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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE: ¥
AGENDA ITEM NUMBER: __/- —-
Resolution No. 23-R-0008 — Contract Execution — Matocha
Associates for Architectural Construction Oversight
Services related to the First Floor and Lower Level
Renovation Project at 200 Main Street in an amount not to
exceed $60,000.00.
STAFF REVIEW: Mehul Patel, P.E., CFM, Director of Public Works siowature {LAS
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
COMMITTEE AGENDA DATE: February 2, 2023
COUNCIL AGENDA DATE: February 20, 2023
SIGNATURE.
ITEM SUMMARY:
The City owns the four-story masonry building built in approximately 1880 located at 200 Main St. The
primary entrance to the ground floor is from Main St while a secondary entrance to the lower level is from
Turner Ct. This building is currently vacant. It was previously used as a mixed use building with
commercial on the lower level and ground floor, while the second and third stories of the building were
used as residential.
In 2022, the City completed a structural and masonry rehabilitation on the building along with roof
replacement. On May 16, 2022, the City Council approved Resolution No, 22-R-0026 to award
architectural design contract to Matocha Associates to prepare drawings and bid documents for the
renovations of the first floor and lower level. Over the past few months, staff has work with Matocha to
complete the design. The project was recently bid and construction is anticipated to begin in May 2023.
Based on its knowledge and familiarity with the project, staff recommends retaining Matocha Associates
to provide part-time construction oversight during the project. Its scope of work will be including but not
limited to periodic site visits, shop drawing reviews, respond to contractor questions, prepare pay
estimates, review change orders, attend progress meetings, etc. Matocha’s initial proposal was for
$64,175 which was reduced to $60,000.00 after successful negotiations. Staff feels the proposed fee is
appropriate for part-time inspections.
These project architectural services will be paid for using Capital Project Funds in which $1,800,000 is
budgeted for in account 08-34-53-4818. The project will begin construction in May 2023 with a
completion date of November 21, 2023.
ACTIONS PROPOSED:
Approve Resolution No. 23-R-0008 authorizing the Mayor to execute a Contract with Matocha Associates
of Hinsdale, Illinois, for architectural construction oversight services related to the First Floor and Lower
Level Renovation Project at 200 Main Street in an amount not to exceed $60,000.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.