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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: __/- O.
Resolution No. 22-R-0073 — Engineering Resource Associates,
Inc. — Phase II and Phase III Engineering Services for Klein COMMITTEE AGENDA DATE: December 1, 2022
Road Culvert Replacement Project in the amount not to exceed }| COUNCIL AGENDA DATE: December 19, 2022
$102,896.00
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works ets ee ales
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
In June 2022, the City received American Rescue Plan Act (ARPA) Grant through DuPage County Stormwater
Management for Klein Road Culvert Replacement Project (Project) in the amount not to exceed $169,000.
Subsequently, the City Council approved an Intergovernmental Agreement (IGA) with DuPage County on
September 6, 2022, for acceptance of grant funds for construction costs. The Project’s scope includes replacing
the existing corrugated metal culvert with a concrete box culvert with cast-in-place end sections and downstream
junction chambers. Construction is anticipated for summer 2023. The preliminary estimated construction cost for
the Project is $338,000.
To commence construction in Summer 2023, staff is requesting approval of the attached proposal from
Engineering Resources Associates, Inc. (ERA) for engineering services related to Phase I! (Design) and Phase III
(Construction Oversight) of the Project in the amount not to exceed $102,896.00. ERA’s scope for Phase I! will
include various traffic and design analyses, final plans and specifications, various survey work, appropriate
permits, and Plat of Highways (POH) for the junction chambers outside of the right-of-way. However, the
stormwater permit fees are excluded from ERA’s engineering services. Phase Il engineering for the project is
anticipated to be completed in spring 2023. ERA’s Phase Ill services will include construction submittal reviews,
construction observation, material inspection completed by its subconsultant, Rubino Engineering, Inc., project
documentation, and closeout.
The FY 2023 Proposed Budget includes $77,600.00 under Capital Projects Funds (08-34-53-4842) for both the
Design and Construction engineering. ERA’s proposed engineering services in the amount of $102,896.00 is
$25,296 higher than the budgeted amount due to unforeseen work scope associated with the POH. POH is
required on this project for an anticipated IGA with the Forest Preserve District of DuPage County (FPDDC). An
IGA is required to obtain a temporary construction easement from FPDDC for the replacement of the culvert and
for grading and restoration activities. Acquiring a permanent easement from FPDDC is also anticipated to replace
two existing storm junction chambers, which are outside of the City’s right-of-way.
ERA’s original proposal for engineering service fees was $119,800. After successful negotiations of the scope and
service fees, ERA reduced its fees by $16,904 or by approximately 14%. Typically, engineering costs for a locally
funded construction project are between 15-20% when easements and/or Right-of-Way (ROW) are not required.
The engineering costs are higher when such is required and when grant funds are involved. ERA’s proposed
service costs are approximately 30% of the estimated construction cost. Staff feels the costs are appropriate given
the fact this project is partially funded by a grant and it involves land acquisition.
ERA is familiar with the Project as they assisted the City with a successful ARPA Grant application in Spring 2022.
The staff is pleased with their expertise and quality of work during the grant application process. Furthermore, staff
recommends ERA to successfully lead and deliver the design and construction engineering for the Project.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Approve Resolution No. 22-R-0073 authorizing the Mayor to execute a contract agreement with Engineering
Resource Associates, Inc. of Warrenville, IL for Phase II and Phase III professional engineering services related to
the Klein Road Culvert Replacement Project in an amount not to exceed $102,896.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.