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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: Ae Ds
Purchase of One 2023 John Deere 410 P-Tier Backhoe Loader
from West Side Tractor Sales of Lisle, Illinois.
COMMITTEE AGENDA DATE: June 1, 2023
COUNCIL AGENDA DATE: June 5, 2023
STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE Mi a
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
Annually, Public Works Department staff plans and budgets for the purchase and delivery of replacement vehicles.
For FY 2023, staff budgeted for one 2023 John Deere 410 P-Tier Backhoe Loader with 1.31 Cubic Yard Multi-
Purpose bucket, 18-inch wide Heavy Duty dirt bucket, and 42-inch wide Heavy Duty ditch bucket. This machine is
generally referred to as a combination tractor machine (Combo) due to its dual capacity to operate as a backhoe
and a loader. Combos are utilized daily by personnel for various reasons, including, but not limited to excavation,
water main breaks, material hauling, debris removal, landscaping, loading of salt, and snow removal operations
(i.e., push backs, drifts, haul outs, downtown area, cul-de-sacs, etc.).
For 2023, John Deere holds a joint purchasing contract under the Sourcewell Cooperative Contracting Program
(formerly National Joint Powers Alliance (NJPA) Program) with West Side Sales of Lisle, Illinois, being the local
authorized John Deere vendor for our area. The City is a member of the Sourcewell Program, which is a municipal
cooperative contracting agency that provides nationally leveraged and competitively solicited purchasing contracts
under the guidance of the Uniform Municipal Contracting law for use by education, government, and non-profits.
With wheel loader, equipment, and attachments specified by the City, John Deere submitted a price quote of
$181,812.07 under the Sourcewell program (Cooperative Contract # #01 1723-JDC). The government discount
offered through the Sourcewell program is forty-one percent (41%) below list price.
Associated with the above referenced Combo purchase, staff desires to trade-in a 2007 CASE 500 Super M
combination tractor (Unit #570) no longer utilized. Unit#570 was declared surplus under Ordinance No. 23-O-0011.
West Side Tractor Sales has quoted a trade-in value of $36,000.00 for the 2000 CASE 580 SL II combination
tractor, resulting in a total purchase price of $147,850.64 for the 2023 John Deere 410 P-Tier Backhoe Loader and
appurtenances, equipment, and attachments. The purchase comes with 12-month unlimited hour warranty as well
as a five-year, 3,000 hours extended machine warranty.
The wheel loader, equipment, and attachments will be purchased from the Capital Equipment Replacement Fund
(04-34-39-4804) in which $143,200.00 has been budgeted in FY2023. The shortfall of $4,650.64 will be
supplemented by the Capital Equipment Replacement Fund (04-34-39-4804) in which $50,000.00 is budgeted for
miscellaneous equipment needs.
ACTIONS PROPOSED:
That the West Chicago City Council authorize the purchase of one 2023 John Deere 410 P-Tier Backhoe Loader
from West Side Tractor Sales of Lisle, Illinois, for an amount not to exceed $147,850.64.
COMMITTEE RECOMMENDATION:
Pending recommendation from the Infrastructure Committee at its meeting on June 1, 2023.