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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
_ AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: T7.A.
Rejection of all Bids and Re-bid — Klein Road Culvert
Replacement Project. COMMITTEE AGENDA DATE: June 1, 2023
COUNCIL AGENDA DATE: June 5, 2023
STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works ee) =
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
In June 2022, the City received American Rescue Plan Act (ARPA) Grant through DuPage County Stormwater
Management for Klein Road Culvert Replacement Project (Project) in the amount not to exceed $169,000.00.
Subsequently, the City Council approved an Intergovernmental Agreement (IGA) with DuPage County on September
6, 2022, for acceptance of grant funds for construction costs. The IGA requires the City to substantially complete the
project by October 31, 2024.
The Project's scope includes the removal of the existing corrugated metal pipe culvert and two cast-in-place (CIP)
junction chambers and replace it with a single-cell, 6’ x 3’ precast concrete box culvert with a CIP end section, solider
pile retaining wall and a precast concrete junction chamber, full depth hot-mix asphalt (HMA) pavement removal and
reconstruction, HMA resurfacing, widening and placement of 8-foot HMA bike path to accommodate for future Wayne
Township’s bike path project along Klein Road, HMA and aggregate shoulder construction, storm sewer
improvements, temporary detour, thermoplastic pavement markings, fieldstone riprap installation, tree removals,
native planting, landscaping, and other collateral work necessary to complete the project as described in the Project
plans and specifications. The Project also requires obtaining temporary and permanent easements from the Forest
Preserve District of DuPage County (FPDDC) for proposed improvements, agreement for which is in the works and
will be forthcoming.
The request for bids was advertised in the Daily Herald and on an online bidding platform QuestCDN on April 11,
2023. Staff opened bids on April 25, 2023, and below are the bid results:
BASE BID RANK
CONTRACTOR SUBMITTAL BASE BID
AMOUNT ( )
Alliance Contractors $577,674.15 4
Copenhaver Construction $657,531.25 2
Martam Construction $724,333.20 3
Benchmark Construction $738,000.00 4
Swallow Construction $769,931.00 5
Trine Construction $1,142,000.00 6
ENGINEER’S ESTIMATE $447,194.00 N/A
The FY 2023 budget includes $338,000.00 under the Capital Projects Fund Account No. 08-34-53-4857 for the
Construction of the Project. The responsible low bidder, Alliance Contractor is $219,674.15 or 65% over the budgeted
amount and $130,480.15 or 29% over the Engineer’s Estimate. Project's Phase II Design Engineer, Engineering
Resource Associates (ERA), believes that increases in fuel cost, industry workload, demand, and labor shortages
are the biggest factors for inflated bids.

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CITY OF WEST CHICAGO
Furthermore, Staff discussed with DuPage County Stormwater Management team to determine if there is a
mechanism in place to request additional grant funds for the Project; however, there is no mechanism in place
currently, but one could become available in the future.
Staff recommends rejecting all bids and rebidding the project in winter 2023 to receive bids that are more competitive
as industry workload and demand typically softens during winter months for projects of this size and scope.
ACTIONS PROPOSED:
Reject all bids.
COMMITTEE RECOMMENDATION:
Pending recommendation from the Infrastructure Committee at its meeting on June 1, 2023.