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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
_ AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: PMA Che oP.
Resolution No. 22-R-0075 — Execution of Joint Funding ASE a eee
Agreement for State-Let Construction Work with _lllinois : 2
Department of Transportation and Local Match Appropriation for | COUNCIL AGENDA DATE: December 19, 2022
Construction Costs Associated with the Technology Boulevard
Resurfacing Project
\
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE ML aS
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
Technology Boulevard Resurfacing Project (Project) between Fabyan Parkway and Roosevelt Road (IL-38) is
targeted for March 10, 2023, Illinois Department of Transportation (IDOT) letting with construction anticipated to
begin in the summer of 2023. The project is federally funded through the region’s Surface Transportation Program
(STP), administered by IDOT, with matching local funds from the City’s Motor Fuel Tax (MFT) Fund. The estimated
construction cost for the Project is $1,008,455.89. The City received 80% federal funds or an amount not to
exceed $887,441 for both Construction and Construction Engineering (CE). The Project consists of pavement
milling and resurfacing, partial-depth pavement patching, intermittent curb and gutter replacement, ADA curb ramp
upgrades, and pavement markings. Final plans, specifications, and estimates are anticipated to be submitted to
IDOT on November 28, 2022.
As part of the project implementation process, prior to IDOT letting, the City is required to approve and execute the
Joint Funding Agreement for State-Let Construction Work (BLR 05310C) with IDOT. The agreement must also
include the passage of a Resolution appropriating City’s local match associated with the project. At this time, the
local match is estimated to be $201,691.18. The exact amount of City’s local match will be determined at the
completion of the project closeout.
The FY 2023 Proposed Budget includes $285,600 under the Motor Fuel Tax Fund (16-34-58-4807) for
construction costs. Unlike construction engineering, where the initial costs have to be paid for by the City, the
construction costs are paid for by IDOT and the City will be invoiced throughout the project for its local match.
ACTIONS PROPOSED:
Approve Resolution No. 22-R-0075 authorizing the Mayor to execute the Joint Funding Agreement for State-Let
Construction Work (BLR 05310C) and appropriating the local match in the amount of $201,691.18 for construction
costs associated with the Technology Boulevard Resurfacing Project.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.