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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: AL
Resolution No. 23-R-0009 — A Resolution Appropriating
the Use of Motor Fuel Tax Funds for the City’s
Construction Local Match and Construction Engineering
for the Technology Boulevard Resurfacing Project (IDOT
Contract 61J32, Section No. 20-00085-00-RS) in an
Amount of $386,500
COMMITTEE AGENDA DATE: February 2, 2023
COUNCIL AGENDA DATE: February 6, 2023
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY
All Local Agencies must first appropriate estimated Motor Fuel Tax (MFT) funds to be spent in any given
year using the Illinois Department of Transportation (IDOT) form BLR 09111 - Resolution for
Improvement Under the Illinois Highway Code. The appropriated funds can be spent once they are
authorized by IDOT. The City’s unobligated MFT balance will be reduced once the funds are authorized
by IDOT. Any funds spent over the authorized amount will require the Local Agency to approve a
Supplemental Resolution. Any funds that are underspent will be automatically credited back to the City’s
unobligated MFT balance after the proper close-out paperwork is completed at the end of each fiscal
year or after project completion.
On December 5, 2022, the City Council approved Ordinance No. 22-O-0036 adopting the Annual Budget
for the Fiscal Year ending December 31, 2023. The FY 2023 budget includes the proposed expenditure
of MFT funds in the amount of $285,600 for the City’s 20% Local Match for Construction and $100,900
for Construction Engineering (CE), totaling $386,500 for the Technology Boulevard Resurfacing Project
(Project). The Project is known to IDOT as Contract No. 61J32 and Section No. 20-00085-00-RS.
The Project is scheduled to appear on IDOT’s March 2023 letting. The construction is anticipated to
begin in summer 2023 and to be completed in November 2023. The administration of the construction
contract including accounting and contractor payment will be handled by IDOT Central Office. IDOT will
invoice the City for its Local Match for Construction but it could take multiple years to close out the
project. IDOT will send a final invoice to the City for its Local Match once the project has been finalized
and closed. On the contrary, 100% cost for Construction Engineering (CE) is budgeted and will be
utilized to make progress payments for the City-hired consultant's CE services for the project. However,
80% of the CE cost will be reimbursable through IDOT under a separate reimbursement process. BLR
09111 — Resolution for Improvement Under the Illinois Highway Code to appropriate $386,500 under the
MFT allotment is enclosed for review and approval.
ACTIONS PROPOSED:
Approve Resolution No. 23-R-0009 appropriating the use of Motor Fuel Tax fund for the City’s
Construction Local Match and Construction Engineering for the Technology Boulevard Resurfacing
Project (IDOT Contract 61J32, Section No. 20-00085-00-RS) in the amount of $386,500 and authorizing
the Executive Assistant to execute and submit, to IDOT, the attached BLR 09111 - Resolution for
Improvement Under the Illinois Highway Code.

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CITY OF WEST CHICAGO
COMMITTEE RECOMMENDATION:
Pending recommendation from the Infrastructure Committee at its meeting on February 2, 2023.