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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDAITEMNUMBER: _7-C.
Resolution No. 22-R-0072 — HR Green, Inc. - Phase Ill
Construction Engineering Services for Technology Boulevard | COMMITTEE AGENDA DATE: December 1, 2022
Resurfacing Project in the amount not to exceed $89,018.00 COUNCIL AGENDA DATE: December 19, 2022
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE [ ULe -——
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE,
ITEM SUMMARY:
Technology Boulevard Resurfacing Project (Project) between Fabyan Parkway and Roosevelt Road (IL-38) is
targeted for a March 10, 2023, Illinois Department of Transportation (IDOT) letting with construction anticipated to
begin in the summer of 2023. The project is federally funded through the region’s Surface Transportation Program
(STP), administered by IDOT, with matching local funds from the City’s Motor Fuel Tax (MFT) Fund. The estimated
construction cost for the Project is $1,008,455.89. The City received 80% federal funds or an amount not to
exceed $887,441 for both Construction and Construction Engineering (CE).
To use federal funds, CE is required to ensure that the Project is completed and documented in accordance with
IDOT-approved plans, specifications, and policies. Furthermore, CE services are required and selected through a
process known as Qualifications Based Selection (QBS). This process is mandatory for all projects in which
federal funds are used for CE with a value of $40,000 or greater. A Most Qualified Firm (MQF) is selected based
on the QBS evaluation process. In October 2022, a public notice was advertised seeking a Statement of Interest
(SOl) from qualified engineering firms for CE services. After a three-week advertising period, six SOls were
evaluated in November 2022. Two personnel from the City staff and an Assistant Director of Public Works from
another municipality evaluated the SOls. Following are the results of the evaluation:
Engineering Firms Average Weighted Total Overall Rank
HR Green, Inc. 88.58 1
Thomas Engineering Group 87.55 2
ESI Consultants 86.55 3
BLA, Inc. 82.25 4
ERA 81.25 5
SPACECO, Inc. 73.33 6
Based on the QBS process, HR Green, Inc. (HRG) is determined to be the MQF for this Project. Staff solicited a
cost proposal from HRG following the QBS process. HRG’s scope of work will include Project start-up,
construction observation and administration, construction layout, project coordination with the City, contractor,
businesses as well as other stakeholders, and closeout. Material testing is also included in the proposed
agreement, which will be completed by HRG’s sub-consultant Rubino Engineering, Inc.
The FY 2023 Proposed Budget includes $100,900 under the Motor Fuel Tax Fund (16-34-58-4807) for CE
services. HRG’s original proposed scope and service fees were $98,664. After successful negotiations, HRG was
able to reduce its proposed fees by $9,649 or 9.8% to a proposed agreement amount not to exceed $89,018.00.
Typically, engineering service fees on construction projects range from 10% to 15% of the construction cost. HR
Green’s proposed CE agreement amount is 8.8% of the estimated Project construction cost of $1,008,455.89. CE

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CITY OF WEST CHICAGO
costs will need to be initially funded by the City. The City will need to seek 80% reimbursement through IDOT at
the completion of the Project.
ACTIONS PROPOSED:
Approve Resolution No. 22-R-0072 authorizing the Mayor to execute a Local Public Agency Engineering Services
Agreement (BLR 05530) with HR Green, Inc. of McHenry, IL for Phase Ill Construction Engineering services
related to the Technology Boulevard Resurfacing Project in the amount not to exceed $89,018.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.