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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 7.0.
Resolution No. 23-R-0012 — Reimbursement Agreement
for Preliminary Engineering Services with the Union Pacific
Railroad Company for Design of Proposed Pedestrian
Sidewalk At Grade Crossing on Harvester Road in the
amount not to exceed $50,000
COMMITTEE AGENDA DATE: February 2, 2023
COUNCIL AGENDA DATE: February 6, 2023
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY
The City’s 5-year Capital Improvement Plan (CIP) includes the improvement of Harvester Road between
Hawthorne Lane and Powis Road in FY 2024. The scope of the project will include water main
replacement, storm sewer improvements, reconstruction of the roadway, including the construction of
curb and gutter, sidewalk, upgrading street lighting to LED as well as other miscellaneous items. Within
the project limits, there is an unsignalized at-grade railroad spur crossing, owned and maintained by
Union Pacific Railroad Company (UPRR).
A pedestrian sidewalk connection to Hawthorne Lane along the south side of Harvester Road is
proposed to provide for a safe pedestrian route, which also aligns with the City’s Complete Street Policy.
Proposing a sidewalk on Harvester Road will require a permit from the UPRR for the sidewalk grade
crossing at the railroad spur. Enclosed is the Reimbursement Agreement for Preliminary Engineering
Services (Agreement) between the City and the UPRR to initiate the permitting process and design
phase. As part of the Agreement, the UPRR or its third-party consultant will lead and perform the
Preliminary Engineering (PE) work specifically for the at-grade sidewalk crossing. The scope of the
UPRR’s project services will include, field inspection, project design, plans, specification, construction
review, and various coordination with the City. The estimated cost for UPRR’s PE service is $50,000.
The Project’s overall preliminary cost estimate is $5,250,685 and will be proposed to be funded under the
FY 2024 budget utilizing the Capital Projects, MFT/Rebuild Illinois, Water, and Sewer Funds. The cost
associated with the UPRR Permit and the Agreement was unforeseen; hence, not budgeted in FY 2023.
However, during the performance of the PE Work in FY 2023, UPRR will provide progressive billing to
the City based on actual costs associated with the PE Work. To keep the project on schedule for
construction in FY 2024 and to issue progressive payments to UPRR for its design efforts in FY 2023,
staff is proposing to approve the enclosed Agreement and authorize a Purchase Order in the amount of
$50,000.00 from the Capital Projects Fund (Account No. 08-34-53-4225) in FY 2023.
ACTIONS PROPOSED:
Approve Resolution No. 23-R-0012 authorizing the Mayor to execute the Reimbursement Agreement for
Preliminary Engineering Services with the Union Pacific Railroad Company for the design of a proposed
pedestrian sidewalk at grade crossing on Harvester Road, in the amount not to exceed $50,000.00.
COMMITTEE RECOMMENDATION:
Pending recommendation from the Infrastructure Committee at its meeting on February 2, 2023.