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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE: Q
AGENDA ITEM NUMBER: 7. a.
Resolution No. 23-R-0033 — FGM Architects, Inc. — Professional A
Architectural Services related to Space Needs Assessment | COMMITTEE AGENDA DATE: April 6, 2023
Study in the not to exceed amount of $50,400.00 COUNCIL AGENDA DATE: April 17, 2023
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE MLA
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
The City of West Chicago desires to conduct a Space Needs Assessment Study (SNAS) for a future City Hall
facility located on and around 119 W. Washington Street site along with a consolidated Public Works facility
located on and around 1400 W. Hawthorne Lane. The purpose of this study is to evaluate the proper facility size
for the current and future needs of the City to serve its residents.
The City staff issued a Request for Qualifications (RFQ) on January 4, 2023. The purpose of the RFQ was to invite
all professional architectural firms to submit their Statement of Qualifications (SOQ) to perform the SNAS. This is a
Qualifications Based Selection (QBS) process, which is widely used throughout the industry, A Most Qualified Firm
(MQF) is selected based on qualifications. On February 3, 2023, eleven SOQs were received and evaluated.
Seven personnel from the City staff evaluated the SOQs. Following are the results of the evaluation:
Average
Weighted Total
FGMA
WILLIAMS ARCHITECTS
DEWBERRY
WIGHT & COMPANY
LARSON & DARBY, INC. 79.76
STUDIO GC ARCHITECTURE & INTERIORS 78.81
VALDES ARCHITECTURE AND ENGINEERING 78.38
CORDOGAN CLARK 78.14
WOLD ARCHITECTS & ENGINEERS 77.53
KLUBER ARCHITECTS & ENGINEERS 76.46
TRIA ARCHITECTURE, INC. 72.97
Based on the QBS process, FGMA is determined to be the MQF for this Project. Staff solicited a cost proposal
from FGMA following the QBS process. FGMA’s scope of work will be including but not limited to assessing the
current and future needs of the City Hall including but not limited to Office of the Mayor; City Administrator’s Office;
Assistant City Administrator's Office, City Council Chambers; Conference rooms; Finance Department including
billing counter; Community Development Department including permit counter; Mail/Fax/Copier Room; Other office
spaces; Fireproof vault; Fireproof secured server rooms; Employee lunch room; Employee locker rooms;
Foyer/lounge area; etc. For Public Works site the scope will be including but not limited to consolidating the
operations from various different locations to a centralized location.

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CITY OF WEST CHICAGO
FGMA submitted a proposal for $50,400.00, which includes $15,000.00 for preliminary geotechnical investigation
of both sites. The early geotechnical finding will help the City determine the existing soil conditions on both sites as
well as if there is any signs of contamination. The FY 2023 Proposed Budget includes $100,000.00 under the
Capital Fund (08-34-53-4225) for this Project.
ACTIONS PROPOSED:
Approve Resolution No. 23-R-0033 authorizing the Mayor to execute a Professional Architectural Services
Agreement with FGM Architects, Inc. related to the Space Needs Assessment Study in the amount not to exceed
$50,400.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.