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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE :
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: PUolats
Resolution No. 22-R-0077 — Contract Extension — Classic
Landscape, Ltd. for the 2023 Right-of-Way (ROW)
Maintenance Program in the amount not to exceed
$154,960.00
STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE Mo ~—
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
COMMITTEE AGENDA DATE: December 1, 2022
COUNCIL AGENDA DATE: December 19, 2022
SIGNATURE
ITEM SUMMARY:
Annually, since 2005, the City has contracted landscape maintenance services for multiple City-owned and
maintained rights-of-way and properties at various locations for a period of approximately 30 consecutive weeks.
Services include, but are not limited to, mowing, trimming, edging, weed removal, shredded hardwood mulch
installation, chemical broadleaf control, fall leaf removal, and lawn fertilization.
The 2022 program consisted of 100 City owned properties and/or right-of-ways as well as 31 additional locations
previously maintained by Public Works staff. This operation over a 30-week timeframe tied up two members of the
Public Works Street Division crew for approximately 1,000 hours, which took away from other critical infrastructure
maintenance tasks such as storm sewer and catch basin cleaning, which are more essential than mowing.
The City Council approved Resolution no. 22-R-0018 on March 21, 2022 awarding the contract for 2022 ROW
Maintenance Program to Classic Landscape, Ltd. A provision of the current Contract allows it to be extended for
two additional years, through mutual agreement between Classic Landscape, Ltd. and the City, if pricing were held
for each subsequent fiscal year, if the City were satisfied with services provided, and if approved by City Council.
Classic Landscape, Ltd have agreed to hold their pricing for Fiscal year 2023. In 2023, five additional locations
were added to the list that were previously missed. The five additional locations are all located around downtown.
Besides the added location, the remainder of the contract terms are the same as FY 2022.
Classic Landscape satisfactorily performed right-of-way maintenance services for the City of West Chicago from
2008 through 2011 and 2019 through 2021. It is staff's recommendation that a contract extension be awarded to
Classic Landscape, Ltd. for services related to the 2023 ROW Maintenance Program for an amount not to exceed
$154,960.
ACTIONS PROPOSED:
Approve Resolution No. 22-R-0077 authorizing the Mayor to execute a contract extension with Classic Landscape,
Ltd., for the 2023 Right-of-Way Maintenance Program, in an amount not to exceed $154,960.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.