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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
__AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEMNUMBER: ___7. E.
Resolution No. 22-R-0074 - Local Public Agency General :
Maintenance — Maintenance Expenditure Statement (BLR oan Bea Rare ae Pee et eae
14222) for Motor Fuel Tax Funds in FY 2021 3 i
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE MLA ‘e : itm
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
On February 15, 2021, the City Council approved Resolution No. 21-R-0008 for Maintenance Under the Illinois
Highway Code (BLR 14220) and Local Public Agency General Maintenance - Estimate of Maintenance Costs (BLR
14222) authorizing the use of Motor Fuel Tax (MFT) funds in the amount of $1,128,500.00 for general
maintenance for FY 2021. Illinois Department of Transportation (IDOT) subsequently approved and authorized the
use of the MFT funds for FY 2021. In FY 2021, the City categorized general maintenance as street lighting energy
charges, street sweeping, solid waste disposal, as well as maintaining streets, highways, and rights-of-way under
the applicable provisions of the Illinois Highway Code and necessary IDOT requirements.
At the end of each fiscal year, IDOT also requires the City to submit The Local Public Agency General
Maintenance Expenditure Statement (BLR 14222), which summarizes the actual amount of MFT funds expended
for the year. In the FY 2021, the MFT Funds were utilized for street light utility costs in the amount of $125,169.52,
street sweeping and solid waste disposal in the amount of $45,440.22, and street improvements in the amount of
$712,847.25, totaling $883,457.00.
Enclosed is the Local Public Agency General Maintenance Expenditure Statement (BLR 14222) for FY 2021.
Although municipalities are not required to pass a Resolution to terminate the use of MFT funds for general
maintenance purposes at the end of each year, it is a good financial practice to document the actual expenditures
of the MFT funds each year.
ACTIONS PROPOSED:
Approve Resolution No. 22-R-0074 authorizing the Director of Public Works to execute the Local Public Agency
General Maintenance Expenditure Statement (BLR 14222) and other necessary documents for submittal to the
Illinois Department of Transportation (IDOT) for final approval for the use of Motor Fuel Tax funds during Fiscal
Year 2021.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.