===== PDF PAGE 35 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: 7-0. Ordinance No. 23-0-0001 — Authorizing the Execution of the Illinois Public Works Mutual Aid Network (IPWMAN) Agreement COMMITTEE AGENDA DATE: February 3, 2023 COUNCIL AGENDA DATE: February 20, 2023 STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE MLA Say APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: Illinois Public Works Mutual Aid Network (IPWMAN) is a Statewide Mutual Aid System for Public Works agencies in Illinois. The mission of IPWMAN is promote intergovernmental cooperation, to develop and maintain a statewide network of public works related agencies whose principal purpose is to provide mutual aid response and recovery assistance to each other when confronted with natural or man-made emergencies and disasters. IPV/MAN was founded in 2009 and is envisioned as an all-hazards, all-disciplines approach to sharing resources between various Public Works entities in Illinois. There are currently 330 member communities across Illinois. Some of the benefits of IPWMAN include: Network maintains current, readily accessible listing of available resources Recognized by IEMA and other statewide mutual aid organizations Comprehensive, public works driven and led training Access to assets from all corners of Illinois First 5 days support provided to the recipient at no cost (Reimbursement after 5 days by the recipient) Standardized operating procedures for disaster response Quick and direct access to assets 12 hour minimum response guarantee (resources can be recall any time after 12 hours) One agreement, simplified reimbursement The agreement is non-exclusive, automatically renewed annually and can be canceled at any time. There is no obligation to respond; however, the community must be a member to receive mutual aid. The membership dues for the City of West Chicago are $250 per year. Staff recommends approval of the participation in the IPWMAN. ACTIONS PROPOSED: Adopt Ordinance No. 23-0-0001 authorizing the Mayor to execute the Illinois Public Works Mutual Aid Network (IPW/MAN) Agreement COMMITTEE RECOMMENDATION: The Infrastructure Committee voted 7-0 for approval. ===== PDF PAGE 36 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMAR ITEM TITLE: AGENDAITEMNUMBER: —7-E- Resolution No. 23-R-0003 - Authorizing the City Administrator to Enter into a Contract for the Supply of Electricity for the City’s Water Treatment Plant, all Well Stations, and all Sanitary Lift Stations COMMITTEE AGENDA DATE: Feb 2, 2023 COUNCIL AGENDA DATE: Feb 20, 2023 SIGNATURE (LA —— APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works ITEM SUMMARY: Since January 2007, as a result of the electric utility deregulation law passed by the State of Illinois in 1997, the City of West Chicago has contracted for the supply of electricity from a third party supplier for electric to be supplied to the City's Water Treatment Plant, all Well Stations, and all Sanitary Lift Stations. The distribution of electric continues to be provided by ComEd. Working with David Hoover, who formed a collaborative known as NIMEC that represents multiple municipalities; alternative pricing is obtained via competitive bid from three third party electric suppliers. In the past, the competitive bids were then compared with ComEd’s rates to determine which pricing yields the most significant savings for the City. Now, however, ComEd no longer offers fixed rates for medium and large accounts like ours. Therefore, the City is forced to seek competitive bids or pay ComEd's floating rate, which is not recommended, as the floating rates are inflated and change hourly. As a result of NIMEC’s services: e In October 2006, the City executed a 17 month contract (January 2007 thru May 2008) with Constellation NewEnergy. ¢ In 2008, the City executed a three year contract (June 2008 thru May 2012) with Exelon Energy Company for a rate that varied between 0.0679 and 0.0864 $/kWh. e In 2012, the City executed a three year contract (June 2012 thru May 2015) with Exelon Energy Company for 0.04374 $/kWh. e In 2015, the City executed a two year contract (June 2015 thru May 2017) with Dynegy Energy Services, LLC for 0.05244 $/kWh. e In 2017, the City executed a three year contract (June 2017 thru May 2020) with Dynegy Energy Services, LLC 0.04834 $/kWh. The existing contract will expired on May 31, 2020. e In 2020, the City executed a three year contract (June 2020 thru May 2023) with Constellation Energy Services, LLC 0.048 $/kWh. The existing contract will expired on May 31, 2023. Again, NIMEC is representing the interest of several municipalities and seeking alternative pricing from three third party electric suppliers. As electricity is now a commodity that is market driven, it can change from day to day and hour to hour. Therefore, once the competitive bid prices are received, the City will need to make an immediate decision and enter into an agreement with the lowest cost supplier on the day of the bid. What this means is that the City Council, like it did on the previous occasions, would need to authorize the City Administrator to sign a contract with the lowest cost supplier. The Infrastructure ===== PDF PAGE 37 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO Committee would then subsequently review and the City Council would then have to formally approve the low bid award afterwards (similar to an emergency purchase). In addition, this pricing would just be for electricity for the Water Treatment Plant, all Well Stations, and all Sanitary Lift Stations. JACOBS is now responsible for electric service at the West Chicago/Winfield Regional Wastewater Treatment Plant: however, it has also participated in the NIMEC bidding process. NIMEC has indicated that they will seek bids on Thursday, March 2, 2023, as current market condition are trending choppy. NIMEC will seek and receive bids from pre-qualified suppliers (i.e., Dynegy, Constellation, AEP and MC Squared); typically one for twelve months, one for 24 months, and one for 36 months. The City will then be able to choose the best deal. ACTIONS PROPOSED: Approve Resolution No. 23-R-0003 authorizing the City Administrator to Enter into a Contract for the Supply of Electricity for the City’s Water Treatment Plant, all Well Stations, and all Sanitary Lift Stations COMMITTEE RECOMMENDATION: The Infrastructure Committee voted 7-0 for approval.