor to Execute Contract Agreement with Emerald Tree Care, LLC for Services Associated with the 2023 Emerald Ash Borer Insecticidal Treatment Program (for an amount not to exceed $79,464.75). Resolution No. 22-R-0077 — A Resolution Authorizing the Mayor to Execute a Contract Extension with Classic Landscape, Ltd. for the 2023 Right-of-Way Maintenance Program (for an amount not to exceed $154,960.00). e Finance Committee: I. Ordinance No. 22-O-0039 — An Ordinance Levying Taxes on Property Within the Corporate Limits of the City of West Chicago as That Property is Assessed and Equalized for State and County Purposes for the Fiscal Year Beginning January 1, 2023 and Ending December 31, 2023. e Items Not Sent to Committee: J. Ordinance No. 22-O-0040 — An Ordinance for the Levy and Assessment of Taxes for the Fiscal Year Beginning January 1, 2023 and Ending December 31, 2023 in and for the City of West Chicago Special Service Area No. 2. Resolution No. 22-R-0081 — A Resolution Authorizing the Mayor to Execute a Certain Labor Agreement Between the City of West Chicago and the Fraternal Order of Police Lodge No. 85. Resolution No. 22-R-0082 — A Resolution Authorizing the City of West Chicago to Issue a Notice of Early Withdrawal to the Intergovernmental Risk Management Agency (IRMA). Ordinance No. 22-O-0041 — An Ordinance Approving Membership in the Illinois Municipal League Risk Management Association and Authorizing the Execution of an Intergovernmental Cooperation Contract. ===== PDF PAGE 4 ===== [Extraction: OCR (rendered-page OCR)] City Council Meeting December 19, 2022 Page 4 of 4 8. Reports by Committees 9. Unfinished Business 10. New Business 11. Correspondence and Announcements Upcoming Meetings December 20, 2022 Plan Commission/ZBA (cancelled) December 22, 2022 Finance Committee (cancelled) December 26, 2022 Public Affairs Committee (cancelled) December 27, 2022 Historical Preservation Commission 12. Mayor’s Comments 13. Executive Session A. Land Acquisition — 5 ILCS 120/2 (C) (5) (6) B. Litigation — 5 ILCS 120/2 (C) (11) C. Personnel Matters — 5 ILCS 120/2 (C) (1) D. Review of Official Record — 5 ILCS 120/2 (C) (21) 14. Items to be Referred for Final Action from Executive Session. 15. Adjournment ===== PDF PAGE 5 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO -— 475 Main Street CITY COUNCIL MINUTES Regular Meeting December 5, 2022 1. Call to Order. Mayor Ruben Pineda called the meeting to order at 7:00 pm. 2. Pledge of Allegiance. Alderman Sheahan led all in the Pledge of Allegiance. 3. Roll Call and Establishment of a Quorum. Roll call found Lori Chassee, James E. Beifuss, Jr., Jayme Sheahan, Sandy Dimas, Rebecca Stout, Jeanne Short, Christine Dettmann, Melissa Birch Ferguson, Matthew Garling, Alton Hallett, John E. Jakabcsin and Joseph C. Morano present. Aldermen Heather Brown and Christopher Swiatek were absent. The Mayor announced a quorum. Also in attendance were City Administrator Michael Guttman, Community Development Director Tom Dabareiner, Public Works Director Mehul Patel, Chief of Police Colin Fleury and City Attorney Pat Bond. 4. Public Participation. A. Public Hearing: 2023 Proposed Budget Mayor Pineda opened the public hearing at 7:10 p.m. He thanked staff for their hard work. The public hearing was closed at 7:12 p.m. B. Jeff Uecke and Brianne Uecke — Owners of 104 Main Street, request the City grant them $26,000 toward the facade restoration they have accomplished to their historic downtown building. 5. City Council Meeting Minutes of November 21, 2022. Alderman Morano made a motion, seconded by Alderman Garling, to approve the minutes of November 21, 2022, with no changes. Voting Aye by Roll Call Vote: Chassee, Beifuss, Dimas, Stout, Short, Dettmann, Birch Ferguson, Sheahan, Hallett, Jakabcsin, Garling, and Morano. Motion carried. 6. Corporate Disbursement Report. Alderman Dimas made a motion, seconded by Alderman Dettmann to approve the December 5, 2022, Corporate Disbursement Report in the amount of $650,043.39. Voting Aye by Roll Call Vote: Chassee, Beifuss, Dimas, Stout, Short, Dettmann, Birch Ferguson, Sheahan, Hallett, Garling, Jakabcsin, and Morano. Motion carried. 7. Consent Agenda * Items Not Sent to Committee: A. Approve — The Purchase of One 2023 Ford F600 Regular Cab 4x4 Chassis from Haggerty Ford (for an amount not to exceed $57,329.00) and Authorize the City Administrator to Contract with a Third-Party to Install the Necessary Appurtenances/Equipment for the Vehicles (at an estimated cost of $73,500.00). ===== PDF PAGE 6 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicago Regular City Council Meeting December 5, 2022 Page 2 B. Approve - The Purchase of One 2016 Chevrolet Tahoe 4WD PPV Police Vehicle with K9 Kennel from Chicago Motors (for an amount not to exceed $35,000.00). Alderman Beifuss made a motion, seconded by Alderman Hallett, to approve the above items. Voting Aye by Roll Call Vote: Chassee, Beifuss, Dimas, Stout, Short, Dettmann, Birch Ferguson, Jakabcsin, Sheahan, Hallett, Garling, and Morano. Motion carried. * Finance Committee: C. **Ordinance No. 22-O-0036 — An Ordinance Adopting the Annual Budget for the City of West Chicago, DuPage County, Illinois for the Fiscal Year Commencing January 1, 2023 and Ending December 31, 2023. **Item 7.C. was moved to Unfinished Business. * Public Affairs Committee: D. Ordinance No. 22-0-0037 — An Ordinance Amending the Code of Ordinances of the City of West Chicago — Chapter 17 Traffic, Article XVII, Schedules of Designated Streets; Division 6. Parking Prohibited at All Times; Section 17-191. Designated; Compliance Required. E. Resolution No. 22-R-0068 — A Resolution Authorizing the Mayor to Execute a Certain Contract Between the City of West Chicago and B&F Construction Code Services, Inc. for Plan Review/Inspection Services and Code Enforcement Services. Alderman Chassee made a motion, seconded by Alderman Short, to approve the above items. Voting Aye by Roll Call Vote: Chassee, Beifuss, Dimas, Stout, Short, Dettmann, Birch Ferguson, Jakabcsin, Sheahan, Hallett, Garling, and Morano. Motion carried. * Items Not Sent to Committee: F. Resolution No. 22-R-0078 — A Resolution Authorizing the Mayor to Execute a Certain Labor Agreement Between the City of West Chicago and the International Union of Operating Engineers, Local 150 G. Resolution No. 22-R-0079 — A Resolution Making a Determination Relative to the Release of Executive Session Minutes Pursuant to the Illinois Open Meetings Act. H. **Resolution No. 22-R-0080 — A Resolution Authorizing the Destruction of Audio Recordings of Certain Closed Minutes. **Item 7.H. was moved to Unfinished Business. Alderman Dimas made a motion, seconded by Alderman Stout, to approve the above items. Voting Aye by Roll Call Vote: Chassee, Beifuss, Dimas, Stout, Short, Dettmann, Birch Ferguson, Jakabcsin, Sheahan, Hallett, Garling, and Morano. Motion carried. ===== PDF PAGE 7 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicago Regular City Council Meeting December 5, 2022 Page 3 8. Reports by Committees: None 9. Unfinished Business: A. Ordinance No. 22-O-0036 — An Ordinance Adopting the Annual Budget for the City of West Chicago, DuPage County, Illinois for the Fiscal Year Commencing January 1, 2023 and Ending December 31, 2023. Alderman Dimas thanked staff for their work on the 2023 Annual Budget. Alderman Garling repeated his annual concern that the City is spending more money on a festival honoring another country’s event in history than it does on our own. Alderman Dimas made a motion, seconded by Alderman Chassee, to approve the above items. Voting Aye by Roll Call Vote: Chassee, Beifuss, Dimas, Stout, Short, Dettmann, Birch Ferguson, Jakabesin, Sheahan, Hallett, and Morano. Voting Nay: Garling. Motion carried B. Resolution No. 22-R-0080 — A Resolution Authorizing the Destruction of Audio Recordings of Certain Closed Minutes. Alderman Garling made a motion, seconded by Alderman Birch Ferguson, to approve the above item. Alderman Garling expressed a general concern about destroying audio recordings, even those more than 18 months old, when there are unfinished current matters pending in Executive Session. Voting Aye by Roll Call Vote: Chassee, Beifuss, Dimas, Stout, Short, Dettmann, Birch Ferguson, Sheahan, Hallett, and Morano. Voting Nay: Garling and Jakabcsin. Motion carried. 10. New Business: 11. Correspondence and Announcements Upcoming Meetings December 6, 2022 Plan Commission/ZBA December 12, 2022 Development Committee Alderman Birch Ferguson mentioned the annual holiday party this Saturday, December 10, 2022 at the VFW Post #6791. 12. Mayor’s Comments. Mayor Pineda said it was a successful Frosty Fest. 13. Executive Session. None. 14. Items to be Referred for final Action from Executive Session. None. 15. Adjournment. At 7:25 pm, Alderman Chassee made a motion, seconded by Alderman Stout, to adjourn. All Aldermen voted aye by Voice Vote. Respectfully submitted, Michael Guttman City Administrator ===== PDF PAGE 8 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO CORPORATE DISBURSEMENT REPORT December 19, 2022 OPERATING ACCOUNT $ 1,125,050.72 PUB GENERAL FUND $ 552,456.16 SEWER FUND $ 116,661.51 WATER FUND $ 197,963.63 CAPITAL PROJECTS FUND $ 244,168.79 MOTOR FUEL TAX FUND $ 7,514.42 ROOSEVELT/FABYAN TIF FUND $ 1,496.00 MISCELLANEOUS DEPOSITS FUND $ 4,125.00 COMMUTER PARKING FUND $ 665.21 APPROVED BY THE CITY COUNCIL ON: DATE: SIGNATURE: ===== PDF PAGE 9 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION — FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 1 DATE: 12/15/22 CITY OF WEST CHICAGO ACCTPA21 TIME: 14:06:51 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact .batch='G452’ and transact.check_no between '94448’ and ‘94580’ ACCOUNTING PERIOD: 12/22 FUND - 40 - OPERATING FUND CASH ACCT CHECK NO ISSUE DT -------------- ‘VENDOR---- --------- DEPT-DIV 2 = === = DESCRIPTION------ SALES TAX AMOUNT 105100 94448 12/07/22 15655 CHICAGO MOTORS, INC 010613 BILL OF SALE # 1221130 0.00 34,000.00 105100 94449 12/19/22 12617 ACCURATE OFFICE SUPPLY 010510 NOV 2022 0.00 108.62 105100 94449 12/19/22 12617 ACCURATE OFFICE SUPPLY 063447 NOV 2022 0.00 108.62 105100 94449 12/19/22 12617 ACCURATE OFFICE SUPPLY 053443 NOV 2022 0.00 108.94 105100 94449 12/19/22 12617 ACCURATE OFFICE SUPPLY 011028 NOV 2022 0.00 310.59 TOTAL CHECK 0.00 636.77 105100 94450 12/19/22 5384 AIRGAS USA, LLC 010925 INVOICE #9992273557 DA 0.00 180.66 105100 94451 12/19/22 1914 ALEXANDER CHEMICAL CORPO 063448 INVOICE #56687 DATED 0 0.00 600.00 105100 94452 12/19/22 11546 ALL TYPES ELEVATORS, INC 063448 INVOICE #20113739 DATE 0.00 198.00 105100 94453 12/19/22 12722 ALLIED ASPHALT PAVING CO 083453 PURCHASE OF ASPHALT MA 0.00 670.01 105100 94454 12/19/22 6626 ALTORFER INDUSTRIES, INC 053443 INVOICE #P6AC0051277 D 0.00 133.17 105100 94454 12/19/22 6626 ALTORFER INDUSTRIES, INC 063447 INV P6AR0002749 12/22/ 0.00 -12.34 TOTAL CHECK 0.00 120.83 105100 94455 12/19/22 15559 AMAZON CAPITAL SERVICES 010208 INVOICE # 114Q-NCLD-KC 0.00 88.86 105100 94455 12/19/22 15559 AMAZON CAPITAL SERVICES 010208 INVOICE # 1QJJ-1NTH-6F 0.00 40.27 105100 94455 12/19/22 15559 AMAZON CAPITAL SERVICES 010613 INVOICE # 1LYV-KXLY-7C 0.00 19.30 105100 94455 12/19/22 15559 AMAZON CAPITAL SERVICES 063448 INVOICE #1TTJ-PNTP-3QL 0.00 74.80 105100 94455 12/19/22 15559 AMAZON CAPITAL SERVICES 010921 INVOICE #1HX3-9MHR-FPR 0.00 161.83 105100 94455 12/19/22 15559 AMAZON CAPITAL SERVICES 011028 INV# 1YT3-94WR-1HH4, 1 0.00 59.98 TOTAL CHECK 0.00 445.04 105100 94456 12/19/22 13477 ANCEL, GLINK, DIAMOND, B 010207 HEARING OFFICER FOR AP 0.00 700.00 105100 94457 12/19/22 11707 ANDERSON LOCK 010207 INVOICE #1108079 DATED 0.00 1,221.25 105100 94458 12/19/22 12365 ANDY FRAIN SERVICES 010613 INVOICE # 330233 0.00 7,282.80 105100 94459 12/19/22 15137 APTIM ENVIRONMENTAL& INF 010207 PROFESSIONAL SERVICES 0.00 2,275.00 105100 94460 12/19/22 14969 AQUAFIX 053443 INVOICE #IN004550 DATE 0.00 1,996.89 105100 94461 12/19/22 12668 ARCO MECHANICAL EQUIPMEN 010921 INVOICE #20566 DATED 1 0.00 525.00 105100 94462 12/19/22 12076 ARMS, ROBYN 010613 SEMINAR IN SAN DIEGO, 0.00 585.27 105100 94463 12/19/22 3829 ATLAS BOBCAT, INC. 053443 INVOICE #BT9645 DATED 0.00 345.76 105100 94463 12/19/22 3829 ATLAS BOBCAT, INC. 053443 INVOICE #BT9671 DATED 0.00 127.17 105100 94463 12/19/22 3829 ATLAS BOBCAT, INC. 053443 INVOICE #BT9642 DATED 0.00 136.23 TOTAL CHECK 0.00 609.16 105100 94464 12/19/22 14896 AURORA TRUCK CENTER 010925 INVOICE #247232 DATED 0.00 145.00 105100 94465 12/19/22 1800 B & F CONSTRUCTION CODE 011029 INV# 60574, 12/1/2022; 0.00 14,806.25 105100 94465 12/19/22 1800 B & F CONSTRUCTION CODE 011029 INV# 60547, 11/28/2022 0.00 175.00 TOTAL CHECK 0.00 14,981.25 ===== PDF PAGE 10 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION - FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 2 DATE: 12/15/22 CITY OF WEST CHICAGO ACCTPA21 TIME: 14:06:51 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.batch='G452’ and transact.check_no between ‘94448’ and '94580’ ACCOUNTING PERIOD: 12/22 FUND - 40 - OPERATING FUND CASH ACCT CHECK NO ISSUE DT -------------- VENDOR---- ---------|! DEPT-DIV 2 = === = DESCRIPTION------ SALES TAX AMOUNT 105100 94466 12/19/22 15653 BLUE TO GOLD, LLC. 010613 INVOICE # LOM-23-IGS00 0.00 495.00 105100 94467 12/19/22 7994 BOND, DICKSON & ASSOC., 010110 PROFESSIONAL SERVICES 0.00 250.00 105100 94467 12/19/22 7994 BOND, DICKSON & ASSOC., 010110 PROFESSIONAL SERVICES 0.00 1,680.00 105100 94467 12/19/22 7994 BOND, DICKSON & ASSOC., 010501 PROFESSIONAL SERVICES 0.00 336.00 105100 94467 12/19/22 7994 BOND, DICKSON & ASSOC., 010613 PROFESSIONAL SERVICES 0.00 651.00 105100 94467 12/19/22 7994 BOND, DICKSON & ASSOC., 011028 PROFESSIONAL SERVICES 0.00 1,475.14 105100 94467 12/19/22 7994 BOND, DICKSON & ASSOC., 011029 PROFESSIONAL SERVICES 0.00 84.00 105100 94467 12/19/22 7994 BOND, DICKSON & ASSOC., 083453 PROFESSIONAL SERVICES 0.00 441.00 TOTAL CHECK 0.00 4,917.14 105100 94468 12/19/22 4392 BONNELL INDUSTRIES 010925 INVOICE #0207158-IN DA 0.00 2,072.89 105100 94469 12/19/22 14784 BRADEN BUSINESS SYSTEMS 010613 INVOICE # 822422 0.00 63.00 105100 94469 12/19/22 14784 BRADEN BUSINESS SYSTEMS 011030 INV# 824358, 12/13/202 0.00 52.00 TOTAL CHECK 0.00 115.00 105100 94470 12/19/22 15283 BRAND IT ON APPAREL CO 010921 T-SHIRTS SILK SCREENED 0.00 194.00 105100 94470 12/19/22 15283 BRAND IT ON APPAREL CO 010924 T-SHIRTS SILK SCREENED 0.00 770.00 105100 94470 12/19/22 15283 BRAND IT ON APPAREL CO 010925 T-SHIRTS SILK SCREENED 0.00 409.50 105100 94470 12/19/22 15283 BRAND IT ON APPAREL CO 063447 T-SHIRTS SILK SCREENED 0.00 424.00 105100 94470 12/19/22 15283 BRAND IT ON APPAREL CO 063448 T-SHIRTS SILK SCREENED 0.00 63.00 105100 94470 12/19/22 15283 BRAND IT ON APPAREL CO 010921 SWEATSHIRTS SILK SCREE 0.00 200.00 105100 94470 12/19/22 15283 BRAND IT ON APPAREL CO 010924 SWEATSHIRTS SILK SCREE 0.00 568.25 105100 94470 12/19/22 15283 BRAND IT ON APPAREL CO 010925 SWEATSHIRTS SILK SCREE 0.00 117.00 105100 94470 12/19/22 15283 BRAND IT ON APPAREL CO 063447 SWEATSHIRTS SILK SCREE 0.00 363.00 105100 94470 12/19/22 15283 BRAND IT ON APPAREL CO 063448 SWEATSHIRTS SILK SCREE 0.00 85.50 TOTAL CHECK 0.00 3,194.25 105100 94471 12/19/22 11977 MERLE BURLEIGH 010208 2022 BLANKET FOR MONTH 0.00 950.00 105100 94472 12/19/22 6441 CANON BUSINESS SOLUTIONS 010924 INVOICE #6002265815 DA 0.00 152.40 105100 94472 12/19/22 6441 CANON BUSINESS SOLUTIONS 063448 INVOICE #6002584762 DA 0.00 104.03 TOTAL CHECK 0.00 256.43 105100 94473 12/19/22 13021 CASE LOTS, INC 010921 INVOICE #14810 DATED 1 0.00 439.00 105100 94474 12/19/22 1843 CEMETERY MANAGEMENT, INC 010923 RESOLUTION NO. 20-R-00 0.00 1,225.00 105100 94474 12/19/22 1843 CEMETERY MANAGEMENT, INC 010923 RESOLUTION NO. 20-R-00 0.00 1,200.00 105100 94474 12/19/22 1843 CEMETERY MANAGEMENT, INC 010923 RESOLUTION NO. 20-R-00 0.00 2,450.00 TOTAL CHECK 0.00 4,875.00 105100 94475 12/19/22 15636 CENTENNIAL COUSELING CEN 010613 STATEMENT DATE: 12 02 0.00 600.00 105100 94476 12/19/22 15628 CHALLENGE MANAGEMENT DBA 010207 QUOTE DATED 10-17-22 - 0.00 8,993.00 105100 94476 12/19/22 15628 CHALLENGE MANAGEMENT DBA 010207 QUOTE DATED 10-17-22 - 0.00 1,617.00 TOTAL CHECK 0.00 10,610.00 105100 94477 12/19/22 12380 CINTAS CORPORATION 010921 BI-WEEKLY CARPET RUNNE 0.00 413.65 105100 94477 12/19/22 12380 CINTAS CORPORATION 010921 BI-WEEKLY CARPET RUNNE 0.00 12.05 105100 94477 12/19/22 12380 CINTAS CORPORATION 010921 BI-WEEKLY CARPET RUNNE 0.00 18.20 ===== PDF PAGE 11 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION - FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 3 DATE: 12/15/22 CITY OF WEST CHICAGO ACCTPA21 TIME: 14:06:51 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.batch=’G452’ and transact.check_no between ‘94448’ and ‘94580’ ACCOUNTING PERIOD: 12/22 FUND - 40 - OPERATING FUND CASH ACCT CHECK NO ISSUE DT -------------- VENDOR---- ---------! DEPT-DIV = ----- DESCRIPTION------ SALES TAX AMOUNT 105100 94477 12/19/22 12380 CINTAS CORPORATION 010921 BI-WEEKLY CARPET RUNNE 0.00 12.80 105100 94477 12/19/22 12380 CINTAS CORPORATION 063448 BI-WEEKLY CARPET RUNNE 0.00 15.25 105100 94477 12/19/22 12380 CINTAS CORPORATION 010921 BI-WEEKLY CARPET RUNNE 0.00 13.65 105100 94477 12/19/22 12380 CINTAS CORPORATION 010921 BI-WEEKLY CARPET RUNNE 0.00 12.05 105100 94477 12/19/22 12380 CINTAS CORPORATION 010921 BI-WEEKLY CARPET RUNNE 0.00 18.20 105100 94477 12/19/22 12380 CINTAS CORPORATION 010921 BI-WEEKLY CARPET RUNNE 0.00 12.80 TOTAL CHECK 0.00 128.65 105100 94478 12/19/22 15549 CIVICPLUS 010110 SUPPLEMENT #139 0.00 1,598.99 105100 94479 12/19/22 12131 CLASSIC LANDSCAPE, LTD. 010613 RESOLUTION NO. 0.00 140.00 105100 94479 12/19/22 12131 CLASSIC LANDSCAPE, LTD. 010921 RESOLUTION NO. 0.00 625.00 105100 94479 12/19/22 12131 CLASSIC LANDSCAPE, LTD. 053440 RESOLUTION NO. 0.00 260.00 105100 94479 12/19/22 12131 CLASSIC LANDSCAPE, LTD. 053443 RESOLUTION NO. 0.00 580.00 105100 94479 12/19/22 12131 CLASSIC LANDSCAPE, LTD. 063447 RESOLUTION NO. 0.00 1,120.00 105100 94479 12/19/22 12131 CLASSIC LANDSCAPE, LTD. 063448 RESOLUTION NO. 0.00 905.00 105100 94479 12/19/22 12131 CLASSIC LANDSCAPE, LTD. 083453 RESOLUTION NO. 22-R-00 0.00 12,845.00 105100 94479 12/19/22 12131 CLASSIC LANDSCAPE, LTD. 433476 RESOLUTION NO. 22-R-00 0.00 530.00 TOTAL CHECK 0.00 17,005.00 105100 94480 12/19/22 3223 COLLEGE OF DUPAGE 010613 BILL # 14647 0.00 3,735.60 105100 94481 12/19/22 13257 COMCAST CABLE 010503 12/5-1/4/23 0.00 469.90 105100 94482 12/19/22 151 COMED 163458 10/27-11/29/22 0.00 5,460.34 105100 94482 12/19/22 151 COMED 163458 10/31-12/1/22 0.00 2,054.08 TOTAL CHECK 0.00 7,514.42 105100 94483 12/19/22 13783 CONRAD POLYGRAPH, INC 010501 INVOICE 5295 DATED 10/ 0.00 360.00 105100 94484 12/19/22 11805 CONSTELLATION NEWENERGY, 053443 10/11-11/16/22 0.00 1,897.02 105100 94484 12/19/22 11805 CONSTELLATION NEWENERGY, 063448 10/11-11/16/22 0.00 5,416.90 105100 94484 12/19/22 11805 CONSTELLATION NEWENERGY, 063447 10/11-11/16/22 0.00 15,388.88 105100 94484 12/19/22 11805 CONSTELLATION NEWENERGY, 053440 10/11-11/16/22 0.00 295.63 TOTAL CHECK 0.00 22,998.43 105100 94485 12/19/22 2810 CORE & MAIN, LP 053443 INVOICE #R63464 DATED 0.00 362.00 105100 94485 12/19/22 2810 CORE & MAIN, LP 053443 INVOICE #R975349 DATED 0.00 603.80 TOTAL CHECK 0.00 965.80 105100 94486 12/19/22 15654 DAVIS, WILLIAM C 0100 REFUND PARKING CITATIO 0.00 50.00 105100 94487 12/19/22 15102 DAY, KIEL 010924 REIMBURSEMENT TO KIEL 0.00 45.00 105100 94487 12/19/22 15102 DAY, KIEL 010924 GENERAL STANDARDS EXAM 0.00 24.00 105100 94487 12/19/22 15102 DAY, KIEL 010924 OPERATOR LICENSE FEE 0.00 45.00 TOTAL CHECK 0.00 114.00 105100 94488 12/19/22 2390 DELUXE TOWING 010613 INVOICE # 94408 0.00 150.00 105100 94489 12/19/22 871 DUPAGE COUNTY ANIMAL CON 010613 INVOICE # 17937 0.00 75.00 105100 94490 12/19/22 554 DUPAGE COUNTY RECORDER 011029 LIENS & JUDGEMENTS 0.00 1,276.00 ===== PDF PAGE 12 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION —- FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 4 DATE: 12/15/22 CITY OF WEST CHICAGO ACCTPA21 TIME: 14:06:51 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.batch=’G452’ and transact.check_no between ’94448' and '94580' ACCOUNTING PERIOD: 12/22 FUND - 40 - OPERATING FUND CASH ACCT CHECK NO ISSUE DT -------------~ VVENDOR---- ---------! DEPT-DIV 2 ===== DESCRIPTION------ SALES TAX AMOUNT 105100 94491 12/19/22 8973 ENGINEERING RESOURCE ASS 083453 RESOLUTION NO. 21-R-00 0.00 2,083.46 105100 94491 12/19/22 8973 ENGINEERING RESOURCE ASS 083453 PROPOSAL DATED 3/8/22- 0.00 3,670.45 TOTAL CHECK 0.00 5,753.91 105100 94493 12/19/22 362 1ST AYD CORPORATION 010924 WASH & WAX CONCENTRAT 0.00 286.52 105100 94493 12/19/22 362 1ST AYD CORPORATION 010924 FLOOR SOAP & RUST PEN 0.00 290.36 105100 94493 12/19/22 362 1ST AYD CORPORATION 010924 GEL LUBE AND TOWELS 0.00 297.74 105100 94493 12/19/22 362 1ST AYD CORPORATION 010924 FLUID FILM RUST METAL 0.00 270.93 TOTAL CHECK 0.00 1,145.55 105100 94494 12/19/22 15657 FIRST COMMUNICATIONS, LL 010210 DEC 2022 0.00 577.45 105100 94494 12/19/22 15657 FIRST COMMUNICATIONS, LL 010501 DEC 2022 0.00 94.64 105100 94494 12/19/22 15657 FIRST COMMUNICATIONS, LL 010502 DEC 2022 0.00 203.35 105100 94494 12/19/22 15657 FIRST COMMUNICATIONS, LL 010613 DEC 2022 0.00 2,051.44 105100 94494 12/19/22 15657 FIRST COMMUNICATIONS, LL 010614 DEC 2022 0.00 62.67 105100 94494 12/19/22 15657 FIRST COMMUNICATIONS, LL 010921 DEC 2022 0.00 241.72 105100 94494 12/19/22 15657 FIRST COMMUNICATIONS, LL 010924 DEC 2022 0.00 331.25 105100 94494 12/19/22 15657 FIRST COMMUNICATIONS, LL 011028 DEC 2022 0.00 228.93 105100 94494 12/19/22 15657 FIRST COMMUNICATIONS, LL 011029 DEC 2022 0.00 366.42 105100 94494 12/19/22 15657 FIRST COMMUNICATIONS, LL 011030 DEC 2022 0.00 254.51 105100 94494 12/19/22 15657 FIRST COMMUNICATIONS, LL 053443 DEC 2022 0.00 434.84 105100 94494 12/19/22 15657 FIRST COMMUNICATIONS, LL 063447 DEC 2022 0.00 776.96 105100 94494 12/19/22 15657 FIRST COMMUNICATIONS, LL 063448 DEC 2022 0.00 725.82 105100 94494 12/19/22 15657 FIRST COMMUNICATIONS, LL 433476 DEC 2022 0.00 44.76 TOTAL CHECK 0.00 6,394.76 105100 94495 12/19/22 4554 FLEET SAFETY SUPPLY 010925 INVOICE #80019 DATED 1 0.00 565.31 105100 94496 12/19/22 3491 FLOLO CORPORATION 063447 INVOICE #103090 DATED 0.00 5,520.00 105100 94496 12/19/22 3491 FLOLO CORPORATION 063448 INVOICE #456155 DATED 0.00 156.47 TOTAL CHECK 0.00 5,676.47 105100 94497 12/19/22 14509 G SNOW & SONS 063447 INVOICE #12217 DATED 1 0.00 4,300.00 105100 94498 12/19/22 15084 GAS DEPOT o1 3,999 GALS RFG AND 3,9 0.00 11,380.47 105100 94498 12/19/22 15084 GAS DEPOT o1 3,999 GALS RFG AND 3,9 0.00 18,363.33 TOTAL CHECK 0.00 29,743.80 105100 94499 12/19/22 15660 GINKGO CHALK 011030 INV# 112204, 12/9/2022 0.00 105.00 105100 94500 12/19/22 15587 GIOVANNI ARELLANO DBA FI 010208 INVOICE# 47 0.00 100.00 105100 94501 12/19/22 5050 GORDON FLESCH COMPANY, I 011029 INV# IN13957578, 11/02 0.00 525.00 105100 94502 12/19/22 14755 GOVTEMPSUSA 010502 J. GUTIERREZ FINANCE D 0.00 687.47 105100 94502 12/19/22 14755 GOVTEMPSUSA 053443 J. GUTIERREZ FINANCE D 0.00 687.47 105100 94502 12/19/22 14755 GOVTEMPSUSA 063447 J. GUTIERREZ FINANCE D 0.00 687.47 TOTAL CHECK 0.00 2,062.41 105100 94503 12/19/22 2013 GRAINGER 010921 SLOAN PARTS 0.00 104.76 105100 94503 12/19/22 2013 GRAINGER 010921 SLOAN PARTS 0.00 285.34 ===== PDF PAGE 13 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION — FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 5 DATE: 12/15/22 CITY OF WEST CHICAGO ACCTPA21 TIME: 14:06:51 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.batch='’G452’ and transact.check_no between ’94448' and ‘94580’ ACCOUNTING PERIOD: 12/22 FUND - 40 - OPERATING FUND CASH ACCT CHECK NO ISSUE DT ---------~---- VENDOR---- ---------! DEPT-DIV 2 === == DESCRIPTION------ SALES TAX AMOUNT 105100 94503 12/19/22 2013 GRAINGER 010921 FILTERS 0.00 150.16 105100 94503 12/19/22 2013 GRAINGER 053443 CLOTH RAGS 0.00 173.08 105100 94503 12/19/22 2013 GRAINGER 010207 CH HALLWAY 0.00 271.42 TOTAL CHECK 0.00 984.76 105100 94504 12/19/22 11471 GROOT INDUSTRIES, INC 010926 SOLID WASTE DISPOSAL A 0.00 136.00 105100 94505 12/19/22 561 HAGGERTY FORD 010925 STOCK 0.00 98.40 105100 94505 12/19/22 561 HAGGERTY FORD 010925 743 0.00 196.68 105100 94505 12/19/22 561 HAGGERTY FORD 010925 333 0.00 176.94 105100 94505 12/19/22 561 HAGGERTY FORD 010925 333 0.00 146.96 105100 94505 12/19/22 561 HAGGERTY FORD 010925 333 0.00 179395 TOTAL CHECK 0.00 798.93 105100 94506 12/19/22 11307 HEALTHSMART 010501 ANNUAL FLEX ADMIN FEES 0.00 110.50 105100 94507 12/19/22 9904 VICTORIA HYNES 010504 REIMBURSEMENT FOR ESRI 0.00 349.00 105100 94508 12/19/22 6162 OFFICE OF THE STATE FIRE 010921 INVOICE #9670850 DATED 0.00 280.00 105100 94509 12/19/22 11973 ILLINOIS TACTICAL OFFICE 010613 INVOICE # 03486 0.00 130.00 105100 94510 12/19/22 15662 IML RISK MANAGEMENT ASSO 010210 ANNUAL INSURANCE PREMI 0.00 3,600.00 105100 94510 12/19/22 15662 IML RISK MANAGEMENT ASSO 010510 ANNUAL INSURANCE PREMI 0.00 3,600.00 105100 94510 12/19/22 15662 IML RISK MANAGEMENT ASSO 010613 ANNUAL INSURANCE PREMI 0.00 191,528.00 105100 94510 12/19/22 15662 IML RISK MANAGEMENT ASSO 010921 ANNUAL INSURANCE PREMI 0.00 14,400.00 105100 94510 12/19/22 15662 IML RISK MANAGEMENT ASSO 010924 ANNUAL INSURANCE PREMI 0.00 31,200.00 105100 94510 12/19/22 15662 IML RISK MANAGEMENT ASSO 010925 ANNUAL INSURANCE PREMI 0.00 4,800.00 105100 94510 12/19/22 15662 IML RISK MANAGEMENT ASSO 011028 ANNUAL INSURANCE PREMI 0.00 1,600.00 105100 94510 12/19/22 15662 IML RISK MANAGEMENT ASSO 011029 ANNUAL INSURANCE PREMI 0.00 1,600.00 105100 94510 12/19/22 15662 IML RISK MANAGEMENT ASSO 011030 ANNUAL INSURANCE PREMI 0.00 1,700.00 105100 94510 12/19/22 15662 IML RISK MANAGEMENT ASSO 053443 ANNUAL INSURANCE PREMI 0.00 96,000.00 105100 94510 12/19/22 15662 IML RISK MANAGEMENT ASSO 063447 ANNUAL INSURANCE PREMI 0.00 91,200.00 105100 94510 12/19/22 15662 IML RISK MANAGEMENT ASSO 063448 ANNUAL INSURANCE PREMI 0.00 33,600.00 105100 94510 12/19/22 15662 IML RISK MANAGEMENT ASSO 083453 ANNUAL INSURANCE PREMI 0.00 4,800.00 TOTAL CHECK 0.00 479,628.00 105100 94511 12/19/22 15656 JIM JOLLY SALES, INC. 063447 INVOICE #JJS30624 DATE 0.00 650.48 105100 94512 12/19/22 12391 KANE, MCKENNA & ASSOC, I 173454 INV# 19029, 10/31/2022 0.00 131.25 105100 94513 12/19/22 12643 KIMBALL MIDWEST 010924 INVOICE #100465004 DAT 0.00 278.00 105100 94513 12/19/22 12643 KIMBALL MIDWEST 010924 INVOICE #100466174 DAT 0.00 271.60 105100 94513 12/19/22 12643 KIMBALL MIDWEST 010924 INVOICE #100475438 DAT 0.00 224.70 105100 94513 12/19/22 12643 KIMBALL MIDWEST 010924 INVOICE #100497426 DAT 0.00 263.58 TOTAL CHECK 0.00 1,037.88 105100 94514 12/19/22 14376 KLEIN, THORPE & JENKINS, 010207 4999-002 0.00 2,696.20 105100 94514 12/19/22 14376 KLEIN, THORPE & JENKINS, 173454 4999-005 0.00 1,364.75 105100 94514 12/19/22 14376 KLEIN, THORPE & JENKINS, 011028 4999-006 0.00 79.50 105100 94514 12/19/22 14376 KLEIN, THORPE & JENKINS, 011028 4999-007 0.00 291.50 TOTAL CHECK 0.00 4,431.95 ===== PDF PAGE 14 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION - FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 6 DATE: 12/15/22 CITY OF WEST CHICAGO ACCTPA21 TIME: 14:06:51 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.batch=’G452’ and transact.check_no between ‘94448’ and ‘94580’ ACCOUNTING PERIOD: 12/22 FUND - 40 - OPERATING FUND CASH ACCT CHECK NO ISSUE DT -------------- ‘VENDOR---- ---------! DEPT-DIV 2 ==--== DESCRIPTION-~----- SALES TAX AMOUNT 105100 94515 12/19/22 14695 LANDSCAPE MATERIAL & FIR 010924 INVOICE #002341 DATED 0.00 723.68 105100 94516 12/19/22 2298 LANGUAGE LINE SERVICES, 010613 INVOICE # 10689669 0.00 720.40 105100 94517 12/19/22 10042 LEXISNEXIS RISK DATA MAN 010613 INVOICE # 6954323-2022 0.00 201.25 105100 94517 12/19/22 10042 LEXISNEXIS RISK DATA MAN 010613 INVOICE # 1088361-2022 0.00 301.55 TOTAL CHECK 0.00 502.80 105100 94518 12/19/22 11273 LIFT WORKS INC. 063448 INVOICE #179710-1 DATE 0.00 1,083.50 105100 94518 12/19/22 11273 LIFT WORKS INC. 063448 INVOICE #179710A-1 DAT 0.00 148.50 TOTAL CHECK 0.00 1,232.00 105100 94519 12/19/22 14295 MACCARB, INC 063448 RESOLUTION NO. 21-R-00 0.00 2,493.75 105100 94520 12/19/22 8248 MARQUARDT & BELMONTE P.C 010613 INVOICE # 12236 0.00 2,649.50 105100 94520 12/19/22 8248 MARQUARDT & BELMONTE P.C 010613 INVOICE # 12234 0.00 2,801.25 105100 94520 12/19/22 8248 MARQUARDT & BELMONTE P.C 011029 INV# 12235, 12/1/2022; 0.00 1,134.00 TOTAL CHECK 0.00 6,584.75 105100 94521 12/19/22 12678 MATOCHA ASSOCIATES 083453 RESOLUTION NO. 22-R-00 0.00 7,262.00 105100 94522 12/19/22 13587 MAZZ, INC 010613 INVOICE # 96371 0.00 411.59 105100 94523 12/19/22 231 MC MASTER-CARR SUPPLY CO 063448 INVOICE #86201378 DATE 0.00 303.65 105100 94523 12/19/22 231 MC MASTER-CARR SUPPLY CO 010924 XMAS DECOR 0.00 226.84 TOTAL CHECK 0.00 530.49 105100 94524 12/19/22 5000 MEADE, INC 083453 INVOICE #701823 DATED 0.00 5,367.55 105100 94524 12/19/22 5000 MEADE, INC 083453 INVOICE #702742 DATED 0.00 2,330.74 105100 94524 12/19/22 5000 MEADE, INC 083453 INVOICE #702743 DATED 0.00 2,582.53 105100 94524 12/19/22 5000 MEADE, INC 083453 INVOICE #702877 DATED 0.00 132.05 105100 94524 12/19/22 5000 MEADE, INC 083453 INVOICE #702882 DATED 0.00 1,467.32 105100 94524 12/19/22 5000 MEADE, INC 083453 INVOICE #702883 DATED 0.00 2,624.12 TOTAL CHECK 0.00 14,504.31 105100 94525 12/19/22 6601 MENARDS 010207 INVOICE #62285 DATED 1 0.00 721.13) 105100 94525 12/19/22 6601 MENARDS 010921 INVOICE #62528 DATED 1 0.00 585.79 105100 94525 12/19/22 6601 MENARDS 010613 NOV 2022 0.00 266.64 105100 94525 12/19/22 6601 MENARDS 010924 NOV 2022 0.00 1,066.37 105100 94525 12/19/22 6601 MENARDS 010921 NOV 2022 0.00 332.74 105100 94525 12/19/22 6601 MENARDS 010924 NOV 2022 0.00 51.98 105100 94525 12/19/22 6601 MENARDS 010207 NOV 2022 0.00 1,142.08 105100 94525 12/19/22 6601 MENARDS 053443 NOV 2022 0.00 33.47 105100 94525 12/19/22 6601 MENARDS 063447 NOV 2022 0.00 285.17 105100 94525 12/19/22 6601 MENARDS 053443 NOV 2022 0.00 239.22 105100 94525 12/19/22 6601 MENARDS 083453 NOV 2022 0.00 30.88 TOTAL CHECK 0.00 4,755.47 105100 94526 12/19/22 12958 MILAM, RON 010924 REIMBURSEMENT TO RON M 0.00 24.00 105100 94526 12/19/22 12958 MILAM, RON 010924 RIGHTS OF WAY EXAM FEE 0.00 12.00 105100 94526 12/19/22 12958 MILAM, RON 010924 APPLICATOR LICENSE FEE 0.00 60.00 ===== PDF PAGE 15 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION — FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 7 DATE: 12/15/22 CITY OF WEST CHICAGO ACCTPA21 TIME: 14:06:51 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.batch=’G452’ and transact.check_no between ‘94448’ and ‘94580’ ACCOUNTING PERIOD: 12/22 FUND - 40 - OPERATING FUND CASH ACCT CHECK NO ISSUE DT -------------- ‘VENDOR-~-- ---------! DEPT-DIV 2 === == DESCRIPTION------ SALES TAX AMOUNT TOTAL CHECK 0.00 96.00 105100 94527 12/19/22 10925 MISSISSIPPI LIME COMPANY 063448 RESOLUTION NO. 21-R-00 0.00 5,337.19 105100 94527 12/19/22 10925 MISSISSIPPI LIME COMPANY 063448 RESOLUTION NO. 21-R-00 0.00 5,509.50 105100 94527 12/19/22 10925 MISSISSIPPI LIME COMPANY 063448 RESOLUTION NO. 21-R-00 0.00 5,328.35 TOTAL CHECK 0.00 16,175.04 105100 94528 12/19/22 244 MURPHY ACE HARDWARE 2400 010925 NOV 2022 0.00 4.00 105100 94528 12/19/22 244 MURPHY ACE HARDWARE 2400 053443 NOV 2022 0.00 85.43 105100 94528 12/19/22 244 MURPHY ACE HARDWARE 2400 010921 NOV 2022 0.00 116.45 105100 94528 12/19/22 244 MURPHY ACE HARDWARE 2400 063447 NOV 2022 0.00 33.05 105100 94528 12/19/22 244 MURPHY ACE HARDWARE 2400 053443 NOV 2022 0.00 6.63 105100 94528 12/19/22 244 MURPHY ACE HARDWARE 2400 063448 NOV 2022 0.00 61.86 105100 94528 12/19/22 244 MURPHY ACE HARDWARE 2400 010207 NOV 2022 0.00 58.10 TOTAL CHECK 0.00 365.52 105100 94529 12/19/22 14986 NALCO WATER PRETREATMENT 063448 INVOICE #2677166 DATED 0.00 243.13 105100 94530 12/19/22 4735 NAPA AUTO PARTS 053443 797 0.00 294.44 105100 94530 12/19/22 4735 NAPA AUTO PARTS 010925 STOCK 0.00 47.00 105100 94530 12/19/22 4735 NAPA AUTO PARTS 053443 RADIATOR CAP 0.00 5.43 105100 94530 12/19/22 4735 NAPA AUTO PARTS 010925 STOCK 0.00 62.67 105100 94530 12/19/22 4735 NAPA AUTO PARTS 010925 793 0.00 21.96 105100 94530 12/19/22 4735 NAPA AUTO PARTS 010925 333 0.00 112.60 105100 94530 12/19/22 4735 NAPA AUTO PARTS 010924 RUSTPROOF 0.00 171.65 105100 94530 12/19/22 4735 NAPA AUTO PARTS 010925 STOCK 0.00 86.52 105100 94530 12/19/22 4735 NAPA AUTO PARTS 053443 TANK HEATER 0.00 156.01 105100 94530 12/19/22 4735 NAPA AUTO PARTS 053443 LIFT STATION 4 0.00 136.81 TOTAL CHECK 0.00 1,095.09 105100 94531 12/19/22 15625 NAPLETON AUTOWERKS OF ST 010925 INVOICE #443550 DATED 0.00 484.07 105100 94532 12/19/22 250 NORTHERN ILLINOIS GAS 010921 10/5-11/3/22 0.00 225.71 105100 94532 12/19/22 250 NORTHERN ILLINOIS GAS 010921 10/4-11/3/22 0.00 443.64 105100 94532 12/19/22 250 NORTHERN ILLINOIS GAS 010921 10/4-11/3/22 0.00 634.27 105100 94532 12/19/22 250 NORTHERN ILLINOIS GAS 010921 10/4-11/3/22 0.00 88.33 105100 94532 12/19/22 250 NORTHERN ILLINOIS GAS 010921 10/4-11/3/22 0.00 79.40 105100 94532 12/19/22 250 NORTHERN ILLINOIS GAS 010921 10/4-11/3/22 0.00 1,198.43 105100 94532 12/19/22 250 NORTHERN ILLINOIS GAS 010921 10/4-11/3/22 0.00 139.02 105100 94532 12/19/22 250 NORTHERN ILLINOIS GAS 053443 11/1-12/2/22 0.00 69.82 105100 94532 12/19/22 250 NORTHERN ILLINOIS GAS 053443 11/1-12/2/22 0.00 72.91 105100 94532 12/19/22 250 NORTHERN ILLINOIS GAS 010921 11/3-12/5/22 0.00 836.62 105100 94532 12/19/22 250 NORTHERN ILLINOIS GAS 010921 11/3-12/5/22 0.00 407.07 105100 94532 12/19/22 250 NORTHERN ILLINOIS GAS 053443 11/4-12/6/22 0.00 186.09 105100 94532 12/19/22 250 NORTHERN ILLINOIS GAS 063447 11/3-12/5/22 0.00 208.31 105100 94532 12/19/22 250 NORTHERN ILLINOIS GAS 010921 11/3-12/5/22 0.00 227.30 105100 94532 12/19/22 250 NORTHERN ILLINOIS GAS 010921 11/2-12/3/22 0.00 850.62 105100 94532 12/19/22 250 NORTHERN ILLINOIS GAS 010921 11/3-12/5/22 0.00 201.54 105100 94532 12/19/22 250 NORTHERN ILLINOIS GAS 010921 CREDIT 0.00 -225.71 TOTAL CHECK 0.00 5,643.37 105100 94533 12/19/22 4303 NORTH EAST MULTI-REGIONA 010613 INVOICE # 315259 0.00 800.00 ===== PDF PAGE 16 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION — FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 8 DATE: 12/15/22 CITY OF WEST CHICAGO ACCTPA21 TIME: 14:06:51 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.batch='G452’ and transact.check_no between '94448’ and ‘94580’ ACCOUNTING PERIOD: 12/22 FUND - 40 - OPERATING FUND CASH ACCT CHECK NO ISSUE DT -------------- ‘VENDOR---- ---------! DEPT-DIV =——_ ----=1 DESCRIPTION------ SALES TAX AMOUNT 105100 94534 12/19/22 11024 OLSSON ROOFING COMPANY, 063448 2022 ROOFING INSPECTIO 0.00 900.00 105100 94535 12/19/22 14044 OZINGA READY MIX CONCRET 083453 INVOICE #ARI00502498 D 0.00 790.75 105100 94536 12/19/22 3739 PADDOCK PUBLICATIONS 083453 INVOICE #235438 DATED 0.00 100.05 105100 94537 12/19/22 15518 PECK, DANIEL 010208 INVOICE: 1898727858 0.00 37.50 105100 94537 12/19/22 15518 PECK, DANIEL 010208 INVOICE # 11014397 0.00 61.31 105100 94537 12/19/22 15518 PECK, DANIEL 010208 INVOICE # 10946741 0.00 175.00 105100 94537 12/19/22 15518 PECK, DANIEL 010208 INVOICE # 10757742 0.00 125.00 105100 94537 12/19/22 15518 PECK, DANIEL 010208 INVOICE #10805488 0.00 125.00 105100 94537 12/19/22 15518 PECK, DANIEL 010208 INVOICE #10818003 0.00 17.60 105100 94537 12/19/22 15518 PECK, DANIEL 010208 INVOICE #000036 0.00 275.00 105100 94537 12/19/22 15518 PECK, DANIEL 010208 INVOICE #000035 0.00 275.00 105100 94537 12/19/22 15518 PECK, DANIEL 010208 INVOICE #172A811C-0001 0.00 324.00 105100 94537 12/19/22 15518 PECK, DANIEL 010208 INVOICE #000033 0.00 200.00 105100 94537 12/19/22 15518 PECK, DANIEL 010208 INVOICE# UPV3XUL2MNRJ 0.00 16.00 105100 94537 12/19/22 15518 PECK, DANIEL 010208 INVOICE# UPEPONRNX6QW 0.00 16.00 105100 94537 12/19/22 15518 PECK, DANIEL 010208 INVOICE# UPRGTTFHFPNG 0.00 16.00 TOTAL CHECK 0.00 1,663.41 105100 94538 12/19/22 15470 PEERLESS NETWORK 010210 12/15-1/14/23 0.00 1,166.77 105100 94538 12/19/22 15470 PEERLESS NETWORK 010501 12/15-1/14/23 0.00 191.23 105100 94538 12/19/22 15470 PEERLESS NETWORK 010502 12/15-1/14/23 0.00 410.89 105100 94538 12/19/22 15470 PEERLESS NETWORK 010613 12/15-1/14/23 0.00 4,145.06 105100 94538 12/19/22 15470 PEERLESS NETWORK 010614 12/15-1/14/23 0.00 126.63 105100 94538 12/19/22 15470 PEERLESS NETWORK 010924 12/15-1/14/23 0.00 669.31 105100 94538 12/19/22 15470 PEERLESS NETWORK 011028 12/15-1/14/23 0.00 462.57 105100 94538 12/19/22 15470 PEERLESS NETWORK 011029 12/15-1/14/23 0.00 740.37 105100 94538 12/19/22 15470 PEERLESS NETWORK 011030 12/15-1/14/23 0.00 514.26 105100 94538 12/19/22 15470 PEERLESS NETWORK 053443 12/15-1/14/23 0.00 878.63 105100 94538 12/19/22 15470 PEERLESS NETWORK 063447 12/15-1/14/23 0.00 1,569.90 105100 94538 12/19/22 15470 PEERLESS NETWORK 063448 12/15-1/14/23 0.00 1,466.53 105100 94538 12/19/22 15470 PEERLESS NETWORK 433476 12/15-1/14/23 0.00 90.45 105100 94538 12/19/22 15470 PEERLESS NETWORK 010921 12/15-1/14/23 0.00 488.40 TOTAL CHECK 0.00 12,921.00 105100 94539 12/19/22 12671 PEOPLE MADE VISIBLE, INC 010208 INVOICE #: 17 0.00 6,000.00 105100 94540 12/19/22 15077 PETROCHOICE 010925 INVOICE #51062157 DATE 0.00 1,391.05 105100 94541 12/19/22 13590 PHALEN CONSULTING, INC 011030 NOVEMBER 2022 OPERATIN 0.00 7,350.00 105100 94541 12/19/22 13590 PHALEN CONSULTING, INC 011030 DECEMBER 2022 OPERATIN 0.00 7,350.00 TOTAL CHECK 0.00 14,700.00 105100 94542 12/19/22 14816 PIT STOP 010207 INV# 0005163235, 11/25 0.00 761.52 105100 94543 12/19/22 14172 PLANET DEPOS, LLC 011028 INV# 545911, 12/6/2022 0.00 295.00 105100 94544 12/19/22 3714 POMP’S TIRE SERVICE, INC 010925 796 0.00 274.43 ===== PDF PAGE 17 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION — FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 9 DATE: 12/15/22 CITY OF WEST CHICAGO ACCTPA21 TIME: 14:06:51 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.batch=’G452’ and transact.check_no between '94448’ and ‘94580’ ACCOUNTING PERIOD: 12/22 FUND - 40 - OPERATING FUND CASH ACCT CHECK NO ISSUE DT ~------------- ‘VENDOR---- --------- DEPT-DIV 2 =--===! DESCRIPTION-~---- SALES TAX AMOUNT 105100 94545 12/19/22 1053 RANDALL PRESSURE SYSTEMS 010925 STOCK 0.00 196.80 105100 94545 12/19/22 1053 RANDALL PRESSURE SYSTEMS 010925 INVOICE #I-50648-0 DAT 0.00 309.80 105100 94545 12/19/22 1053 RANDALL PRESSURE SYSTEMS 010925 CREDIT STOCK 0.00 -309.80 TOTAL CHECK 0.00 196.80 “105100 94546 12/19/22 14829 RAPID TRANSPORT TOWING, 010613 INVOICE # 4225 0.00 440.00 105100 94547 12/19/22 492 RAY O’HERRON, INC. 010613 INVOICE # 2235814 0.00 25.00 105100 94547 12/19/22 492 RAY O’HERRON, INC. 010613 INVOICE # 2237039 0.00 58.00 105100 94547 12/19/22 492 RAY O’HERRON, INC. 010613 INVOICE # 2236934 0.00 139.99 105100 94547 12/19/22 492 RAY O’HERRON, INC. 010613 INVOICE # 2236689 0.00 224.98 105100 94547 12/19/22 492 RAY O’HERRON, INC. 010613 INVOICE # 2237588 0.00 96.47 105100 94547 12/19/22 492 RAY O’HERRON, INC. 010613 INVOICE # 2237186 0.00 49.99 105100 94547 12/19/22 492 RAY O’HERRON, INC. 010613 INVOICE # 2237187 0.00 65.99 105100 94547 12/19/22 492 RAY O’HERRON, INC. 010613 INVOICE # 2237189 0.00 27.99 105100 94547 12/19/22 492 RAY O’HERRON, INC. 010613 INVOICE # 2237191 0.00 119.00 105100 94547 12/19/22 492 RAY O’HERRON, INC. 010613 INVOICE # 2237995 0.00 42.00 105100 94547 12/19/22 492 RAY O’HERRON, INC. 010613 INVOICE # 2237994 0.00 209.97 105100 94547 12/19/22 492 RAY O’HERRON, INC. 010613 INVOICE # 2237988 0.00 243.00 105100 94547 12/19/22 492 RAY O’HERRON, INC. 010613 INVOICE # 2237938 0.00 69.99 105100 94547 12/19/22. 492 RAY O’HERRON, INC. 010613 INVOICE # 2237996 0.00 233.48 TOTAL CHECK 0.00 1,605.85 105100 94548 12/19/22 11970 REGIONAL TRUCK EQUIPMENT 010925 751 0.00 8.47 105100 94548 12/19/22 11970 REGIONAL TRUCK EQUIPMENT 010925 STOCK 0.00 19.92 TOTAL CHECK 0.00 28.39 105100 94549 12/19/22 10927 ROWELL CHEMICAL CORP. 063448 RESOLUTION NO. 21-R-00 0.00 6,461.91 105100 94550 12/19/22 15658 RTO PROPERTY LLC 28 LOI REFUND FOR 253 N O 0.00 1,500.00 105100 94551 12/19/22 13908 RUSH TRUCK CENTERS OF IL 010925 INVOICE #3030251260 DA 0.00 259.08 105100 94551 12/19/22 13908 RUSH TRUCK CENTERS OF IL 010925 INVOICE #3030348658 DA 0.00 244.00 105100 94551 12/19/22 13908 RUSH TRUCK CENTERS OF IL 010925 INVOICE #3030282894 DA 0.00 197.82 TOTAL CHECK 0.00 700.90 105100 94552 12/19/22 11440 RUSSO POWER EQUIPMENT 010925 INVOICE: #SPI20025891 D 0.00 343.24 105100 94553 12/19/22 4774 SAFETY LANE INSPECTIONS, 010925 INVOICE #22131 DATED 1 0.00 65.50 105100 94553 12/19/22 4774 SAFETY LANE INSPECTIONS, 063447 UNIT #750 0.00 44.00 TOTAL CHECK 0.00 109.50 105100 94554 12/19/22 14324 SCHROEDER & SCHROEDER, I 083453 RESOLUTION NO. 22-R-00 0.00 110,231.50 105100 94555 12/19/22 6029 THE SHERWIN WILLIAMS COM 010207 INVOICE #1486-6 DATED 0.00 1,694.03 105100 94555 12/19/22 6029 THE SHERWIN WILLIAMS COM 010207 INV 0757-2 11/15/22 0.00 -456.80 105100 94555 12/19/22 6029 THE SHERWIN WILLIAMS COM 010207 INVOICE #0408-2 DATED 0.00 18.00 105100 94555 12/19/22 6029 THE SHERWIN WILLIAMS COM 010207 INVOICE #0754-9 DATED 0.00 277.92 105100 94555 12/19/22 6029 THE SHERWIN WILLIAMS COM 010207 INV 0756-4 11/15/22 0.00 -68.00 105100 94555 12/19/22 6029 THE SHERWIN WILLIAMS COM 010207 INVOICE #0796-0 DATED 0.00 104.96 TOTAL CHECK 0.00 1,570.11 ===== PDF PAGE 18 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION —- FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 10 DATE: 12/15/22 CITY OF WEST CHICAGO ACCTPA21 TIME: 14:06:51 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.batch='G452’ and transact.check_no between ‘94448’ and ‘94580’ ACCOUNTING PERIOD: 12/22 FUND - 40 - OPERATING FUND CASH ACCT CHECK NO ISSUE DT -------------- ‘VENDOR---- --------- DEPT-DIV 2 ==-==) DESCRIPTION-~---- SALES TAX AMOUNT 105100 94556 12/19/22 12827 SIGN A RAMA 010208 INVOICE: 3467 0.00 45.00 105100 94556 12/19/22 12827 SIGN A RAMA 010208 INVOICE: 3555 0.00 95.34 105100 94556 12/19/22 12827 SIGN A RAMA 010208 INVOICE: 3539 0.00 222.00 TOTAL CHECK 0.00 362.34 105100 94557 12/19/22 13512 SOTO, ROBERTO 28 622 LINCOLN 0.00 2,625.00 105100 94558 12/19/22 15263 STEFAN, NICOLETTE 011030 REIMBURSEMENT FOR PURC 0.00 82.08 105100 94558 12/19/22 15263 STEFAN, NICOLETTE 011030 REIMBURSEMENT FOR PURC 0.00 6.64 105100 94558 12/19/22 15263 STEFAN, NICOLETTE 011030 REIMBURSEMENT FOR PURC 0.00 70.20 TOTAL CHECK 0.00 158.92 105100 94559 12/19/22 1762 SUBURBAN LABORATORIES, I 063447 INVOICE #209185 DATED 0.00 952.05 105100 94560 12/19/22 11730 TECHNIVISTA, INC. 010208 INVOICE# WC221108 0.00 1,417.00 105100 94561 12/19/22 9209 THIRD MILLENNIUM ASSOCIA 053443 UTILITY BILLING PROCES 0.00 595)..73! 105100 94561 12/19/22 9209 THIRD MILLENNIUM ASSOCIA 063447 UTILITY BILLING PROCES 0.00 595.73 TOTAL CHECK 0.00 1,191.46 105100 94562 12/19/22 12102 THOMAS ENGINEERING GROUP 083453 RESOLUTION NO. 17-R-00 0.00 57,598.58 105100 94562 12/19/22 12102 THOMAS ENGINEERING GROUP 083453 RESOLUTION NO. 21-R-00 0.00 2,662.82 TOTAL CHECK 0.00 60,261.40 105100 94563 12/19/22 14758 THORNTONS 010207 SALES TAX REIMBURSEMEN 0.00 26,425.56 105100 94563 12/19/22 14758 THORNTONS 083453 SALES TAX REIMBURSEMEN 0.00 25,734.13 TOTAL CHECK 0.00 52,159.69 105100 94564 12/19/22 15072 TOSCAS LAW GROUP 010613 STATEMENT DATE: 12 12 0.00 300.00 105100 94565 12/19/22 3349 TRAFFIC CONTROL AND PROT 083453 MISC SIGN 0.00 114.00 105100 94565 12/19/22 3349 TRAFFIC CONTROL AND PROT 083453 INVOICE #113261 DATED 0.00 329.85 105100 94565 12/19/22 3349 TRAFFIC CONTROL AND PROT 083453 INVOICE #113303 DATED 0.00 300.00 TOTAL CHECK 0.00 743.85 105100 94566 12/19/22 2027 TRANS UNION CORPORATION 010613 INVOICE # 11200279 0.00 130.81 105100 94567 12/19/22 1341 TURNER JUNCTION PRINTING 010510 INV 22084 12/1/22 0.00 147.91 105100 94567 12/19/22 1341 TURNER JUNCTION PRINTING 011028 INV 22084 12/1/22 0.00 277.77 105100 94567 12/19/22 1341 TURNER JUNCTION PRINTING 053443 INV 22084 12/1/22 0.00 147.91 105100 94567 12/19/22 1341 TURNER JUNCTION PRINTING 063447 INV 22084 12/1/22 0.00 147.91 TOTAL CHECK 0.00 721.50 105100 94568 12/19/22 14383 ULTRA STROBE COMMUNICATI 010613 INVOICE # 082305 0.00 736.00 105100 94569 12/19/22 4322 US POSTMASTER 010208 WINTER NEWSLLETER POST 0.00 2,500.00 105100 94570 12/19/22 4406 U.S.A. BLUEBOOK 063447 BROMOCRESOL 0.00 107.27 105100 94570 12/19/22 4406 U.S.A. BLUEBOOK 053443 INVOICE #171038 DATED 0.00 347.46 105100 94570 12/19/22 4406 U.S.A. BLUEBOOK 053443 INVOICE #184501 DATED 0.00 $14.75 105100 94570 12/19/22 4406 U.S.A. BLUEBOOK 063448 RED CUBITAINER 0.00 177.00 105100 94570 12/19/22 4406 U.S.A. BLUEBOOK 063448 ERIOCHROME 0.00 113.62 ===== PDF PAGE 19 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION —- FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: ake DATE: 12/15/22 CITY OF WEST CHICAGO ACCTPA21 TIME: 14:06:51 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact .batch='G452’ and transact.check_no between '94448’ and ‘94580’ ACCOUNTING PERIOD: 12/22 FUND - 40 - OPERATING FUND CASH ACCT CHECK NO ISSUE DT -------------- ‘-VENDOR---- -----~---- DEPT-DIV 2 == === DESCRIPTION------ SALES TAX AMOUNT 105100 94570 12/19/22 4406 U.S.A. BLUEBOOK 063448 CREDIT 0.00 -42.16 TOTAL CHECK 0.00 1,217.94 105100 94571 12/19/22 15619 V3 CONSTRUCTION GROUP, L 053440 RESOLUTION NO. 22-R-00 0.00 7,011.00 105100 94572 12/19/22 12077 ROSAURA VALENCIA 010613 INVOICE # 3410183171 0.00 51.52 105100 94573 12/19/22 15659 VASCOR, LTD. 0100 ‘REFUND OF BUSINESS REG 0.00 30.00 105100 94574 12/19/22 4207 VERIZON WIRELESS 053443 12/10-1/9/23 0.00 1,112.42 105100 94575 12/19/22 4207 VERIZON WIRELESS 010613 12/7-1/6/23 0.00 1,541.15 105100 94575 12/19/22 4207 VERIZON WIRELESS 010614 12/7-1/6/23 0.00 76.02 105100 94575 12/19/22 4207 VERIZON WIRELESS 010210 12/7-1/6/23 0.00 38.01 105100 94575 12/19/22 4207 VERIZON WIRELESS 010504 12/7-1/6/23 0.00 38.01 105100 94575 12/19/22 4207 VERIZON WIRELESS 010502 12/7-1/6/23 0.00 38.01 TOTAL CHECK 0.00 1,731.20 105100 94576 12/19/22 4823 WATER PRODUCTS AURORA 063447 INVOICE #0313349 DATED 0.00 1,261.72 105100 94576 12/19/22 4823 WATER PRODUCTS AURORA 053443 INVOICE #0313469 DATED 0.00 300.00 TOTAL CHECK 0.00 1,561.72 105100 94577 12/19/22 3519 WEST CHICAGO LIBRARY DIS 0100 20.8% OF PPRT RECEIVED 0.00 61,651.68 105100 94578 12/19/22 15211 WEST CHICAGO PRINTING 053443 WATER BILLING CARDS 0.00 325.35 105100 94578 12/19/22 15211 WEST CHICAGO PRINTING 063447 WATER BILLING CARDS 0.00 325.35 TOTAL CHECK 0.00 650.70 105100 94579 12/19/22 15222 WETT CAR WASH, LLC 010613 REPORT GENERATED: 10 3 0.00 60.00 105100 94580 12/19/22 15548 WEX BANK 010613 INVOICE # 85588201 0.00 548.26 TOTAL CASH ACCOUNT 0.00 1,124,675.72 TOTAL FUND 0.00 1,124,675.72 TOTAL REPORT 0.00 1,124,675.72 ===== PDF PAGE 20 ===== [Extraction: OCR (rendered-page OCR)] 12/15/22 CITY OF WEST CHICAGO PAGE 1 EFT REPORT VOUCHER NUM DATE VENDOR ALT # NAME TCACCOUNT AMOUNT V94492 12/19/2022 15649 FIFTH THIRD BANK 22 0310000027 375.00 TOTAL BANK 47 - FIFTH THIRD BANK 375.00 TOTAL REPORT 375.00 RUN DATE 12/15/22 TIME 13:57:47 PENTAMATION - FINANCIAL MANAGEMENT SYSTEM ===== PDF PAGE 21 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION - FINANCIAL MANAGEMENT SYSTEM DATE: 12/15/22 TIME: 13:47:53 CITY OF WEST CHICAGO CASH REQUIREMENTS BILL LIST SELECTION CRITERIA: payable.due_date='’20221219 00:00:00.000' PAYMENT TYPE: ALL FUND - 01 - GENERAL FUND DEPT-DIV ACCOUNT ------ TITLE------ ------------ ‘VENDOR-----~------ o1 131100 INVENTORY-DIESEL 15084 GAS DEPOT o1 131200 INVENTORY-GASOLI 15084 GAS DEPOT TOTAL GENERAL FUND 0100 311000 PERS PROP REPL T 3519 WEST CHICAGO LIBRARY 0100 348200 BUSINESS REGISTR 15659 VASCOR, LTD. 0100 352000 ’CC’ FINES PD AT 15654 DAVIS, WILLIAM C TOTAL GENERAL FUND REVENUES 010110 4012 CORP COUNSEL-SAL 7994 BOND, DICKSON & ASSOC 010110 4100 LEGAL FEES 7994 BOND, DICKSON & ASSOC 010110 4211 PRINTING & BINDI 15549 CIVICPLUS TOTAL CITY COUNCIL-OPERATIONS 010207 4225 OTHER CONTRACTUA 11707 ANDERSON LOCK 010207 4225 OTHER CONTRACTUA 14816 PIT STOP 010207 4225 OTHER CONTRACTUA 15628 CHALLENGE MANAGEMENT 010207 4225 OTHER CONTRACTUA 15628 CHALLENGE MANAGEMENT 010207 4225 OTHER CONTRACTUA 2013 GRAINGER 010207 4225 OTHER CONTRACTUA 244 MURPHY ACE HARDWARE 2 010207 4225 OTHER CONTRACTUA 6029 THE SHERWIN WILLIAMS 010207 4225 OTHER CONTRACTUA 6029 THE SHERWIN WILLIAMS 010207 4225 OTHER CONTRACTUA 6029 THE SHERWIN WILLIAMS 010207 4225 OTHER CONTRACTUA 6029 THE SHERWIN WILLIAMS 010207 4225 OTHER CONTRACTUA 6029 THE SHERWIN WILLIAMS 010207 4225 OTHER CONTRACTUA 6029 THE SHERWIN WILLIAMS 010207 4225 OTHER CONTRACTUA 6601 MENARDS 010207 4225 OTHER CONTRACTUA 6601 MENARDS 010207 4236 LAKESHORE RECYCL 13477 ANCEL, GLINK, DIAMOND 010207 4236 LAKESHORE RECYCL 14376 KLEIN, THORPE & JENKI 010207 4236 LAKESHORE RECYCL 15137 APTIM ENVIRONMENTAL& 010207 4375 SALES TAX REBATE 14758 THORNTONS TOTAL CITY ADMIN-SPECIAL PROJ 010208 4107 NEWSLETTER PREPA 4322 US POSTMASTER 010208 4112 MEMBERSHIPS/DUES 15518 PECK, DANIEL 010208 4112 MEMBERSHIPS/DUES 15518 PECK, DANIEL 010208 4112 MEMBERSHIPS/DUES 15518 PECK, DANIEL 010208 4212 ADVERTISING 12827 SIGN A RAMA 010208 4212 ADVERTISING 12827 SIGN A RAMA 010208 4212 ADVERTISING 12827 SIGN A RAMA 010208 4212 ADVERTISING 15518 PECK, DANIEL 010208 4212 ADVERTISING 15518 PECK, DANIEL 010208 4212 ADVERTISING 15518 PECK, DANIEL 010208 4212 ADVERTISING 15518 PECK, DANIEL RUN DATE 12/15/2022 TIME 13:47:54 PAGE NUMBER: ACCTPAY1 ACCOUNTING PERIOD: 00100101-01 00100101-01 00100220-01 00100208-01 00100111-01 00100137-01 00100137-01 00100126-01 00100188-01 00100200-01 00099810-01 00099811-01 00100184-01 00100184-02 00100184-03 00100184-04 00100184-05 00100184-06 00100046-01 00100141-01 00100124-01 00100123-01 00100213-01 00100134-01 00100131-01 00100131-02 00100131-03 00100140-01 00100140-02 00100140-03 00100127-01 00100127-02 00100127-03 00100127-04 PENTAMATION - FINANCIAL MANAGEMENT SYSTEM INVOICE BATCH 110119 G452 110118 G452 JULY-DEC 22 G452 BUSINESS REFG452 137000196 G452 NOV 2022 G452 NOV 2022 G452 248372 G452 1108079 G452 0005163235 G452 CG202576 G452 CG202577 G452 9521431958 G452 NOV 2022 G452 1486-6 G452 0408-2 G452 0754-9 G452 0796-0 G452 0757-2 G452 0756-4 G452 NOV 2022 G452 62285 G452 3478113 G452 230102 G452 573622 G452 SALES TAX G452 WINTER 22/23G452 UPV3XUL2MNRJG452 UPEPONRNX6QWG452 UPRGTTFHFPNGG452 3467 G452 3555 G452 3539 G452 11014397 G452 10946741 G452 10757742 G452 10805488 G452 CoO 8G ooo SSODDDDDCDOCAOGCCO0O0DO o ° [oho Ro RoR RoR Ro Ron Ro) SALES TAX -00 .00 -00 .00 -00 00 00 00 -00 .00 -00 -00 -00 .00 +00 .00 00 -00 -00 -00 -00 -00 -00 -00 .00 .00 -00 -00 -00 .00 .00 .00 00 -00 -00 +00 .00 00 -00 1 12/22 AMOUNT 18363. 11380 29743 61651 30 50. 6L7315 250. 1680. 1598 3528 1221 761 8993 1617. 2714 58 1694 18 277 104 -456 -68 1142 721 700 2696 2275. 26425 48452 2500 16 16 16 45. 95 222: 61 175 125. 12s. 33 47 .80 -68 -00 00 68 00 00 99 99 25 52 .00 00 42 -10 -03 .00 392: -96 -80 -00 08 .13 .00 +20 00 -56 37 -00 -00 -00 -00 00 -34 -00 321 .00 00 00 ===== PDF PAGE 22 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION — FINANCIAL MANAGEMENT SYSTEM DATE: 12/15/22 TIME: 13:47:53 CITY OF WEST CHICAGO SELECTION CRITERIA: payable.due_date=’20221219 00:00:00.000’ PAYMENT TYPE: ALL FUND - 01 - GENERAL FUND DEPT-DIV 010208 010208 010208 010208 010208 010208 010208 010208 010208 010208 010208 010208 TOTAL CITY ADMIN- 010210 010210 010210 010210 ACCOUNT -- 4212 ADVERTISING 4212 ADVERTISING 4212 ADVERTISING 4212 ADVERTISING 4212 ADVERTISING 4212 ADVERTISING 4225 OTHER CONTRACTUA 4225 OTHER CONTRACTUA 4600 COMPUTER/OFFICE 4600 COMPUTER/OFFICE 4628 GALLERY 200 4646 ARTS PROGRAMMING MARKET /COMM 4202 TELEPHONE & ALAR 4202 TELEPHONE & ALAR 4202 TELEPHONE & ALAR 4300 IRMA GENERAL INS TOTAL CITY ADMIN-ADMIN 010501 010501 010501 010501 010501 4053 4100 4108 4202 4202 TOTAL ADMIN SERVICES-HR 010502 010502 010502 010502 4202 4202 4202 4225 HEALTH/DENTAL/LI LEGAL FEES EMPLOYMENT EXAMS TELEPHONE & ALAR TELEPHONE & ALAR TELEPHONE & ALAR TELEPHONE & ALAR TELEPHONE & ALAR OTHER CONTRACTUA TOTAL ADMIN SERVICES-ACCTG 010503 4109 TOTAL ADMIN SERVICES-IT 010504 010504 4110 4202 TOTAL ADMIN SERVICES-GIS 010510 010510 010510 4300 4600 4600 NETWORK CHARGES TRAINING & TUITI TELEPHONE & ALAR IRMA GENERAL INS COMPUTER/OFFICE COMPUTER/OFFICE RUN DATE 12/15/2022 TIME 13:47:54 15518 15518 15518 15518 15518 15587 11730 11977 15559 15559 12671 15518 15470 15657 4207 15662 11307 7994 13783 15470 15657 15470 15657 4207 14755 13257 9904 4207 15662 12617 1341 PECK, DANIEL GIOVANNI ARELLANO DBA TECHNIVISTA, INC. MERLE BURLEIGH AMAZON CAPITAL SERVIC AMAZON CAPITAL SERVIC PEOPLE MADE VISIBLE, PECK, DANIEL PEERLESS NETWORK FIRST COMMUNICATIONS, VERIZON WIRELESS IML RISK MANAGEMENT A HEALTHSMART BOND, DICKSON & ASSOC CONRAD POLYGRAPH, PEERLESS NETWORK FIRST COMMUNICATIONS, PEERLESS NETWORK FIRST COMMUNICATIONS, VERIZON WIRELESS GOVTEMPSUSA COMCAST CABLE VICTORIA HYNES VERIZON WIRELESS CASH REQUIREMENTS BILL LIST 00100127-05 00100128-01 00100129-01 00100130-01 00100138-01 00100133-01 00100135-01 00097867-01 00100136-01 00100136-02 00100132-01 00100139-01 00100219-01 00099344-01 00100137-01 00100122-01 00100142-01 00100212-01 IML RISK MANAGEMENT A 00100219-01 ACCURATE OFFICE SUPPL TURNER JUNCTION PRINT 00100105-01 PENTAMATION - FINANCIAL MANAGEMENT SYSTEM INVOICE BATCH 10818003 G452 000035 G452 172A811C-000G452 000033 G452 000036 G452 47 G452 WC221108 G452 DEC 2022 G452 114QNCLDKCTCG452 1LQJTINTH6FYQG452 17 G452 1898727858 G452 1210244 G452 00116020 G452 980505522-00G452 23 PREMIUM G452 F1122032 G452 NOV 2022 G452 5295 G452 1210244 G452 00116020 G452 1210244 G452 00116020 G452 980505522-00G452 4087205 G452 877120038038G452 ESRI MIDWESTG452 980505522-00G452 23 PREMIUM G452 NOV 2022 G452 22084 G452 SC9D0DDDOCOGCOCOCSD ©9909 09 09000 0 ca00 oo oo o 990 0 ooo PAGE NUMBER: ACCTPAY1 ACCOUNTING PERIOD: 12/22 SALES TAX .00 -00 -00 -00 -00 00 -00 -00 00 .00 -00 -00 -00 -00 -00 .00 -00 .00 -00 .00 -00 00 -00 00 -00 -00 .00 00 -00 -00 00 -00 -00 00 .00 -00 .00 2 AMOUNT L?.. -00 -00 200. 275. 100. 1417. 950. 88. 40. 6000. -50 275 324 37 L3L2L. 1166. 577. -O1 00 38 3600 5382. 110. 336. 360. 191. 64 94 1092. 410 203 1339. 469. 469. 349. 38. 387. 3600. 108. -91 147 60 00 00 00 00 00 86 27 00 88 77 45 23 50 00 00 23 37 -89 a BS... 687. o1 47 72 90 90 00 o1 o1 00 62 ===== PDF PAGE 23 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION - FINANCIAL MANAGEMENT SYSTEM DATE: TIME: 12/15/22 13:47:53 CITY OF WEST CHICAGO SELECTION CRITERIA: payable.due_date='20221219 00:00:00.000' PAYMENT TYPE: ALL FUND - 01 - GENERAL FUND DEPT-DIV ACCOUNT TOTAL ADMIN SERVICES-ADMIN 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 010613 4100 4100 4100 4100 4110 4110 4110 4110 4111 4202 4202 4202 4216 4225 4225 4225 4225 4225 4225 4231 4300 4423 4502 4600 4607 4615 4615 4615 4615 4615 4615 4615 4615 4615 4615 4615 4615 4615 4615 4615 4640 4650 4650 4650 4650 LEGAL FEES LEGAL FEES LEGAL FEES LEGAL FEES TRAINING & TUITI TRAINING & TUITI TRAINING & TUITI TRAINING & TUITI OFFICER TRAINING TELEPHONE & ALAR TELEPHONE & ALAR TELEPHONE & ALAR GROUNDS MAINTENA OTHER CONTRACTUA OTHER CONTRACTUA OTHER CONTRACTUA OTHER CONTRACTUA OTHER CONTRACTUA OTHER CONTRACTUA RECEPTION SUPPOR IRMA GENERAL INS RADIO/RADAR EQUI COPIER FEES COMPUTER/OFFICE GAS & OIL UNIFORMS /SAFETY UNIFORMS/SAFETY UNIFORMS/SAFETY UNIFORMS/SAFETY UNIFORMS/SAFETY UNIFORMS/SAFETY UNIFORMS/SAFETY UNIFORMS /SAFETY UNIFORMS/SAFETY UNIFORMS /SAFETY UNIFORMS /SAFETY UNIFORMS /SAFETY UNIFORMS/SAFETY UNIFORMS/SAFETY UNIFORMS/SAFETY CRIME PREVENTION MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO RUN DATE 12/15/2022 TIME 13:47:54 15072 7994 8248 8248 11973 15653 3223 4303 12076 15470 15657 2298 12131 10042 10042 15636 2027 4207 871 12365 15662 14383 14784 15559 15548 13587 492 492 492 492 492 492 492 492 492 492 492 492 492 492 12077 14829 15222 2390 6601 TOSCAS LAW GROUP BOND, DICKSON & ASSOC MARQUARDT & BELMONTE MARQUARDT & BELMONTE ILLINOIS TACTICAL OFF BLUE TO GOLD, LLC. COLLEGE OF DUPAGE NORTH EAST MULTI-REGI ARMS, ROBYN PEERLESS NETWORK FIRST COMMUNICATIONS, LANGUAGE LINE SERVICE CLASSIC LANDSCAPE, LT LEXISNEXIS RISK DATA LEXISNEXIS RISK DATA CENTENNIAL COUSELING TRANS UNION CORPORATI VERIZON WIRELESS DUPAGE COUNTY ANIMAL ANDY FRAIN SERVICES IML RISK MANAGEMENT A ULTRA STROBE COMMUNIC BRADEN BUSINESS SYSTE AMAZON CAPITAL SERVIC WEX BANK MAZZ, INC RAY O'HERRON, INC. RAY O’HERRON, INC. RAY O’HERRON, INC. RAY O’HERRON, INC. RAY O’HERRON, INC. RAY O’HERRON, INC. RAY O‘HERRON, INC. RAY O’HERRON, INC. RAY O'HERRON, INC. RAY O'HERRON, INC. RAY O'HERRON, INC. RAY O’HERRON, INC. RAY O'HERRON, INC. RAY O'HERRON, INC. ROSAURA VALENCIA RAPID TRANSPORT TOWIN WETT CAR WASH, LLC DELUXE TOWING MENARDS CASH REQUIREMENTS BILL LIST 00100183-01 00100137-01 00100169-01 00100169-02 00100113-01 00100107-01 00100173-01 00100106-01 00100216-01 00100108-01 00098350-01 00100118-01 00100167-01 00100116-01 00100112-01 00100114-01 00100119-01 00100219-01 00100115-01 00100109-01 00100168-01 00100100-01 00100171-01 00100099-01 00100110-01 00100110-02 00100110-03 00100117-01 00100117-02 00100117-03 00100117-04 00100170-01 00100182-01 00100182-02 00100182-03 00100182-04 00100182-05 00100172-01 00100214-01 00100104-01 00100120-01 PENTAMATION —- FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: ACCTPAY1 ACCOUNTING PERIOD: INVOICE BATCH SALES TAX 0.00 RED LIGHTS G452 0.00 NOV 2022 G452 0.00 12236 G452 0.00 12234 G452 0.00 03486 G452 0.00 LOM23IGS0008G452 0.00 14647 G452 0.00 315259 G452 0.00 SPECIAL EVENG452 0.00 1210244 G452 0.00 00116020 G452 0.00 10689669 G452 0.00 160068 G452 0.00 1088361-2022G452 0.00 6954323-2022G452 0.00 4 SESSIONS G452 0.00 11200279 G452 0.00 980505522-00G452 0.00 17937 G452 0.00 330233 G452 0.00 23 PREMIUM G452 0.00 082305 G452 0.00 822422 G452 0.00 1LYVKXLY7CX7G452 0.00 85588201 G452 0.00 96371 G452 0.00 2235814 G452 0.00 2237039 G452 0.00 2236934 G452 0.00 2236689 G452 0.00 2237186 G452 0.00 2237187 G452 0.00 2237189 G452 0.00 2237191 G452 0.00 2237588 G452 0.00 2237995 G452 0.00 2237994 G452 0.00 2237988 G452 0.00 2237938 G452 0.00 2237996 G452 0.00 3410183171 G452 0.00 4225 G452 0.00 OCT 2022 G452 0.00 94408 G452 0.00 NOV 2022 G452 0.00 3 12/22 AMOUNT 3856.53 300.00 651.00 2649.50 2801.25 130.00 495.00 3735.60 800.00 585.27 4145.06 2051.44 720.40 140.00 301.55 201.25 600.00 130.81 1541.15 75.00 7282.80 191528.00 736.00 63.00 1.9.30 548.26 411.59 25.00 58.00 139.99 224.98 49.99 65.99 27.99 119.00 96.47 42.00 209.97 243.00 69.99 233.48 $1.52 440.00 60.00 150.00 266.64 ===== PDF PAGE 24 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION — FINANCIAL MANAGEMENT SYSTEM DATE: TIME: 12/15/22 13:47:53 CITY OF WEST CHICAGO SELECTION CRITERIA: payable.due_date='20221219 00:00:00.000’ PAYMENT TYPE: ALL FUND - 01 - GENERAL FUND DEPT-DIV TOTAL POLICE-OPERATIONS 010614 010614 010614 TOTAL POLICE-ESDA 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 010921 ACCOUNT 4202 4202 4225 4202 4202 4203 4203 4203 4203 4203 4203 4203 4203 4203 4203 4203 4203 4203 4216 4225 4225 4225 4225 4225 4225 4225 4225 4225 4225 4300 4615 4615 4650 4650 4650 4650 4650 4650 4650 4650 TELEPHONE & ALAR TELEPHONE & ALAR OTHER CONTRACTUA TELEPHONE & ALAR TELEPHONE & ALAR HEATING GAS HEATING GAS HEATING GAS HEATING GAS HEATING GAS HEATING GAS HEATING GAS HEATING GAS HEATING GAS HEATING GAS HEATING GAS HEATING GAS HEATING GAS GROUNDS MAINTENA OTHER CONTRACTUA OTHER CONTRACTUA OTHER CONTRACTUA OTHER CONTRACTUA OTHER CONTRACTUA OTHER CONTRACTUA OTHER CONTRACTUA OTHER CONTRACTUA OTHER CONTRACTUA OTHER CONTRACTUA IRMA GENERAL INS UNIFORMS/SAFETY UNIFORMS / SAFETY MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO TOTAL PUBLIC WORKS-MUN PROP 010923 4216 GROUNDS MAINTENA RUN DATE 12/15/2022 TIME 13:47:54 15470 15657 4207 15470 15657 250 250 250 250 250 250 250 250 250 250 250 250 250 12131 12380 12380 12380 12380 12380 12380 12380 12380 12668 6162 15662 15283 15283 13021 15559 2013 2013 2013 244 6601 6601 1843 PEERLESS NETWORK FIRST COMMUNICATIONS, VERIZON WIRELESS PEERLESS NETWORK FIRST COMMUNICATIONS, NORTHERN ILLINOIS NORTHERN ILLINOIS NORTHERN ILLINOIS NORTHERN ILLINOIS NORTHERN ILLINOIS NORTHERN ILLINOIS NORTHERN ILLINOIS NORTHERN ILLINOIS NORTHERN ILLINOIS NORTHERN ILLINOIS NORTHERN ILLINOIS NORTHERN ILLINOIS NORTHERN ILLINOIS CLASSIC LANDSCAPE, GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS LT CINTAS CORPORATION CINTAS CORPORATION CINTAS CORPORATION CINTAS CORPORATION CINTAS CORPORATION CINTAS CORPORATION CINTAS CORPORATION CINTAS CORPORATION ARCO MECHANICAL EQUIP OFFICE OF THE STATE F IML RISK MANAGEMENT A BRAND IT ON APPAREL C BRAND IT ON APPAREL C CASE LOTS, INC AMAZON CAPITAL SERVIC GRAINGER GRAINGER GRAINGER MURPHY ACE HARDWARE 2 MENARDS MENARDS CEMETERY MANAGEMENT, CASH REQUIREMENTS BILL LIST 00098350-01 00097978-02 00097978-02 00097978-03 00097978-03 00097978-04 00097978-04 00097978-05 00097978-05 00100148-01 00100162-01 00100219-01 00099105-01 00099106-01 00100178-01 00100181-02 00100177-01 00098103-01 PENTAMATION - FINANCIAL MANAGEMENT SYSTEM INVOICE 1210244 00116020 BATCH G452 G452 980505522-00G452 1210244 G452 00116020 G452 90438546419 G452 90929110006 G452 98305797148 G452 70273900004 G452 29768238163 G452 67002015880 G452 79729110001 G452 94708900009 G452 15936245792 G452 26355600334 G452 04739367748 G452 70711556723 G452 98305797148 G452 160068 G452 4137681982 G452 4139019431 G452 4139019485 G452 4137681939 G452 4137681941 G452 4139019464 G452 4139019484 G452 4137681956 G452 20566 G452 9670850 G452 23 PREMIUM G452 1458 G452 1458 G452 14810 G452 1HX3 9MHRFPR9IG452 9505768243 G452 9508882579 G452 9505768227 G452 NOV 2022 G452 NOV 2022 G452 62528 G452 00-19379 G452 0. coo S SSPOSDSSTDADSCCDDCDDCOOCD OOOO OO COCO COCO CCOoG oOo ° PAGE NUMBER: ACCTPAY1 ACCOUNTING PERIOD: 12/22 SALES TAX 00 00 .00 00 -00 .00 .00 00 -00 -00 00 00 00 .00 .00 00 -00 -00 .00 -00 -00 .00 -00 -00 -00 .00 00 .00 -00 00 -00 00 -00 -00 -00 -00 -00 -00 .00 .00 .00 -00 00 .00 4 AMOUNT 225217. 126. 62. 76 265. 488. 241 836. 407. 225. 443. 634 88. 79. 1198. 139. 227. 850. 201. -225. 625. 13 Ts 12. 12. 18. 18 12. 12. 525. 280. 14400. 194. 200. 439. 161. 285. 150. 104. 116. 332. 585. 24349. 2450. 24 63 67 -02 32 40 «72. 62 07 TA: 64 -27 33 40 43 02 30 62 54 71 00 65 65 05 05 20 +20 80 80 00 00 00 00 00 00 83 34 16 76 45 74 79 83 00 ===== PDF PAGE 25 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION - FINANCIAL MANAGEMENT SYSTEM DATE: 12/15/22 TIME: 13:47:53 CITY OF WEST CHICAGO SELECTION CRITERIA: payable.due_date=’ 20221219 00:00:00.000' PAYMENT TYPE: ALL FUND - 01 - GENERAL FUND ACCOUNT DEPT-DIV 010923 4216 010923 4216 --TITLE- GROUNDS MAINTENA GROUNDS MAINTENA TOTAL PUBLIC WORKS-CEMETERIES 010924 010924 010924 010924 010924 010924 010924 010924 010924 010924 010924 010924 010924 010924 010924 010924 010924 010924 010924 010924 010924 010924 010924 010924 010924 TOTAL PUBLIC WORKS-R & B 010925 010925 010925 010925 010925 010925 010925 010925 010925 010925 010925 010925 010925 010925 010925 010925 4110 4110 4110 4110 4110 4110 4202 4202 4300 4600 4604 4615 4615 4650 4650 4650 4650 4650 4650 4650 4650 4650 4650 4650 4650 4300 4400 4400 4400 4603 4603 4603 4603 4603 4603 4603 4603 4603 4603 4603 4603 TRAINING TRAINING TRAINING TRAINING TRAINING TRAINING RRR RRR TUITI TUITI TUITI TUITI TUITI TUITI TELEPHONE & ALAR TELEPHONE & ALAR IRMA GENERAL INS COMPUTER/OFFICE TOOLS & EQUIPMEN UNIFORMS/SAFETY UNIFORMS/SAFETY MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO MISCELLANEOUS CO IRMA GENERAL INS VEHICLE REPAIR VEHICLE REPAIR VEHICLE REPAIR PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL PARTS FOR VEHICL RUN DATE 12/15/2022 TIME 13:47:54 1843 1843 12958 12958 12958 15102 15102 15102 15470 15657 15662 6441 6601 15283 15283 12643 12643 12643 12643 14695 231 362 362 362 362 4735 6601 15662 14896 3714 4774 1053 1053 1053 11440 11970 11970 13908 13908 13908 15077 15625 244 CEMETERY MANAGEMENT, CEMETERY MANAGEMENT, MILAM, RON MILAM, RON MILAM, RON DAY, KIEL DAY, KIEL DAY, KIEL PEERLESS NETWORK FIRST COMMUNICATIONS, IML RISK MANAGEMENT A CANON BUSINESS SOLUTI MENARDS BRAND IT ON APPAREL C BRAND IT ON APPAREL C KIMBALL MIDWEST KIMBALL MIDWEST KIMBALL MIDWEST KIMBALL MIDWEST LANDSCAPE MATERIAL & MC MASTER-CARR SUPPLY 1ST AYD CORPORATION 1ST AYD CORPORATION 1ST AYD CORPORATION 1ST AYD CORPORATION NAPA AUTO PARTS MENARDS IML RISK MANAGEMENT A AURORA TRUCK CENTER POMP’S TIRE SERVICE, SAFETY LANE INSPECTIO RANDALL PRESSURE SYST RANDALL PRESSURE SYST RANDALL PRESSURE SYST RUSSO POWER EQUIPMENT REGIONAL TRUCK EQUIPM REGIONAL TRUCK EQUIPM RUSH TRUCK CENTERS OF RUSH TRUCK CENTERS OF RUSH TRUCK CENTERS OF PETROCHOICE NAPLETON AUTOWERKS OF MURPHY ACE HARDWARE 2 CASH REQUIREMENTS BILL LIST 00098103-01 00098103-01 00099666-01 00099666-02 00099666-03 00099559-01 00099559-02 00099559-03 00100219-01 00100175-01 00099105-01 00099106-01 00100179-01 00100179-02 00100179-03 00100179-04 00100144-01 00100219-01 00100149-01 00100192-01 00100152-01 00100191-01 00100166-01 00100196-01 00100196-02 00100190-01 00100150-01 PAGE NUMBER: ACCTPAY1 5 ACCOUNTING PERIOD: 12/22 INVOICE BATCH SALES TAX AMOUNT 00-19399 G452 0.00 1225.00 00-19402 G452 0.00 1200.00 0.00 4875.00 REIMBURSEMENG4 52 0.00 24.00 REIMBURSEMENG452 0.00 12.00 REIMBURSEMENG452 0.00 60.00 REIMBURSEMENG4 52 0.00 45.00 REIMBURSEMENG4 52 0.00 24.00 REIMBURSEMENG4 52 0.00 45.00 1210244 G452 0.00 669.31 00116020 G452 0.00 331.25 23 PREMIUM G452 0.00 31200.00 6002265815 G452 0.00 152.40 NOV 2022 G452 0.00 51.98 1458 G452 0.00 770.00 1458 G452 0.00 568.25 100465004 G452 0.00 278.00 100466174 G452 0.00 271.60 100475438 G452 0.00 224.70 100497426 G452 0.00 263.58 002341 G452 0.00 723.68 88611917 G452 0.00 226.84 PSI574504 G452 0.00 286.52 PSI574505 G452 0.00 290.36 PSI574506 G452 0.00 297.74 PSI574507 G452 0.00 270.93 4496-198441 G452 0.00 171.65 NOV 2022 G452 0.00 1066.37 0.00 38325.16 23 PREMIUM G452 0.00 4800.00 247232 G452 0.00 145.00 2130000666 G452 0.00 274.43 22131 G452 0.00 65.50 I-50647-0 G452 0.00 196.80 I-50736-0 G452 0.00 -309.80 I-50648-0 G452 0.00 309.80 SPI20025891 G452 0.00 343.24 275176 G452 0.00 8.47 275177 G452 0.00 19.92 3030251260 G452 0.00 259.08 3030348658 G452 0.00 244.00 3030282894 G452 0.00 197.82 51062157 G452 0.00 1391.05 443550 G452 0.00 484.07 NOV 2022 G452 0.00 4.00 PENTAMATION - FINANCIAL MANAGEMENT SYSTEM ===== PDF PAGE 26 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION — FINANCIAL MANAGEMENT SYSTEM DATE: 12/15/22 TIME: 13:47:53 CITY OF WEST CHICAGO CASH REQUIREMENTS BILL LIST SELECTION CRITERIA: payable.due_date=’20221219 00:00:00.000’ PAYMENT TYPE: ALL FUND - 01 - GENERAL FUND PAGE NUMBER: ACCTPAY1 ACCOUNTING PERIOD: DEPT-DIV ACCOUNT ------' TITLE------ ------------ ‘VENDOR-~~---------- P.0.'S INVOICE BATCH SALES TAX 010925 4603 PARTS FOR VEHICL 4392 BONNELL INDUSTRIES 00100189-01 0207158-IN G452 0.00 010925 4603 PARTS FOR VEHICL 4554 FLEET SAFETY SUPPLY 00100151-01 80019 G452 0.00 010925 4603 PARTS FOR VEHICL 4735 NAPA AUTO PARTS 4496-198464 G452 0.00 010925 4603 PARTS FOR VEHICL 4735 NAPA AUTO PARTS 4496-197823 G452 0.00 010925 4603 PARTS FOR VEHICL 4735 NAPA AUTO PARTS 4496-197957 G452 0.00 010925 4603 PARTS FOR VEHICL 4735 NAPA AUTO PARTS 4496-197246 G452 0.00 010925 4603 PARTS FOR VEHICL 4735 NAPA AUTO PARTS 4496-197783 G452 0.00 010925 4603 PARTS FOR VEHICL 5384 AIRGAS USA, LLC 00100153-01 9992273557 G452 0.00 010925 4603 PARTS FOR VEHICL 561 HAGGERTY FORD 10328 G452 0.00 010925 4603 PARTS FOR VEHICL 561 HAGGERTY FORD 10323 G452 0.00 010925 4603 PARTS FOR VEHICL 561 HAGGERTY FORD 10311 G452 0.00 010925 4603 PARTS FOR VEHICL 561 HAGGERTY FORD 52680 G452 0.00 010925 4603 PARTS FOR VEHICL 561 HAGGERTY FORD 10309 G452 0.00 010925 4615 UNIFORMS /SAFETY 15283 BRAND IT ON APPAREL C 00099105-01 1458 G452 0.00 010925 4615 UNIFORMS/SAFETY 15283 BRAND IT ON APPAREL C 00099106-01 1458 G452 0.00 TOTAL PUBLIC WORKS-MAINT GAR 0.00 010926 4210 REFUSE DISPOSAL 11471 GROOT INDUSTRIES, INC 00097958-01 1591 G452 0.00 TOTAL MOTOR FUEL TAX 0.00 011028 4100 LEGAL FEES 14376 KLEIN, THORPE & JENKI 00100124-03 230104 G452 0.00 011028 4100 LEGAL FEES 14376 KLEIN, THORPE & JENKI 00100124-04 230105 G452 0.00 011028 4100 LEGAL FEES 7994 BOND, DICKSON & ASSOC 00100137-01 NOV 2022 G452 0.00 011028 4202 TELEPHONE & ALAR 15470 PEERLESS NETWORK 1210244 G452 0.00 011028 4202 TELEPHONE & ALAR 15657 FIRST COMMUNICATIONS, 00116020 G452 0.00 011028 4223 LEGAL REPORTER F 14172 PLANET DEPOS, LLC 00100199-01 545911 G452 0.00 011028 4300 IRMA GENERAL INS 15662 IML RISK MANAGEMENT A 00100219-01 23 PREMIUM G452 0.00 011028 4600 COMPUTER/OFFICE 12617 ACCURATE OFFICE SUPPL NOV 2022 G452 0.00 011028 4600 COMPUTER/OFFICE 1341 TURNER JUNCTION PRINT 00100105-01 22084 G452 0.00 011028 4600 COMPUTER/OFFICE 15559 AMAZON CAPITAL SERVIC 00100203-01 1YT394WR1HH4G452 0.00 TOTAL COM DEV-PLANNING 0.00 011029 4100 LEGAL FEES 7994 BOND, DICKSON & ASSOC 00100137-01 NOV 2022 G452 0.00 011029 4100 LEGAL FEES 8248 MARQUARDT & BELMONTE 00100202-01 12235 G452 0.00 011029 4113 ENFORCEMENT & IN 1800 B & F CONSTRUCTION CO 00100204-01 60574 G452 0.00 011029 4120 PLAN REVIEW 1800 B & F CONSTRUCTION CO 00100205-01 60547 G452 0.00 011029 4202 TELEPHONE & ALAR 15470 PEERLESS NETWORK 1210244 G452 0.00 011029 4202 TELEPHONE & ALAR 15657 FIRST COMMUNICATIONS, 00116020 G452 0.00 011029 4222 FILING FEES 554 DUPAGE COUNTY RECORDE NOV 2022 G452 0.00 011029 4300 IRMA GENERAL INS 15662 IML RISK MANAGEMENT A 00100219-01 23 PREMIUM G452 0.00 011029 4802 OFFICE EQUIPMENT 5050 GORDON FLESCH COMPANY 00100201-01 IN13957578 G452 0.00 TOTAL COM DEV-BUILDING & CODE 0.00 011030 4202 TELEPHONE & ALAR 15470 PEERLESS NETWORK 1210244 G452 0.00 011030 4202 TELEPHONE & ALAR 15657 FIRST COMMUNICATIONS, 00116020 G452 0.00 RUN DATE 12/15/2022 TIME 13:47:54 PENTAMATION - FINANCIAL MANAGEMENT SYSTEM 6 12/22 AMOUNT 2072 565 86 21 112 62 176 146 98 117 12908. 136. 136 79. 291 228 295 1600 310 59 5080 84. 1134. 14806. 175. 740. 366. 1276. 1600. 00 525 20707. 514 -89 a3d -52 96 -60 47. 00 -67 180. 196. 94 -96 179. -40 409. -00 66 68 95 50 42 00 00 #50 250 1475. 462. 93 -00 -00 259 277. 98 14 DT 77 98 00 00 25 00 37 42 00 00 04 -26 254. 51 ===== PDF PAGE 27 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION — FINANCIAL MANAGEMENT SYSTEM DATE: 12/15/22 TIME: 13: 47:53 CITY OF WEST CHICAGO SELECTION CRITERIA: payable.due_date='’20221219 00:00:00.000' PAYMENT TYPE: ALL FUND - 01 - GENERAL FUND DEPT-DIV 011030 011030 011030 011030 011030 011030 011030 011030 4225 OTHER CONTRACTUA 4225 OTHER CONTRACTUA 4300 IRMA GENERAL INS 4502 COPIER FEES 4680 SPECIAL EVENTS 4680 SPECIAL EVENTS 4680 SPECIAL EVENTS 4680 SPECIAL EVENTS TOTAL COM DEV-MUSEUM TOTAL FUND RUN DATE 12/15/2022 TIME 13:47:54 13590 13590 15662 14784 15263 15263 15263 15660 --VENDOR--. PHALEN CONSULTING, IN PHALEN CONSULTING, IN IML RISK MANAGEMENT A BRADEN BUSINESS SYSTE STEFAN, NICOLETTE STEFAN, NICOLETTE STEFAN, NICOLETTE GINKGO CHALK CASH REQUIREMENTS BILL LIST P.0.’S 00100198-01 00100198-02 00100219-01 00100210-01 00100211-01 00100211-02 00100211-03 00100209-01 PENTAMATION - FINANCIAL MANAGEMENT SYSTEM INVOICE BATCH 117 G452 118 G452 23 PREMIUM G452 824358 G452 FROSTY FEST G452 FROSTY FEST G452 FROSTY FEST G452 112204 G452 oO 90000000 ° PAGE NUMBER: ACCTPAY1 ACCOUNTING PERIOD: 12/22 SALES TAX -00 -00 -00 00 .00 -00 -00 -00 -00 .00 7 AMOUNT 7350. 7350. 1700. 52. -08 -64 70. 105. 82 6 17484 518456 00 00 00 00 20 00 69 16 ===== PDF PAGE 28 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION - FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 1 DATE: 12/07/22 CITY OF WEST CHICAGO ACCTPA21 TIME: 12:43:29 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact .check_no=’94448' ACCOUNTING PERIOD: 12/22 FUND - 01 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT ----------- ‘-VENDOR-——-—-------- DEPT-DIV ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 105100 94448 12/07/22 15655 CHICAGO MOTORS, INC 010613 4644 BILL OF SALE # 1221 0.00 34,000.00 TOTAL CASH ACCOUNT 0.00 34,000.00 TOTAL FUND 0.00 34,000.00 TOTAL REPORT 0.00 34,000.00 ===== PDF PAGE 29 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION - FINANCIAL MANAGEMENT SYSTEM DATE: 12/15/22 CITY OF WEST CHICAGO TIME: 13:47:53 CASH REQUIREMENTS BILL LIST SELECTION CRITERIA: payable.due_date=’20221219 00:00:00.000' PAYMENT TYPE: ALL FUND - 05 - SEWER FUND DEPT-DIV ACCOUNT -. -TITLE-- ‘Ss 053440 4204 ELECTRIC 11805 CONSTELLATION NEWENER 053440 4216 GROUNDS MAINTENA 12131 CLASSIC LANDSCAPE, LT 00098350-01 053440 4806 OTHER CAPITAL OU 15619 V3 CONSTRUCTION GROUP 00099640-01 TOTAL SEWER-SSA#2 053443 4202 TELEPHONE & ALAR 15470 PEERLESS NETWORK 053443 4202 TELEPHONE & ALAR 15657 FIRST COMMUNICATIONS, 053443 4202 TELEPHONE & ALAR 4207 VERIZON WIRELESS 053443 4203 HEATING GAS 250 NORTHERN ILLINOIS GAS 053443 4203 HEATING GAS 250 NORTHERN ILLINOIS GAS 053443 4203 HEATING GAS 250 NORTHERN ILLINOIS GAS 053443 4204 ELECTRIC 11805 CONSTELLATION NEWENER 053443 4216 GROUNDS MAINTENA 12131 CLASSIC LANDSCAPE, LT 00098350-01 053443 4225 OTHER CONTRACTUA 14755 GOVTEMPSUSA 00100142-01 053443 4225 OTHER CONTRACTUA 9209 THIRD MILLENNIUM ASSO 00100218-01 053443 4300 IRMA GENERAL INS 15662 IML RISK MANAGEMENT A 00100219-01 053443 4600 COMPUTER/OFFICE 12617 ACCURATE OFFICE SUPPL 053443 4600 COMPUTER/OFFICE 1341 TURNER JUNCTION PRINT 00100105-01 053443 4603 PARTS FOR VEHICL 3829 ATLAS BOBCAT, INC. 00100197-01 053443 4603 PARTS FOR VEHICL 3829 ATLAS BOBCAT, INC. 00100197-02 053443 4603 PARTS FOR VEHICL 3829 ATLAS BOBCAT, INC. 00100197-03 053443 4603 PARTS FOR VEHICL 4735 NAPA AUTO PARTS 053443 4604 TOOLS & EQUIPMEN 4406 U.S.A. BLUEBOOK 00100174-01 053443 4604 TOOLS & EQUIPMEN 4823 WATER PRODUCTS AURORA 00100187-01 053443 4626 CHEMICALS 14969 AQUAFIX 00100161-01 053443 4630 PARTS-LIFT STATI 244 MURPHY ACE HARDWARE 2 053443 4630 PARTS-LIFT STATI 4406 U.S.A. BLUEBOOK 00100174-02 053443 4630 PARTS-LIFT STATI 4735 NAPA AUTO PARTS 053443 4630 PARTS-LIFT STATI 4735 NAPA AUTO PARTS 053443 4630 PARTS-LIFT STATI 4735 NAPA AUTO PARTS 053443 4630 PARTS-LIFT STATI 6626 ALTORFER INDUSTRIES, 00100158-01 053443 4639 PARTS-MAINS 2810 CORE & MAIN, LP 00100180-01 053443 4639 PARTS-MAINS 2810 CORE & MAIN, LP 00100180-02 053443 4639 PARTS-MAINS 6601 MENARDS 053443 4650 MISCELLANEOUS CO 15211 WEST CHICAGO PRINTING 00100215-01 053443 4650 MISCELLANEOUS CO 2013 GRAINGER 053443 4650 MISCELLANEOUS CO 244 MURPHY ACE HARDWARE 2 053443 4650 MISCELLANEOUS CO 6601 MENARDS TOTAL SEWER-SANITARY COLLECTION TOTAL FUND PAGE NUMBER: 8 ACCTPAY1 ACCOUNTING PERIOD: 12/22 INVOICE BATCH SALES TAX AMOUNT 201384589-84G452 0.00 295.63 160068 G452 0.00 260.00 2 G452 0.00 7011.00 0.00 7566.63 1210244 G452 0.00 878.63 00116020 G452 0.00 434.84 342030672-00G452 0.00 1112.42 39388900001 G452 0.00 69.82 75591010006 G452 0.00 72.91 75949900007 G452 0.00 186.09 201384589-84G452 0.00 1897.02 160068 G452 0.00 580.00 4087205 G452 0.00 687.47 28464 G452 0.00 595.73 23 PREMIUM G452 0.00 96000.00 NOV 2022 G452 0.00 108.94 22084 G452 0.00 147.91 BT9645 G452 0.00 345.76 BT9671 G452 0.00 127.17 BT9642 G452 0.00 136.23 4496-197078 G452 0.00 294.44 171038 G452 0.00 347.46 0313469 G452 0.00 300.00 IN004550 G452 0.00 1996.89 NOV 2022 G452 0.00 6.63 184501 G452 0.00 514.75 4496-197735 G452 0.00 5.43 4496-198723 G452 0.00 156.01 4496-198858 G452 0.00 136.81 P6ACO0051277 G452 0.00 133.17 R63464 G452 0.00 362.00 R975349 G452 0.00 603.80 NOV 2022 G452 0.00 239.22 PGM-14682 G452 0.00 325.35 9517959764 G452 0.00 173.08 NOV 2022 G452 0.00 85.43 NOV 2022 G452 0.00 33.47 0.00 109094.88 0.00 116661.51 RUN DATE 12/15/2022 TIME 13:47:54 PENTAMATION - FINANCIAL MANAGEMENT SYSTEM ===== PDF PAGE 30 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION — FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: =) DATE: 12/15/22 CITY OF WEST CHICAGO ACCTPAY1 TIME: 13:47:53 CASH REQUIREMENTS BILL LIST ACCOUNTING PERIOD: 12/22 SELECTION CRITERIA: payable.due_date=’20221219 00:00:00.000’ PAYMENT TYPE: ALL FUND - 06 - WATER FUND DEPT-DIV ACCOUNT - os INVOICE BATCH SALES TAX AMOUNT 063447 4202 TELEPHONE & ALAR 15470 PEERLESS NETWORK 1210244 G452 0.00 1569.90 063447 4202 TELEPHONE & ALAR 15657 FIRST COMMUNICATIONS, 00116020 G452 0.00 776.96 063447 4203 HEATING GAS 250 NORTHERN ILLINOIS GAS 14656900009 G452 0.00 208.31 063447 4204 ELECTRIC 11805 CONSTELLATION NEWENER 201384589-84G452 0.00 15388.88 063447 4207 LAB SERVICES 1762 SUBURBAN LABORATORIES 00100165-01 209185 G452 0.00 952.05 063447 4211 PRINTING & BINDI 15211 WEST CHICAGO PRINTING 00100215-01 PGM-14682 G452 0.00 325.35 063447 4216 GROUNDS MAINTENA 12131 CLASSIC LANDSCAPE, LT 00098350-01 160068 G452 0.00 1120.00 063447 4225 OTHER CONTRACTUA 14755 GOVTEMPSUSA 00100142-01 4087205 G452 0.00 687.47 063447 4225 OTHER CONTRACTUA 9209 THIRD MILLENNIUM ASSO 00100218-01 28464 G452 0.00 595:..73 063447 4300 IRMA GENERAL INS 15662 IML RISK MANAGEMENT A 00100219-01 23 PREMIUM G452 0.00 91200.00 063447 4400 VEHICLE REPAIR 4774 SAFETY LANE INSPECTIO 00100192-02 22131 G452 0.00 44.00 063447 4418 DISTRIB SYSTEM R_ 14509 G SNOW & SONS 00100160-01 12217 G452 0.00 4300.00 063447 4420 PUMP STATION REP 3491 FLOLO CORPORATION 00100159-01 103090 G452 0.00 5520.00 063447 4600 COMPUTER/OFFICE 12617 ACCURATE OFFICE SUPPL NOV 2022 G452 0.00 108.62 063447 4600 COMPUTER/OFFICE 1341 TURNER JUNCTION PRINT 00100105-01 22084 G452 0.00 147.91 063447 4615 UNIFORMS/SAFETY 15283 BRAND IT ON APPAREL C 00099105-01 1458 G452 0.00 424.00 063447 4615 UNIFORMS /SAFETY 15283 BRAND IT ON APPAREL C 00099106-01 1458 G452 0.00 363.00 063447 4620 PARTS & EQUIPMEN 6626 ALTORFER INDUSTRIES, 00100158-02 P6AR0002749 G452 0.00 -12.34 063447 4621 PARTS & EQUIPMEN 4823 WATER PRODUCTS AURORA 00100157-01 0313349 G452 0.00 1261.72 063447 4622 PARTS & EQUIP-PU 15656 JIM JOLLY SALES, INC. 00100146-01 JJS30624 G452 0.00 650.48 063447 4625 LAB SUPPLIES 4406 U.S.A. BLUEBOOK 173610 G452 0.00 107.27 063447 4650 MISCELLANEOUS CO 244 MURPHY ACE HARDWARE 2 NOV 2022 G452 0.00 33.05 063447 4650 MISCELLANEOUS CO 6601 MENARDS NOV 2022 G452 0.00 285.17 TOTAL WATER-PRODUCTION/DIST 0.00 126057.53 063448 4202 TELEPHONE & ALAR 15470 PEERLESS NETWORK 1210244 G452 0.00 1466.53 063448 4202 TELEPHONE & ALAR 15657 FIRST COMMUNICATIONS, 00116020 G452 0.00 725.82 063448 4204 ELECTRIC 11805 CONSTELLATION NEWENER 201384589-84G452 0.00 5416.90 063448 4216 GROUNDS MAINTENA 12131 CLASSIC LANDSCAPE, LT 00098350-01 160068 G452 0.00 905.00 063448 4225 OTHER CONTRACTUA 11546 ALL TYPES ELEVATORS, 00100194-01 20113739 G452 0.00 198.00 063448 4225 OTHER CONTRACTUA 12380 CINTAS CORPORATION 00097978-01 413694248 G452 0.00 £5,.25 063448 4300 IRMA GENERAL INS 15662 IML RISK MANAGEMENT A 00100219-01 23 PREMIUM G452 0.00 33600.00 063448 4401 BUILDING REPAIR 11024 OLSSON ROOFING COMPAN 00099775-01 22003348 G452 0.00 900.00 063448 4502 COPIER FEES 6441 CANON BUSINESS SOLUTI 00100186-01 6002584762 G452 0.00 104.03 063448 4503 EQUIPMENT RENTAL 11273 LIFT WORKS INC. 00100154-01 179710-1 G452 0.00 1083.50 063448 4503 EQUIPMENT RENTAL 11273 LIFT WORKS INC. 00100195-01 179710A-1 G452 0.00 148.50 063448 4600 COMPUTER/OFFICE 15559. AMAZON CAPITAL SERVIC 00100181-01 1TTJPNTP3QLXG452 0.00 74.80 063448 4615 UNIFORMS/SAFETY 15283 BRAND IT ON APPAREL C 00099105-01 1458 G452 0.00 63.00 063448 4615 UNIFORMS/SAFETY 15283 BRAND IT ON APPAREL C 00099106-01 1458 G452 0.00 85.50 063448 4625 LAB SUPPLIES 14986 NALCO WATER PRETREATM 00100155-01 2677166 G452 0.00 243.13 063448 4625 LAB SUPPLIES 4406 U.S.A. BLUEBOOK 179613 G452 0.00 177.00 063448 4625 LAB SUPPLIES 4406 U.S.A. BLUEBOOK 181131 G452 0.00 113.62 063448 4625 LAB SUPPLIES 4406 U.S.A. BLUEBOOK 180330 G452 0.00 -42.16 063448 4626 CHEMICALS 10925 MISSISSIPPI LIME COMP 00097840-01 1643278 G452 0.00 5337.19 063448 4626 CHEMICALS 10925 MISSISSIPPI LIME COMP 00097840-01 1644432 G452 0.00 5509.50 063448 4626 CHEMICALS 10925 MISSISSIPPI LIME COMP 00097840-01 1645809 G452 0.00 5328.35 063448 4626 CHEMICALS 10927 ROWELL CHEMICAL CORP. 00097841-01 1378164 G452 0.00 6461.91 063448 4626 CHEMICALS 14295 MACCARB, INC 00097839-01 INV105023 G452 0.00 2493.75 RUN DATE 12/15/2022 TIME 13:47:54 PENTAMATION — FINANCIAL MANAGEMENT SYSTEM ===== PDF PAGE 31 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION - FINANCIAL MANAGEMENT SYSTEM DATE: 12/15/22 TIME: 13: 47:53 CITY OF WEST CHICAGO CASH REQUIREMENTS BILL LIST SELECTION CRITERIA: payable.due_date=’20221219 00:00:00.000’ PAYMENT TYPE: ALL FUND - 06 - WATER FUND DEPT-DIV 063448 063448 063448 063448 063448 ACCOUNT 4626 4642 4642 4650 4650 --TITLE-. CHEMICALS PARTS - WIP OPER PARTS - WIP OPER MISCELLANEOUS CO MISCELLANEOUS CO TOTAL WATER-TREATMENT PLANT OP TOTAL FUND RUN DATE 12/15/2022 TIME 13:47:54 1914 231 3491 15649 244 ALEXANDER CHEMICAL CO 00100145-01 MC MASTER-CARR SUPPLY 00100164-01 FLOLO CORPORATION 00100193-01 FIFTH THIRD BANK 00100147-01 MURPHY ACE HARDWARE 2 PENTAMATION - FINANCIAL MANAGEMENT SYSTEM INVOICE 56687 86201378 456155 5181 NOV 2022 BATCH G452 G452 G452 G452 G452 coooo0 ° PAGE NUMBER: ACCTPAY1 ACCOUNTING PERIOD: 12/22 SALES TAX -00 .00 .00 -00 -00 00 .00 10 AMOUNT 600.00 303.65 156.47 375.00 61.86 71906.10 197963.63 ===== PDF PAGE 32 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION - FINANCIAL MANAGEMENT SYSTEM DATE: 12/15/22 TIME: 13:47:53 CITY OF WEST CHICAGO SELECTION CRITERIA: payable.due_date=’20221219 00:00:00.000’ PAYMENT TYPE: ALL FUND - 08 - CAPITAL PROJECTS FUND DEPT-DIV ACCOUNT 083453 4100 083453 4225 083453 4225 083453 4227 083453 4227 083453 4227 083453 4227 083453 4227 083453 4227 083453 4300 083453 4375 083453 4643 083453 4643 083453 4672 083453 4807 083453 4807 083453 4818 083453 4842 083453 4863 083453 4871 083453 4872 083453 4872 083453 4872 TOTAL CAPITAL PROJECTS TOTAL FUND LEGAL FEES OTHER CONTRACTUA OTHER CONTRACTUA STREET LIGHT MAI STREET LIGHT MAI STREET LIGHT MAI STREET LIGHT MAI STREET LIGHT MAI STREET LIGHT MAI IRMA GENERAL INS SALES TAX REBATE STORM SEWER REPA STORM SEWER REPA BIT PATCH-HOT STREET IMPROVEME STREET IMPROVEME 200 MAIN ST RENO PAVEMENT REJUVEN SIDEWALK REMOVAL ROW MAINTENANCE ROW MATERIALS ROW MATERIALS ROW MATERIALS RUN DATE 12/15/2022 TIME 13:47:54 7994 12102 12102 5000 5000 5000 5000 5000 5000 15662 14758 14044 6601 12722 3739 8973 12678 8973 14324 12131 3349 3349 3349 BOND, DICKSON & ASSOC THOMAS ENGINEERING GR THOMAS ENGINEERING GR MEADE, INC MEADE, INC MEADE, INC MEADE, INC MEADE, INC MEADE, INC IML RISK MANAGEMENT A THORNTONS OZINGA READY MIX CONC MENARDS ALLIED ASPHALT PAVING PADDOCK PUBLICATIONS ENGINEERING RESOURCE MATOCHA ASSOCIATES ENGINEERING RESOURCE SCHROEDER & SCHROEDER CLASSIC LANDSCAPE, LT TRAFFIC CONTROL AND P TRAFFIC CONTROL AND P TRAFFIC CONTROL AND P CASH REQUIREMENTS BILL LIST 00100137-01 00096987-01 00097975-01 00100176-01 00100176-02 00100176-03 00100176-04 00100176-05 00100176-06 00100219-01 00100213-01 00100163-01 00098640-01 00100156-01 00095905-01 00098858-01 00098361-02 00099883-01 00098350-01 00100185-01 00100185-02 PENTAMATION - FINANCIAL MANAGEMENT SYSTEM INVOICE NOV 2022 22-358 22-397 701823 702742 702743 702877 702882 702883 23 PREMIUM SALES TAX ARI00502498 NOV 2022 244770 235438 W2104900.10 5-A W2205800.03 7501 160068 113194 113261 113303 BATCH G452 G452 G452 G452 G452 G452 G452 G452 G452 G452 G452 G452 G452 G452 G452 G452 G452 G452 G452 G452 G452 G452 G452 SSSDDD0DDDDCODOCOCOOOCCCCCOSO ° ° PAGE NUMBER: ACCTPAY1 ACCOUNTING PERIOD: SALES TAX -00 -00 00 .00 .00 .00 -00 -00 00 .00 .00 -00 00 00 -00 -00 .00 .00 -00 00 -00 -00 00 -00 00 11 12/22 AMOUNT 441. 2662. 57598. 5367. 2330. 53 2582 132. 1467. 2624. 4800. 25734. 790. 30. 670. 100. 2083. 7262. 3670. 110231. 12845. 114. 329. 300. 244168. 244168. 00 82 58 55 74 05 32 12 00 13 as 88 o1 0S 46 00 45 50 00 00 85 00 79 79 ===== PDF PAGE 33 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION — FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 12 DATE: 12/15/22 CITY OF WEST CHICAGO ACCTPAY1 TIME: 13:47:53 CASH REQUIREMENTS BILL LIST ACCOUNTING PERIOD: 12/22 SELECTION CRITERIA: payable.due_date=’20221219 00:00:00.000’ PAYMENT TYPE: ALL FUND - 16 —- MOTOR FUEL TAX FUND DEPT-DIV ACCOUNT -- -TITLE------ ------------ ‘VENDOR------------ P.O.'S INVOICE BATCH SALES TAX AMOUNT 163458 4204 ELECTRIC 1s1 COMED 8403114034 G452 0.00 5460.34 163458 4204 ELECTRIC 151 COMED 0187077032 G452 0.00 2054.08 TOTAL MFT-PAYROLL 0.00 7514.42 TOTAL FUND 0.00 7514.42 RUN DATE 12/15/2022 TIME 13:47:54 PENTAMATION — FINANCIAL MANAGEMENT SYSTEM ===== PDF PAGE 34 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION — FINANCIAL MANAGEMENT SYSTEM DATE: 12/15/22 TIME: 13:47:53 PAGE NUMBER: CITY OF WEST CHICAGO ACCTPAY1 CASH REQUIREMENTS BILL LIST ACCOUNTING PERIOD: 12/22 SELECTION CRITERIA: payable.due_date=’ 20221219 00:00:00.000' PAYMENT TYPE: ALL FUND - 17 - ROOSEVELT/FABYAN TIF DEPT-DIV ACCOUNT ------' TITLE------ ------- 173454 4100 LEGAL FEES 14376 173454 4225 OTHER CONTRACTUA 12391 TOTAL TOTAL FUND RUN DATE 12/15/2022 TIME 13:47:54 pear VENDOR------------ P.0.'S INVOICE BATCH SALES TAX KLEIN, THORPE & JENKI 00100124-02 230103 G452 0.00 KANE, MCKENNA & ASSOC 00100206-01 19029 G452 0.00 0.00 0.00 PENTAMATION —- FINANCIAL MANAGEMENT SYSTEM AMOUNT 1364.75 131.25 1496.00 1496.00 ===== PDF PAGE 35 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION - FINANCIAL MANAGEMENT SYSTEM DATE: 12/15/22 TIME: 13:47:53 SELECTION CRITERIA: payable.due_date='’20221219 00:00:00.000’ PAYMENT TYPE: ALL FUND - 28 - MISCELLANEOUS DEPOSITSIN DEPT-DIV ACCOUNT - -TITLE--. —-VENDOR-— 28 224500 MISCELLANEOUS DE 13512 SOTO, ROBERTO 28 224500 MISCELLANEOUS DE 15658 RTO PROPERTY LLC TOTAL MISCELLANEOUS DEPOSITSIN TOTAL FUND RUN DATE 12/15/2022 TIME 13:47:54 CITY OF WEST CHICAGO CASH REQUIREMENTS BILL LIST PAGE NUMBER: ACCTPAY1 ACCOUNTING PERIOD: 12/22 Ss INVOICE BATCH SALES TAX 00100217-01 622 LINCOLN G452 0.00 00100207-01 253 N OAK G452 0.00 0.00 0.00 PENTAMATION - FINANCIAL MANAGEMENT SYSTEM AMOUNT 2625.00 1500.00 4125.00 4125.00 ===== PDF PAGE 36 ===== [Extraction: OCR (rendered-page OCR)] PENTAMATION — FINANCIAL MANAGEMENT SYSTEM DATE: 12/15/22 CITY OF WEST CHICAGO TIME: 13:47:53 CASH REQUIREMENTS BILL LIST SELECTION CRITERIA: payable.due_date='20221219 00:00:00.000' PAYMENT TYPE: ALL FUND - 43 - COMMUTER PARKING FUND DEPT-DIV ACCOUNT ------' TITLE Hae eee MENDON neierecnmains P.O.'S 433476 4202 TELEPHONE & ALAR 15470 PEERLESS NETWORK 433476 4202 TELEPHONE & ALAR 15657 FIRST COMMUNICATIONS, 433476 4216 GROUNDS MAINTENA 12131 CLASSIC LANDSCAPE, LT 00098350-01 TOTAL COMMUTER PARKING FUND TOTAL FUND TOTAL CHECK TRANSACTIONS TOTAL EFT TRANSACTIONS TOTAL REPORT RUN DATE 12/15/2022 TIME 13:47:54 INVOICE 1210244 00116020 160068 BATCH G452 G452 G452 PAGE NUMBER: ACCTPAY1 ACCOUNTING PERIOD: SALES TAX ooo .00 00 -00 -00 00 -00 .00 00 PENTAMATION - FINANCIAL MANAGEMENT SYSTEM 15 12/22 AMOUNT 90. 44. 530. 665. 665 1090675 375. 1091050. 45 76 00 21 21 72 00 72 ===== PDF PAGE 37 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: 1A. Resolution No. 22-R-0070 — Contract Extension for Custodial Services with Crystal Maintenance Plus, Corp for Fiscal Year 2023 COMMITTEE AGENDA DATE: December 1, 2022 COUNCIL AGENDA DATE: December 19, 2022 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE Miu APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: For Fiscal Year 2022, Crystal Maintenance Plus, Corp. of Mount Prospect, Illinois, was awarded a Contract for professional custodial services of eight City owned and maintained facilities for an amount not to exceed $71,046.00: City Hall, Police Station, Water Treatment Plant, Metra Station, Museum, as well as the Blakely Street, Church Street, and Grand Lake Boulevard facilities. A provision of the current Contract allows it to be extended for two additional years, through mutual agreement, if pricing were held for each subsequent fiscal year, if the City were satisfied with services provided, and if approved by City Council. The extension provision was exercised for Fiscal Year 2022; however, Crystal Maintenance requested a two percent increase over the Fiscal Year 2022 pricing to keep up with the high inflationary environment. Staff believes that is a fair ask and competitive bidding will yield higher costs; therefore, staff recommends approval of the increase and extend the contract for Fiscal Year 2023. Custodial services are budgeted and paid from various funds, depending on location for services. Adequate funds will be budgeted in the Commuter Parking Fund, the General Fund, and the Water Fund to cover future year’s services. It is staff's recommendation that a Contract extension be awarded to Crystal Maintenance Plus, Corp. of Mount Prospect, Illinois, for professional custodial services during Fiscal Year 2023 of eight City owned and maintained facilities, in an amount not to exceed $71,046.00. Staff was satisfied with Crystal Maintenance Plus’s services during Fiscal Year 2021 and 2022. ACTIONS PROPOSED: Approve Resolution No. 22-R-0070 authorizing the Mayor to execute a Contract extension with Crystal Maintenance Plus of Mount Prospect, for professional custodial services during Fiscal Year 2023 for eight City owned and maintained facilities, for an amount not to exceed $71,046.00. COMMITTEE RECOMMENDATION: The Infrastructure Committee voted 6-0 for approval. ===== PDF PAGE 38 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: __7/. 8. Resolution No. 22-R-0071 — Contract Extension — 2023 Forestry Maintenance Program with Steve Piper & Sons, Inc. in the COMMITTEE AGENDA DATE: December 1 ,2022 amount not to exceed $150,000.00 COUNCIL AGENDA DATE: December 19, 2022 STAFF REVIEW: Mehul T. Patel, P.E., CFM - Director of Public Works SIGNATURE Mi APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: The Forestry Maintenance Program covers contractual trimming and removal of parkway trees. The Program is funded to enable completion of a five-year trimming cycle for the whole town, which is the recommended procedure by Arborists. Calendar year 2022 would have been the second year of the City’s five-year trimming cycle; however, in 2019 and in 2021 City Council voted to reject all bids for the Forestry Maintenance Program. For the 2019 Forestry Maintenance Program the low bidder did not have verifiable experience with tree trimming operations, did not have an Illinois Certified Arborist on staff, and was unable to secure the services of an Arborist to oversee its trimming operations. The only other bid received in 2019 was $17,182.00 over budget. In 2021, both bids received were well over the budgeted amount for the Program. As a result, staff postponed the trimming portion of the 2019 and 2021 Forestry Maintenance Programs; however, staff was able to obtain proposals and completed the tree removal portion of the 2019 and 2021 programs. Public Works staff completed tree trimming operations in-house as time and weather allowed during the winter months of both years; however, we’re still behind on trimming following the Arborists’ recommended cycle. Additional funds were added to the Budget for the 2022 Forestry Maintenance Program with the intention of “catching up” on the trimming portion of the program by increasing the trimming area, and also to compensate for the steady rise in unit pricing for tree trimming, which has increased at an average rate of just over three percent each year since 2005. While the City was able to catch up in 2022, it still has ways to go. Therefore, in FY 2023, staff has maintained the budget of $150,000.00 for this program. The City Council approved Resolution no. 22-R-0002 on January 17, 2022 awarding the contract for 2022 Forestry Maintenance Program. To Steve Pipe & Sons, Inc. A provision of the current Contract allows it to be extended for two additional years, through mutual agreement between Steve Pipe & Sons, Inc. and the City, if pricing were held for each subsequent fiscal year, if the City were satisfied with services provided, and if approved by City Council. Steve Pipe & Sons, Inc. have agreed to hold their pricing for Fiscal year 2023. It is staff's recommendation that a contract extension be awarded to Steve Piper & Sons, Inc. for services related to the 2023 Forestry Maintenance Program for an amount not to exceed the budgeted amount of $150,000. This will allow the City to aggressively catch up for the years when program was suspended and/or reduced. In FY 2023, there is $150,000.00 budgeted for the 2023 Forestry Maintenance Program in account 08-34-53-4870. b ACTIONS PROPOSED: Approve Resolution No. 22-R-0071 authorizing the Mayor to execute a contract extension with Steve Piper & Sons, Inc. of Naperville, Illinois, for the 2023 Forestry Maintenance Program, in an amount not to exceed $150,000.00. COMMITTEE RECOMMENDATION: The Infrastructure Committee voted 6-0 for approval. ===== PDF PAGE 39 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDAITEMNUMBER: _7-C. Resolution No. 22-R-0072 — HR Green, Inc. - Phase Ill Construction Engineering Services for Technology Boulevard | COMMITTEE AGENDA DATE: December 1, 2022 Resurfacing Project in the amount not to exceed $89,018.00 COUNCIL AGENDA DATE: December 19, 2022 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE [ ULe -—— APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE, ITEM SUMMARY: Technology Boulevard Resurfacing Project (Project) between Fabyan Parkway and Roosevelt Road (IL-38) is targeted for a March 10, 2023, Illinois Department of Transportation (IDOT) letting with construction anticipated to begin in the summer of 2023. The project is federally funded through the region’s Surface Transportation Program (STP), administered by IDOT, with matching local funds from the City’s Motor Fuel Tax (MFT) Fund. The estimated construction cost for the Project is $1,008,455.89. The City received 80% federal funds or an amount not to exceed $887,441 for both Construction and Construction Engineering (CE). To use federal funds, CE is required to ensure that the Project is completed and documented in accordance with IDOT-approved plans, specifications, and policies. Furthermore, CE services are required and selected through a process known as Qualifications Based Selection (QBS). This process is mandatory for all projects in which federal funds are used for CE with a value of $40,000 or greater. A Most Qualified Firm (MQF) is selected based on the QBS evaluation process. In October 2022, a public notice was advertised seeking a Statement of Interest (SOl) from qualified engineering firms for CE services. After a three-week advertising period, six SOls were evaluated in November 2022. Two personnel from the City staff and an Assistant Director of Public Works from another municipality evaluated the SOls. Following are the results of the evaluation: Engineering Firms Average Weighted Total Overall Rank HR Green, Inc. 88.58 1 Thomas Engineering Group 87.55 2 ESI Consultants 86.55 3 BLA, Inc. 82.25 4 ERA 81.25 5 SPACECO, Inc. 73.33 6 Based on the QBS process, HR Green, Inc. (HRG) is determined to be the MQF for this Project. Staff solicited a cost proposal from HRG following the QBS process. HRG’s scope of work will include Project start-up, construction observation and administration, construction layout, project coordination with the City, contractor, businesses as well as other stakeholders, and closeout. Material testing is also included in the proposed agreement, which will be completed by HRG’s sub-consultant Rubino Engineering, Inc. The FY 2023 Proposed Budget includes $100,900 under the Motor Fuel Tax Fund (16-34-58-4807) for CE services. HRG’s original proposed scope and service fees were $98,664. After successful negotiations, HRG was able to reduce its proposed fees by $9,649 or 9.8% to a proposed agreement amount not to exceed $89,018.00. Typically, engineering service fees on construction projects range from 10% to 15% of the construction cost. HR Green’s proposed CE agreement amount is 8.8% of the estimated Project construction cost of $1,008,455.89. CE ===== PDF PAGE 40 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO costs will need to be initially funded by the City. The City will need to seek 80% reimbursement through IDOT at the completion of the Project. ACTIONS PROPOSED: Approve Resolution No. 22-R-0072 authorizing the Mayor to execute a Local Public Agency Engineering Services Agreement (BLR 05530) with HR Green, Inc. of McHenry, IL for Phase Ill Construction Engineering services related to the Technology Boulevard Resurfacing Project in the amount not to exceed $89,018. COMMITTEE RECOMMENDATION: The Infrastructure Committee voted 6-0 for approval. ===== PDF PAGE 41 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: __/- O. Resolution No. 22-R-0073 — Engineering Resource Associates, Inc. — Phase II and Phase III Engineering Services for Klein COMMITTEE AGENDA DATE: December 1, 2022 Road Culvert Replacement Project in the amount not to exceed }| COUNCIL AGENDA DATE: December 19, 2022 $102,896.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works ets ee ales APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE. ITEM SUMMARY: In June 2022, the City received American Rescue Plan Act (ARPA) Grant through DuPage County Stormwater Management for Klein Road Culvert Replacement Project (Project) in the amount not to exceed $169,000. Subsequently, the City Council approved an Intergovernmental Agreement (IGA) with DuPage County on September 6, 2022, for acceptance of grant funds for construction costs. The Project’s scope includes replacing the existing corrugated metal culvert with a concrete box culvert with cast-in-place end sections and downstream junction chambers. Construction is anticipated for summer 2023. The preliminary estimated construction cost for the Project is $338,000. To commence construction in Summer 2023, staff is requesting approval of the attached proposal from Engineering Resources Associates, Inc. (ERA) for engineering services related to Phase I! (Design) and Phase III (Construction Oversight) of the Project in the amount not to exceed $102,896.00. ERA’s scope for Phase I! will include various traffic and design analyses, final plans and specifications, various survey work, appropriate permits, and Plat of Highways (POH) for the junction chambers outside of the right-of-way. However, the stormwater permit fees are excluded from ERA’s engineering services. Phase Il engineering for the project is anticipated to be completed in spring 2023. ERA’s Phase Ill services will include construction submittal reviews, construction observation, material inspection completed by its subconsultant, Rubino Engineering, Inc., project documentation, and closeout. The FY 2023 Proposed Budget includes $77,600.00 under Capital Projects Funds (08-34-53-4842) for both the Design and Construction engineering. ERA’s proposed engineering services in the amount of $102,896.00 is $25,296 higher than the budgeted amount due to unforeseen work scope associated with the POH. POH is required on this project for an anticipated IGA with the Forest Preserve District of DuPage County (FPDDC). An IGA is required to obtain a temporary construction easement from FPDDC for the replacement of the culvert and for grading and restoration activities. Acquiring a permanent easement from FPDDC is also anticipated to replace two existing storm junction chambers, which are outside of the City’s right-of-way. ERA’s original proposal for engineering service fees was $119,800. After successful negotiations of the scope and service fees, ERA reduced its fees by $16,904 or by approximately 14%. Typically, engineering costs for a locally funded construction project are between 15-20% when easements and/or Right-of-Way (ROW) are not required. The engineering costs are higher when such is required and when grant funds are involved. ERA’s proposed service costs are approximately 30% of the estimated construction cost. Staff feels the costs are appropriate given the fact this project is partially funded by a grant and it involves land acquisition. ERA is familiar with the Project as they assisted the City with a successful ARPA Grant application in Spring 2022. The staff is pleased with their expertise and quality of work during the grant application process. Furthermore, staff recommends ERA to successfully lead and deliver the design and construction engineering for the Project. ===== PDF PAGE 42 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 22-R-0073 authorizing the Mayor to execute a contract agreement with Engineering Resource Associates, Inc. of Warrenville, IL for Phase II and Phase III professional engineering services related to the Klein Road Culvert Replacement Project in an amount not to exceed $102,896.00. COMMITTEE RECOMMENDATION: The Infrastructure Committee voted 6-0 for approval. ===== PDF PAGE 43 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE __AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEMNUMBER: ___7. E. Resolution No. 22-R-0074 - Local Public Agency General : Maintenance — Maintenance Expenditure Statement (BLR oan Bea Rare ae Pee et eae 14222) for Motor Fuel Tax Funds in FY 2021 3 i STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE MLA ‘e : itm APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: On February 15, 2021, the City Council approved Resolution No. 21-R-0008 for Maintenance Under the Illinois Highway Code (BLR 14220) and Local Public Agency General Maintenance - Estimate of Maintenance Costs (BLR 14222) authorizing the use of Motor Fuel Tax (MFT) funds in the amount of $1,128,500.00 for general maintenance for FY 2021. Illinois Department of Transportation (IDOT) subsequently approved and authorized the use of the MFT funds for FY 2021. In FY 2021, the City categorized general maintenance as street lighting energy charges, street sweeping, solid waste disposal, as well as maintaining streets, highways, and rights-of-way under the applicable provisions of the Illinois Highway Code and necessary IDOT requirements. At the end of each fiscal year, IDOT also requires the City to submit The Local Public Agency General Maintenance Expenditure Statement (BLR 14222), which summarizes the actual amount of MFT funds expended for the year. In the FY 2021, the MFT Funds were utilized for street light utility costs in the amount of $125,169.52, street sweeping and solid waste disposal in the amount of $45,440.22, and street improvements in the amount of $712,847.25, totaling $883,457.00. Enclosed is the Local Public Agency General Maintenance Expenditure Statement (BLR 14222) for FY 2021. Although municipalities are not required to pass a Resolution to terminate the use of MFT funds for general maintenance purposes at the end of each year, it is a good financial practice to document the actual expenditures of the MFT funds each year. ACTIONS PROPOSED: Approve Resolution No. 22-R-0074 authorizing the Director of Public Works to execute the Local Public Agency General Maintenance Expenditure Statement (BLR 14222) and other necessary documents for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of Motor Fuel Tax funds during Fiscal Year 2021. COMMITTEE RECOMMENDATION: The Infrastructure Committee voted 6-0 for approval. ===== PDF PAGE 44 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE _ AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: PMA Che oP. Resolution No. 22-R-0075 — Execution of Joint Funding ASE a eee Agreement for State-Let Construction Work with _lllinois : 2 Department of Transportation and Local Match Appropriation for | COUNCIL AGENDA DATE: December 19, 2022 Construction Costs Associated with the Technology Boulevard Resurfacing Project \ STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE ML aS APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE. ITEM SUMMARY: Technology Boulevard Resurfacing Project (Project) between Fabyan Parkway and Roosevelt Road (IL-38) is targeted for March 10, 2023, Illinois Department of Transportation (IDOT) letting with construction anticipated to begin in the summer of 2023. The project is federally funded through the region’s Surface Transportation Program (STP), administered by IDOT, with matching local funds from the City’s Motor Fuel Tax (MFT) Fund. The estimated construction cost for the Project is $1,008,455.89. The City received 80% federal funds or an amount not to exceed $887,441 for both Construction and Construction Engineering (CE). The Project consists of pavement milling and resurfacing, partial-depth pavement patching, intermittent curb and gutter replacement, ADA curb ramp upgrades, and pavement markings. Final plans, specifications, and estimates are anticipated to be submitted to IDOT on November 28, 2022. As part of the project implementation process, prior to IDOT letting, the City is required to approve and execute the Joint Funding Agreement for State-Let Construction Work (BLR 05310C) with IDOT. The agreement must also include the passage of a Resolution appropriating City’s local match associated with the project. At this time, the local match is estimated to be $201,691.18. The exact amount of City’s local match will be determined at the completion of the project closeout. The FY 2023 Proposed Budget includes $285,600 under the Motor Fuel Tax Fund (16-34-58-4807) for construction costs. Unlike construction engineering, where the initial costs have to be paid for by the City, the construction costs are paid for by IDOT and the City will be invoiced throughout the project for its local match. ACTIONS PROPOSED: Approve Resolution No. 22-R-0075 authorizing the Mayor to execute the Joint Funding Agreement for State-Let Construction Work (BLR 05310C) and appropriating the local match in the amount of $201,691.18 for construction costs associated with the Technology Boulevard Resurfacing Project. COMMITTEE RECOMMENDATION: The Infrastructure Committee voted 6-0 for approval. ===== PDF PAGE 45 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: __ 7. G. Resolution No. 22-R-0076 — Contract Award — Emerald Tree Care, LLC for the 2023 Emerald Ash Borer Insecticidal Treatment Program for an Amount Not to Exceed $79,464.75 COMMITTEE AGENDA DATE: December 1, 2022 COUNCIL AGENDA DATE: December 19, 2022 STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE (ae APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: Emerald Tree Care, LLC has provided annual Emerald Ash Borer (EAB) treatment services related to the application of insecticidal treatments, in the form of trunk injections and Basil System Soil Injections, to manage the spread and negative impact of the EAB since 2011. There are currently approximately 1,150 City-owned Ash trees that would require treatment in 2023. To date, there have been approximately 700 Ash trees lost since EAB treatment began in 2011, or about 38% of the original treatment set. Many of these trees were lost due to storm related damage or other reasons; however, the majority were removed due to failing health caused by early damage from the EAB. Daniel Miraval, a board certified arborist, of Emerald Tree Care has provided the City with his recommendation for continuing with a monitor and treatment program for the City’s Ash trees. Furthermore, Mr. Miraval recommends the continued use of Boxer for trunk injections bi-annually and soil treatment using “Imidicloprid” on an annual basis. In 2022, the EAB program only required the annual soil treatment of “Imidicloprid”. In FY 2023, Emerald Tree Care, LLC will provide annual soil treatment of “Imidicloprid” and the bi-annual trunk injections using Boxer (a.k.a. Emamectin Benzoate) for protection against the EAB. Emerald Tree Care has provided a proposal for the scope of work in 2023, in the amount of $79,464.75. The cost to perform soil treatment is $22,328.75 while trunk injections will cost $57,136.00. Please see attached for additional information. Staff recommends continuing soil treatment and trunk injections in Fiscal Year 2023, along with continued monitoring of the City’s Ash trees and conducting an evaluation of all remaining Ash trees to assess the benefits of continuing application of insecticidal treatments for the EAB. In FY 2023, there is $80,000.00 budgeted for the 2023 EAB Insecticidal Treatment Program in the Capital Projects Fund Account 08-34-53-4886. ACTIONS PROPOSED: Approve Resolution No. 22-R-0076 authorizing the Mayor to execute a Contract with Emerald Tree Card, LLC of Roselle, Illinois, for the 2023 Emerald Ash Borer Insecticidal Treatment Program for an amount not to exceed $79,464.75 COMMITTEE RECOMMENDATION: The Infrastructure Committee voted 6-0 for approval. ===== PDF PAGE 46 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE : AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: PUolats Resolution No. 22-R-0077 — Contract Extension — Classic Landscape, Ltd. for the 2023 Right-of-Way (ROW) Maintenance Program in the amount not to exceed $154,960.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE Mo ~— APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman COMMITTEE AGENDA DATE: December 1, 2022 COUNCIL AGENDA DATE: December 19, 2022 SIGNATURE ITEM SUMMARY: Annually, since 2005, the City has contracted landscape maintenance services for multiple City-owned and maintained rights-of-way and properties at various locations for a period of approximately 30 consecutive weeks. Services include, but are not limited to, mowing, trimming, edging, weed removal, shredded hardwood mulch installation, chemical broadleaf control, fall leaf removal, and lawn fertilization. The 2022 program consisted of 100 City owned properties and/or right-of-ways as well as 31 additional locations previously maintained by Public Works staff. This operation over a 30-week timeframe tied up two members of the Public Works Street Division crew for approximately 1,000 hours, which took away from other critical infrastructure maintenance tasks such as storm sewer and catch basin cleaning, which are more essential than mowing. The City Council approved Resolution no. 22-R-0018 on March 21, 2022 awarding the contract for 2022 ROW Maintenance Program to Classic Landscape, Ltd. A provision of the current Contract allows it to be extended for two additional years, through mutual agreement between Classic Landscape, Ltd. and the City, if pricing were held for each subsequent fiscal year, if the City were satisfied with services provided, and if approved by City Council. Classic Landscape, Ltd have agreed to hold their pricing for Fiscal year 2023. In 2023, five additional locations were added to the list that were previously missed. The five additional locations are all located around downtown. Besides the added location, the remainder of the contract terms are the same as FY 2022. Classic Landscape satisfactorily performed right-of-way maintenance services for the City of West Chicago from 2008 through 2011 and 2019 through 2021. It is staff's recommendation that a contract extension be awarded to Classic Landscape, Ltd. for services related to the 2023 ROW Maintenance Program for an amount not to exceed $154,960. ACTIONS PROPOSED: Approve Resolution No. 22-R-0077 authorizing the Mayor to execute a contract extension with Classic Landscape, Ltd., for the 2023 Right-of-Way Maintenance Program, in an amount not to exceed $154,960.00. COMMITTEE RECOMMENDATION: The Infrastructure Committee voted 6-0 for approval. ===== PDF PAGE 47 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO CITY COUNCIL AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: __/. ©. 2022 Property Tax Levy Ordinance No. 2022-0-0039 FILE NUMBER: COMMITTEE AGENDA DATE: N/A COUNCIL AGENDA DATE: December 19, 2022 STAFF REVIEW: Nikki Giles SIGNATURE Anal Un b i APPROVED BY CITY ADMINISTRATOR: SIGNATURE. ITEM SUMMARY: The total 2022 tax levy request, per attached Ordinance No. 2022-0-0039, has been projected for the Fiscal Year 2023 budget at $4,380,452.65. The 2022 tax levy proposal of $4,380,452.65 represents a 4.9 percent increase over the prior year tax levy. The final 2022 tax rate has a direct correlation to the final equalized assessed valuation of Wayne and Winfield townships, and therefore, may vary slightly from the projected rate of .5117 should the assessor’s estimates be subject to modifications. As reported to the City, the Wayne Township Assessor is projecting a 5.34% increase in assessed value and $317,330 as estimated 2022 new construction. The Winfield Township Assessor has reported a 4.32% increase in assessed value and $7,105,400 as estimated 2022 new construction. ACTIONS PROPOSED: Recommend to City Council approval of a 2022 tax levy request for General Corporate Purposes in the amount of $4,380,452.65 COMMITTEE RECOMMENDATION: The Finance Committee recommended approval of the 2023 Budget with a 4.9% increase in the property tax levy. ===== PDF PAGE 48 ===== [Extraction: OCR (rendered-page OCR)] ORDINANCE NO. 22-0-0039 AN ORDINANCE LEVYING TAXES ON PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF WEST CHICAGO AS THAT PROPERTY IS ASSESSED AND EQUALIZED FOR STATE AND COUNTY PURPOSES FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2023 AND ENDING DECEMBER 31, 2023 WHEREAS, the City Council of the City of West Chicago, County of DuPage, State of Illinois, did on the Sth day of December 2022, approve the Annual Budget Ordinance for the City of West Chicago for the fiscal year beginning on the 1‘ day of January 2023 and ending on the 31* day of December 2023, the total amount of which budgeted for the corporate purposes legally made is ascertained to be the aggregate sum of $4,380,452.65. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of West Chicago, in regular session assembled; SECTION 1. That there be and is hereby levied upon all taxable property within the Corporate limits of said City of West Chicago, Illinois, for the said fiscal year beginning on the 1“ day of January 2023, and ending on the 31st day of December 2023, the total sum of $4,380,452.65 for the specific purposes mentioned in said Budget Ordinance and in the various sums as follows to wit. SECTION 2. All ordinances and resolutions, or parts thereof, in conflict with the provisions of this Ordinance are, to the extent of such conflict, expressly repealed. SECTION 3. This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. SECTION 4. The City Clerk of the City of West Chicago is hereby authorized and directed to file with the County Clerk of said County of DuPage, State of Illinois, a duly certified copy of this Ordinance. PASSED THIS 19th day of December 2022. Alderman L. Chassee Alderman J. Beifuss Alderman A. Hallett Alderman J. Jakabesin Alderman M. Birch-Ferguson Alderman S. Dimas Alderman C. Swiatek Alderman R. Stout Alderman C. Dettmann Alderman J. Short Alderman J. Morano Alderman M. Garling Alderman J. Sheahan Alderman H. Brown APPROVED as to form: City Attorney APPROVED this 19th day of December 2022. Mayor Ruben Pineda ATTEST: Valeria Perez, Executive Assistant ===== PDF PAGE 49 ===== [Extraction: OCR (rendered-page OCR)] STATE OF ILLINOIS ) COUNTY OF DUPAGE _ ) |, Ruben Pineda, do hereby certify that | am the duly qualified and Mayor of the City of West Chicago, DuPage County, Illinois. | do further certify that provisions of Sections 4 through 7 of the “Truth in Taxation Act” (Illinois Revised Statutes, Chapter 120, Section 861 through 869) are not applicable to the City of West Chicago in connection with its Tax Levy Ordinance 22-O- 0039 for the fiscal year beginning January 1, 2023, and ending December 31, 2023. IN WITNESS WHEREOF-, | hereunto affix my official signature at West Chicago, Illinois this 19th day of December 2022. Mayor Ruben Pineda City of West Chicago (seal) ===== PDF PAGE 50 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO CITY COUNCIL AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Or 2022 Special Service Area 2 Tax Levy ; Ordinance No. 2022-0-0040 Bre NOMEER: COMMITTEE AGENDA DATE: N/A COUNCIL AGENDA DATE: December 19, 2022 STAFF REVIEW: Nikki Giles SIGNATURE Uni G E > APPROVED BY CITY ADMINISTRATOR: SIGNATURE ITEM SUMMARY: Special Service Area 2 serves the purpose of providing infrastructure improvements to the area north of Hawthorne Lane and east of Powis Road. The bonds that were issued for SSA 2 have been paid in full, and an annual levy is in place to provide for ongoing maintenance and to offset operating costs of the improvements that exceed $5,000 in any given year. The fiscal year 2023 budget for maintenance and operating costs, which includes the expenditure categories of Salaries and Wages and Contractual, have been proposed at a total amount of $14,400. Accordingly, the levy proposed for the 2022 tax year is $9,400.00 ACTIONS PROPOSED: Recommend approval of the referenced tax levy Ordinance for SSA 2 for annual maintenance and operating expenses. COMMITTEE RECOMMENDATION: This item did not go to Committee. ===== PDF PAGE 51 ===== [Extraction: OCR (rendered-page OCR)] ORDINANCE NO. 22-0-0040 AN ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2023 AND ENDING DECEMBER 31, 2023 IN AND FOR THE CITY OF WEST CHICAGO SPECIAL SERVICE AREA NO. 2 BE IT ORDAINED BY THE City Council of the City of West Chicago, Illinois, in regular session assembled as follows: SECTION 1. Finding. City of West Chicago Special Service Area No. 2 has been created by an Ordinance entitled: “ORDINANCE NO. 1646 - ESTABLISHING CITY OF WEST CHICAGO SPECIAL SERVICE AREA NO. 2.” adopted March 21, 1983, and effective as of March 21, 1983, no petition having been filed opposing the creating of the Special Service Area, pursuant to Section 9 of the Public Act 82- 640. Said Special Service Area No. 2 consists of the territory described in Ordinance No. 1646. The City of West Chicago is authorized to levy taxes at a rate not to exceed .0500 for special services in said Special Service Area. SECTION 2. That the following sum, or as much thereof as may be authorized by law, be, and the same hereby are, levied upon the taxable property as defined in the Revenue Act of 1939 in the City of West Chicago Special Service Area No. 2, said tax to be levied for fiscal year beginning January 1, 2023 and ending December 31, 2023. SPECIAL OPERATING EXPENSES Special maintenance and operating expenses — City of West Chicago Special Service Area No. 2. Ordinance No. 1646........ccsseseseseeseees $9,400.00 SECTION 3. That this tax is levied pursuant to Article VII, Section 7, of the Constitution of the State of Illinois and pursuant to Public Act 82-640 and pursuant to Ordinance No. 1646 establishing City of West Chicago Special Service Area No. 2. SECTION 4. _ It is hereby certified to the County Clerk of DuPage County, Illinois, that $9,400.00 is the total amount the said City of West Chicago Special Service Area No. 2 requires to be raised by taxation for the fiscal year beginning January 1, 2023 and ending December 31, 2023, and the City Clerk of said City is hereby authorized and directed to file with the County Clerk of County of DuPage, State of Illinois, on or before the time required by law, a duly certified copy of this Ordinance. SECTION 5. That all ordinances or parts thereof in conflict with the provisions of this Ordinance are to the extent of such conflict expressly repealed. SECTION 6. That this Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. Ordinance No. 22-0-0040 Page 1 of 2 ===== PDF PAGE 52 ===== [Extraction: OCR (rendered-page OCR)] PASSED this day of 19th day of December 2022. Alderman L. Chassee Lies Alderman J. Beifuss Alderman A. Hallett ie Alderman J. Jakabcsin Alderman M. Birch-Ferguson_ Alderman S. Dimas Alderman C. Swiatek yy Alderman R. Stout Alderman C. Dettmann ae Alderman J. Short Alderman J. Morano Paes Alderman M. Garling Alderman J. Sheahan me Alderman H. Brown APPROVED as to form: City Attorney APPROVED this 19th day of December 2022. Mayor Ruben Pineda ATTEST: Valeria Perez, Executive Assistant PUBLISHED: Ordinance No. 22-0-0040 Page 2 of 2 ===== PDF PAGE 53 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO CITY COUNCIL AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _ 7. K. Resolution No. 22-R-0081 — Collective Bargaining Agreement Between the City of West Chicago and the FILE NUMBER: Fraternal Order of Police COMMITTEE AGENDA DATE: N/A COUNCIL AGENDA DATE: 12/19/2022 STAFF REVIEW: SIGNATURE APPROVED BY CITY ADMINISTRATOR: SIGNATURE ITEM SUMMARY: The attached Collective Bargaining Agreement matches the recommended direction provided to the City Council. STAFF RECOMMENDATION: Staff recommends approval of Resolution No. 22-R-0081. COMMITTEE RECOMMENDATION: Collective Bargaining Agreements are submitted directly to the City Council for approval. ===== PDF PAGE 54 ===== [Extraction: OCR (rendered-page OCR)] RESOLUTION NO. 22-R-0081 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CERTAIN LABOR AGREEMENT BETWEEN THE CITY OF WEST CHICAGO AND THE FRATERNAL ORDER OF POLICE LODGE NO. 85 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute and the City Clerk is authorized to attest a certain Labor Agreement between the City of West Chicago and the Fraternal Order of Police, in substantially the form attached hereto and incorporated herein as Exhibit “A” and subject to attorney review of all language changes. APPROVED this 19" day of December 2022. AYES: NAYS: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Valeria Perez, Executive Office Assistant ===== PDF PAGE 55 ===== [Extraction: embedded PDF text] Labor Agreement between ILLINOIS FOP LABOR COUNCIL And City of West Chicago Patrol Officers January 1, 2023 – December 31, 2025 ===== PDF PAGE 56 ===== [Extraction: embedded PDF text] TABLE OF FCONTENTS PREAMBLE ....................................................................................................................................1 ARTICLE 1 RECOGNITION .........................................................................................................1 Section 1.1 Recognition ...............................................................................................................1 Section 1.2 Probationary Period ..................................................................................................1 Section 1.3 Fair Representation ...................................................................................................1 Section 1.4 Labor Council Employees.........................................................................................1 Section 1.5 Gender .......................................................................................................................1 Section 1.6 Seniority ....................................................................................................................2 ARTICLE 2 LABOR COUNCIL SECURITY AND RIGHTS .......................................................2 Section 2.1 Dues Checkoff ..........................................................................................................2 Section 2.2 Labor Council Indemnification .................................................................................2 Section 2.3 Council Use Of Bulletin Boards ...............................................................................2 ARTICLE 3 LABOR MANAGEMENT MEETINGS ....................................................................2 Section 3.1 Meeting Request .......................................................................................................2 Section 3.2 Content ......................................................................................................................3 Section 3.3 Attendance ................................................................................................................3 ARTICLE 4 MANAGEMENT RIGHTS ........................................................................................3 ARTICLE 5 SUBCONTRACTING ................................................................................................4 ARTICLE 6 HOURS OF WORK AND OVERTIME ....................................................................4 Section 6.1 Application of Article ...............................................................................................4 Section 6.2 Normal Workday and Pay Period .............................................................................4 Section 6.3 Changes in Normal Workweek and Workday ..........................................................4 Section 6.4 Overtime Pay and Required Overtime ......................................................................4 Section 6.5 Work During Vacation, Floating Holiday or Personal Day ......................................6 Section 6.6 Compensatory Time ..................................................................................................6 Section 6.7 Court Time ................................................................................................................7 Section 6.8 Call-Back Pay ...........................................................................................................7 Section 6.9 No Pyramiding ..........................................................................................................7 ARTICLE 7 SHIFT ASSIGNMENT AND SCHEDULING ...........................................................7 Section 7.1 Scheduling.................................................................................................................7 Section 7.2 Posting of Annual Schedule ......................................................................................8 Section 7.3 Basic Requirements For Each Schedule ...................................................................8 Section 7.4 Less Experienced Officers ........................................................................................8 Section 7.5 Conclusion Of Bidding Process ................................................................................9 Section 7.6 Changes If System Unworkable ................................................................................9 Section 7.7 Specialized Work Units ............................................................................................9 Section 7.8 Canine Unit Compensation Plan ...............................................................................9 Section 7.9 School Resource Officers .........................................................................................9 ARTICLE 8 GRIEVANCE PROCEDURE ...................................................................................10 Section 8.1 Definition ................................................................................................................10 Section 8.2 Procedure ................................................................................................................10 Section 8.3 Arbitration ...............................................................................................................11 Section 8.4 Limitations on Authority of Arbitrator ...................................................................11 Section 8.5 Time Limit For Filing .............................................................................................12 i ===== PDF PAGE 57 ===== [Extraction: embedded PDF text] Section 8.6 Time Off..................................................................................................................12 Section 8.7 Discipline ................................................................................................................12 ARTICLE 9 NO STRIKE NO LOCKOUT ...................................................................................13 Section 9.1 No Strike .................................................................................................................13 Section 9.2 No Lockout .............................................................................................................13 Section 9.3 Penalty.....................................................................................................................14 Section 9.4 Judicial Restraint .....................................................................................................14 ARTICLE 10 HOLIDAYS ............................................................................................................14 Section 10.1 Holidays ................................................................................................................14 Section 10.2 Holiday Pay And Work Requirements .................................................................14 Section 10.3 Floating Holiday ...................................................................................................15 ARTICLE 11 LAYOFF AND RECALL .......................................................................................15 Section 11.1 Layoff ....................................................................................................................15 Section 11.2 Recall ....................................................................................................................15 ARTICLE 12 VACATIONS ..........................................................................................................16 Section 12.1 Eligibility And Accrual .........................................................................................16 Section 12.2 Vacation Pay .........................................................................................................16 Section 12.3 Scheduling And Accrual .......................................................................................17 Section 12.4 Employee Emergency ...........................................................................................17 Section 12.5 Accumulation ........................................................................................................17 Section 12.6 City Emergency ....................................................................................................17 ARTICLE 13 PERSONAL DAYS AND SICK LEAVE ..............................................................17 Section 13.1 Purpose of Sick Leave ..........................................................................................17 Section 13.2 Probationary Personnel .........................................................................................18 Section 13.3 Use of Sick Leave .................................................................................................18 Section 13.4 Days Earned In Accumulation ..............................................................................18 Section 13.5 Notification ...........................................................................................................18 Section 13.6 Medical Examination ............................................................................................18 Section 13.7 Abuse Of Sick Leave ............................................................................................18 Section 13.8 Sick Leave Utilization...........................................................................................19 Section 13.9 Sick Leave Buy Back ............................................................................................19 Section 13.10 Personal Days......................................................................................................19 Section 13.11 Personal Day Earning And Use ..........................................................................19 Section 13.12 Personal Day Accumulation ...............................................................................19 ARTICLE 14 ADDITIONAL LEAVES OF ABSENCE ..............................................................20 Section 14.1 Unpaid Leave of Absence .....................................................................................20 Section 14.2 Benefits While on an Unpaid Leave of Absence ..................................................20 Section 14.3 Leave for an Off-Duty Illness, Injury or Disability ..............................................20 Section 14.4 Leave for an On-Duty Illness, Injury or Disability ...............................................21 Section 14.5 Military Leave .......................................................................................................21 Section 14.6 Jury or Witness Duty Leave ..................................................................................21 Section 14.7 Bereavement Leave ...............................................................................................21 Section 14.8 Light Duty .............................................................................................................22 ARTICLE 15 WAGES ..................................................................................................................22 Section l5.l Wages ....................................................................................................................22 Section 15.2 Officer In Charge (OIC) Pay .................................................................................23 ii ===== PDF PAGE 58 ===== [Extraction: embedded PDF text] Section 15.4 Placement On Wage Schedule ..............................................................................23 Section 15.5 Movement Through Wage Schedule ....................................................................23 Section 15.6 Recourse ................................................................................................................24 ARTICLE 16 QUARTERMASTER ALLOWANCE AND CLOTHING REIMBURSEMENT .24 Section 16.1 Quartermaster Allowance .....................................................................................24 Section 16.2 Clothing Allowance ..............................................................................................25 ARTICLE 17 INSURANCE ..........................................................................................................25 Section 17.1 Coverage ...............................................................................................................25 Section 17.2 Cost .......................................................................................................................25 Section 17.3 Cost Containment..................................................................................................26 Section 17.4 Life Insurance .......................................................................................................26 Section 17.5 Killed In The Line Of Duty ..................................................................................26 Section 17.6 VEBA 115 Plan.....................................................................................................26 ARTICLE 18 DRUG/ALCOHOL TESTING ...............................................................................26 ARTICLE 19 MISCELLANEOUS PROVISIONS .......................................................................27 Section 19.1 Maintenance of Economic Benefits......................................................................27 Section 19.2 Americans With Disabilities Act ..........................................................................27 Section 19.3 Smoking ................................................................................................................27 Section 19.4 Family and Medical Leave Act .............................................................................27 Section 19.5 Bill of Rights .........................................................................................................27 Section 19.6 Fitness Allowance .................................................................................................28 Section 19.7 Officer Wellness Checks .......................................................................................28 ARTICLE 20 IMPASSE RESOLUTION ......................................................................................28 ARTICLE 21 CIVIL SERVICE COMMISSION ..........................................................................28 ARTICLE 22 OUTSIDE EMPLOYMENT ...................................................................................28 ARTICLE 23 SAVINGS CLAUSE ...............................................................................................29 ARTICLE 24 ENTIRE AGREEMENT .........................................................................................29 ARTICLE 25 TERMINATION .....................................................................................................29 APPENDIX A DUES AUTHORIZATION FORM ......................................................................31 APPENDIX B ................................................................................................................................32 iii ===== PDF PAGE 59 ===== [Extraction: embedded PDF text] PREAMBLE THIS AGREEMENT entered into by the CITY OF WEST CHICAGO, ILLINOIS (hereinafter referred to as "City" or "Employer") and the WEST CHICAGO FRATERNAL ORDER OF POLICE, LODGE N0. 85/ILLINOIS FOP LABOR COUNCIL (hereinafter referred to as "Labor Council" or "Union"), is in recognition of the Labor Council's status as the representative of the Employer's non-supervisory sworn peace Employees and has as its basic purpose the promotion of harmonious relations between the Employer and the Labor Council; the establishment of an equitable and peaceful procedure for the resolution of differences; and the establishment of an entire agreement covering all rates of pay, hours of work and conditions of employment applicable to bargaining unit employees. Therefore, in consideration of the mutual promises and agreements contained in this Agreement, the Employer and the Labor Council do mutually promise and agree as follows: ARTICLE 1 RECOGNITION Section 1.1 Recognition The Employer recognizes the Labor Council as the sole and exclusive collective bargaining representative for all full-time sworn peace employees (hereinafter referred to as "Officers" or "Employees"), but excluding all supervisory employees (this includes all Officers of the rank of Sergeant and above) and all other supervisory and non-supervisory employees of the Department and Employer. Section 1.2 Probationary Period The probationary period shall be a period of sixteen (16) months from date of hire or twelve (12) months from the date of hire for any Police Officers hired under the City’s Lateral Transfer Program. Time absent from duty or not served for any reason shall not apply towards satisfaction of the probationary period. During the probationary period, an Employee is subject to discipline, including discharge, without cause and with no recourse to the grievance procedure. During the probationary period, Employees are not entitled to use any accrued leave during their first twelve (12) months of employment with the City, except for sick leave as detailed in Section 13.2. Employees may use compensatory time after completion of their field training program. (Civil Service Commission Rules). Section 1.3 Fair Representation The Labor Council recognizes its responsibility as bargaining agent and agrees to fairly represent all Employees in the bargaining unit, whether or not they are members of the Labor Council. Section 1.4 Labor Council Employees For purposes of this Agreement, the term "Labor Council Employees" shall refer to the Labor Council's duly elected President, Vice President, Secretary, Treasurer and Sergeant at Arms. Section 1.5 Gender Wherever the male gender is used in this Agreement, it shall be construed to include both males and females equally. 1 Master 12/15/2022 ===== PDF PAGE 60 ===== [Extraction: embedded PDF text] Section 1.6 Seniority Seniority for the purpose of this Agreement shall be defined as an Officer’s length of continuous full-time service with the Employer since the Officer’s last date of hire. Seniority shall not include periods of unpaid leave time, except military leave. ARTICLE 2 LABOR COUNCIL SECURITY AND RIGHTS Section 2.1 Dues Checkoff While this Agreement is in effect, the Employer will deduct from each Employee's paycheck twice per month the uniform, regular monthly Labor Council dues for each Employee in the bargaining unit who has filed with the Employer a voluntary, effective Checkoff authorization in the form set forth in Appendix A of this Agreement. If a conflict exists between that form and this Article, the terms of this Article and Agreement control. A Labor Council member desiring to revoke the dues checkoff may do so by written notice to the Employer at any time within thirty (30) days of the expiration date of this Agreement. The actual dues amount deducted, as determined by the Labor Council, shall be uniform in nature for each Employee in order to ease the Employer's burden of administering this provision. Each Employee’s signed checkoff authorization form shall be kept in his Personnel File. If the Employee has no earnings due for that period, the Labor Council shall be responsible for collection of dues. The Labor Council agrees to refund to the Employee any amounts paid to the Labor Council in error on account of this dues deduction provision. The Labor Council may change the fixed uniform dollar amount which will be considered the regular monthly dues once each year during the life of this Agreement. The Labor Council will give the Employer sixty (60) days’ notice of any such change in the amount of uniform dues to be deducted. Section 2.2 Labor Council Indemnification The Labor Council shall indemnify, defend and save the Employer harmless against any and all claims, demands, suits or other forms of liability (monetary or otherwise) and for all legal costs that shall arise out of or by reason of action taken or not taken by the Employer in complying with the provisions of this Article. If an improper deduction is made, the Labor Council shall refund directly to the Employee any such amount. Section 2.3 Council Use Of Bulletin Boards The Employer will make available space on a bulletin board for the posting of official Labor Council notices or minutes of a nonpolitical, non-inflammatory nature. The Labor Council will limit the posting of Labor Council notices to such bulletin board, with prior approval of the Chief of Police or City Administrator. ARTICLE 3 LABOR MANAGEMENT MEETINGS Section 3.1 Meeting Request The Labor Council and the Employer agree that in the interest of efficient management and harmonious employee relations, that meetings be held if mutually agreed between Labor Council Employees and senior administrative representatives of the Employer. Such meetings shall be held not less than quarterly and shall be requested by either Party at least five (5) days in advance by placing in writing a request to the other for a labor management meeting and expressly providing the agenda for such meeting. A quarterly meeting can be waived upon written 2 Master 12/15/2022 ===== PDF PAGE 61 ===== [Extraction: embedded PDF text] agreement of both Parties. Such meetings, times and locations, as mutually agreed upon, shall be limited to: (1) discussion on the implementation and general administration of this Agreement; (2) a sharing of general information of interest to the Parties; and (3) notifying the Labor Council of changes in conditions of employment contemplated by the Employer which may affect Employees. Section 3.2 Content It is expressly understood and agreed that such meetings shall be exclusive of the grievance procedure. Specific grievances being processed under the grievance procedure shall neither be considered at "labor management meetings" nor shall negotiations for the purpose of altering any or all of the terms of this Agreement be carried on at such meetings. Section 3.3 Attendance Attendance at labor management meetings shall be voluntary on the Employee's part, and attendance during such meetings shall not be considered time worked for compensation purposes. Normally, three (3) representatives from each Party shall attend these meetings, schedules permitting. Attendance at such meetings shall not interfere with required duty time, and attendance, if during duty time, is permitted only upon prior approval of the Employee's supervisor. ARTICLE 4 MANAGEMENT RIGHTS Except as specifically limited by the express provisions of this Agreement, the Employer retains all traditional rights to manage and direct the affairs of the Employer in all of its various aspects and to manage and direct its Employees, including but not limited to the following: to plan, direct, control and determine the budget and all the operations, services and missions of the Employer; to supervise and direct the working forces; to establish the qualifications for employment and to employ Employees; to schedule and assign work; to establish work and productivity standards and, from time to time to change those standards; to assign overtime; to contract out for goods and services; to determine the methods, means, organization and number of personnel by which such operations and services shall be made or purchased; to make, alter and enforce reasonable rules, regulations, orders and policies; to evaluate Employees; to establish performance standards; to discipline, suspend and discharge non probationary Employees for just cause; to change or eliminate existing methods, equipment or facilities or introduce new ones; to take any and all actions as may be necessary to carry out the mission of the Employer and the West Chicago Police Department (hereafter “Department”). In the event of civil emergency as may be declared by the Mayor, the City Administrator, Chief of Police or their authorized designees, it is the sole discretion of the Mayor to determine that civil emergency conditions exist which may include, but not be limited to, riots, civil disorders, tornado conditions, floods or other catastrophes; and to carry out the mission of the Employer provided, however, that the exercise of any of the above rights shall not conflict with, any of the express written provisions of this Agreement. 3 Master 12/15/2022 ===== PDF PAGE 62 ===== [Extraction: embedded PDF text] ARTICLE 5 SUBCONTRACTING It is the general policy of the Employer to continue to utilize its Employees to perform work they are qualified to perform. However, the Employer reserves the right to contract out work it deems necessary or appropriate in the exercise of its best judgment, and consistent with the Employer's lawful authority under Illinois Statutes. ARTICLE 6 HOURS OF WORK AND OVERTIME Section 6.1 Application of Article This Article is intended only as a basis for calculating overtime payments, and nothing in this Agreement shall be construed as a guarantee of hours of work per day or per week. Section 6.2 Normal Workday and Pay Period The normal work day for Employees shall consist of one (1) “day shift”, working twelve (12) continuous hours from 6:00 A.M. to 6:00 P.M., one (1) “night shift”, working twelve (12) continuous hours from 6:00 P.M. to 6:00 A.M., one (1) “power shift” working ten (10) continuous hours from 2:00 P.M. to 12:00 A.M. and eight (8)-hour and ten (10) hour shifts for which the hours are determined by the Chief of Police. These shifts will be considered separate and distinct from each other with their own manpower requirements. A normal pay period will be considered to be eighty (80) hours during a fourteen (14) day work period for those working eight (8) and ten (10) hour shifts. For those working twelve (12) hour shifts, the normal pay period shall be eighty-four (84) hours during the fourteen (14) day pay period. Each Employee will be allowed to take a paid thirty (30) minute lunch break at a reasonable time each shift, subject to emergency work duties. If an Employee’s lunch is interrupted by emergency work duties for more than fifteen (15) minutes but can be taken within a two (2) hour period before the end of their shift, the Employee shall have the option of taking and/or completing that lunch. If the lunch cannot be taken within that period, the Employee shall not be compensated for missing it. During his lunch break, the Employee must be available immediately to return to duty and therefore, must respond to radio inquiries and remain within the corporate limits of the City of West Chicago. The Employee will not be required to perform routine duties such as patrol, respond to routine telephone calls or handle other routine non-emergency calls while on a lunch break. Section 6.3 Changes in Normal Workweek and Workday The shifts, workdays and hours to which employees are assigned shall be based upon a fifty-six (56) day departmental work schedule and shift rotation which may occur every fifty-six (56) days. Section 6.4 Overtime Pay and Required Overtime Employees working an eight (8) hour shift or a ten (10) hour shift shall be paid one and one-half (1½) times their regular straight time rate of pay for all hours worked beyond their regularly scheduled shift so long as they work forty (40) hours in a seven (7) day pay period, except as otherwise noted in this Agreement. Employees working a twelve (12) hour shift shall be compensated at the overtime rate of one and one-half (1½) times their regular straight time rate of pay for all hours worked beyond their regularly scheduled shift so long as they work eighty four (84) hours in a fourteen (14) day pay period. At the discretion of the Employee, the 4 Master 12/15/2022 ===== PDF PAGE 63 ===== [Extraction: embedded PDF text] additional four (4) hours in excess of eighty (80) hours in the fourteen (14) day pay period shall be paid in straight time or straight compensatory time. All paid leave, including sick leave, shall be credited as time worked for purposes of determining overtime under this Article. An Employee’s hourly rate shall be calculated by dividing his annual salary by 2,080 hours. The Chief of Police, or his designee(s), shall have the right to require overtime work and officers may not refuse overtime assignments. In non-emergency situations, the Chief, or his designee, as a general rule shall take reasonable steps to obtain volunteers by seniority for overtime assignments before assigning required overtime work. Where it will not adversely affect the job or unduly add to the time of making work assignments, the Chief, or his designee, will attempt to assign overtime on a reverse length of service basis among employees present and available. However, volunteers will not necessarily be selected for work in progress which is being performed by a specific officer. Also, specific officers may be selected for special assignments based upon specific skills, ability and experience they may possess (such as bilingual capability, breathalyzer training or special training or skills as a traffic accident reconstruction officer-to name a few). That said, the City will continue using the following non-binding practice: Call outs and/or postings for manpower shall be offered by seniority in four (4) hour continuous blocks of time unless the overtime assignment cannot be fully divided into equal increments. If that is the case, then the overtime assignment shall be divided into as many four (4) hour blocks as possible, with the remaining number of hours placed in a separate block. Overtime assignments due to a manpower shortage shall first be done on a voluntary basis by seniority. However, if the overtime assignment has not been completely filled after the Employer has exhausted the seniority list seeking volunteers, the least senior Employee working the shift preceding the overtime assignment shall be ordered to stay. Employees can be ordered to work until there is no longer a shortage, so long as they don’t exceed sixteen (16) total working hours. If the shortage continues past an Employee’s sixteen (16) maximum working hours, then the Employer shall continue to order Employees working the shift preceding the assignment, using reverse seniority, until the assignment is filled. In the event that no Employees working the shift preceding the assignment are available, a call out will be enacted by reverse seniority. The first Employee(s) contacted by reverse seniority and available for the vacancy shall be ordered to work the vacancy. For purposes of ordering, School Resource Officers, Detectives, Community Relations Officers, and Day Shift Traffic Officers will be considered part of the Day Shift (6AM-6PM) and Traffic Officers who work in the afternoon/evening will be considered part of the Night Shift (6PM- 6AM). For example, if there is an overtime assignment for the 6AM to 6PM shift, the Employer would begin the call out for volunteers with the most senior Employee. That Employee would be offered all or a portion of that twelve (12) hour shift (6AM to 10AM, a 10AM to 2PM and/or a 2PM to 6PM). That Employee may take any or all of the blocks, work schedule allowing, or may refuse the overtime. If the Employee takes only a portion of the overtime assignment, the Employer will then call the next senior Employee on the list to attempt to fill the remaining blocks. This procedure would be followed, and then ordering by reverse seniority as noted above, until the entire overtime assignment has been filled. 5 Master 12/15/2022 ===== PDF PAGE 64 ===== [Extraction: embedded PDF text] If an Employee is currently working overtime during the hours of the call-out, they are not eligible to be ordered for any part of the overtime unless there is a reverse call-out. An Employee working overtime is considered working on that shift. Officers assigned as Detectives will not be eligible to be ordered to cover Patrol Road shortages (Patrol Road shortage is defined as a Patrol shift that falls below the minimum staffing levels) that require overtime. Detectives will not be eligible to sign up for posted Patrol overtime. Detectives may volunteer to take the place of an Officer who was ordered to cover a shift shortage in patrol. Detectives are still eligible to be ordered for any other posted mandatory overtime. For this Section, Detectives are those individuals who are used on-call. Employees on light or restricted duty will not be eligible for overtime. Employees volunteering for overtime work must give more than twenty-four (24) hours' notice if they will not be able to work. With less than twenty-four (24) hours’ notice, Employees may be subject to disqualification from further voluntary overtime assignments. The Department will provide Officers who work sixteen (16) continuous hours a rest period of eight (8) consecutive hours between shifts, except for court appearances and manpower shortages or emergencies that would adversely affect public safety. Such emergencies would not include another Officer calling in sick for his normal work day. Routine calls by Employees needing to use sick leave will be resolved as described above in this section. In the event overtime gets canceled with less than two (2) hours’ notice, officers will have the option to work all or part of the overtime hours in patrol. If overtime gets canceled while the officer is currently working that assignment, the officer will have the option to leave and get paid for the hours they worked (the 2 hour minimum applies) or continue working up to the remainder of the scheduled hours in patrol. Section 6.5 Work During Vacation, Floating Holiday or Personal Day An Employee ordered to work on a vacation, floating holiday or personal day shall be paid one and one-half (1½) times their regular rate of pay for all such hours worked on that day. Section 6.6 Compensatory Time Compensatory time at time and one-half (1½) rate may be granted at such time and in such time blocks as are mutually agreed upon between the involved Employee(s), their supervisor and the Chief of Police in accordance with state and federal statutes. Compensatory time must be used in two (2) hour increments (2 hours, 4 hours, 6 hours etc.). The Compensatory time earned by the Employee may be taken at any time or for any reason provided twenty-four (24) hours' notice is given to the immediate supervisor, though the Chief of Police of their designee may refuse such leave for good cause. Compensatory days shall be granted on a first requested, first received basis. Compensatory time may be used with less than twenty-four (24) hours' notice if approved by the Chief of Police or his designee. If mutual agreement on compensatory time cannot be reached, the Employee shall receive one and one-half (1½) times his rate of pay for each overtime hour worked. An Employee may accumulate and carry over up to two hundred (200) hours of compensatory time. Compensatory time off may be taken with the approval of the Chief of Police, or his designee, based upon Departmental manning levels as established by the Chief 6 Master 12/15/2022 ===== PDF PAGE 65 ===== [Extraction: embedded PDF text] and Department needs as determined by the Chief. Compensatory time cannot be taken before it is earned within the same pay period. Section 6.7 Court Time Employees who would otherwise be off duty shall be paid, with a three (3) hour minimum, for all hours worked when appearing in court on behalf of the Employer in the capacity of a commissioned officer or when preparing for an off-duty court appearance when in the presence of a prosecuting attorney. Hours worked during court time shall be included as overtime pay at one and one-half (1½) times his rate of pay in accordance with Section 6.4. Employees who receive notice of court appearance and are placed on a call-in status and do not get called to appear in court shall receive two (2) hours' straight-time pay. Section 6.8 Call-Back Pay An Employee called back to work after having left work shall receive a minimum of two (2) hours' pay at 1-1/2 times his straight-time rate of pay. Hours worked during call-back may be earned as overtime pay in accordance with Section 6.4, if applicable. Section 6.9 No Pyramiding Compensation shall not be paid (or compensatory time taken) more than once for the same hours under any provision of this Article or Agreement. Section 6.10 Detective On-Call Pay Beginning the first full month following execution of the Collective Bargaining Agreement by both Parties, each Detective/Task Force Officer (TFO) who is required to be on-call shall receive a stipend of one hundred fifty dollars ($150.00) per pay period while working in that assignment. This stipend does not impact an Officer’s base salary or hourly rate of pay and shall not be included in pension-eligible earnings. ARTICLE 7 SHIFT ASSIGNMENT AND SCHEDULING Section 7.1 Scheduling Except in an emergency, including an unintended shortage of manpower, or when circumstances change in such fashion as to affect the Employer’s ability to provide police protection to the public, the Employer agrees that the principles stated below shall govern shift assignment and scheduling for the length of the Agreement. The Employer reserves the right to determine the number of Employees to be required on duty during any shift as well as the basic job skills and qualifications of such Employees and to temporarily change work shifts of the affected Employee for purposes of conducting or receiving training or for court attendance of three (3) or more consecutive days using the following parameters: If the Officer is instructing in-service training on the Officer’s day off, then it will be treated as an overtime assignment. If the Officer is instructing in-service training on the Officer’s regular work day, the Officer will instruct during the training hours in lieu of working his Shift that day, regardless of the Shift to which the Officer is assigned. Subject to the conditions stated herein, Employees shall have the right to bid, based upon seniority, for available shift assignments such bidding to be accomplished in three (3) blocks consisting of two sixteen (16) week blocks and one twenty-week (20) block. The Employer may refuse to grant individual days off on any shift because of manpower shortage. 7 Master 12/15/2022 ===== PDF PAGE 66 ===== [Extraction: embedded PDF text] If a shift has more than the required officers assigned (considered “Heavy”) and another shift falls below staffing, (a Sergeant and two (2) Officers or no Sergeant and three (3) Officers) an Officer on the heavy shift can volunteer to move to the under-staffed shift until the shift is brought back to full strength or until the end of that block. If there is more than one (1) officer volunteering to change shifts, it will be awarded to the officer with the highest seniority. No officer, not on probation can be forced to switch shifts. Training classes held in West Chicago (including range days) that last less than the officers assigned shift length shall make up those hours at a time of their choice during the same pay period. For example, an officer who works a twelve (12) hour shift has a training day scheduled at the police department. The training is scheduled to last eight (8) hours. That officer needs to make up four (4) hours of time during that pay period. The officer may choose to work the same day, another day or another shift. When there is an advance notice of the training class the Officer can schedule the additional hours ahead of time. Benefit time may be used for the additional hours. When classes are held outside of West Chicago, those days will be considered a full shift day of work. Section 7.2 Posting of Annual Schedule The Employer shall post on or before October 1st of each year a yearly schedule for shift bidding and vacation bidding for Employees for assignments beginning January 1st of each year. Employees will be expected to work at least eighty (80) hours every two (2) weeks on an eight (8) or ten (10) hour shift and eighty-four (84) hours every two (2) weeks on a twelve (12) hour shift. This schedule shall provide for shift bidding in sixteen (16) or twenty (20) week blocks, with the schedule showing the shift assignments of work available during the scheduled period, the scheduled days off for each shift and the required numbers and skill levels of Employees for each shift. Section 7.3 Basic Requirements For Each Schedule Prior to bidding, the Employer's posted schedule shall provide the basic criteria for each shift. Such criteria may provide, among other things, that at least one (1) Employee having six (6) or more years of experience shall be scheduled on each shift; that at least one (1) Employee with specialized breathalyzer training be assigned to the two (2) twelve (12) hour shifts; and that only one (1) Field Training Officer shall be scheduled on a shift during a period of actual function within the field training officer program at any one time. In addition, after offering to and discussing the matter at a labor-management meeting, the Employer may indicate on the schedule any changed or additional required specialized skills for each shift as circumstances warrant. Section 7.4 Less Experienced Officers The Employer shall have the right to assign any probationary Employee during the probationary period to such shift as the Employer shall, in its discretion, deem necessary or desirable for such Employee's education, experience and professional development, prior to opening the remaining shift assignments for bidding by more senior Employees. 8 Master 12/15/2022 ===== PDF PAGE 67 ===== [Extraction: embedded PDF text] Section 7.5 Conclusion Of Bidding Process All bidding for shift assignments will be completed when all assigned Patrol positions are filled. The Employer may thereafter assign shifts to the scheduled officers who have not submitted bids. Thereafter, representatives of the Employer shall review the bid schedule and offer to meet with representatives of the Labor Council to inform them of adjustments in the schedule if required by manpower, experience or skill requirements or needs. Section 7.6 Changes If System Unworkable In the event the system of shift assignment and scheduling proves to be unworkable or impractical, the Employer reserves the right to inform the Labor Council, discuss the matter with the Labor Council for up to seven (7) days, and temporarily institute another scheduling approach or system it deems appropriate based upon manpower availability. Thereafter, upon request, the Employer will enter into negotiations with the Labor Council on a new, more permanent scheduling system. If agreement on a new, more permanent system cannot be reached within thirty (30) days from the beginning of such negotiations, then the parties agree that their impasse may be submitted to interest arbitration as provided in Article 20 of this Agreement. Section 7.7 Specialized Work Units Notwithstanding any other provision of this Agreement, the Employer may create specialized work units and adjust the work schedules of Employees assigned to these units to meet the needs of such units; however, work schedules shall not be changed for the sole purpose of avoiding overtime. The Employer will seek volunteers for these units, however, the Chief retains the right to determine the necessary staffing for these units. Section 7.8 Canine Unit Compensation Plan Officers assigned as the Department’s Canine Officer will receive a stipend of one (1) hour of straight time pay (at the Officer’s then current rate of pay, non-pensionable) for each day scheduled to work per pay period. A Scheduled work day for purposes of this section is defined as a day the Canine Officer is scheduled to work or is attending training on behalf of the department. The Canine Officer will also receive the stipend of one (1) hour of straight pay for sick leave, unplanned bereavement leave and pre-approved time off. Canine Officer Benefits will only be provided to an active Canine Officer as defined in the Department’s policies. The Department’s Canine Officer will work ten (10) continuous hours from 4:00 P.M. to 2:00 A.M. The normal pay period shall be eighty-eight (88) hours during the fourteen (14) day period. The Canine Officer’s schedule is subject to change per department needs or by the discretion of the Chief of Police. Section 7.9 School Resource Officers During individual days and extended breaks from school, when School Resource Officers are not required or requested by District Administration to work at school, they shall report to the Investigations Sergeant for duty. The School Resource Officers will work their regularly scheduled hours which are bid for each year. School Resource Officers may be used to supplement the Patrol Division with the approval of the Investigations Sergeant. During times when School Resource Officers are used to supplement the Patrol Division they are not subject to shift minimums for the Patrol Division. They shall be treated as Detectives for the purposes of calculating overtime as well as requesting leave time. 9 Master 12/15/2022 ===== PDF PAGE 68 ===== [Extraction: embedded PDF text] ARTICLE 8 GRIEVANCE PROCEDURE Section 8.1 Definition A "grievance" is defined as a dispute or difference of opinion raised by an Employee or the Labor Council against the Employer involving an alleged violation or misapplication of an expressed provision of this Agreement. Section 8.2 Procedure A grievance filed against the Employer shall be processed in the following manner: Step 1: Any Employee and/or Steward who has a grievance shall submit the grievance in writing to the Employee's immediate supervisor (in most cases, the sergeant in charge), specifically indicating that the matter is a grievance under this Agreement. The grievance shall contain a complete statement of the facts, the provision or provisions of this Agreement which are alleged to have been violated, and the relief requested. All grievances must be presented no later than five (5) business days from the date of the occurrence of the matter giving rise to the grievance or within five (5) business days after the Employee, through the use of reasonable diligence, could have obtained knowledge of the occurrence of the event giving rise to the grievance. The immediate supervisor shall render a written response to the grievant within five (5) business days after the grievance is presented. Step 2: If the grievance is not settled at Step 1 and the Employee, or the Labor Council if a Labor Council grievance, wishes to appeal the grievance to Step 2 of the grievance procedure, it shall be submitted in writing to the appropriate Commander within five (5) business days after receipt of the Employer's response in Step 1, or within five (5) business days of the time when such answer would have been due. The grievance shall specifically state the basis upon which the grievant believes the grievance was improperly denied at the previous step in the grievance procedure. The Commander shall investigate the grievance and, in the course of such investigation, shall offer to discuss the grievance with the grievant and an authorized business representative, if one is requested by the Employee, within five (5) business days of its receipt by the Commander, at a time mutually agreeable to the parties. If no settlement of the grievance is reached, the Commander shall provide a written response to the grievant, or to the Labor Council, if a Labor Council grievance, within five (5) business days following their meeting or within ten (10) business days of its receipt if no meeting is requested. Step 3: If the Grievance is not settled at Step 2 and the Employee, or the Labor Council if a Labor Council grievance, wishes to appeal the grievance to Step 3 of the grievance procedure, it shall be submitted in writing designated as a "grievance" to the Chief of Police within five (5) business days after receipt of the Employer's response in Step 2, or within five (5) business days of the time when such response would have been due. The grievance shall specifically state the basis upon which the grievant believes the grievance was improperly denied at the previous step in the grievance procedure. The Chief of Police or his designee shall investigate the grievance and, in the course of such investigation shall offer to discuss the grievance within five (5) business days with the grievant and an authorized Labor Council representative, if one is requested by the Employee, at a time mutually agreeable to the parties. If no settlement of the grievance is reached, the Chief of Police or designee shall provide a written response to the 10 Master 12/15/2022 ===== PDF PAGE 69 ===== [Extraction: embedded PDF text] grievant, or to the Labor Council if a Labor Council grievance, within five (5) business days following their meeting, or within ten (10) business days of its receipt by the Chief if no meeting is requested. Step 4: If the grievance is not settled at Step 3 and the Labor Council desires to appeal, it shall be referred by the Labor Council in writing to the City Administrator within five (5) business days after receipt of the Employer's response in Step 3. Thereafter, the City Administrator or his designee and the Chief of Police or other appropriate individual(s) as desired by the City Administrator shall meet with the grievant, the Steward involved and a Labor Council representative or another representative if desired by the Employee, within five (5) business days of receipt of the Labor Council's appeal, if at all possible. If no agreement is reached, the City Administrator or designee shall submit a written response to the Labor Council within five (5) days following the meeting. Section 8.3 Arbitration If the grievance is not settled in Step 4 and the Labor Council wishes to appeal the grievance from Step 4 of the grievance procedure, the Labor Council may refer the grievance to arbitration, as described below, within ten (10) business days of receipt of the Employer's written response as provided to the Labor Council at Step 4: A. The Parties shall attempt to agree upon an arbitrator within five (5) business days after receipt of the notice of referral. In the event the Parties are unable to agree upon the arbitrator within said five (5) business day period, the Parties shall jointly request the Federal Mediation and Conciliation Service to submit a panel of five (5) arbitrators. Each Party retains the right to reject one panel in its entirety and request that a new panel be submitted. Both the Employer and the Labor Council shall have the right to strike two (2) names from the panel. The Party referring the grievance to arbitration shall strike the first two (2) names; the other Party shall then strike two (2) names. The person remaining shall be the arbitrator. The arbitrator shall be notified of his/her selection and shall be requested to set a time and place for the hearing, subject to the availability of Labor Council and Employer representatives. The Employer and the Labor Council shall have the right to request the arbitrator to require the presence of witnesses or documents. The Employer and the Labor Council retain the right to employ legal counsel. The arbitrator shall submit his/her decision in writing within thirty (30) calendar days following the close of the hearing or the submission of briefs by the Parties, whichever is later. More than one grievance may be submitted to the same arbitrator if both Parties mutually agree in writing. The fees and expenses of the arbitrator and the cost of a written transcript, if any, shall be divided equally between the Employer and the Labor Council; provided, however, that each Party shall be responsible for compensating its own representatives and witnesses. Section 8.4 Limitations on Authority of Arbitrator The arbitrator shall have no right to amend, modify, nullify, ignore, add to or subtract from the provisions of this Agreement. The arbitrator shall consider and decide only the question of fact as to whether there has been a violation, misinterpretation or misapplication of the specific provisions of this Agreement. The arbitrator shall be empowered to determine the issue raised by 11 Master 12/15/2022 ===== PDF PAGE 70 ===== [Extraction: embedded PDF text] the grievance as submitted in writing at Step 2. The arbitrator shall have no authority to make a decision on any issue not so submitted or raised. The arbitrator shall be without power to make any decision or award which is contrary to or inconsistent with, in any way, applicable laws, or of rules and regulations of administrative bodies that have the force and effect of law. The arbitrator shall not in any way limit or interfere with the powers, duties and responsibilities of the Employer under law and applicable court decisions. Any decision or award of the arbitrator rendered within the limitations of this Section 8.4 shall be final and binding upon the Employer, the Labor Council and the Employee covered by this Agreement. Section 8.5 Time Limit For Filing No grievance shall be entertained or processed unless it is submitted at Step 1 within five (5) business days after the occurrence of the event giving rise to the grievance or within five (5) business days after the Employee, through the use of reasonable diligence, could have obtained knowledge of the occurrence of the event giving rise to the grievance. A "business day" is defined as a calendar day exclusive of Saturdays, Sundays or holidays recognized by the Employer. If a grievance is not presented by the Employee or the Labor Council within the time limits set forth above, it shall be considered "waived" and may not be further pursued by the Employee or the Labor Council. If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last response. If the Employer does not respond to a grievance or an appeal thereof within the specified time limits, the aggrieved Employee and/or the Labor Council may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. Section 8.6 Time Off The grievant and one (1) Labor Council representative, or a Labor Council representative if a Labor Council grievance, shall be compensated at straight time to participate in the Step 3 or 4 meetings if the meetings are conducted on scheduled shift time. No other time spent on grievance matters shall be considered time worked for compensation purposes. Section 8.7 Discipline The Chief of Police shall have disciplinary authority: A. to discharge Employees under his command or to issue disciplinary suspensions to Employees. Such disciplinary action shall be deemed final, subject only to an appeal of the disciplinary action through the grievance procedure. The arbitrator retains the right to nullify or otherwise alter the discipline as well as require back pay and restore benefits if it so chooses; and B. to place an Employee on paid or unpaid administrative leave pending an investigation for such time as is necessary to complete the investigation. If the Employee is placed on unpaid administrative leave, such leave shall not exceed one hundred and fifty (150) calendar days, except in cases where the Employee is the target of a criminal investigation. After one hundred and fifty (150) calendar days, except in cases where the Employee is the target of a criminal investigation, the Employee shall be placed back on paid administrative leave until the investigation is completed and Notice of Charges have been 12 Master 12/15/2022 ===== PDF PAGE 71 ===== [Extraction: embedded PDF text] provided and discipline issued. Such disciplinary action shall not be deemed final until the investigation to which it relates is completed, at which time the Employee shall have the right to appeal said disciplinary action, including any unpaid administrative leave implemented through the grievance procedure with respect to the disciplinary action, including discharge. Such unpaid administrative leave shall be considered as disciplinary action and shall be made a part of any grievance initiated and processed through Article 8. For example, if the Department places a covered member on unpaid administrative leave for thirty (30) scheduled days of work and after the investigation is completed, issues a ten (10) days of work suspension for alleged violation(s), the Employer owes the covered member twenty (20) days of work back pay, along with any lost fringe benefits provided the member does not grieve the discipline. If the discipline is grieved the member will be compensated once the grievance process is completed. Nothing in this paragraph shall prevent the Labor Council and the City to arrive at discipline by mutual agreement of the Labor Council and the City. The arbitrator retains the right to nullify or otherwise alter the discipline as well as require back pay and restore benefits if the Arbitrator or court of competent jurisdiction so determines. All unpaid administrative leave successfully claimed or awarded under the grievance procedure as being compensable to the Employee as back pay shall be paid by the City after the grievance arbitration or disciplinary proceeding becomes final. If an Employee elects to file a grievance as to any discipline imposed that involves a suspension or discharge, the grievance shall be processed in accordance with Article 8 of this Agreement, except that it shall be filed at Step 3 of the procedure. ARTICLE 9 NO STRIKE NO LOCKOUT Section 9.1 No Strike Neither the Labor Council nor any Employees or their agents will instigate, promote, sponsor, engage in, or condone any strike, sympathy strike, secondary boycott, slowdown, speed up, sit-down, concerted stoppage of work, concerted refusal to perform overtime, concerted, abnormal and unapproved mass resignations, mass absenteeism, or picketing which in any way results in the interruption or disruption of the operations of the Employer, regardless of the reason for so doing. Any or all Employees who violate any of the provisions of this Article may be discharged or otherwise disciplined by the Employer with normal appeal and hearing rights as mutually agreed upon elsewhere in this Agreement. Each Employee who holds the position of officer or steward of the Labor Council occupies a position of special trust and responsibility in maintaining and bringing about compliance with the provisions of this Article. In addition, in the event of a violation of this Section of this Article the Labor Council agrees to inform its members of their obligations under this Agreement and to direct them to return to work. Section 9.2 No Lockout The Employer will not lock out any Employees during the term of this Agreement as a result of a labor dispute with the Labor Council. 13 Master 12/15/2022 ===== PDF PAGE 72 ===== [Extraction: embedded PDF text] Section 9.3 Penalty The only matter which may be made the subject of a grievance concerning disciplinary action imposed for an alleged violation of Section 9.1 is whether or not the Employee actually engaged in such prohibited conduct. The failure to confer a penalty in any instance is not a waiver of such right in any other instance nor is it a precedent. Section 9.4 Judicial Restraint Nothing contained herein shall preclude the Employer or the Labor Council from obtaining judicial restraint and damages in the event the other Party violates this Article. ARTICLE 10 HOLIDAYS Section 10.1 Holidays Employees shall receive eight (8) hours’ pay, whether they are working or not, for each of the following holidays: New Year's Day Martin Luther King Jr.'s Birthday President's Day Memorial Day Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving Day Christmas Day Employees scheduled to work on a holiday who are approved to take time off on that day must use accrued time from their leave bank. If an Employee is not scheduled to work or takes approved leave time, he may choose to add these eight (8) hours to their compensatory time bank in lieu of pay. Section 10.2 Holiday Pay And Work Requirements Employees working their entire scheduled shift, regardless of shift length, on a holiday (listed in Section 10.1) shall receive an additional twelve (12) hours of straight time pay. The additional twelve (12) hours may be placed into their compensatory bank in lieu of pay at the Employees option. Employees who do not work the holiday, or who only work part of a scheduled shift, shall receive eight (8) hours of straight time pay which they may choose to place in his compensatory bank in lieu of pay. For example: For Employees Working Entire Shift Scheduled shift hours Holiday Pay Hours Total Compensation (straight time) (Straight time) (In straight time hours) 8 hours 12 hours 20 hours 10 hours 12 hours 22 hours 12 hours 12 hours 24 hours For Non-Working Employees Scheduled shift hours Holiday Pay Hours Total Compensation (straight time) (Straight time) (In straight time hours) 0 hours 8 hours 8 hours 14 Master 12/15/2022 ===== PDF PAGE 73 ===== [Extraction: embedded PDF text] Employees scheduled to work on a holiday who are approved to take time off on that day must use accrued time from their leave bank for all scheduled shift hours not worked. To be eligible for holiday pay when scheduled to work on the holiday, an Employee must work his regularly scheduled day before and after the holiday, in addition to the holiday, when scheduled as part of their normal work schedule. A regularly scheduled workday is defined as a workday that the Officer is assigned to work and expected at work, not a pre-arranged day off, whether it’s a comp, vacation, or any other accrued time off. If an Employee is absent from work the day before or after a holiday the Employee will not receive holiday pay until an excusable absence is established to the satisfaction of the Chief. An Employee not scheduled to work on a holiday who does work on the holiday shall receive pay two (2) times the Employee's regular straight time hourly rate of pay for the actual hours worked on the holiday. An Employee ordered to work beyond his regularly scheduled shift or carried over due to an assignment on the holiday shall receive pay of two (2) times the Employee’s regular straight time hourly rate of pay for all such unscheduled hours worked. Section 10.3 Floating Holiday Employees shall receive one (1) eight (8) hour floating holiday at January 1st per fiscal year and said day must be used by the end of the fiscal year and may not be carried over to subsequent years, unless an Employee is in his first year of employment and was hired after July 1st. If a carry-over is permitted, the day(s) carried over must be used within the first six (6) months of the new fiscal year. A floating holiday must be taken in at least one-half (1/2) day/shift increments, with the amount of hours dependent on the impacted Employee’s shift length. The Chief of Police or their designee may refuse such leave for good cause, and must be scheduled at least three (3) week days in advance unless the Chief of Police or designee approves shorter notice. For purposes of this Section and other accrued leave time sections throughout the Agreement, “dependent on the impacted Employee’s shift length” refers to the number of shift hours an Employee is assigned. Said approval shall not be unreasonably denied. An Employee terminated before the end of the probationary period will not be paid for floating holidays. ARTICLE 11 LAYOFF AND RECALL Section 11.1 Layoff The Employer, in its discretion, shall determine whether layoffs are necessary. If it is determined that layoffs are necessary, Employees covered by this Agreement will be laid off in accordance with their length of service as provided in Illinois Statutes, Ch. 24 §10-1-38.1, as it exists on January 1, 1986. An Employee subject to layoff will be paid all accumulated vacation leave benefits. Laid off Employees and their dependents will be eligible to continue as participants in the Employer's group health plan at their own expense to the extent required by federal law. A notice of potential benefits will be sent to the Employee and any dependents covered by the group health plan by the Employer. Section 11.2 Recall Employees who are laid off shall be placed on a recall list for a period of two (2) years. If there is a recall, Employees who are still on the recall list shall be recalled, in the inverse order of their layoff, provided they are fully qualified to perform the work to which they are recalled without further training. Employees who are eligible for recall shall be given ten (10) calendar days' 15 Master 12/15/2022 ===== PDF PAGE 74 ===== [Extraction: embedded PDF text] notice of recall and notice of recall shall be sent to the Employee by certified or registered mail with a copy to the Labor Council. The Employee must notify the Chief of Police or his designee of his intention to return to work within three (3) calendar days after receiving notice of recall. The Employer shall be deemed to have fulfilled its obligations by mailing the recall notice by certified mail, return receipt requested, to the mailing address last provided by the Employee, it being the obligation and responsibility of the Employee to provide the Chief of Police or his designee with his latest mailing address. If an Employee fails to timely respond to a recall notice his name shall be removed from the recall list. ARTICLE 12 VACATIONS Section 12.1 Eligibility And Accrual Employees shall start to accrue vacation time as of their date of hire, but it may not be used during his first twelve (12) months of employment with the City. Vacation accruals shall be posted in the following month after it is earned, and shall be based on the following schedule: Years of Service Hours per Month Hours per Year 0-5 Years 6.667 80 5 Years & one day- 11 Years 10.000 120 11 Years & one day – 17 Years 13.334 160 17 Years & one day or more 16.667 200 Employees shall accrue vacation time for any calendar month in which they receive compensation for more than eighty (80) hours of regularly scheduled work or approved paid leave time. Officers hired under the City’s Lateral Transfer Program will be placed on the vacation accrual schedule by the Chief of Police or his designee, based on his/her previous years of work experience and background. Once the Lateral Transfer Officer is placed on the vacation accrual schedule, they will follow the schedule for the remainder of their employment. (For example, Lateral Hire is given three (3) weeks of vacation when hired, they will not receive the additional week of vacation (4 total weeks) until they have been employed by the City for eleven (11) years and one (1) day. Employees may carry over vacation time from one (1) fiscal year to the next without limit, provided, however, that: (1) the Employee uses at least sixty (60) hours of vacation time per fiscal year; and (2) no more than the Employee’s annual vacation accrual amount will be compensated at straight time pay at the time his employment ends with the City, regardless of whether the City or Employee ends it. Section 12.2 Vacation Pay The rate of vacation pay shall be the Employee's regular straight time rate of pay. Vacation days may be taken in less than half day/shift increments, at the discretion of the Chief of Police, with the amount of hours dependent on the impacted Employee’s shift length. 16 Master 12/15/2022 ===== PDF PAGE 75 ===== [Extraction: embedded PDF text] Section 12.3 Scheduling And Accrual Earned vacation time shall be scheduled by the Employer in accordance with Employer service needs and, if possible, the Employee's desires. On or before each October 1st, when the shift schedule is released, the Commander or his designee shall post a schedule of days available for vacation during the twelve-month period beginning each January 1st. The Employees on each shift shall then select their vacation preferences on the same day they are scheduled to bid for their next year’s work schedule in the order of their seniority, with the most senior Employee having first choice, the next most senior Employee having second choice, and so on. At this time, Employees can schedule no less than one (1) week of vacation at a time and may schedule no more than their annual accrual amount. The vacation periods requested pursuant to this procedure shall be submitted on the Officer’s assigned day of bidding with the hard copy written request submitted to the Commander or his designee for approval. The Commander or his designee shall review the requests and post a vacation schedule on or before December 1st. After the vacation schedule has been established, any remaining vacation days ("floating” vacation days) shall be approved on a first requested, first received basis. Requests for a floating vacation day must, absent emergency, be submitted at least two (2) full days in advance of the date sought. The Chief of Police or their designee may refused such leave for good cause. Requests for two (2) or more consecutive days of floating vacation must be submitted to the Employee's immediate supervisor and can be taken only with his authorization. No vacation days may be taken without prior notice to and approval of the Chief of Police or designee. Section 12.4 Employee Emergency Where a vacation day is needed for emergency reasons, such as unexpected family illness, the Employee will notify the Employer as soon as possible of such need. If the Employer is able to arrange suitable coverage for the Employee's work, the Employee will be given the requested day(s) off as a vacation day(s), provided the Employee has the requisite number of approved vacation day(s) available. Section 12.5 Accumulation Vacation time shall not accrue during any layoff or unpaid leave of absence. Section 12.6 City Emergency In case of an emergency, the City Administrator or Chief of Police may cancel and reschedule any or all approved vacation leaves in advance of the vacations being taken, and/or recall back any Employee from vacation in progress. ARTICLE 13 PERSONAL DAYS AND SICK LEAVE Section 13.1 Purpose of Sick Leave Sick leave with pay is provided as a benefit in recognition that Employees do contract various illnesses from time to time and that their financial resources may be diminished in such instances if pay is discontinued, and that it may not be in the best interest or health of the Employee or fellow Employees for them to work while sick. To the extent permitted by law, sick Employees are expected to remain at home unless hospitalized, visiting their doctor, acting pursuant to reasonable instructions for care, or caring for a seriously ill member of the immediate family. 17 Master 12/15/2022 ===== PDF PAGE 76 ===== [Extraction: embedded PDF text] Section 13.2 Probationary Personnel All Employees shall be eligible to take sick leave time after completion of six (6) months of employment with the Employer. Employees shall start to earn sick leave time upon their date of hire, but cannot use sick leave time until after successful completion of six (6) months of employment with the Employer. Unpaid sick leave taken during the first six (6) months of the probationary period will not reduce an Employee's seniority under Section 1.6. Section 13.3 Use of Sick Leave Sick leave may be used for non-service connected sickness or disability, or for caring for a seriously ill or injured family member living with the Employee and who is in the Employee's immediate family (defined as the Employee's legal spouse, children, step-children, parents, parents of spouse, step-parents, brothers, sisters and relatives living under the same roof as the Employee). Section 13.4 Days Earned In Accumulation Employees shall earn eight (8) hours of sick leave for each calendar month of service. Sick leave shall be earned by an Employee for any calendar month in which the Employee is compensated for more than eighty (80) hours of work. Sick leave used shall reduce accrued sick leave by an equal amount. Unused sick leave credit will be carried over from year to year. Such leave cannot be taken before it is actually earned. Section 13.5 Notification Notification of absence due to sickness shall follow current Department policy and be given as soon as possible on the first day of such absence and every day thereafter (unless this requirement is modified or waived by the Chief), but no later than one (1) hour before the start of the Employee's work shift unless it is shown that such notification was impossible. Failure to properly report an illness may be considered an absence without pay and may subject the Employee to discipline, as well. Section 13.6 Medical Examination The Employer may require a written certification from a physician indicating the nature of the illness, injury or disability and containing a statement that the Employee has been examined and a determination of his ability to return to work, for an Employee’s absence of more than two (2) consecutive days due to illness, injury or disability. The Employer may require the Employee to provide his job description to his doctor to assist in the determination of the Employee’s ability to perform the essential functions of the job. Employees with less than ninety-six (96) hours of sick leave must provide a physician’s note upon the Employer’s request prior to returning to work, beginning with the fifth (5th) sick leave occurrence and every subsequent occurrence in any given calendar year. Section 13.7 Abuse Of Sick Leave Abuse of sick leave is a serious matter which may subject an Employee to discipline. The Labor Council shall work with the Employer in making an effort to correct the abuse of sick leave wherever and whenever it may occur. 18 Master 12/15/2022 ===== PDF PAGE 77 ===== [Extraction: embedded PDF text] Section 13.8 Sick Leave Utilization Sick leave must be used in no less than one (1) hour increments. Section 13.9 Sick Leave Buy Back At the Employee's retirement, the Employee will be paid eight (8) hours’ pay for each thirty- two (32) hours’ sick leave time earned and not taken, up to a maximum of five hundred (500) hours (e.g., an Employee with two-thousand five hundred (2,500) hours of sick leave will only be paid for five hundred (500) hours. For purposes of this Section, retirement is defined as any Employee having twenty (20) years or more of employment service with the City, and who will receive retirement pension payments from the West Chicago Police Pension Fund. Effective January 1, 2024 an employee who participates in the VEBA 115 Plan will have their sick leave buy back deposited into the VEBA account. Section 13.10 Personal Days The Employer and the Labor Council recognize there are times when Employees have personal business which requires absence from work and yet does not fit the criteria for sick leave, floating holidays, or vacation time. To allow for these absences, without encouraging sick leave time abuse or vacation time depletion, the Employee shall be eligible to earn personal days based on sick leave time use, as provided in Section 13.11. Section 13.11 Personal Day Earning And Use Employees shall accrue eight (8) hours of personal day leave with straight time pay each fiscal year at January 1st. In addition, Employees may earn an additional eight (8) hours of straight time pay for every fiscal quarter (i.e., January-March, April-June, July-September and October- December) that such an Employee does not use any sick time. Employees on probation shall earn personal days, but shall not be able to take them until after twelve (12) months have been completed. All accrued paid leave, except sick time, will count towards earning personal days; the taking of unpaid leave, or a suspension, shall prevent an Employee from earning a personal day in that fiscal quarter. The Employee shall not have to provide a reason for taking the personal day. The Chief of Police or his designee may refuse such leave for good cause. Personal days must be taken in at least one-half (½) shift increments, with the amount of hours dependent on the impacted Employee’s shift length. Personal days may be taken in less than half day/shift increments, at the discretion of the Chief of Police, with the amount of hours dependent on the impacted Employee’s shift length. Section 13.12 Personal Day Accumulation Non-probationary Employees may accumulate up to forty (40) hours of personal day leave time. The time earned, but not taken, may be carried over from year to year. Employees will not be paid for any time accrued as personal days upon separation from the Employer. Excluding the personal day granted each January 1st, Employees may not accumulate personal day leave while on Workers’ Compensation leave. 19 Master 12/15/2022 ===== PDF PAGE 78 ===== [Extraction: embedded PDF text] ARTICLE 14 ADDITIONAL LEAVES OF ABSENCE Section 14.1 Unpaid Leave of Absence An Employee who has exhausted all earned vacation leave, sick leave (if applicable), floating holiday leave, personal days and compensatory time may request, in writing, an unpaid leave of absence. Any request for an unpaid leave of absence shall be submitted in writing by the Employee to the City Administrator and Chief of Police or their designee as far in advance as practicable. The request shall state the reason for the leave of absence and the approximate length of time off the Employee desires. A leave of absence will not be granted to enable an Employee to try out for or accept employment elsewhere or for self-employment. An Employee who engages in employment elsewhere (including self-employment), while on any leave of absence as provided in this Article shall be subject to discipline up to and including termination. Authorization for an unpaid leave of absence is at the sole discretion of the City and shall, if granted, be furnished in writing to the Employee by the City Administrator or his designee. Section 14.2 Benefits While on an Unpaid Leave of Absence A. Unless otherwise stated in this Article or otherwise required by law, seniority, and any right or privilege for which seniority is a factor, shall not accrue for an Employee who is on an approved unpaid leave status. Accumulated seniority shall remain in place during the unpaid leave and shall begin to accrue again once the Employee returns to work on paid status. Unless otherwise stated in this Article, an Employee returning from leave will have his seniority continued after the period of the leave. Upon return, the City will place the Employee in his previous job classification if there is a vacancy; if there is not a vacancy; the Employee will be placed in the first available opening in his job classification. B. If upon the expiration of an unpaid leave of absence, there is no work available for the Employee or if the Employee could have been laid off according to his seniority except for his leave, he shall go directly on layoff. C. During the approved unpaid leave of absence, all fringe benefits will cease, except that the Employee shall be entitled to coverage under applicable group and life insurance plans to the extent provided in such plan(s); provided the Employee makes arrangements for the change and arranges to pay the entire insurance premium involved, including the amount of premium previously paid by the City. Section 14.3 Leave for an Off-Duty Illness, Injury or Disability A. In the event an Employee is unable to work, by reason of an off-duty illness, injury or disability, the City may grant an unpaid leave of absence during which time seniority shall not accrue. B. To qualify for such leave, the Employee must report the illness, injury or disability as soon as the illness, injury or disability is known, and thereafter furnish to the Chief of Police or his designee a physician's written statement showing the nature of the illness or injury or state of disability and the estimated length of time that the Employee will be unable to report for work, together with a written application for such leave. Thereafter, 20 Master 12/15/2022 ===== PDF PAGE 79 ===== [Extraction: embedded PDF text] during such leave, the Employee shall furnish an updated report each time the Employee meets with his physician. An unpaid leave of absence for illness, non-job-related injury or disability will under no circumstances be granted until an Employee's entire accrued sick leave bank is first exhausted. C. Before returning from sick leave or an unpaid leave of absence for an injury, illness or disability, or during such leave, the Employee, at the discretion of the City, may be required to have a physical examination by a doctor designated by the City to determine the Employee's capacity to perform work to be assigned. If the City's designated doctor is in conflict with the Employee's doctor, a third mutually agreed upon Doctor of Occupational Health shall be the deciding factor; otherwise the City's doctor prevails. Section 14.4 Leave for an On-Duty Illness, Injury or Disability A. The City acknowledges that it must comply with the Illinois Public Employee Disability Act and in addition, the Illinois Workers’ Compensation Act for an illness, injury or disability that is determined to be compensable in accordance with the Illinois Workers’ Compensation Act. B. Before returning from a leave of absence for an on duty, illness or disability, the Employee, at the discretion of the City, may be required to have a physical examination by a doctor designated by the City to determine the Employee's capacity to perform work to be assigned. C. If the City's designated doctor is in conflict with the Employee's doctor, a third mutually agreed upon Doctor of Occupational Health shall be the deciding factor; otherwise the City's doctor prevails. Any physical examination shall be completed within fourteen (14) calendar days of the City directing the Employee to schedule such, which time frame can be extended by mutual agreement of the Parties, and a request for an extension shall not be unreasonably denied. Section 14.5 Military Leave Military leave shall be granted in accordance with applicable law. Section 14.6 Jury or Witness Duty Leave Employees covered by this Agreement who are required to serve on a jury shall sign their jury duty checks over to the Employer. The Employer shall compensate such Employees, at their regular rate of pay, for each regularly scheduled work hour actually spent on jury duty, up to eight (8) hours per day. Employees whose shift length is more than eight (8) hours per day must bridge the difference by either reporting for work, or by using accrued compensatory leave. If an Employee does not have any accrued compensatory leave, he shall use other accrued leave (other than sick leave) to bridge the difference. If an Employee has no accrued leave to use, the Employee must report to work. Section 14.7 Bereavement Leave In the event of death in the immediate family, the Employee will be granted up to three (3) workdays/shifts of paid bereavement leave. The Department Head or designee may approve an 21 Master 12/15/2022 ===== PDF PAGE 80 ===== [Extraction: embedded PDF text] Employee’s request for up to two (2) additional days and if granted, such additional day(s) shall be deducted from the accumulated sick leave or other accrued benefit leave time. For this purpose, “immediate family” shall be defined as the Employee’s spouse, party to a domestic/civil union, or any of the following members of either the Employee’s or spouse’s family: parent (including step), sibling (including half or step), child (including step or adopted), grandparents, grandchild, daughter-in-law, son-in-law, niece or nephew and aunt or uncle. An Employee shall provide satisfactory evidence of the death of a member of the affected family member and the Employee's attendance at the funeral, memorial or bereavement service if so requested by the City. Bereavement leave shall be taken within thirty (30) calendar days from the date of the death. Section 14.8 Light Duty Employees who are physically unable to perform their normal job duties because of an illness, injury or disability may be placed on light duty assignment by the Chief of Police, provided that the Employee receives a medical release pursuant to Section 14.3(B.) from his physician or the City’s designated physician to the extent permitted by law to perform such assignment. The length of time and circumstances of such light duty shall be within the sole discretion of the Chief of Police, and the Chief of Police when assigning such light duty shall be mindful of the Employee's previous work schedule and take it into consideration. ARTICLE 15 WAGES Section l5.l Wages Employees shall be compensated according to the following schedule: CURRENT 3.50% 3.00% 3.00% 1/1/2022 1/1/2023 1/1/2024 1/1/2025 Step 1 $69,783 $71,876 $74,033 A $74,915 $77,537 $79,863 $82,259 B $79,221 $81,994 $84,454 $86,987 C $83,777 $86,709 $89,310 $91,990 D $88,595 $91,696 $94,447 $97,280 E $93,689 $96,968 $99,877 $102,873 F $99,076 $102,544 $105,620 $108,789 G $104,773 $108,440 $111,693 $115,044 H $110,796 $114,674 $118,114 $121,657 The Employer shall have sixty (60) days following execution of the Collective Bargaining Agreement by both Parties to pay all applicable Employees retroactive pay dating back to January 1, 2023. All hours paid retroactively beginning January 1, 2023 SHALL NOT be applicable to Employees who retired, resigned or were terminated from their employment between January 1, 2023 and the date upon which this Labor Agreement is executed by both Parties or ordered by an Arbitrator. 22 Master 12/15/2022 ===== PDF PAGE 81 ===== [Extraction: embedded PDF text] Section 15.2 Officer In Charge (OIC) Pay OIC pay applies only when there is not a Sergeant on a particular shift and the Officer acts as the OIC. The Officer will be compensated fifty dollars ($50.00) when acting as the OIC between two (2) to eight (8) hours and seventy-five dollars ($75.00) when acting as the OIC in excess of eight (8) hours per shift. Per “The Officer in Charge (OIC)” Policy, the Chief of Police or his designee shall determine which individuals may serve as OICs on each shift. All callouts and posted overtime for a Supervisor shall be offered by seniority from a list comprised of current Sergeants and designated OICs. Officer manpower shortages shall be resolved according to Section 6.4.This Section (15.2) shall become effective only upon ratification and execution of the Agreement by both parties. No OIC pay shall be retroactive to a date preceding ratification/execution of this Agreement. Section 15.3 Field Training Officer Benefits All Field Training Officers (FTO) will be compensated one hundred fifty dollars ($150.00) for every training day completed. A training day for purposes of this Section is defined as a day an FTO is assigned to work in conjunction with a trainee within the framework of the formal Field Training program in use by the Department (currently Steps I-IV of the Sokolove Field Training Model). If the full Field Training Step is completed with no time off by the FTO, the FTO will receive eight (8) hours of Personal time. Unplanned bereavement leave and pre-approved time off will be the only exception to this rule. FTO benefits will only be provided to active Field Training Officers as defined in the Department’s Policies. Section 15.4 Placement On Wage Schedule Effective January 1, 2023, Employees shall be placed on the Wage Schedule per Appendix B attached to this Agreement. New Employees shall be placed on the wage schedule as determined appropriate by the City based upon their previous work experience and background. Section 15.5 Movement Through Wage Schedule Employees shall move through the wage schedule based on the performance evaluation received by the officer prior to December 31st of each year. Employees who receive a “meets standards” evaluation or better shall move forward one letter level. Employees who receive a “below standards” evaluation shall not proceed to the next letter level. During the first twelve (12) months of employment, an Employee shall only move across the wage schedule at the same letter level on the January 1st following their hire, and shall only move forward one letter level after twelve (12) months of employment and if they receive a “meets standards” evaluation or better. The evaluation period each year shall begin on December 1st and conclude on November 30th. After twelve (12) full months of employment, they shall follow the same movement as longer tenured Employees. For example: A newly hired Officer will begin at Step 1 of the 2023 wage scale. That Officer will remain at Step 1 until they have completed the academy training and FTO training. Once the Officer is released for solo patrol he/she will automatically be moved to Step A. On that Officer’s one year anniversary he will move to Step B. The Officer will continue through the wage scale every January 1st after that. 23 Master 12/15/2022 ===== PDF PAGE 82 ===== [Extraction: embedded PDF text] Example: An Officer is hired March 1, 2023. The Officer will begin on Step 1 until he/she has competed the academy and FTO. Once completed the Officer will move to Step A. On March 1, 2024 the Officer will move to Step B on his 1 year anniversary. On January 1, 2025 the Officer will then move to Step C. All assuming the Officer receives a “meets standard” or better on his evaluation. Example: An Officer is hired on November 1, 2023. The Officer will begin on Step 1 until he has completed the academy and FTO. Once completed the Officer will move to Step A. On November 1, 2024 the Officer will move to Step B on his 1 year anniversary. On January 1, 2025 the Officer will move to Step C. All assuming the Officer receives a “meets standard” or better on his evaluation. Example: A Lateral Transfer officer who is hired March 1, 2023 and begins at step C. On January 1, 2024 the officer will remain at step C. On March 1, 2024 the Officer will move to step D. Then on January 1, 2025 the officer will move to step E. All assuming the Officer receives a “meet standards” or better on his evaluation. If an Officer is placed on a Performance Improvement Plan (PIP) and meets standards or better by the six (6) month evaluation review, the Officer will then receive the applicable COLA increase the next full pay period for the applicable year. Section 15.6 Recourse The Employer's evaluation of Employees may not be arbitrary and capricious. Employees may challenge their evaluation through the grievance procedure, however, if a grievance involving this subject matter cannot be resolved prior to Step 4, the Labor Council may proceed to Step 4 in an attempt to resolve the dispute. Any request to proceed to arbitration shall be determined solely by the Labor Council. In order to prevail before an arbitrator, the Labor Council must establish that the Employee's evaluation was arbitrary and capricious. Section 15.7 Longevity Pay Officers who have reached their ten (10) year anniversary before January 1st of that year will receive a one percent (1%) non-pensionable bonus calculated from his/her current rate of pay and paid annually in January of each year. The Officer will receive that bonus each year after his ten (10) year anniversary and continuing. The first payment for 2023 will be deposited by April 30th. ARTICLE 16 QUARTERMASTER ALLOWANCE AND CLOTHING REIMBURSEMENT Section 16.1 Quartermaster Allowance Employees who are required to wear and regularly and continuously maintain prescribed items of uniform clothing and personal equipment per the “Uniform Regulations Policy” issued on March 20, 2017 shall be issued same by Employer, as necessary, but shall be required to clean and maintain such items properly and will be responsible for their return in good condition, less normal depreciation and destruction in the course of employment. 24 Master 12/15/2022 ===== PDF PAGE 83 ===== [Extraction: embedded PDF text] Section 16.2 Clothing Allowance Effective upon the execution of the Collective Bargaining Agreement by both Parties, the City shall provide to each Detective a clothing allowance of seven hundred dollars ($700.00) per fiscal year and to each School Resource Officer a clothing allowance of four hundred dollars ($400.00) per fiscal year. The clothing allowance for a Detective shall be paid in two (2) three hundred fifty dollars ($350.00) installments on the first payroll that occurs in the month of January and the first payroll that occurs in the month of July of each year. The clothing allowance for an SRO shall be paid in two (2) two hundred dollars ($200.00) installments on the first payroll that occurs in the month of January and the first payroll that occurs in the month of July of each year. The type of clothing required to be worn while on duty shall be determined by the Chief of Police or his designee. ARTICLE 17 INSURANCE Section 17.1 Coverage The City will provide health and dental insurance coverage similar to the existing policies, except as otherwise stated in this Article. Employee coverage will begin on the first day of the first month following thirty (30) days of employment, except if he starts on the first business day of the month, when he would be eligible on the first day of the following month. Employee coverage terminates on the last day of his employment, unless he decides to continue health insurance through the City’s plan at the current applicable premiums for that Plan year, to be paid by the Employee. The Employer may change carriers, benefits, adopt a PPO plan or self- insure as it deems appropriate, so long as the basic level of insurance benefits remains the same, except the Employer may make the following changes to the PPO Plan: A. Increase the deductible for single coverage to $300 and family coverage to $800 per benefit plan year B. Change co-insurance for participating PPO providers in network to eighty (80) percent and change co-insurance for non-participating PPO providers to seventy (70) percent for out of network. Section 17.2 Cost Beginning the first full month following execution of the Collective Bargaining Agreement by both Parties, the following cost sharing provisions shall be applicable for Employees participating in an approved medical insurance program offered by the Employer: The Employer will pay one hundred percent (100%) of the premium for both single and family dental care coverage through an approved insurance carrier(s). Employer Share Employee Share HMO – Single 100% of premium 0% of Premium HMO Single + One 88% of premium 12% of Premium HMO - Family 88% of premium 12% of Premium All Other Programs - Single 88% of premium 12% of Premium 25 Master 12/15/2022 ===== PDF PAGE 84 ===== [Extraction: embedded PDF text] Single + One 88% of premium 12% of Premium All Other Programs - Family 88% of premium 12% of Premium On December 31, 2025, the City and Union agree to increase the Employee share of the health insurance premium to 13% for all City provided health insurance plans/options beginning in 2026 fiscal year. Section 17.3 Cost Containment The Employer reserves the right to institute cost containment measures relative to insurance coverage so long as the basic level of insurance benefits remains substantially the same. Such changes may include, but are not limited to, mandatory second opinions for elective surgery, pre-admission and continuing admission review, prohibition on weekend admissions except in emergency situations, and mandatory out-patient elective surgery for certain designated surgical procedures. Section 17.4 Life Insurance The Employer shall provide to all Employees life insurance coverage equal to the Employee’s base salary. The Employer will pay one hundred percent (100%) of the cost of this insurance premium. The Employer shall also provide life insurance coverage for all Employees’ spouses and for all dependents at the coverage amounts approved by the Insurance Cooperative of which the Employer is a member. This coverage shall continue as long as life insurance is available at reasonable rates to the Employer. Section 17.5 Killed In The Line Of Duty The Employer shall defray all remaining reasonable funeral and burial expenses which are not paid from some other source for any bargaining unit member killed in the line of duty, to a maximum of $5,000. Section 17.6 VEBA 115 Plan The City shall set up a retirement health savings plan for the Employees effective January 2024. The VEBA 115 Plan is paid for entirely by the Employees. The deposits for the account will come from the Employee’s compensatory time bank. The first payroll that occurs in the month of February, May, August, and November, deposits will be made into the members account. Depending on the hours of comp time in the member’s bank, a percentage of those hours will be converted to cash and deposited in the account. The percentages may change once per year following VEBA and IRS rules. The following are the percentages to be deposited: 0- 50 hours in comp bank 0 hours deposited 51-100 hours in comp bank - 10% of hours will be deposited 101-150 hours in comp bank - 15% of hours will be deposited 151-200 hours in comp bank - 20% of hours will be deposited ARTICLE 18 DRUG/ALCOHOL TESTING In order to help provide a safe work environment and to protect the public by ensuring that police officers have the physical stamina and emotional stability to perform their assigned duties, 26 Master 12/15/2022 ===== PDF PAGE 85 ===== [Extraction: embedded PDF text] the Employer may require Employees to submit to a urinalysis test and/or other appropriate drug or alcohol test up to four (4) times per year per Employee at a time and place designated by the Employer. If an Employee tests positive in any such random screening test for drugs/alcohol, a second drug/alcohol test shall be conducted as soon as possible. The results of these tests shall be sent to the Employer, but will remain absolutely confidential and if both drug tests are positive the Employee shall be advised confidentially to seek assistance. If, after a reasonable period of time for rehabilitation, the same Employee tests positive another time subsequent to rehabilitation, or if the initial alcohol test (via blood test) shows an alcohol concentration of .040 or more based upon grams of alcohol per 100 millimeters of blood, the test results shall be submitted to the Chief of Police for appropriate action. Drug or alcohol testing may also be required where there is cause for such testing. Unlawful use of drugs or the use of alcohol during or just before work, or the failure to cooperate in testing under this Section, shall be cause for discipline, including discharge. ARTICLE 19 MISCELLANEOUS PROVISIONS Section 19.1 Maintenance of Economic Benefits All economic benefits which are not set forth in this Agreement and are currently in effect shall continue and remain in effect until such time as the Employer shall notify the Labor Council of its intention to change them. Upon such notification, and if requested by the Labor Council, the Employer shall meet and discuss such change before it is finally implemented by the Employer. Any change made without such notice shall be considered temporary pending the completion of such meet and confer discussions. If the Labor Council becomes aware of such a change and has not received notification, the Labor Council must notify the Employer as soon as possible and request discussions if such discussions are desired. The failure of the Labor Council to request discussions shall act as a waiver of the right to such discussions by the Labor Council. Section 19.2 Americans With Disabilities Act During the term of this Agreement, the parties agree that the Employer may take reasonable steps to comply with the requirements of the Americans With Disabilities Act. Section 19.3 Smoking During working hours, Employees shall be covered by the Smoke Free Illinois Act of 2008. The Employer may adopt and modify policies and procedures which are consistent with the provisions of the Smoke Free Illinois Act. Section 19.4 Family and Medical Leave Act Employees shall be covered by the Family and Medical Leave Act of 1993, or as amended. The Employer may adopt and modify policies and procedures which are consistent with the provisions of the Family and Medical Leave Act. Section 19.5 Bill of Rights The Employer shall follow and abide by the rights and procedures provided for in 50 ILCS 725/1 et. seq. of the Illinois Compiled Statutes. Any alleged violation of this Article of the Agreement may be pursued through the grievance procedure up to but not through the arbitration step. 27 Master 12/15/2022 ===== PDF PAGE 86 ===== [Extraction: embedded PDF text] Section 19.6 Fitness Allowance Beginning in January 2018 and in each successive January, the City shall provide each Employee a fitness allowance of three hundred dollars ($300.00) per year. Nothing herein shall be construed as to require the City to provide space in or fitness equipment at any municipal facility for Employees to use. Section 19.7 Officer Wellness Checks All Officers shall be mandated to attend a one (1) hour long Officer Wellness check with a Certified Clinical Social Worker or above, yearly. The purpose of the Wellness Check is to provide confidential and emotional support services to the Officers, so they can successfully deal with the emotional stress and trauma that they encounter as part of their profession. These checks are paid for by the City and will be pre-scheduled. ARTICLE 20 IMPASSE RESOLUTION Upon the expiration of this Agreement, the remedies for the resolution of any bargaining impasse shall be in accordance with the Illinois Public Labor Relations Act, as amended. ARTICLE 21 CIVIL SERVICE COMMISSION The Parties recognize that the Civil Service Commission of the City of West Chicago has certain authority over Employees covered by this Agreement, except that the Parties have negotiated an alternative procedure for appealing disciplinary action involving a suspension or discharge. All disciplinary action involving a suspension or discharge shall be subject to review under the grievance procedure and not subject to appeal to the Civil Service Commission and no such review, filing, or processing of pending disciplinary action or pending charges before the Civil Service Commission shall be implemented by any person ARTICLE 22 OUTSIDE EMPLOYMENT Employees may not be employed in any other capacity without the written approval of the Chief of Police; said approval shall not be unreasonably denied. Employees, who have completed their Field Training Programs, wishing to work outside employment must first notify the Chief of Police of such employment immediately by completing a Department provided form. The form will ask the prospective Employer’s name, address, phone number and a description of the job, including requests for self-employment. If approved, thereafter, this same information shall be updated by the Employee on January 1st and July 1st of each year. The City Administrator may withdraw approval for outside employment upon just cause. Outside work is defined as any gainful employment other than the performance of official duties including, but not limited to, self-employment, working for another employer in management, operation or direction of a private business for profit, including, any direct or indirect financial interest in any such business. Outside employment shall be permitted to the extent it does not prevent Employees from devoting their primary interest to the accomplishment of their work for the City or tend to create a conflict between the private interests of the Employee and the Employee’s official responsibilities. An Employee may not engage in outside employment: (1) Which requires the wearing of the West Chicago police uniform; (2) Which involves the use of City facilities, equipment and supplies of whatever kinds; 28 Master 12/15/2022 ===== PDF PAGE 87 ===== [Extraction: embedded PDF text] (3) Which requires the use of official information not available to the public; and (4) Which requires more than twenty (20) hours of work a week. The carrying of a weapon may be approved for the purpose of outside employment on a case-by- case basis; said approval shall not be unreasonably denied. An Employee may not engage in any other business, position or occupation outside of the City limits which requires the possession of a firearm without first obtaining a written agreement from such business, position or occupation to indemnify the City of West Chicago for any liability (including workers' compensation or tort liability) which may arise from the use of such firearm. ARTICLE 23 SAVINGS CLAUSE In the event any Article, Section or portion of this Agreement should be held invalid and unenforceable by any board, agency or court of competent jurisdiction, such decision shall apply only to the specific Article, Section or portion thereof specifically specified in the board, agency or court decision, and upon issuance of such a decision, the Employer and the Labor Council agree to immediately begin negotiations on a substitute for the invalidated Article, Section or portion thereof. ARTICLE 24 ENTIRE AGREEMENT This Agreement constitutes the complete and entire agreement between the Parties, and concludes collective bargaining between the Parties for its term. This Agreement supersedes and cancels all prior practices, agreements, policies and procedures, whether written or oral, which conflict with the express terms of this Agreement. If a past practice is not addressed in the Agreement, it may be charged by the Employer as provided under Article 4, Management Rights. The Parties acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any subject or matter not removed by law or ordinance from the area of collective bargaining, and that the understandings and agreements arrived at by the Parties after the exercise of that right and opportunity are set forth in this Agreement. ARTICLE 25 TERMINATION This Agreement shall be effective on January 1, 2023 and shall remain in full force and effect until 11:59 p.m. on the 31st day of December 2025. It shall be automatically renewed from year to year thereafter unless either Party shall notify the other in writing at least sixty (60) days prior to the anniversary date that it desires to modify this Agreement. In the event that such notice is given, negotiations shall begin no later than sixty (60) days prior to the anniversary date. Executed this _____ day of December 2022. _________________________________ _________________________________ Ruben Pineda Date Kevin S. Krug Date Mayor IL FOP Labor Council _________________________________ _________________________________ Valeria Perez Date Michael Levato Date Executive Assistant President 29 Master 12/15/2022 ===== PDF PAGE 88 ===== [Extraction: embedded PDF text] City Seal: _________________________________ Jeff Moos Date Vice President _________________________________ Jake Fuller Date Treasurer _________________________________ Ryan Perry Date Secretary _________________________________ Chris Richards Date Sergeant at Arms 30 Master 12/15/2022 ===== PDF PAGE 89 ===== [Extraction: embedded PDF text] APPENDIX A DUES AUTHORIZATION FORM ILLINOIS FRATERNAL ORDER OF POLICE LABOR COUNCIL 974 CLOCKTOWER DRIVE SPRINGFIELD, ILLINOIS 62704 I, (insert your name), understand that under the U.S. Constitution I have a right not to belong to a union. By my signature I hereby waive this right and opt to join the IL FOP Labor Council. I, (insert your name), hereby authorize my Employer, City of West Chicago to deduct from my wages the uniform amount of monthly dues set by the Illinois Fraternal Order of Police Labor Council, for expenses connected with the cost of negotiating and maintaining the collective bargaining agreement between the parties and to remit such dues to the Illinois Fraternal Order of Police Labor Council as it may from time to time direct. In addition, I authorize my Employer to deduct from my wages any back dues owed to the Illinois Fraternal Order of Police Labor Council from the date of my employment, in such manner as it so directs. Date: _________________________Signed:________________________________________ Address: ___________________________________ City:____________________________ State: ___________ Zip:____________ Telephone: _____________________________ Personal Email: ____________________________ Employment Start Date: ______________ Title:_________________________________ Employer, please remit all dues deductions to: Illinois Fraternal Order of Police Labor Council Attn: Accounting 974 Clock Tower Drive Springfield, Illinois 62704 (217) 698-9433 Dues remitted to the Illinois Fraternal Order of Police Labor Council are not tax deductible as charitable contributions for federal income tax purposes; however, they may be deductible on Schedule A of Form 1040 as a miscellaneous deduction. Please check with your tax preparer regarding deductibility. 31 Master 12/15/2022 ===== PDF PAGE 90 ===== [Extraction: embedded PDF text] APPENDIX B AS OF JANUARY 1, 2023 NAME STEP ZEPEDA H POTAPCZAK H LANDBO H PERRY H LEVATO H O’NEIL H ARMS H MOOS H HERBERT H SAUSEDA H ALANIZ H KOWALIK H WINTON H CUMMINGS H FULLER H JONES H CALABRESE H FLANIGAN H RICHARDS H BERTANY H SCHOONHOVEN H MIELKE F RIGLER F MOORE E HUNT D EVERSOLE D JACOBS C MONTGOMERY C MCGUIRE C CASTRO A CHASSAGNE A CHAPMAN E* MACDOUGALL E* SCHIEVER E* SERRANO A LUKASZEK D* * - Lateral Transfer 32 Master 12/15/2022 ===== PDF PAGE 91 ===== [Extraction: OCR (rendered-page OCR)] Them + mas. RESOLUTION NO. 22-R-0082 RESOLUTION AUTHORIZING THE CITY OF WEST CHICAGO TO ISSUE A NOTICE OF EARLY WITHDRAWAL TO THE INTERGOVERNMENTAL RISK MANAGEMENT AGENCY (IRMA) WHEREAS, the City of West Chicago (hereinafter referred to as the “City”) is a body politic and corporate, organized and existing pursuant to the Illinois Municipal Code, 65 ILCS 5/1-1-1 et seq.; and WHEREAS, Article VII, Section 6, of the Constitution of the State of Illinois of 1970, provides that municipalities of more than twenty-five thousand (25,000) in population are home rule units and, subject to the specific limitations of Illinois law, may exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, the City has a population in excess of twenty-five thousand (25,000) and is a legally recognized Illinois home rule municipality; and WHEREAS, the City possesses the authority, pursuant to the Illinois Municipal Code, 65 ILCS 5/1-1-1 et seg., to adopt ordinances and pass resolutions pertaining to the public health, safety, welfare and government functions; and WHEREAS, the City Council of the City (hereinafter referred to as the “City Council”) is the corporate authority for the City and is authorized by law to exercise all powers provided for thereby and to control the affairs of the City; and WHEREAS, the City Council possesses full power and authority to approve and pass all necessary ordinances, resolutions, rules and regulations necessary for carrying into effect the objects for which the City was formed, in accordance with the Illinois Municipal Code; and WHEREAS, the City is currently a Member of the Intergovernmental Risk Management Agency (hereinafter IRMA), which is an intergovernmental insurance pool through which the City secures its general liability, workers compensation and other insurance; and WHEREAS, the City and IRMA have agreed that it is in their mutual best interests for the City to investigate and procure alternative insurance; and WHEREAS, City Staff explored various insurance options and has identified an Insurance Carrier to provide the necessary Insurance coverage to the City; and ===== PDF PAGE 92 ===== [Extraction: OCR (rendered-page OCR)] WHEREAS, the City Council has determined it necessary and reasonable to grant the Mayor, or his designee, the authority to execute the necessary documents to provide appropriate notice to IRMA to withdraw. NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of West Chicago, Illinois, as follows: SECTION 1: The foregoing recitals are adopted as part of this Resolution. SECTION 2: The Mayor, or his designee, is authorized to execute any and all documents required to withdraw from IRMA. SECTION 3: This Resolution shall be in full force and effect from and after its passage and approval as provided by law. APPROVED AND ADOPTED this 19" day of December, 2022. AYES: NAYS: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Assistant ===== PDF PAGE 93 ===== [Extraction: OCR (rendered-page OCR)] ORDINANCE NO. 22-0-0041 AN ORDINANCE APPROVING MEMBERSHIP IN THE ILLINOIS MUNICIPAL LEAGUE RISK MANAGEMENT ASSOCIATION AND AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL COOPERATION CONTRACT WHEREAS, the City Council of West Chicago has received the Plan of the Illinois Municipal League Risk Management Association including By-Laws, the Intergovernmental Cooperation Contract, and the anticipated cost of the participation in the Plan; and, WHEREAS, the City Council finds it to be in the public interest of the City to participate in the Plan. NOW, THEREFORE, BE IT ORDAINED by the City Council of West Chicago as follows: 1h} That the City Council does hereby authorize and approve membership in the Illinois Municipal League Risk Management Association and directs the mayor and clerk to execute an Intergovernmental Cooperation Contract with the Illinois Municipal League Risk Management Association for membership on an annual basis and each year thereafter unless this ordinance is repealed. Each Member hereby agrees to contribute to the Association a sum of money to be determined by the Association at the time of its annual renewal based on the needs of the Association and the loss experience of the Member, which sum shall constitute the cost of the Member’s contribution for membership in the Association. That this Ordinance shall be effective immediately upon its passage and approval. PASSED this 19" day of December 2022. Alderman J. Beifuss Alderman L. Chassee Alderman J. Sheahan Alderman A. Hallett Alderman M. Birch-Ferguson Alderman C. Swiatek Alderman R. Stout Alderman J. Morano Alderman H. Brown Alderman C. Dettmann Alderman S. Dimas Alderman M. Garling Alderman J. Short Alderman J. Jakabesin Ordinance No. 22-O-0041 Page 1 of 2 ===== PDF PAGE 94 ===== [Extraction: OCR (rendered-page OCR)] APPROVED as to form: City Attorney APPROVED this 19" day of December 2022. Mayor Ruben Pineda ATTEST: Executive Assistant Valeria Perez PUBLISHED: Ordinance No. 22-O-0041 Page 2 of 2 ===== PDF PAGE 95 ===== [Extraction: OCR (rendered-page OCR)] Illinois Municipal League RMA Risk Management Association Intergovernmental Cooperation Contract Revised 7/2018 ===== PDF PAGE 96 ===== [Extraction: OCR (rendered-page OCR)] AUTHORITY TO EXECUTE CONTRACT This Contract is entered into pursuant to the provisions of the 1970 Illinois Constitution Article VII, Section 10, entitled “Intergovernmental Cooperation” and the powers contained in Chapter 5, Act 220 of the Illinois Compiled Statutes 2000, entitled “Intergovernmental Cooperation Act.” WITNESSETH: WHEREAS, the public interest requires and it is to the mutual interest of the parties hereto to join together to establish and operate a cooperative program of risk management and loss coverage for municipal operations; and WHEREAS, the operation of such a cooperative program is of such magnitude that it is necessary for the parties to this Contract to join together to accomplish the purposes hereinafter set forth; and WHEREAS, each of the public entities which is a party to this Contract has the power to establish and operate a program of risk management; and WHEREAS, each of the parties to the Contract desires to join together with the other parties for the purpose of creating self-insured reserves against losses and jointly purchasing excess insurance, reinsurance and administrative services in connection with a cooperative program of risk management. NOW, THEREFORE, for and in consideration of the mutual advantages to be derived therefrom and in consideration of the execution of this Contract by the participating municipalities which are parties hereto, each of the parties hereto does agree as follows: ARTICLE 1. DEFINITIONS The following definitions shall apply to the provisions of this Contract and its By-Laws: (a) “Association” shall mean the Illinois Municipal League Risk Management Association created by this Contract. (b) “Board” and “Board of Directors” shall mean the governing body of the Association. (c) “Claims management” shall mean the process of identifying, controlling and resolving demands by individuals or public entities to recover losses from any Member of the Association. Disposing of such demands for payment requires skills in insurance law, adjusting/investigation, loss control engineering and general business. Claims management is the function of supervising legal, adjusting, investigation and engineering services to resolve such demands. (d) “Municipality” means any participating city, village or incorporated town situated in the State of Illinois which is a member of the Illinois Municipal League and is a party to this Contract. (e) “Risk” as used in the Contract and By-Laws means any loss covered by the provisions of the policy terms which accompany this Contract. (f) “Risk Management” shall mean the process of identifying, evaluating, reducing, transferring, and eliminating risks. Risk Management includes various methods of funding claims payments, and includes elements of insurance, law, administration, technology and general business utilized to effectively manage risks. (g) “Risk Management Service” shall mean the management, administration and entire operation of the Cooperative programs of Risk Management of the Association. (h) “Managing Director” means the individual who supervises the day-to-day operation of the Association. oee) eee Ae eee Intergovernmental Cooperation Contract Page 1 of 5 RMA 7/2018 ===== PDF PAGE 97 ===== [Extraction: OCR (rendered-page OCR)] ARTICLE 2. ASSOCIATION NAME There is hereby created an entity, the full legal name of which shall be the “Illinois Municipal League Risk Management Association,” and which may be referred to herein as the “Association.” The principal office of the Association shall be the same as the principal office of the Illinois Municipal League which is located at 500 East Capitol Avenue, Springfield, Illinois. ARTICLE 3. ASSOCIATION POWERS (a) The Association shall have the power and the duty to establish and operate a program of Risk Management. (b) The Association is authorized to make and enter into contracts necessary to accomplish the purposes of this Contract. The foregoing powers include, but are not limited to, the power to contract for excess insurance or reinsurance, provide claims administration services and provide consulting services, make inspections of participant facilities and administer a safety program. (c) By this Contract the parties hereto through the Association agree to provide and pay the cost of all of the Risk Management Services described herein, to jointly obtain and pay the costs of premiums for excess insurance or reinsurance as may be found by the Board to be necessary from time to time, and to make contributions to the Association as required by this Contract. ARTICLE 4. ADMINISTRATION The Association shall be governed by its Board of Directors and the directions of the Board shall be carried out by the Managing Director, all as more fully described in the By-Laws of the Association. ARTICLE 5. MEMBERS, TERMS, WITHDRAWAL, EXPULSION (a) Each municipality which is a member of the Illinois Municipal League is eligible to join the Association. (b) Each municipality which is a party to this Contract is a “Member” of the Association and is entitled to the rights and privileges and is subject to the obligations of Members, all as provided for in this Contract and the By-Laws. (c) New Members shall be accepted upon application to the Association and acceptance by the prospective Member of the financial requirements and fund contribution requirements then in force and effect. (d) A municipality which is a party to this Contract hereby agrees to remain a Member of the Association for not less than one (1) year. A Member may withdraw its membership for any year thereafter upon the giving of not less than one hundred twenty (120) days written notice to the Managing Director. No membership may terminate prior to the last day of December of any given year. (e) A party to this Contract may be excluded from membership when it: (1) Fails to comply with the terms of the Contract or; (2) Fails to comply with a written term or condition imposed by a majority vote of the Board of Directors including the safety standards established by the Board. ice ol wet Sh eS Intergovernmental Cooperation Contract Page 2 of 5 RMA 7/2018 ===== PDF PAGE 98 ===== [Extraction: OCR (rendered-page OCR)] (f) The Board may, by a majority vote, terminate and exclude the offending Member from any and all benefits of membership in the Association which shall include forfeiture of any and all monies theretofore paid by that Member or assessed against that Member. (g) If a municipality withdraws or is expelled as a Member of the Association, any contributions of that Member remaining in the funds of the Association at that time shall be the property of the Association. If this Contract is finally terminated as to all parties which are then Members, any money or assets in possession of the Association after the payment of all liabilities, costs, expenses and charges incurred pursuant to this Contract shall be returned to those parties in proportion to their contributions thereto determined as of the date of termination. ARTICLE 6. PLAN OF COVERAGE AND COST Each Member hereby agrees to contribute to the Association a sum of money to be determined by the Association at the time of application based on the needs of the Association and the loss experience of the member, which sum shall constitute the cost of the Member’s first-year contribution for membership in the Association. Membership contributions for second and subsequent years shall be calculated in accordance with the loss experience of the Member, and the needs of the Association including total losses and expenditures of the Self-Insured Retention Fund of the Association. The Board shall determine if any Member has a risk or risks which the Board determines to be unusual or extraordinary. If it is determined that such a risk or risks exists and that the coverage of such risk will be unusual or extraordinary, the Board may at the option of the Member either increase the annual contribution of that Member or exclude the particular risk from coverage. Each Member will be covered in its operations against risk of loss as described in this Contract and the coverage terms which accompany the Contract. Coverage will consist of: 1) a self-insured retention (S.I.R.), established by the Association from Member contributions, which will pay the amounts and be subject to the deductibles as set forth in the coverage terms; and 2) excess insurance or reinsurance coverage (to pay losses that exceed the S.I.R. limits set forth in the coverage terms) with limits as established by the Board of Directors. Each year the Board shall determine the payments to be made by the members for the following year. ARTICLE 7. LIMITATIONS ON LIABILITY COVERAGE It is the intention of all participants in the Association that neither this Contract nor any coverage purchased by the Association shall extend to or provide coverage for any liability from which any Member is immune under the provisions of the Illinois Local Government and Governmental Employees Tort Immunity Act, as it is now constituted or may hereafter be amended. ARTICLE 8. MANAGEMENT SERVICES The Association will utilize the services, facilities and personnel of the Illinois Municipal League for Association purposes so long as it is practical and desirable in the opinion of the Board. It will reimburse the League for the actual cost of any such services, use of facilities or use of personnel. In addition to paying the cost of services, facilities and personnel utilized from the League offices the Association will pay to the League an annual management fee as approved by the Board. sod Dead iS tae ee Gi Intergovernmental Cooperation Contract Page 3 of 5 RMA 7/2018 ===== PDF PAGE 99 ===== [Extraction: OCR (rendered-page OCR)] ARTICLE 9. PROHIBITION AGAINST ASSIGNMENT No Member may assign any right, claim or interest it may have under this Contract, and no creditor, assignee or third party beneficiary of any member shall have any right, claim or title to any part, share, interest, funds, premium or asset of the Association. ARTICLE 10. ENFORCEMENT The Association and the parties hereto shall have the power to enforce this Contract by action brought in any court of law having proper jurisdiction. It is agreed that such a suit may be filed only in Sangamon County, Illinois. ARTICLE 11. INVALIDITY Should any portion, term, condition or provision of this Contract be determined by a court of competent jurisdiction to be invalid under any law of the State of Illinois or be otherwise rendered unenforceable or ineffectual, the validity of the remaining portions, terms, conditions and provisions shall not be affected thereby. ARTICLE 12. BY-LAWS INCORPORATED BY REFERENCE The Association and its Members shall be subject to and governed by the By-Laws which are by this reference, made a part of this Contract. ARTICLE 13. CONTRACT COMPLETE The foregoing constitutes the full and complete Contract of the member municipalities. There are no oral understandings or agreements not set forth in writing herein. The Contract is binding on each Member of the Association. ARTICLE 14. DATE CONTRACT EFFECTIVE This Contract shall become effective upon the occurrence of the following events: (1) each Member executing a copy of the Contract; (2) each Member depositing with the Association the contributions required by this Contract; and (3) determination being made by the Board that a sufficient number of Members have subscribed and contributions been made to fund the cost of providing the services and benefits required under the Contract. Each Member which has agreed in writing to become a party of this Contract shall be bound to continue as a Member for the minimum period set forth in this Contract and thereafter may withdraw only as provided by this Contract and the By-Laws adopted by the Association. Each municipality which is a Member of this Association agrees upon the execution of the Contract to appropriate each year, by ordinance, a sum of money sufficient to pay all charges and assessments set forth in Article 6 plus its pro rata share of any deficits which may occur in the Self- Insured Retention Fund. ie ae eS Intergovernmental Cooperation Contract Page 4 of 5 RMA 7/2018 ===== PDF PAGE 100 ===== [Extraction: OCR (rendered-page OCR)] ARTICLE 15. TERM OF AGREEMENT This Contract shall continue in effect until it is rescinded by mutual consent of the parties hereto terminated in the manner provided herein or in the By-Laws. ARTICLE 16. TERMINATION This Contract may be terminated at any time on or after one (1) year from its effective date by a vote of two-thirds of the members of the Board of Directors. Remaining assets after the payments of all claims, and expenses and establishment of necessary reserves shall be distributed pro rata among the Members. ARTICLE 17. AMENDMENT This Contract may be amended upon the affirmative vote of two-thirds of the members of the Board. A copy of any amendment so approved shall be mailed to each member of the Association. IN WITNESS WHEREOF, the parties hereto have entered into this Contract by the execution of a signature page which will be attached to the official master copy of this Contract and by the execution of a duplicate copy of the Contract which duplicate copy will be retained by the Member. The master copy shall be retained in the offices of the Association. Executed by the of (City/Village/Town) (Municipality Name) pursuant to ean . Adopted and approved the day of MAYOR or PRESIDENT Attest: CLERK ee eee ae Intergovernmental Cooperation Contract Page 5 of 5 RMA 7/2018 ===== PDF PAGE 101 ===== [Extraction: OCR (rendered-page OCR)] Illinois Municipal League Risk Management Association Bylaws 6/01/16 ===== PDF PAGE 102 ===== [Extraction: OCR (rendered-page OCR)] Article |-— Name and Purpose Section 1.1. The Illinois Municipal League Risk Management Association (“RMA”) is established pursuant to the “Illinois Municipal League Risk Management Association Intergovernmental Cooperation Contract” (“Contract”). Section 1.2. The purpose of the RMA is to provide a cooperative self-insurance and risk management program and system for Illinois municipalities that will reduce costs of coverage through effective loss control practices and combined purchasing power; reduce costs of claims administration services through central management, volume and combined purchasing power; achieve greater stability through size of combined membership, longer duration of agreements and effective loss control practices; reduce the amount and frequency of losses of members of RMA; improve control of sources of risk through the application of risk management and loss control techniques; and improve recovery from responsible third parties. Section 1.3. The RMA promotes and embraces diversity and inclusion. For ease of writing and simplification of terms in these Bylaws, “he” shall be construed to be gender neutral and represent both males and females. Article {! - Membership Section 2.1. Each municipality which is party to the Contract is a member of the RMA (“Member”). Any other municipality may become a Member by executing the Contract, paying its required premiums and assessments, meeting established safety and risk management standards, and being a member in good standing of the Illinois Municipal League (“IML”). Section 2.2. Each Member shall: a) Provide necessary data to assist in obtaining necessary coverage. b) Establish and maintain a safety program and risk management program approved by the RMA. 1 ===== PDF PAGE 103 ===== [Extraction: OCR (rendered-page OCR)] c) Pay when due all assessments levied by the RMA Board of Directors. Article 111 - Board of Directors Section 3.1. Composition. The governing body of the RMA shall be the Board of Directors (“Board”). The Board shall be composed of 7 voting members, who are officers of municipalities that are Members and who do not serve on the IML Board of Directors. These Board members shall be appointed by a majority vote of the IML Board of Directors to a one-year term. In addition, the IML Executive Director shall be an ex officio non-voting member of the Board and all committees. Section 3.2. Duties and authority. The Board shall have general supervision of the affairs of the RMA and shall have the authority to expel existing Members upon a majority vote of the members of the Board. Section 3.3. Board Meetings. The regular meetings of the Board shall be held coincidental to meetings of the IML Board of Directors or as otherwise provided by the Board. Meetings of the Board may be called by the Chairman, or the Managing Director upon written petition submitted by three members of the Board, and may be conducted in person or by telephonic or video means. Meetings of the Board shall be conducted pursuant to the most current edition of Robert’s Rules of Order. A quorum for the transaction of business by the Board shall consist of a majority of the members of the Board. Except as otherwise provided in the Contract or Bylaws, all decisions of the Board shall be made by a majority vote of those members present. Section 3.4. Conflicts of interest. Whenever a voting member of the Board has a personal or financial interest in any matter coming before the board, the Board member shall fully disclose the nature of the interest and refrain from discussing, lobbying and voting on the matter. Any transaction or issue involving a potential conflict if interest shall be approved only upon an affirmative vote by a majority of the disinterested members of the Board present. ===== PDF PAGE 104 ===== [Extraction: OCR (rendered-page OCR)] Article IV — Officers and their Duties Section 4.1. Election. A Chairman and Vice Chairman of the RMA Board shall be elected from among the Board’s membership following the annual appointment of the Board. Section 4.2. Duties of the Chairman. The Chairman shall preside at all meetings of the Board and perform such other duties as may be required of him by the Board. Section 4.3. Duties of the Vice Chairman. The Vice Chairman shall perform all duties as assigned to him by the Chairman and shall exercise the duties of the Chairman during the absence, inability, or refusal to act of the Chairman. Section 4.4. Duties of the Managing Director. A Managing Director shall be appointed by the Board and shall manage the day-to-day affairs of the RMA under the general direction of the Board. He shall hire the employees of the RMA and shall be responsible for the proper and efficient administration of the RMA office. He shall prepare an annual budget, covering estimates receipts and disbursements of the RMA, and this budget shall be presented to the Board for its approval. He shall receive and disburse all RMA revenue, keeping an accurate account of all money belonging to RMA and shall annually submit to the Board a report of receipts and disbursements during the preceding fiscal year. This report shall be audited by a competent certified public accountant satisfactory to the Board. In general, he shall perform the duties usually incident to the Chief Executive Officer, as well as the office of secretary and treasurer. He shall furnish a satisfactory surety bond in an amount to be fixed by the Board, and the premium of this bond shall be paid out of the funds of the RMA. The Managing Director shall keep minutes of the Annual Business Meeting and all RMA Board meetings, issue notices of all meetings, and be responsible for all records of the RMA. He shall provide oversight and receipt of and collect all assessments, and recommend the expulsion of a member to the Board when necessary or appropriate. ===== PDF PAGE 105 ===== [Extraction: OCR (rendered-page OCR)] Article V — Annual Business Meeting Section 5.1. An Annual Business Meeting shall be conducted on a date to be selected by the Board. Each Member shall have one (1) vote at the Annual Business Meeting upon which a vote it required, which must be cast in person by the Mayor, Village President or Town President, or by another official of that municipality designated by the Mayor, Village President or Town President. Such voting representatives shall register with the RMA prior to any Annual Business Meeting or special meeting. Special meetings of Members may be held as may be authorized by the Board upon thirty (30) days’ notification to Members. Article Vi — Services Section 6.1. Providing Risk Management Services. The Board shall provide for risk management services. Such services may be provided by RMA employees or an individual, a partnership, corporation or other suitable entity, which shall consult with and advise the Board regarding all aspects of risk management as set forth below. Section 6.2. Scope of RMA Services. Services to be provided by RMA shall include, but not be limited to: a) Investigating, reporting on, settling and defending claims against Members. b) Monitoring the status of RMA programs and operations, Member losses and administrative and operational costs. c) Providing appropriate risk management counseling and information to Members. d) Preparing periodic reports to each Member detailing loss experience, desirable corrective actions and other information pertinent to risk management programs of the RMA. e) Advising Members on legislative developments affecting potential liability. ===== PDF PAGE 106 ===== [Extraction: OCR (rendered-page OCR)] f) Advising Members of the impact of proposed new or changed risk management programs. g) Assisting the Board in selecting coverage and the processing of claims. h) Selecting claims defense attorneys. i) Conducting risk management reviews as needed. j) Developing effective risk management and loss control procedures and advising Members on how to implement them. k) Establishing and monitoring effective safety programs. Section 6.3. Payment for Risk Management Services. The fees for risk management services shall be paid in such manner as may be fixed and determined from time to time by the Board, as recommended by the Managing Director. Article Vil — Administration Section 7.1. Fee. The RMA shall pay a fee to the IML, at a rate satisfactory to IML, for the use of the IML name. Section 7.2. Premiums and Assessments. Each Member shall be charged premiums and assessments in accordance with the terms of the Contract. Section 7.3. Payment of Claims. All claims against Members, shall, if approved by the Board, be paid as follows: a) Subject to applicable deductibles, all approved claims not exceeding the self-insured retention shall be paid by RMA from the self-insured retention funds. b) Claims in excess of the self-insured retention shall be paid from the proceeds of the excess insurance or reinsurance coverage in effect for RMA. c) Any claim exceeding the limits of the coverage referred to in paragraph b) of this Section shall be paid by the Member against which the claim was made. ===== PDF PAGE 107 ===== [Extraction: OCR (rendered-page OCR)] Section 7.4. Audit. A copy of the required annual audit shall be made available to the chief executive officer of each Member. Section 7.5. Notices. a) Notice to RMA shall be given by delivery of such notice to the Managing Director in person, by U.S. Mail, or electronically at the office of the RMA. b) Notice to Members shall be given by delivery of such notice to the main business office of each Member in person, by U.S. Mail, or electronically. c) The principal office of the RMA is located at 500 East Capitol Avenue, Springfield, Illinois 62701. The main business office of each Member shall be the official business address of the Member. Article Vill - Effective Date and Amendments Section 8.1. The Bylaws shall be effective upon approval by the Board. These Bylaws may be amended at any time by a majority of the total number of voting members of the Board. ===== PDF PAGE 108 ===== [Extraction: OCR (rendered-page OCR)] Trem HTM. ORDINANCE NO. 22-0-0041 AN ORDINANCE APPROVING MEMBERSHIP IN THE ILLINOIS MUNICIPAL LEAGUE RISK MANAGEMENT ASSOCIATION AND AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL COOPERATION CONTRACT WHEREAS, the City of West Chicago (hereinafter referred to as the “City’) is a body politic and corporate, organized and existing pursuant to the Illinois Municipal Code, 65 ILCS 5/1-1-1 et seq.; and WHEREAS, Article VII, Section 6, of the Constitution of the State of Illinois of 1970, provides that municipalities of more than twenty-five thousand (25,000) in population are home rule units and, subject to the specific limitations of Illinois law, may exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, the City has a population in excess of twenty-five thousand (25,000) and is a legally recognized Illinois home rule municipality; and WHEREAS, the City possesses the authority, pursuant to the Illinois Municipal Code, 65 ILCS 5/1-1-1 et seq., to adopt ordinances and pass resolutions pertaining to the public health, safety, welfare and government functions; and WHEREAS, the City Council of the City (hereinafter referred to as the “City Council”) is the corporate authority for the City and is authorized by law to exercise all powers provided for thereby and to control the affairs of the City; and WHEREAS, the City Council possesses full power and authority to approve and pass all necessary ordinances, resolutions, rules and regulations necessary for carrying into effect the objects for which the City was formed, in accordance with the Illinois Municipal Code; and WHEREAS, the City Council has received a Plan of the Illinois Municipal League Risk Management Association, including By-Laws, the Intergovernmental Cooperation Contract and the anticipated cost of the participation in the Plan; and WHEREAS, the City Council finds it to be in the public interest of the City to participate in the Plan. Ordinance No. 22-0-0041 Page 1 of 3 ===== PDF PAGE 109 ===== [Extraction: OCR (rendered-page OCR)] NOW, THEREFORE, BE IT ORDAINED by the City Council of West Chicago as follows: Ordinance No. 22-O-0041 Page 2 of 3 Section 1. Section 2. Section 3. Section 4. Section 5. Section 6. That the foregoing recitals be and are hereby incorporated herein as if fully set forth. That the City Council does hereby authorize and approve Membership in the Illinois Municipal League Risk Management Association and authorize the Mayor to execute an Intergovernmental Cooperation Contract with the Illinois Municipal League Risk Management Association for Membership on an Annual Basis and each year thereafter unless this Ordinance is repealed in accordance with Illinois law. As a Member, the City hereby agrees to contribute to the Association a sum of money to be determined by the Association at the time of its Annual Renewal, based on the needs of the Association and the loss experience of the Member, which sum shall constitute the cost of the Member’s Contribution for Membership in the Association. All ordinances, or parts of ordinances, in conflict with the provisions of this Ordinance are hereby repealed insofar as they conflict herewith. Any provision of this Ordinance deemed invalid shall not invalidate the remaining provisions here of and shall remain in full force and effect. That this Ordinance shall be in full force and effect, immediately upon its passage and approval, as provided for by law. ===== PDF PAGE 110 ===== [Extraction: OCR (rendered-page OCR)] PASSED this 19" day of December 2022. Alderman J. Beifuss Alderman J. Sheahan Alderman A. Hallett Alderman M. Birch-Ferguson Alderman C. Swiatek Alderman R. Stout Alderman J. Morano LETT APPROVED as to form: Alderman L. Chassee Alderman H. Brown Alderman C. Dettmann Alderman S. Dimas Alderman M. Garling Alderman J. Short Alderman J. Jakabcsin Patrick K. Bond, City Attorney APPROVED this 19" day of December 2022. Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Assistant PUBLISHED: Ordinance No. 22-0-0041 Page 3 of 3