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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 1A.
Resolution No. 22-R-0070 — Contract Extension for
Custodial Services with Crystal Maintenance Plus, Corp for
Fiscal Year 2023
COMMITTEE AGENDA DATE: December 1, 2022
COUNCIL AGENDA DATE: December 19, 2022
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE Miu
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
For Fiscal Year 2022, Crystal Maintenance Plus, Corp. of Mount Prospect, Illinois, was awarded a Contract for
professional custodial services of eight City owned and maintained facilities for an amount not to exceed
$71,046.00: City Hall, Police Station, Water Treatment Plant, Metra Station, Museum, as well as the Blakely
Street, Church Street, and Grand Lake Boulevard facilities.
A provision of the current Contract allows it to be extended for two additional years, through mutual agreement, if
pricing were held for each subsequent fiscal year, if the City were satisfied with services provided, and if approved
by City Council. The extension provision was exercised for Fiscal Year 2022; however, Crystal Maintenance
requested a two percent increase over the Fiscal Year 2022 pricing to keep up with the high inflationary
environment. Staff believes that is a fair ask and competitive bidding will yield higher costs; therefore, staff
recommends approval of the increase and extend the contract for Fiscal Year 2023.
Custodial services are budgeted and paid from various funds, depending on location for services. Adequate funds
will be budgeted in the Commuter Parking Fund, the General Fund, and the Water Fund to cover future year’s
services.
It is staff's recommendation that a Contract extension be awarded to Crystal Maintenance Plus, Corp. of Mount
Prospect, Illinois, for professional custodial services during Fiscal Year 2023 of eight City owned and maintained
facilities, in an amount not to exceed $71,046.00. Staff was satisfied with Crystal Maintenance Plus’s services
during Fiscal Year 2021 and 2022.
ACTIONS PROPOSED:
Approve Resolution No. 22-R-0070 authorizing the Mayor to execute a Contract extension with Crystal
Maintenance Plus of Mount Prospect, for professional custodial services during Fiscal Year 2023 for eight City
owned and maintained facilities, for an amount not to exceed $71,046.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.