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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: ___/-U-
Resolution No. 23-R-0030 — Contract Award — Consulting
Engineering, Inc., for Services Related to the 2023 Water
Distribution System Leak Survey for an amount not to
exceed $26,349.75
STAFF REVIEW: Mehul Patel, P.E., CFM, Director of Public Works sionature_ MLA ‘ae
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
COMMITTEE AGENDA DATE: April 6, 2023
COUNCIL AGENDA DATE: April 17, 2023
SIGNATURE.
ITEM SUMMARY:
Since 2020, the City has conducted leak detection surveys of the water distribution system. A leak detection
survey is a physical evaluation of a water system to identify specific leaks in the water system. The survey is
performed using non-invasive methods utilizing listening devices to find leaks in pipes or fittings within the water
distribution system. To date, this program has been successful in reducing the City’s water loss, which is often
referred to as non-revenue water because the water is produced but never reaches the end user. This might be
due to leaks in aging watermain, metering inaccuracies, or unmetered consumption, such as water used from fire
hydrants. After its first leak detection survey in 2020, the City significantly reduced its average daily water
production. A total of 36 system leaks were found by the vendor and repaired by City staff, reducing water loss by
approximately 350,000 gallons per day or 128 million gallons per year.
Staff solicited proposals for the 2023 leak survey. The scope of work includes surveying approximately 147 miles
of watermain, using acoustic leak detection equipment to identify and pinpoint water leaks in metallic and non-
metallic watermain pipe in the City’s entire water distribution system. All leak locations will be recorded using the
GPS and will be transferred to City’s mapping system for future capital improvement planning. Three proposals
were received.
CONTRACTOR BID SUBMITTAL AMOUNT OVERALL RANK
Consulting Engineering Inc. $26,349.75 1
ME Simpson $35,054.00 2
Associated Technical Services $36,210.24 3
Consulting Engineering, Inc. of Strongsville, Ohio, submitted the lowest responsible bid of $26,349.75. Reference
checks were performed with favorable results. Therefore, it is staff's recommendation that a contract be awarded
to Consulting Engineering, Inc. of Strongsville, Ohio, for the 2023 water system leak survey, in an amount not to
exceed $26,349.75. Associated Technical Services (ATS) has performed similar services for the City over the past
few years.
In FY2023, $30,000.00 has been budgeted in the Water Fund (06-34-47-4418) and remains available for this work.
The project start time will be determined based on contractor availability and should take three weeks to complete.
Staff is anticipating that the majority of the survey work will occur during the spring of 2023.
ACTIONS PROPOSED:
Approve Resolution No. 23-R-0030 authorizing the Mayor to execute a contract with Consulting Engineering, Inc.
of Strongsville, Ohio, for the 2023 Water System Leak Survey for a contract amount not to exceed $26,349.75.

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CITY OF WEST CHICAGO
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.