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[Extraction: OCR (rendered-page OCR)]
CiTty
O F
WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
CITY COUNCIL MEETING
MONDAY, JUNE 19, 2023 - 7:00 P.M.
475 MAIN STREET, WEST CHICAGO, ILLINOIS
AGENDA
Call to Order
Pledge of Allegiance to the Flag
Roll Call and Establishment of a Quorum
Public Participation
The opportunity to speak to the City Council is provided for those who have a
question or comment on an agenda item or a City of West Chicago issue. The City
Council appreciates hearing from our residents and your thoughts and questions
are valued. The City Council strives to make the best decisions for the City and
public input is very helpful.
Respect for the duties of the City Council and for the democratic process will be
adhered to — in this regard, civility and a sense of decorum will be strictly followed.
All speakers must address their comments to the Mayor. Comments that are
personally condescending will not be permitted. Speakers shall be courteous and
should not make statements that are personally disrespectful to members of the City
Council or City staff.
Please use the podium in the center aisle. Please announce your name and address
(if acceptable) before commencing — all public comments are limited to three (3)
minutes and each citizen will be permitted to speak only once. It is the City
Council’s policy not to engage in dialogue during Public Comment. Any questions
raised will be addressed by City staff or an elected official outside of the City
Council meeting.
City Council Meeting Minutes of June 5, 2023
Corporate Disbursement Report
- June 19, 2023 ($1,776,627.20)
475 Main Street | T (630) 293-2200 | Ruben Pineda
MAYOR
West Chicago, Illinois | F (630) 293-3028 | h hael
te: 7 | . Smi Michael L. Guttman
60185 | www.westchicago.org | Nancy M. Smit Hich el L. Guttman

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City Council Meeting
June 19, 2023
Page 2 of 3
7. Consent Agenda
Development Committee:
A. Ordinance No. 23-0-0016 — An Ordinance Amending the Code of
Ordinances of the City of West Chicago — Appendix A, Article XII of the
Zoning Code Relating to Signs.
Infrastructure Committee:
B.
Resolution No. 23-R-0044 — A Resolution Authorizing the Mayor to
Execute the Joint Funding Agreement for State-Let Construction Work
and Approaching the Local Match for Construction Costs Associated
with the Conde Street Resurfacing Project.
Resolution No. 23-R-0045 — A Resolution Authorizing the Mayor to
Execute a Local Public Agency Engineering Services Agreement with ESI
Consultants, LLC of Naperville, Illinois, for Construction Engineering
Services Related to the Conde Street Resurfacing Project (for an amount
not to exceed $76,700.00).
Resolution No. 23-R-0051 — A Resolution Authorizing the Mayor to
Execute a Contract with Corrective Asphalt Materials, LLC of Sugar
Grove, Illinois, for the 2023 Pavement Preventative Maintenance
Program in an amount not to exceed $49,914.00.
Resolution No. 23-R-0052 — A Resolution Authorizing the Mayor to
Execute a Construction Contract with Boller Construction Company, Inc.
of Waukegan, Illinois, for the Headworks Gate Improvement Project at
the West Chicago/Winfield Wastewater Authority Regional Wastewater
Treatment Plant in an amount not to exceed $529,300.00.
Items Not Sent to Committee:
F.
Ordinance No. 23-0-0017 — An Ordinance Adopting a Revised Policy
Prohibiting Sexual Harassment for the City of West Chicago.
Resolution No. 23-R-0053 — A Resolution Authorizing the Mayor to
Execute a Certain Grant Agreement with the State of Illinois — West
Washington Street Remediation Project.

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City Council Meeting
June 19, 2023
Page 3 of 3
H. Resolution No. 23-R-0054 — A Resolution Approving a Plat of Easement
for Watermain with Discovery Drive Investors, LLC — 805 Discovery
Drive.
I. Resolution No. 23-R-0055 — A Resolution Approving a Plat of Easement
for Watermain, Drainage/Detention and Natural Area with Discovery
Drive Investors II, LLC — 705 Discovery Drive.
J. Resolution No. 23-R-0056 — A Resolution Authorizing the Mayor to
Execute a Certain Agreement with Civil & Environmental Consultants
Inc. — West Washington Street Remediation Project (for an amount not to
exceed $124,750.00 plus remediation costs).
8. Reports by Committees
9. Unfinished Business
10. New Business
11. Correspondence and Announcements
Upcoming Meetings
June 20, 2023 Plan Commission/ZBA (cancelled)
June 22, 2023 Finance Committee (cancelled)
June 27, 2023 Historical Preservation Commission
12. Mayor’s Comments
13. Adjournment

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CITY OF WEST CHICAGO - 475 Main Street
CITY COUNCIL MINUTES
Regular Meeting
June 5, 2023
1. Call to Order. Mayor Ruben Pineda called the meeting to order at 7:00 p.m. on June 5,
2023.
2. Pledge of Allegiance. Alderman Smith led all in the Pledge of Allegiance.
3. Roll Call and Establishment of a Quorum.
Roll call found Lori Chassee, Dan Beebe, Jayme Sheahan, Rebecca Stout, Melissa Birch
Ferguson, Sandy Dimas, Heather Brown, Christine Dettmann, John C. Smith, Jr., Joseph C.
Morano, Jeanne Short, Alton Hallett and Christopher Swiatek were present. Alderman John E.
Jakabcsin was absent. The Mayor announced a quorum.
Also in attendance were City Administrator Michael Guttman, Assistant City Administrator Tia
Messino, and City Attorney Pat Bond.
4. Public Participation. None
5. City Council Meeting Minutes of May 15, 2023. Alderman Morano made a motion,
seconded by Alderman Swiatek, to approve the minutes of May 15, 2023.
Voting Aye by Roll Call Vote: Chassee, Beebe, Sheahan, Stout, Birch Ferguson, Dimas, Brown,
Dettmann, Smith, Jr., Morano, Short, Swiatek. Alderman Hallett abstained. Motion carried.
6. Corporate Disbursement Report. Alderman Dimas made a motion, seconded by Alderman
Stout to approve the June 5, 2023, Corporate Disbursement Report in the amount of
$990,127.95.
Voting Aye by Roll Call Vote: Chassee, Beebe, Sheahan, Stout, Birch Ferguson, Dimas, Brown,
Dettmann, Smith, Jr., Morano, Short, Hallett, Swiatek. Motion carried.
7. Consent Agenda
* Infrastructure Committee:
A. Approve — The Rejection of All Bids and Re-Bid for the Klein Road Culvert
Replacement Project.
B. Authorize — The Purchase of Asphalt Materials from Plote Construction, Inc. (for an
amount not to exceed $51,000.00).
C. Authorize — The Purchase and Delivery of Up To 2,600 Tons of Road Salt, at the price
of $78.31 per ton, from Compass Minerals America, Inc., Under the DuPage County
Road Salt Joint Purchasing Program for the 2023-2024 Winter Season.
D. Authorize — The Purchase of One 2023 John Deere 410 P-Tier Backhoe Loader from
West Side Tractor Sales (for an amount not to exceed $147,850.64).

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City of West Chicago
Regular City Council Meeting
June 5, 2023
Page 2
E. Waive — Competitive Bidding and Authorize the Purchase of Two 2024 International
Model HV613 SBA Single Axle Truck Chassis Equipped by Bonnell Truck Equipment
with 10’ Commander Stainless Steel Muni Dump Body, 11’ Bonnell Snow Plow with
Quick Link Hitch, 300-Gallons Pre-Wetting Tank System, and Appurtenances from
Rush Truck Centers (for an amount not to exceed $592,858.62).
F. Resolution No. 23-R-0050 — A Resolution Authorizing the Mayor to Execute a Certain
License Agreement with the Commuter Rail Division of the Regional Transportation
Authority (Metra) for the Use of its Property to Install Sanitary Forcemain Associated
with the Lift Station #5 Rehabilitation Project.
Alderman Smith made a motion, seconded by Alderman Hallett, to approve the above item.
Voting Aye by Roll Call Vote: Chassee, Beebe, Sheahan, Stout, Birch Ferguson, Dimas, Brown,
Dettmann, Smith, Jr., Morano, Short, Hallett, Swiatek. Motion carried.
* Public Affairs Committee:
G. Approve — The Healthy West Chicago Fun Run Event Scheduled for Saturday,
September 23, 2023.
H. Approve — The West Chicago Community High School Homecoming Parade
Scheduled for Friday, September 29, 2023.
I. Resolution No. 23-R-0048 - A Resolution Authorizing the Mayor to Enter into a
Funding Agreement with the Mexican Cultural Center to Support the 2023 Mexican
Independence Day Event.
J. Approve — The Mexican Independence Day Festival Event Scheduled for Saturday,
September 16 and Sunday, September 17, 2023.
K. Approve - The Frosty Fest Event Scheduled for Saturday, December 2, 2023.
L. Ordinance No. 23-0-001 — An Ordinance Amending the Code of Ordinances of the
City of West Chicago, Article II, Division 3, Sections 2-71 through 2-75.
Alderman Chassee made a motion, seconded by Alderman Birch Ferguson, to approve the
above items.
Voting Aye by Roll Call Vote: Chassee, Beebe, Sheahan, Stout, Birch Ferguson, Dimas, Brown,
Dettmann, Smith, Jr., Morano, Short, Hallett, Swiatek. Motion carried.
* Items Not Sent to Committee:
M. Ordinance No. 23-0-0015 — An Ordinance Amending the Code of Ordinances of the
City of West Chicago — Chapter 3, Section 3-12 (c) Increasing Class A-1 (Cilantro
Taco Grill), E-1 (Javi Mexican Grill), and H (All Dreams Banquet) Liquor Licenses.
N. Resolution No. 23-R-0046 - A Resolution Making a Determination Relative to the
Release of Executive Session Minutes Pursuant to the Illinois Open Meetings Act.

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City of West Chicago
Regular City Council Meeting
June 5, 2023
Page 3
O. Resolution No. 23-R-0047 - A Resolution Authorizing the Destruction of Audio
Recordings of Certain Closed Meetings.
P. Resolution No. 23-R-0049 - A Resolution Authorizing the Mayor to Execute a Certain
License Agreement with MCImetro Transmission Services Corp. for Use of City Right-
of-Way Along Downs Drive and Industrial Drive.
Alderman Chassee made a motion, seconded by Alderman Dimas, to approve the above items.
Voting Aye by Roll Call Vote: Chassee, Beebe, Sheahan, Stout, Birch Ferguson, Dimas, Brown,
Dettmann, Smith, Jr., Morano, Short, Hallett, Swiatek. Motion carried.
8. Reports by Committees: None
9. Unfinished Business: None
10. New Business: None
11. Correspondence and Announcements
Upcoming Meetings
June 6, 2023 Plan Commission/ZBA
June 12, 2023 Development Committee
12. Mayor’s Comments. Mayor Pineda mentioned the school year will be ending soon and we
need to look out for kids in the neighborhoods. Mayor announced Kane’s graduation from K-9
school as well as Railroad Days coming up on June 22-25, 2023.
At 7:10 p.m., Alderman Chassee made a motion, seconded by Alderman Stout to adjourn the
meeting. All Aldermen voted aye by Roll Call Vote.
Respectfully submitted,
Michael Guttman
City Administrator

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CITY OF WEST CHICAGO
CORPORATE DISBURSEMENT REPORT
June 19, 2023
OPERATING ACCOUNT $ 1,776,627.20
FUNDED BY, ne nnnnnnnnnnnnnnnnnnnnne:
GENERAL FUND $ 258,980.88
CAPITAL EQUIPMENT REPLACEMENT FUND $ 1,811.26
SEWER FUND $ 248,994.32
WATER FUND $ 478,854.79
CAPITAL PROJECTS FUND $ 781,713.73
MOTOR FUEL TAX FUND $ 1,299.33
ROOSEVELT/FABYAN TIF FUND $ 1,669.50
MISCELLANEOUS DEPOSITS FUND $ 1,500.00
COMMUTER PARKING FUND $ 1,803.39
APPROVED BY THE CITY COUNCIL ON:
DATE:
SIGNATURE:

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[Extraction: OCR (rendered-page OCR)]
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM
DATE:
TIME:
06/15/23
14:11:
03
CITY OF WEST CHICAGO
CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.batch='G464’ and transact.ck_date=’20230619 00:00:00.000’
ACCOUNTING PERIOD:
6/23
FUND - 40 - OPERATING FUND
CASH ACCT CHECK NO
105100
105100
105100
105100
105100
105100
105100
105100
TOTAL CHECK
105100
105100
105100
TOTAL CHECK
105100
105100
105100
105100
105100
TOTAL CHECK
105100
105100
105100
105100
105100
105100
105100
105100
105100
105100
105100
105100
TOTAL CHECK
105100
105100
105100
TOTAL CHECK
105100
105100
105100
105100
105100
TOTAL CHECK
95848
95849
95850
95850
95850
95850
95850
95850
95851
95851
95851
95852
95853
95854
95854
95854
95855
95855
95855
95855
95855
95855
95855
95855
95855
95855
95855
95855
95856
95856
95856
95857
95857
95857
95857
95857
ISSUE DT
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
06/19/23
13637
15716
12617
12617
12617
12617
12617
12617
14897
14897
14897
14771
1914
11546
11546
11546
15559
15559
15559
15559
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15559
15559
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15559!
15559
5774
5774
5774
1800
1800
1800
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A.R.S. HVAC SUPPLY INC
ABC BUSINESS FORMS INC D
ACCURATE OFFICE SUPPLY
ACCURATE OFFICE SUPPLY
ACCURATE OFFICE SUPPLY
ACCURATE OFFICE SUPPLY
ACCURATE OFFICE SUPPLY
ACCURATE OFFICE SUPPLY
ADVANCED AUTOMATION & CO
ADVANCED AUTOMATION & CO
ADVANCED AUTOMATION & CO
AHW LLC
ALEXANDER CHEMICAL CORPO
ALL TYPES ELEVATORS INC.
ALL TYPES ELEVATORS INC.
ALL TYPES ELEVATORS INC.
AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES
AMAZON CAPITAL SERVICES
AWWA SOURCE WATER PROTEC
AWWA SOURCE WATER PROTEC
AWWA SOURCE WATER PROTEC
F CONSTRUCTION CODE
F CONSTRUCTION CODE
F CONSTRUCTION CODE
F CONSTRUCTION CODE
F CONSTRUCTION CODE
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DEPT-DIV
010921
010208
010613
011028
010510
063447
053443
011030
053443
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053443
010925
063448
063448
063448
063448
010925
010921
010925
010921
010924
063447
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010921
010921
053443
063448
010613
063447
063447
063447
011029
011029
011029
011029
011029
INVOICE #0024281 DATED
INVOICE: 275493
MAY 2023
MAY 2023
MAY 2023
MAY 2023
MAY 2023
MAY 2023
QUOTE DATED 05-17-22 -
AUTO DIALER LIFT STATI
QUOTE DATED 02-03-22 -
INVOICE #11646087 DATE
RESOLUTION NO. 22-R-00
INVOICE #20121954 DATE
INVOICE #20122358 DATE
INVOICE #20122656 DATE
INVOICE #1TKL-JP4Y-4DP
INVOICE #1WJL-7HNP-14X
INV 1TKL-JP4Y-4DP4 5/3
INVOICE #1NVT-MHLY-137
INVOICE #1PY6-HJC4-MNJ
INVOICE #1K4W-J1WL-1TK
INVOICE #1YHP-3JJP-1LM
INVOICE #1HTX-HKXY-KHR
INV 1XL4-643Y-13DW 5/1
INVOICE #1KRV-QLT1-PC4
INVOICE #1DJ3-JRKG-4NP
INVOICE # 1M7L-9XVL-1Jd
ORDER #7002116383 DATE
ORDER #7002116384 DATE
ORDER #7002116385 DATE
INV# 61717, 5/22/2023;
INV# 61720, 5/22/2023;
INV# 61758, 5/26/2023;
INV# 61773, 5/30/2023;
INV# 61808, 6/1/2023;
SALES TAX
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PAGE NUMBER:
ACCTPA21
AMOUNT
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===== PDF PAGE 9 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION — FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 2
DATE: 06/15/23 CITY OF WEST CHICAGO ACCTPA21
TIME: 14:11:03 CHECK REGISTER —- DISBURSEMENT FUND
SELECTION CRITERIA: transact.batch='G464' and transact.ck_date=’20230619 00:00:00.000’
ACCOUNTING PERIOD: 6/23
FUND - 40 - OPERATING FUND
CASH ACCT CHECK NO ISSUE DT -------------- VENDOR---- --------- DEPT-DIV = ----- DESCRIPTION-—----— SALES TAX AMOUNT
105100 95858 06/19/23 7994 BOND DICKSON & ASSOC PC 010510 PROFESSIONAL SERVICES 0.00 84.00
105100 95858 06/19/23 7994 BOND DICKSON & ASSOC PC 010613 PROFESSIONAL SERVICES 0.00 1,701.00
105100 95858 06/19/23 7994 BOND DICKSON & ASSOC PC 011028 PROFESSIONAL SERVICES 0.00 2,100.00
105100 95858 06/19/23 7994 BOND DICKSON & ASSOC PC 011029 PROFESSIONAL SERVICES 0.00 2,079.00
105100 95858 06/19/23 7994 BOND DICKSON & ASSOC PC 083453 PROFESSIONAL SERVICES 0.00 357.00
105100 95858 06/19/23 7994 BOND DICKSON & ASSOC PC 010110 PROFESSIONAL SERVICES 0.00 250.00
105100 95858 06/19/23 7994 BOND DICKSON & ASSOC PC 010110 PROFESSIONAL SERVICES 0.00 2,058.00
TOTAL CHECK 0.00 8,629.00
105100 95859 06/19/23 14784 BRADEN BUSINESS SYSTEMS 010613 INVOICE # 863738 0.00 63.00
105100 95860 06/19/23 10912 BROTHERS ASPHALT PAVING 083453 RESOLUTION NO. 23~R-00 0.00 389,370.06
105100 95861 06/19/23 6441 CANON BUSINESS SOLUTIONS 010924 INVOICE #6004364119 DA 0.00 82.28
105100 95861 06/19/23 6441 CANON BUSINESS SOLUTIONS 010924 INVOICE #6004460300 DA 0.00 195.82
TOTAL CHECK 0.00 278.10
105100 95862 06/19/23 13021 CASE LOTS INC 010921 INVOICE #18223 DATED 0 0.00 440.00
105100 95862 06/19/23 13021 CASE LOTS INC 063448 INVOICE #18100 DATED 0 0.00 417.60
TOTAL CHECK 0.00 857.60
105100 95863 06/19/23 14930 CELLEBRITE INC. 010613 INVOICE # Q-320639-01 0.00 310.00
105100 95864 06/19/23 1843 CEMETERY MANAGEMENT INC. 010923 RESOLUTION NO. 20-R-00 0.00 850.00
105100 95864 06/19/23 1843 CEMETERY MANAGEMENT INC. 010923 RESOLUTION NO. 20-R-00 0.00 400.00
105100 95864 06/19/23 1843 CEMETERY MANAGEMENT INC. 010923 RESOLUTION NO. 20-R-00 0.00 2,450.00
105100 95864 06/19/23 1843 CEMETERY MANAGEMENT INC. 010923 RESOLUTION NO. 20-R-00 0.00 1,530.00
TOTAL CHECK 0.00 5,230.00
105100 95865 06/19/23 15636 CENTENNIAL COUNSELING CE 010613 STATEMENT DATE: 06 12 0.00 150.00
105100 95866 06/19/23 15633 CENTRALSQUARE TECHNOLOGI 010502 ANNUAL ERP MAINTENANCE 0.00 14,402.07
105100 95866 06/19/23 15633 CENTRALSQUARE TECHNOLOGI 011028 ANNUAL ERP MAINTENANCE 0.00 3,877.48
105100 95866 06/19/23 15633 CENTRALSQUARE TECHNOLOGI 011029 ANNUAL ERP MAINTENANCE 0.00 9,970.66
105100 95866 06/19/23 15633 CENTRALSQUARE TECHNOLOGI 053443 ANNUAL ERP MAINTENANCE 0.00 9,970.66
105100 95866 06/19/23 15633 CENTRALSQUARE TECHNOLOGI 063447 ANNUAL ERP MAINTENANCE 0.00 17,171.69
TOTAL CHECK 0.00 55,392.56
105100 95867 06/19/23 15271 EXSTREAM CLEAN LLC 010613 INVOICE # INV-2086 0.00 720.00
105100 95868 06/19/23 8746 CHRISTOPHER B BURKE ENGI 063447 2023 PROFESSIONAL POST 0.00 549.40
105100 95869 06/19/23 12380 CINTAS CORPORATION 063448 BI-WEEKLY CARPET RUNNE 0.00 15.25
105100 95869 06/19/23 12380 CINTAS CORPORATION 010921 BI-WEEKLY CARPET RUNNE 0.00 15.00
105100 95869 06/19/23 12380 CINTAS CORPORATION 010921 BI-WEEKLY CARPET RUNNE 0.00 22.75
105100 95869 06/19/23 12380 CINTAS CORPORATION 010921 BI-WEEKLY CARPET RUNNE 0.00 16.85
105100 95869 06/19/23 12380 CINTAS CORPORATION 010921 BI-WEEKLY CARPET RUNNE 0.00 12.80
TOTAL CHECK 0.00 82.65
105100 95870 06/19/23 12131 CLASSIC LANDSCAPE LTD. 010613 RESOLUTION NO. 22-R-00 0.00 325.00
105100 95870 06/19/23 12131 CLASSIC LANDSCAPE LTD. 010921 RESOLUTION NO. 22-R-00 0.00 810.00
105100 95870 06/19/23 12131 CLASSIC LANDSCAPE LTD. 053443 RESOLUTION NO. 22-R-00 0.00 240.00

===== PDF PAGE 10 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 3
DATE: 06/15/23 CITY OF WEST CHICAGO ACCTPA21
TIME: 14:11:03 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.batch='’G464’ and transact.ck_date='20230619 00:00:00.000’
ACCOUNTING PERIOD: 6/23
FUND - 40 - OPERATING FUND
CASH ACCT CHECK NO ISSUE DT -------------- VENDOR---- --------- DEPT-DIV 2 2 === == DESCRIPTION-—---— SALES TAX AMOUNT
105100 95870 06/19/23 12131 CLASSIC LANDSCAPE LTD. 063447 RESOLUTION NO. 22-R-00 0.00 690.00
105100 95870 06/19/23 12131 CLASSIC LANDSCAPE LTD. 063448 RESOLUTION NO. 22-R-00 0.00 830.00
105100 95870 06/19/23 12131 CLASSIC LANDSCAPE LTD. 083453 RESOLUTION NO. 22-R-00 0.00 9,515.00
105100 95870 06/19/23 12131 CLASSIC LANDSCAPE LTD. 433476 RESOLUTION NO. 22-R-00 0.00 900.00
105100 95870 06/19/23 12131 CLASSIC LANDSCAPE LTD. 010613 RESOLUTION NO. 22~-R-00 0.00 160.00
105100 95870 06/19/23 12131 CLASSIC LANDSCAPE LTD. 010921 RESOLUTION NO. 22-R-00 0.00 820.00
105100 95870 06/19/23 12131 CLASSIC LANDSCAPE LTD. 053440 RESOLUTION NO. 22-R-00 0.00 405.00
105100 95870 06/19/23 12131 CLASSIC LANDSCAPE LTD. 053443 RESOLUTION NO. 22-R-00 0.00 800.00
105100 95870 06/19/23 12131 CLASSIC LANDSCAPE LTD. 063447 RESOLUTION NO. 22-R-00 0.00 1,485.00
105100 95870 06/19/23 12131 CLASSIC LANDSCAPE LTD. 063448 RESOLUTION NO. 22-R-00 0.00 1,150.00
105100 95870 06/19/23 12131 CLASSIC LANDSCAPE LTD. 083453 RESOLUTION NO. 22-R-00 0.00 17,615.00
105100 95870 06/19/23 12131 CLASSIC LANDSCAPE LTD. 433476 RESOLUTION NO. 22-R-00 0.00 580.00
TOTAL CHECK 0.00 36,325.00
105100 95871 06/19/23 13257 COMCAST CABLE 010203 6/5-7/4/23 0.00 544.85
105100 95872 06/19/23 151 COMED 163458 5/2-6/1/23 0.00 1,299.33
105100 95873 06/19/23 5749 COMMUNICATIONS DIRECT 043439 IN VOICE # SR128022 0.00 1,616.00
105100 95873 06/19/23 5749 COMMUNICATIONS DIRECT 043439 INVOICE # SR128061 0.00 195.26
TOTAL CHECK 0.00 1,811.26
105100 95874 06/19/23 15544 CONSERV FS INC. 063447 INVOICE #6423812 DATED 0.00 590.00
105100 95874 06/19/23 15544 CONSERV FS INC. 010924 INVOICE #6424015 DATED 0.00 590.00
105100 95874 06/19/23 15544 CONSERV FS INC. 010924 INVOICE #6424016 DATED 0.00 274.50
105100 95874 06/19/23 15544 CONSERV FS INC. 010924 INVOICE #6424203 DATED 0.00 245.00
TOTAL CHECK 0.00 1,699.50
105100 95875 06/19/23 11805 CONSTELLATION NEWENERGY 053443 4/12-5/18/23 0.00 3,675.54
105100 95875 06/19/23 11805 CONSTELLATION NEWENERGY 063448 4/12-5/18/23 0.00 12,256.51
105100 95875 06/19/23 11805 CONSTELLATION NEWENERGY 063447 4/12-5/18/23 0.00 25,510.77
105100 95875 06/19/23 11805 CONSTELLATION NEWENERGY 053440 4/12-5/18/23 0.00 660.54
TOTAL CHECK 0.00 42,103.36
105100 95876 06/19/23 15712 CONSTRUCTION INC. 083453 RESOLUTION NO. 23-R-00 0.00 119,746.57
105100 95877 06/19/23 2810 CORE & MAIN LP 063447 INVOICE #S882588 DATED 0.00 1,172.00
105100 95878 06/19/23 15518 DANIEL PECK 010208 INVOICE: 000051 0.00 350.00
105100 95878 06/19/23 15518 DANIEL PECK 010208 INVOICE: 483D629D-0005 0.00 8.00
105100 95878 06/19/23 15518 DANIEL PECK 010208 INVOICE: 483D629D-0004 0.00 8.00
105100 95878 06/19/23 15518 DANIEL PECK 010208 INVOICE: 483D629D-0003 0.00 8.00
105100 95878 06/19/23 15518 DANIEL PECK 010208 INVOICE: 483D629D-0001 0.00 8.00
105100 95878 06/19/23 15518 DANIEL PECK 010208 INVOICE: S5PSZTQKAJ2 0.00 128.54
TOTAL CHECK 0.00 510.54
105100 95879 06/19/23 5259 DUPAGE CONVENTION & VISI 010208 INVOICE: 2023-772 0.00 1,800.00
105100 95880 06/19/23 871 DUPAGE COUNTY ANIMAL CON 010613 INVOICE # 19985 0.00 270.00
105100 95880 06/19/23 871 DUPAGE COUNTY ANIMAL CON 010613 INVOICE # 20007 0.00 220.00
TOTAL CHECK 0.00 490.00

===== PDF PAGE 11 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION —- FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 4
DATE: 06/15/23 CITY OF WEST CHICAGO ACCTPA21
TIME: 14:11:03 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.batch='’G464’ and transact.ck_date=’20230619 00:00:00.000’
ACCOUNTING PERIOD: 6/23
FUND - 40 -— OPERATING FUND
CASH ACCT CHECK NO ISSUE DT -------------- VENDOR---- ---------! DEPT-DIV = -----! DESCRIPTION------ SALES TAX AMOUNT
105100 95881 06/19/23 554 DUPAGE COUNTY RECORDER 011029 MAY 2023 0.00 627.00
105100 95881 06/19/23 554 DUPAGE COUNTY RECORDER 011028 MAY 2023 0.00 164.00
TOTAL CHECK 0.00 791.00
105100 95882 06/19/23 8741 DUPAGE COUNTY TREASURER 05 REFUND 4/7/23 PLEDGE O 0.00 182.18
105100 95883 06/19/23 10714 DUPAGE CTY DIV OF TRANSP 083453 INVOICE #5224 DATED 05 0.00 1,006.23
105100 95883 06/19/23 10714 DUPAGE CTY DIV OF TRANSP 083453 INVOICE #5225 DATED 05 0.00 234.11
TOTAL CHECK 0.00 1,240.34
105100 95884 06/19/23 11433 DUPAGE TOPSOIL INC. 053443 PULVERIZED TOPSOIL TO 0.00 2,340.00
105100 95885 06/19/23 3597 FEDEX CORPORATION 010510 FEDEX SENT TO MOE FUND 0.00 40.03
105100 95885 06/19/23 3597 FEDEX CORPORATION 010210 DELIVERY FEES 0.00 37.64
TOTAL CHECK 0.00 77.67
105100 95887 06/19/23 15657 FIRST COMMUNICATIONS LLC 010210 6/6-7/5/23 0.00 301.77
105100 95887 06/19/23 15657 FIRST COMMUNICATIONS LLC 010201 6/6-7/5/23 0.00 49.46
105100 95887 06/19/23 15657 FIRST COMMUNICATIONS LLC 010502 6/6-7/5/23 0.00 106.27
105100 95887 06/19/23 15657 FIRST COMMUNICATIONS LLC 010613 6/6-7/5/23 0.00 1,072.06
105100 95887 06/19/23 15657 FIRST COMMUNICATIONS LLC 010614 6/6-7/5/23 0.00 32.75
105100 95887 06/19/23 15657 FIRST COMMUNICATIONS LLC 010921 6/6-7/5/23 0.00 126.32
105100 95887 06/19/23 15657 FIRST COMMUNICATIONS LLC 010924 6/6-7/5/23 0.00 173.11
105100 95887 06/19/23 15657 FIRST COMMUNICATIONS LLC 011028 6/6-7/5/23 0.00 119.64
105100 95887 06/19/23 15657 FIRST COMMUNICATIONS LLC 011029 6/6-7/5/23 0.00 191.49
105100 95887 06/19/23 15657 FIRST COMMUNICATIONS LLC 011030 6/6-7/5/23 0.00 133.00
105100 95887 06/19/23 15657 FIRST COMMUNICATIONS LLC 053443 6/6-7/5/23 0.00 227.24
105100 95887 06/19/23 15657 FIRST COMMUNICATIONS LLC 063447 6/6-7/5/23 0.00 406.03
105100 95887 06/19/23 15657 FIRST COMMUNICATIONS LLC 063448 6/6-7/5/23 0.00 379.30
105100 95887 06/19/23 15657 FIRST COMMUNICATIONS LLC 433476 6/6-7/5/23 0.00 23439
TOTAL CHECK 0.00 3,341.83
105100 95888 06/19/23 3491 FLOLO CORPORATION 053443 INVOICE #103715 DATED 0.00 7,380.35
105100 95888 06/19/23 3491 FLOLO CORPORATION 053443 CREDIT DUPLICATE PYMNT 0.00 -1,712.28
TOTAL CHECK 0.00 5,668.07
105100 95889 06/19/23 3880 GFOA 010510 GFOA COA APP FEE 0.00 530.00
105100 95890 06/19/23 14755 GOVTEMPSUSA 010207 FINANCE DEPT - TEMP AS 0.00 3,829.56
105100 95890 06/19/23 14755 GOVTEMPSUSA 010502 FINANCE DEPT - TEMP AS 0.00 908.13
105100 95890 06/19/23 14755 GOVTEMPSUSA 053443 FINANCE DEPT - TEMP AS 0.00 908.13
105100 95890 06/19/23 14755 GOVTEMPSUSA 063447 FINANCE DEPT - TEMP AS 0.00 908.14
TOTAL CHECK 0.00 6,553.96
105100 95891 06/19/23 10649 GRAF TREE CARE 010922 RESOLUTION NO. 23-R-00 0.00 24,129.00
105100 95892 06/19/23 2013 GRAINGER 010921 CH EMERGENCY LIGHT 0.00 114.88
105100 95892 06/19/23 2013 GRAINGER 053443 DRY WIPE ROLL 0.00 151.20
105100 95892 06/19/23 2013 GRAINGER 053443 CLOTH RAGS 0.00 177.88
105100 95892 06/19/23 2013 GRAINGER 010921 INVOICE #9714972347 DA 0.00 452.96
TOTAL CHECK 0.00 896.92

===== PDF PAGE 12 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 5
DATE: 06/15/23 CITY OF WEST CHICAGO ACCTPA21
TIME: 14:11:03 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact .batch=’G464’ and transact.ck_date=’20230619 00:00:00.000’
ACCOUNTING PERIOD: 6/23
FUND - 40 - OPERATING FUND
CASH ACCT CHECK NO ISSUE DT -------------- VENDOR---- --------— DEPT-DIV = ==-==! DESCRIPTION--~--- SALES TAX AMOUNT
105100 95893 06/19/23 15427 GREAT LAKES DISTRIBUTING 010924 INVOICE #223415 DATED 0.00 660.40
105100 95894 06/19/23 14830 GROOT INC ol WEST CHICAGO REFUSE ST 0.00 12,550.00
105100 95895 06/19/23 561 HAGGERTY FORD 010925 INVOICE #12010 DATED 0 0.00 300.47
105100 95895 06/19/23 561 HAGGERTY FORD 010925 350 0.00 59.40
105100 95895 06/19/23 561 HAGGERTY FORD 010925 385 0.00 2135 . 95
105100 95895 06/19/23 561 HAGGERTY FORD 010925 INVOICE #11911 DATED 0 0.00 905.96
105100 95895 06/19/23 561 HAGGERTY FORD 010925 INVOICE #11967 DATED 0 0.00 545.60
105100 95895 06/19/23 561 HAGGERTY FORD 010925 399 0.00 135.95
105100 95895 06/19/23 561 HAGGERTY FORD 010925 880 0.00 99.44
105100 95895 06/19/23 561 HAGGERTY FORD 010925 354 0.00 29.95
105100 95895 06/19/23 561 HAGGERTY FORD 010925 353 0.00 5.83
105100 95895 06/19/23 561 HAGGERTY FORD 010925 399 0.00 14.82
105100 95895 06/19/23 561 HAGGERTY FORD 010925 351 0.00 60.72
105100 95895 06/19/23 561 HAGGERTY FORD 010925 810 0.00 172.70
105100 95895 06/19/23 561 HAGGERTY FORD 010925 780 0.00 182.26
105100 95895 06/19/23 561 HAGGERTY FORD 010925 STOCK 0.00 202.36
105100 95895 06/19/23 561 HAGGERTY FORD 010925 INVOICE #11997 DATED 0 0.00 400.20
TOTAL CHECK 0.00 3,251.61
105100 95896 06/19/23 14818 HAWK FORD 010925 INVOICE #529274 DATED 0.00 199.95
105100 95897 06/19/23 5320 HBK WATER METER SERVICE 063447 INVOICE #230284 DATED 0.00 2,250.00
105100 95898 06/19/23 11307 HEALTHSMART 010201 ANNUAL FLEX ADMIN 0.00 116.15
105100 95899 06/19/23 12351 DANIEL HERBERT 010613 REIMBURSEMENT 0.00 57.00
105100 95900 06/19/23 2989 HORN STEEL 010924 INVOICE #96632K DATED 0.00 60.00
105100 95901 06/19/23 15203 ILLINOIS PHLEBOTOMY SERV 010613 INVOICE # 1791 0.00 975.00
105100 95902 06/19/23 15748 IMPACT CAPITAL LLC 28 LOI REFUND FOR 319 BAR 0.00 1,500.00
105100 95903 06/19/23 15720 INDUSTRIAL SHELVING SYST 010613 WORK ORDER # 97464 0.00 237.30
105100 95904 06/19/23 15510 INTEGRATED CONTROL TECHN 010921 INVOICE #W14952 DATED 0.00 957.50
105100 95905 06/19/23 12643 KIMBALL MIDWEST 010925 INVOICE #101112488 DAT 0.00 318.35
105100 95905 06/19/23 12643 KIMBALL MIDWEST 010925 INVOICE #101113286 DAT 0.00 180.79
105100 95905 06/19/23 12643 KIMBALL MIDWEST 010925 INVOICE #101113423 DAT 0.00 353.02
105100 95905 06/19/23 12643 KIMBALL MIDWEST 010925 INVOICE #101110648 DAT 0.00 299.41
TOTAL CHECK 0.00 gd S257,
105100 95906 06/19/23 14376 KLEIN THORPE & JENKINS L 173454 MAY-JUNE 14 LEGAL SERV 0.00 1,669.50
105100 95907 06/19/23 665 KRAMER TREE SPECIALISTS 010922 RESOLUTION NO. 20-R-00 0.00 13,825.00
105100 95908 06/19/23 14695 LANDSCAPE MATERIAL & FIR 010924 INVOICE #29693 DATED 0 0.00 1,809.10
105100 95909 06/19/23 2298 LANGUAGE LINE SERVICES I 010613 INVOICE # 11016792 0.00 307.12

===== PDF PAGE 13 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION —- FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 6
DATE: 06/15/23 CITY OF WEST CHICAGO ACCTPA21
TIME: 14:11:03 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.batch='G464’ and transact.ck_date='’20230619 00:00:00.000’
ACCOUNTING PERIOD: 6/23
FUND - 40 - OPERATING FUND
CASH ACCT CHECK NO ISSUE DT -------------- -VENDOR---- --------- DEPT-DIV 2 2 === == DESCRIPTION------ SALES TAX AMOUNT
105100 95910 06/19/23 11415 LAYNE CHRISTENSEN COMPAN 063447 INVOICE #2477598 DATED 0.00 11,400.00
105100 95911 06/19/23 10042 LEXISNEXIS RISK DATA MAN 010613 INVOICE # 1088361-2023 0.00 237.25
105100 95911 06/19/23 10042 LEXISNEXIS RISK DATA MAN 010613 INVOICE # 6953223-2023 0.00 211.31
TOTAL CHECK 0.00 448.56
105100 95912 06/19/23 14295 MACCARB INC 063448 RESOLUTION NO. 22-R-00 0.00 7,305.00
105100 95913 06/19/23 8248 MARQUARDT & BELMONTE P.C 011029 INV# 12488, 5/31/2023; 0.00 1,002.10
105100 95913 06/19/23 8248 MARQUARDT & BELMONTE P.C 010613 INVOICE # 12847 0.00 3,240.00
105100 95913 06/19/23 8248 MARQUARDT & BELMONTE P.C 010613 INVOICE # 12489 0.00 3,738.40
TOTAL CHECK 0.00 7,980.50
105100 95914 06/19/23 12678 MATOCHA ASSOCIATES 083453 RESOLUTION NO. 23-R-00 0.00 7,995.00
105100 95915 06/19/23 5000 MEADE INC 083453 2023 TRAFFIC SIGNAL MA 0.00 412.52
105100 95916 06/19/23 12537 RTA CMMTR RAIL DIVISION 053443 METRA RIGHT OF ENTRY P 0.00 1,000.00
105100 95917 06/19/23 10925 MISSISSIPPI LIME COMPANY 063448 RESOLUTION NO. 22-R-00 0.00 6,703.07
105100 95917 06/19/23 10925 MISSISSIPPI LIME COMPANY 063448 RESOLUTION NO. 22-R-00 0.00 6,635.61
105100 95917 06/19/23 10925 MISSISSIPPI LIME COMPANY 063448 RESOLUTION NO. 22-R-00 0.00 6,603.23
TOTAL CHECK 0.00 19,941.91
105100 95918 06/19/23 244 MURPHY ACE HARDWARE 2400 010925 MAY 2023 0.00 12.54
105100 95918 06/19/23 244 MURPHY ACE HARDWARE 2400 010921 MAY 2023 0.00 76.58
105100 95918 06/19/23 244 MURPHY ACE HARDWARE 2400 010924 MAY 2023 0.00 42.45
105100 95918 06/19/23 244 MURPHY ACE HARDWARE 2400 010925 MAY 2023 0.00 23.40
105100 95918 06/19/23 244 MURPHY ACE HARDWARE 2400 063447 MAY 2023 0.00 23.40
105100 95918 06/19/23 244 MURPHY ACE HARDWARE 2400 063447 MAY 2023 0.00 67.47
105100 95918 06/19/23 244 MURPHY ACE HARDWARE 2400 083453 MAY 2023 0.00 76.46
105100 95918 06/19/23 244 MURPHY ACE HARDWARE 2400 053443 MAY 2023 0.00 76.93
105100 95918 06/19/23 244 MURPHY ACE HARDWARE 2400 063448 MAY 2023 0.00 77.38
105100 95918 06/19/23 244 MURPHY ACE HARDWARE 2400 010925 MAY 2023 0.00 25.18
TOTAL CHECK 0.00 501.79
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 STOCK 0.00 ULZ.99
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 821 0.00 123.93
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 STOCK 0.00 41.70
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 351 0.00 155.04
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 351 0.00 143.12
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 810 0.00 22.82
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 STOCK 0.00 75.60
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 CREDIT 0.00 -237.92
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 PPE 0.00 83.29
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 STOCK 0.00 TS51.10
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 INVOICE #4496-216355 D 0.00 346.82
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 780 0.00 21.88
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 761 0.00 2.02
105100 95920 06/19/23 4735 NAPA AUTO PARTS 053443 TAILPIPE HOSE CLAMP 0.00 122.22
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 STOCK 0.00 59.99

===== PDF PAGE 14 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION — FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 7
DATE: 06/15/23 CITY OF WEST CHICAGO ACCTPA21
TIME: 14:11:03 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.batch=’G464' and transact.ck_date=’20230619 00:00:00.000’
ACCOUNTING PERIOD: 6/23
FUND - 40 - OPERATING FUND
CASH ACCT CHECK NO ISSUE DT -------------- VENDOR---- --------- DEPT-DIV 2s === == DESCRIPTION------ SALES TAX AMOUNT
105100 95920 06/19/23 4735 NAPA AUTO PARTS 053443 CREDIT 0.00 -68.90
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 617 0.00 17.98
105100 95920 06/19/23 4735 NAPA AUTO PARTS 053443 CLAMP 0.00 10.25
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 STOCK 0.00 253.96
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 INVOICE #10000562594 D 0.00 720.00
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 INVOICE #4496-215407 D 0.00 300.05
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 INVOICE #3627-499272 D 0.00 1,164.10
105100 95920 06/19/23 4735 NAPA AUTO PARTS 053443 OIL, EXHAUST FLUID 0.00 133.29
105100 95920 06/19/23 4735 NAPA AUTO PARTS 053443 PIPE CONNECTOR 0.00 13643
105100 95920 06/19/23 4735 NAPA AUTO PARTS 053443 EXPANDER 0.00 68.90
105100 95920 06/19/23 4735 NAPA AUTO PARTS 053443 CREDIT 0.00 -68.90
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 756 0.00 138.54
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 756 0.00 56.08
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 385 0.00 288.71
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 821 0.00 97.78
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 821 0.00 14.24
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 STOCK 0.00 10.70
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 INVOICE #4496-206057 D 0.00 520.41
105100 95920 06/19/23 4735 NAPA AUTO PARTS 010925 INVOICE #4496-209805 D 0.00 458.17
TOTAL CHECK 0.00 5,358.09
105100 95921 06/19/23 250 NORTHERN ILLINOIS GAS 053443 5/5-6/6/23 0.00 178.73
105100 95921 06/19/23 250 NORTHERN ILLINOIS GAS 053443 5/3-6/2/23 0.00 59.57
105100 95921 06/19/23 250 NORTHERN ILLINOIS GAS 053443 5/3-6/2/23 0.00 60.94
105100 95921 06/19/23 250 NORTHERN ILLINOIS GAS 063447 5/1-5/31/23 0.00 166.32
105100 95921 06/19/23 250 NORTHERN ILLINOIS GAS 053443 5/4-6/5/23 0.00 75.84
105100 95921 06/19/23 250 NORTHERN ILLINOIS GAS 010921 5/5-6/6/23 0.00 43.21
105100 95921 06/19/23 250 NORTHERN ILLINOIS GAS 053443 5/4-6/2/23 0.00 62.32
105100 95921 06/19/23 250 NORTHERN ILLINOIS GAS 053443 5/5-6/6/23 0.00 54.59
105100 95921 06/19/23 250 NORTHERN ILLINOIS GAS 053443 5/4-6/5/23 0.00 62.29
105100 95921 06/19/23 250 NORTHERN ILLINOIS GAS 063448 5/4-6/5/23 0.00 187.07
105100 95921 06/19/23 250 NORTHERN ILLINOIS GAS 010921 5/4-6/5/23 0.00 183.37
105100 95921 06/19/23 250 NORTHERN ILLINOIS GAS 053443 5/8-6/7/23 0.00 168.60
105100 95921 06/19/23 250 NORTHERN ILLINOIS GAS 053443 5/5-6/6/22 0.00 59.43
105100 95921 06/19/23 250 NORTHERN ILLINOIS GAS 063447 5/6-6/6/23 0.00 51.14
105100 95921 06/19/23 250 NORTHERN ILLINOIS GAS 063447 5/5-6/6/23 0.00 58.54
TOTAL CHECK 0.00 1,471.96
105100 95922 06/19/23 12149 NIKKI GILES 010510 GFOA CONFERENCE EXPENS 0.00 1,627.75
105100 95923 06/19/23 4303 NORTH EAST MULTI-REGIONA 010613 INVOICE # 327765 0.00 300.00
105100 95924 06/19/23 14569 ORKIN 063448 2023 PEST CONTROL INSP 0.00 70.00
105100 95924 06/19/23 14569 ORKIN 010921 2023 PEST CONTROL INSP 0.00 55.00
105100 95924 06/19/23 14569 ORKIN 010921 2023 PEST CONTROL INSP 0.00 52.00
105100 95924 06/19/23 14569 ORKIN 010921 2023 PEST CONTROL INSP 0.00 68.00
TOTAL CHECK 0.00 245.00
105100 95925 06/19/23 15112 PACE SUBURBAN BUS 010207 INV# 620630, 5/22/2023 0.00 41.58
105100 95925 06/19/23 15112 PACE SUBURBAN BUS 010207 INV# 621026, 5/31/2023 0.00 85.66
TOTAL CHECK 0.00 127.24

===== PDF PAGE 15 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION — FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 8
DATE: 06/15/23 CITY OF WEST CHICAGO ACCTPA21
TIME: 14:11:03 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.batch='G464' and transact.ck_date=’20230619 00:00:00.000’
ACCOUNTING PERIOD: 6/23
FUND - 40 - OPERATING FUND
CASH ACCT CHECK NO ISSUE DT -------------- VENDOR---- ---------! DEPT-DIV =) -----! -DESCRIPTION-----— SALES TAX AMOUNT
105100 95926 06/19/23 3739 PADDOCK PUBLICATIONS 011028 INV# 252590, 5/29/2023 0.00 64.40
105100 95927 06/19/23 15547 PARTNERS AND PAWS VETERI 010613 INVOICE # 120040 0.00 653.84
105100 95927 06/19/23 15547 PARTNERS AND PAWS VETERI 010613 INVOICE # 119860 0.00 804.10
TOTAL CHECK 0.00 1,457.94
105100 95928 06/19/23 15077 PETROCHOICE 010925 INVOICE #51211855 DATE 0.00 2,934.44
105100 95929 06/19/23 14816 PIT STOP 010207 INV# 0005349531, 5/25/ 0.00 1,171.92
105100 95929 06/19/23 14816 PIT STOP 011030 INV# PS533717, 6/1/202 0.00 600.00
TOTAL CHECK 0.00 1,771.92
105100 95930 06/19/23 3714 POMP’S TIRE SERVICE INC. 010925 821 0.00 212.70
105100 95930 06/19/23 3714 POMP’S TIRE SERVICE INC. 010925 SCRAP TIRE 0.00 89.00
105100 95930 06/19/23 3714 POMP’S TIRE SERVICE INC. 010925 INVOICE #640107507 DAT 0.00 548.56
TOTAL CHECK 0.00 850.26
105100 95931 06/19/23 4450 RESERVE ACCOUNT 010510 POSTAGE REFILL 0.00 300.00
105100 95931 06/19/23 4450 RESERVE ACCOUNT 053443 POSTAGE REFILL 0.00 300.00
105100 98931, 06/19/23 4450 RESERVE ACCOUNT 063447 POSTAGE REFILL 0.00 300.00
105100 95931 06/19/23 4450 RESERVE ACCOUNT 433476 POSTAGE REFILL 0.00 300.00
TOTAL CHECK 0.00 1,200.00
105100 95932 06/19/23 4386 PRO-LINE SAFETY PRODUCTS 053443 INVOICE #5117767-1 DAT 0.00 306.00
105100 95932 06/19/23 4386 PRO-LINE SAFETY PRODUCTS 063447 INVOICE #5117767-1 DAT 0.00 306.00
TOTAL CHECK 0.00 612.00
105100 95933 06/19/23 492 RAY O’HERRON INC 010613 INVOICE # 2275256 0.00 60.00
105100 95933 06/19/23 492 RAY O’HERRON INC 010613 INVOICE # 2275419 0.00 323.96
105100 95933 06/19/23 492 RAY O’HERRON INC 010613 INVOICE # 2275417 0.00 323.96
105100 95933 06/19/23 492 RAY O’HERRON INC 010613 INVOICE # 2275339 0.00 60.00
TOTAL CHECK 0.00 767.92
105100 95934 06/19/23 12384 ROADSAFE TRAFFIC SYSTEMS 083453 QUOTE DATED 03-22-23 - 0.00 450.00
105100 95934 06/19/23 12384 ROADSAFE TRAFFIC SYSTEMS 083453 FREIGHT TO: CITY OF WE 0.00 40.00
TOTAL CHECK 0.00 490.00
105100 95935 06/19/23 14320 ROLAND MACHINERY CO 010925 INVOICE #32208164 DATE 0.00 1,224.57
105100 95936 06/19/23 13908 RUSH TRUCK CENTERS OF IL 010925 INVOICE #3032857453 DA 0.00 88.14
105100 95936 06/19/23 13908 RUSH TRUCK CENTERS OF IL 010925 INVOICE #3032655319 DA 0.00 408.59
105100 95936 06/19/23 13908 RUSH TRUCK CENTERS OF IL 010925 INVOICE #3032650429 DA 0.00 427.20
105100 95936 06/19/23 13908 RUSH TRUCK CENTERS OF IL 010925 INVOICE #3032656166 DA 0.00 500.11
105100 95936 06/19/23 13908 RUSH TRUCK CENTERS OF IL 053443 INVOICE #3032740932 DA 0.00 453.46
TOTAL CHECK 0.00 1,877.50
105100 95937 06/19/23 11440 RUSSO POWER EQUIPMENT 010925 INVOICE #SPI20259049 D 0.00 450.00
105100 95938 06/19/23 4774 SAFETY LANE INSPECTIONS 010925 INVOICE #22593 DATED 0 0.00 197.50
105100 95938 06/19/23 4774 SAFETY LANE INSPECTIONS 053443 INVOICE #22593 DATED 0 0.00 44.00
105100 95938 06/19/23 4774 SAFETY LANE INSPECTIONS 010925 INVOICE #22616 DATED 0 0.00 44.00
105100 95938 06/19/23 4774 SAFETY LANE INSPECTIONS 010925 INVOICE #22651 DATED 0 0.00 132.00

===== PDF PAGE 16 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 9
DATE: 06/15/23 CITY OF WEST CHICAGO ACCTPA21
TIME: 14:11:03 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.batch=’G464’ and transact.ck_date=’20230619 00:00:00.000’
ACCOUNTING PERIOD: 6/23
FUND - 40 - OPERATING FUND
CASH ACCT CHECK NO ISSUE DT -------------- VENDOR---- ---------1 DEPT-DIV =) ----=! DESCRIPTION------ SALES TAX AMOUNT
TOTAL CHECK 0.00 417.50
105100 95939 06/19/23 12919 STEVE PIPER & SONS INC. 083453 RESOLUTION NO. 22-R-00 0.00 7,651.15
105100 95939 06/19/23 12919 STEVE PIPER & SONS INC. 083453 RESOLUTION NO. 22-R-00 0.00 14,124.25
105100 95939 06/19/23 12919 STEVE PIPER & SONS INC. 083453 RESOLUTION NO. 22-R-00 0.00 5,354.58
105100 95939 06/19/23 12919 STEVE PIPER & SONS INC. 083453 RESOLUTION NO. 22-R-00 0.00 10,401.00
105100 95939 06/19/23 12919 STEVE PIPER & SONS INC. 083453 RESOLUTION NO. 22-R-00 0.00 1,783.80
TOTAL CHECK 0.00 39,314.78
105100 95940 06/19/23 1762 SUBURBAN LABORATORIES IN 063448 INVOICE #214842 DATED 0.00 655.66
105100 95941 06/19/23 14837 SUNBELT RENTALS INC 063448 INVOICE #135155755-000 0.00 1,075.25
105100 95942 06/19/23 8211 SWALLOW CONSTRUCTION COR 063447 RESOLUTION NO. 23-R-00 0.00 348,889.05
105100 95942 06/19/23 8211 SWALLOW CONSTRUCTION COR 083453 RESOLUTION NO. 23-R-00 0.00 190,596.15
TOTAL CHECK 0.00 539,485.20
105100 95943 06/19/23 527 TESTING SERVICE CORPORAT 083453 CONSTRUCTION MATERIAL 0.00 880.00
105100 95943 06/19/23 527 TESTING SERVICE CORPORAT 083453 CONSTRUCTION MATERIAL 0.00 2,879.25
TOTAL CHECK 0.00 3,759.25
105100 95944 06/19/23 15072 TOSCAS LAW GROUP LLC 010613 STATEMENT DATE: 06 12 0.00 300.00
105100 95945 06/19/23 3349 TRAFFIC CONTROL AND PROT 083453 ITEM #2006LED - EMPCO 0.00 459.00
105100 95945 06/19/23 3349 TRAFFIC CONTROL AND PROT 083453 ITEM #2006LED - EMPCO 0.00 275.40
105100 95945 06/19/23 3349 TRAFFIC CONTROL AND PROT 083453 ITEM #2006LED - EMPCO 0.00 183.60
105100 95945 06/19/23 3349 TRAFFIC CONTROL AND PROT 083453 INVOICE #114917 DATED 0.00 307.60
TOTAL CHECK 0.00 1,225.60
105100 95946 06/19/23 2027 TRANS UNION CORPORATION 010613 INVOICE # 05300262 0.00 100.00
105100 95947 06/19/23 14383 ULTRA STROBE COMMUNICATI 010613 INVOICE # 083322 0.00 1,085.00
105100 95948 06/19/23 15612 UNIFIRST FIRST AID CORP 010921 INVOICE #G102442 DATED 0.00 32.90
105100 95948 06/19/23 15612 UNIFIRST FIRST AID CORP 010921 INVOICE #G102443 DATED 0.00 18.65
105100 95948 06/19/23 15612 UNIFIRST FIRST AID CORP 010921 INVOICE #G102446 DATED 0.00 17.99
105100 95948 06/19/23 15612 UNIFIRST FIRST AID CORP 063448 INVOICE #6102447 DATED 0.00 132.22
TOTAL CHECK 0.00 201.76
105100 95949 06/19/23 4322 US POSTMASTER 010208 USPS POSTAGE CITY NEWS 0.00 2,500.00
105100 95950 06/19/23 4406 U.S.A. BLUEBOOK 053443 INVOICE #INVO0015881 D 0.00 558.99
105100 95951 06/19/23 4207 VERIZON WIRELESS 053443 6/10-7/9/23 0.00 1,161.88
105100 95952 06/19/23 4207 VERIZON WIRELESS 010613 6/7-7/6/23 0.00 1,541.42
105100 95952 06/19/23 4207 VERIZON WIRELESS 010614 6/7-7/6/23 0.00 76.02
105100 95952 06/19/23 4207 VERIZON WIRELESS 010210 6/7-7/6/23 0.00 38.01
105100 95952 06/19/23 4207 VERIZON WIRELESS 010502 6/7-7/6/23 0.00 38.01
105100 95952 06/19/23 4207 VERIZON WIRELESS 010204 6/7-7/6/23 0.00 38.01
TOTAL CHECK 0.00 1,731.47

===== PDF PAGE 17 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION — FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 10
DATE: 06/15/23 CITY OF WEST CHICAGO ACCTPA21
TIME: 14:11:03 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.batch='G464’ and transact.ck_date='20230619 00:00:00.000’
ACCOUNTING PERIOD: 6/23
FUND - 40 - OPERATING FUND
CASH ACCT CHECK NO ISSUE DT -------------- VENDOR--<=— ==--=---- DEPT-DIV 2 ===== DESCRIPTION------ SALES TAX AMOUNT
105100 95953 06/19/23 6793 W.A. MANAGEMENT INC. 011029 INV# INV-25967, 6/1/20 0.00 85.68
105100 95953 06/19/23 6793 W.A. MANAGEMENT INC. 011029 INV# INV-25968, 6/1/20 0.00 85.68
105100 95953 06/19/23 6793 W.A. MANAGEMENT INC. 011029 INV# INV-25978, 6/2/20 0.00 85.68
105100 95953 06/19/23 6793 W.A. MANAGEMENT INC. 011029 INV# INV-25979, 6/2/20 0.00 85.68
TOTAL CHECK 0.00 342.72
105100 95954 06/19/23 4823 WATER PRODUCTS AURORA 063447 INVOICE #0316269 DATED 0.00 2,600.90
105100 95955 06/19/23 13109 WATER RESOURCES INC 063447 INVOICE #36489 DATED 0 0.00 2,308.00
105100 95955 06/19/23 13109 WATER RESOURCES INC 063447 INVOICE #36509 DATED 0 0.00 1,248.00
TOTAL CHECK 0.00 3,556.00
105100 95957 06/19/23 3519 WEST CHICAGO LIBRARY DIS 0100 20.8% OF PPRT RECEIVED 0.00 73,570.00
105100 95958 06/19/23 15211 WEST CHICAGO PRINTING 010613 INVOICE # PGM-14911 0.00 468.00
105100 95959 06/19/23 12135 WEST SUBURBAN LIVING MAG 010208 INVOICE: 14492 0.00 495.00
105100 95960 06/19/23 302 WESTERN DUPAGE CHAMBER O 011030 2023 RAILROAD DAYS - 3 0.00 5,000.00
105100 95961 06/19/23 15222 WETT CAR WASH LLC 010613 REPORT GENERATE DATE: 0.00 150.00
105100 95962 06/19/23 15548 WEX BANK 010613 INVOICE # 89708960 0.00 625.40
105100 V95886 06/19/23 15649 FIFTH THIRD BANK 011028 CARD ENDING IN -5157; 0.00 408.00
105100 V95886 06/19/23 15649 FIFTH THIRD BANK 011028 CARD ENDING IN -5157; 0.00 79.00
105100 V95886 06/19/23 15649 FIFTH THIRD BANK 011030 CARD ENDING IN -5157; 0.00 293.55
105100 V95886 06/19/23 15649 FIFTH THIRD BANK 010613 MONTHLY CHARGES FOR CA 0.00 313.97
105100 V95886 06/19/23 15649 FIFTH THIRD BANK 010613 MONTHLY CHARGES FOR CA 0.00 500.00
105100 V95886 06/19/23 15649 FIFTH THIRD BANK 010613 MONTHLY CHARGES FOR CA 0.00 863.04
105100 V95886 06/19/23 15649 FIFTH THIRD BANK 010613 MONTHLY CHARGES FOR CA 0.00 590.42
105100 V95886 06/19/23 15649 FIFTH THIRD BANK 010613 MONTHLY CHARGES FOR CA 0.00 60.00
105100 V95886 06/19/23 15649 FIFTH THIRD BANK 010613 MONTHLY CHARGES FOR CA 0.00 1.98
105100 V95886 06/19/23 15649 FIFTH THIRD BANK 010910 ACCOUNT ENDING IN #518 0.00 1,309.81
105100 V95886 06/19/23 15649 FIFTH THIRD BANK 010924 ACCOUNT ENDING IN #518 0.00 700.00
105100 V95886 06/19/23 15649 FIFTH THIRD BANK 053443 ACCOUNT ENDING IN #518 0.00 700.00
TOTAL CHECK 0.00 5,819.77
105100 V95956 06/19/23 15061 WCWWA 053443 APRIL OPERATIONAL AND 0.00 210,137.03
TOTAL CASH ACCOUNT 0.00 1,776,627.20
TOTAL FUND 0.00 1,776,627.20
TOTAL REPORT 0.00 1,776,627.20

===== PDF PAGE 18 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM
DATE: 06/15/23
TIME: 13:53:22
CITY OF WEST CHICAGO
CASH REQUIREMENTS BILL LIST
SELECTION CRITERIA: payable.due_date='20230619 00:00:00.000'
PAYMENT TYPE: ALL
FUND - 01 - GENERAL FUND
PAGE NUMBER:
ACCTPAY1
ACCOUNTING PERIOD:
DEPT-DIV ACCOUNT ------ TITLE------ ------------ ‘VENDOR---~-------- s INVOICE BATCH SALES TAX
01 130100 INVENTORY-REFUSE 14830 GROOT INC 00101531-01 10700536T107G464 0.00
TOTAL GENERAL FUND 0.00
0100 311000 PERS PROP REPL T 3519 WEST CHICAGO LIBRARY 00101566-01 JAN-JUNE 23 G464 0.00
TOTAL GENERAL FUND REVENUES 0.00
010110 4012 CORP COUNSEL-SAL 7994 BOND DICKSON & ASSOC 00101567-01 MAY 2023 G464 0.00
010110 4100 LEGAL FEES 7994 BOND DICKSON & ASSOC 00101567-01 MAY 2023 G464 0.00
TOTAL CITY COUNCIL-OPERATIONS 0.00
010201 4053 HEALTH/DENTAL/LI 11307 HEALTHSMART 00099344-02 F0523032 G464 0.00
010201 4202 TELEPHONE & ALAR 15657 FIRST COMMUNICATIONS 00116020 G464 0.00
TOTAL CITY ADMIN - HR 0.00
010203 4109 NETWORK CHARGES 13257 COMCAST CABLE 877120038038G464 0.00
TOTAL CITY ADMIN - IT 0.00
010204 4202 TELEPHONE & ALAR 4207 VERIZON WIRELESS 980505522-00G464 0.00
TOTAL CITY ADMIN - GIS 0.00
010207 4225 OTHER CONTRACTUA 14755 GOVTEMPSUSA 00101478-01 4190474 G464 0.00
010207 4225 OTHER CONTRACTUA 14816 PIT STOP 00101515-01 0005349531 G464 0.00
010207 4234 PARATRANSIT SERV 15112 PACE SUBURBAN BUS 00101513-01 620630 G464 0.00
010207 4234 PARATRANSIT SERV 15112 PACE SUBURBAN BUS 00101513-02 621026 G464 0.00
TOTAL CITY ADMIN-SPECIAL PROJ 0.00
010208 4107 NEWSLETTER PREPA 4322 US POSTMASTER 00101571-01 SUMMER 23 G464 0.00
010208 4212 ADVERTISING 12135 WEST SUBURBAN LIVING 00101572-01 14492 G464 0.00
010208 4212 ADVERTISING 15518 DANIEL PECK 00101570-01 REIMBURSMENTG4 64 0.00
010208 4212 ADVERTISING 15518 DANIEL PECK 00101570-02 REIMBURSMENTG4 64 0.00
010208 4212 ADVERTISING 15518 DANIEL PECK 00101570-03 REIMBURSMENTG464 0.00
010208 4212 ADVERTISING 15518 DANIEL PECK 00101570-04 REIMBURSMENTG464 0.00
010208 4212 ADVERTISING 15518 DANIEL PECK 00101570-05 REIMBURSMENTG464 0.00
010208 4212 ADVERTISING 15518 DANIEL PECK 00101570-06 REIMBURSMENTG464 0.00
010208 4212 ADVERTISING 15716 ABC BUSINESS FORMS IN 00101568-01 275493 G464 0.00
010208 4212 ADVERTISING 5259 DUPAGE CONVENTION & V 00101569-01 2023-772 G464 0.00
TOTAL CITY ADMIN-MARKET/COMM 0.00
010210 4202 TELEPHONE & ALAR 15657 FIRST COMMUNICATIONS 00116020 G464 0.00
010210 4202 TELEPHONE & ALAR 4207 VERIZON WIRELESS 980505522-00G464 0.00
010210 4613 POSTAGE 3597 FEDEX CORPORATION 8-148-26492 G464 0.00
RUN DATE 06/15/2023 TIME 13:53:23
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM
1
6/23
AMOUNT
12550.
12550.
73570.
73570.
250.
2058
2308.
116.
49.
165.
544.
544
38.
38.
3829.
1171.
85
5360
301.
38
1 a
00
00
00
00
00
.00
00
15
46
61
85
85
ol
o1
56
92
-58
-66
-72
00
00
.00
00
.00
-00
-00
-54
.33
-00
-87
77
-O1
64

===== PDF PAGE 19 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 2
DATE: 06/15/23 CITY OF WEST CHICAGO ACCTPAY1
TIME: 13:53:22 CASH REQUIREMENTS BILL LIST ACCOUNTING PERIOD: 6/23
SELECTION CRITERIA: payable.due_date=’20230619 00:00:00.000’
PAYMENT TYPE: ALL
FUND - 01 - GENERAL FUND
DEPT-DIV ACCOUNT ------ TITLE------ ------------ VENDOR------------ P.O.’S INVOICE BATCH SALES TAX AMOUNT
TOTAL CITY ADMIN-ADMIN 0.00 377.42
010502 4125 SOFTWARE MAINTEN 15633 CENTRALSQUARE TECHNOL 00101484-01 383845 G464 0.00 14402.07
010502 4202 TELEPHONE & ALAR 15657 FIRST COMMUNICATIONS 00116020 G464 0.00 106.27
010502 4202 TELEPHONE & ALAR 4207 VERIZON WIRELESS 980505522-00G464 0.00 38.01
010502 4225 OTHER CONTRACTUA 14755 GOVTEMPSUSA 00101478-01 4190474 G464 0.00 908.13
TOTAL ADMIN SERVICES-ACCTG 0.00 15454.48
010510 4100 LEGAL FEES 7994 BOND DICKSON & ASSOC 00101567-01 MAY 2023 G464 0.00 84.00
010510 4110 TRAINING & TUITI 12149 NIKKI GILES 00101579-01 REIMBURSEMENG464 0.00 1627.75
010510 4112 MEMBERSHIPS/DUES 3880 GFOA 00101580-01 2022 ACFR G464 0.00 530.00
010510 4600 COMPUTER/OFFICE 12617 ACCURATE OFFICE SUPPL MAY 2023 G464 0.00 261.60
010510 4613 POSTAGE 3597 FEDEX CORPORATION 00101482-01 8-134-38554 G464 0.00 40.03
010510 4613 POSTAGE 4450 RESERVE ACCOUNT 00101526-01 POSTAGE REFIG464 0.00 300.00
TOTAL ADMIN SERVICES-ADMIN 0.00 2843.38
010613 4100 LEGAL FEES 15072 TOSCAS LAW GROUP LLC 00101561-01 TRAFFIC VIOLG464 0.00 300.00
010613 4100 LEGAL FEES 7994 BOND DICKSON & ASSOC 00101567-01 MAY 2023 G464 0.00 1701.00
010613 4100 LEGAL FEES 8248 MARQUARDT & BELMONTE 00101509-01 12847 G464 0.00 3240.00
010613 4100 LEGAL FEES 8248 MARQUARDT & BELMONTE 00101509-02 12489 G464 0.00 3738.40
010613 4110 TRAINING & TUITI 14930 CELLEBRITE INC. 00101557-01 Q-320639-01 G464 0.00 310.00
010613 4110 TRAINING & TUITI 15649 FIFTH THIRD BANK 00101472-01 5173 G464 0.00 313.97
010613 4110 TRAINING & TUITI 15649 FIFTH THIRD BANK 00101473-01 5199 G464 0.00 863.04
010613 4110 TRAINING & TUITI 4303 NORTH EAST MULTI-REGI 00101525-01 327765 G464 0.00 300.00
010613 4111 OFFICER TRAINING 12351 DANIEL HERBERT 00101522-01 194B0133039 G464 0.00 57.00
010613 4111 OFFICER TRAINING 15649 FIFTH THIRD BANK 00101473-01 5199 G464 0.00 590.42
010613 4112 MEMBERSHIPS/DUES 15649 FIFTH THIRD BANK 00101473-01 5199 G464 0.00 60.00
010613 4202 TELEPHONE & ALAR 15559 AMAZON CAPITAL SERVIC 00101563-01 1M7L9XVL1J1KG464 0.00 47.00
010613 4202 TELEPHONE & ALAR 15649 FIFTH THIRD BANK 00101473-01 5199 G464 0.00 1.98
010613 4202 TELEPHONE & ALAR 15657 FIRST COMMUNICATIONS 00116020 G464 0.00 1072.06
010613 4202 TELEPHONE & ALAR 2298 LANGUAGE LINE SERVICE 00101480-01 11016792 G464 0.00 307.12
010613 4211 PRINTING & BINDI 15211 WEST CHICAGO PRINTING 00101558-01 PGM-14911 G464 0.00 468.00
010613 4216 GROUNDS MAINTENA 12131 CLASSIC LANDSCAPE LTD 00101134-01 163554 G464 0.00 325.00
010613 4216 GROUNDS MAINTENA 12131 CLASSIC LANDSCAPE LTD 00101134-01 163719 G464 0.00 160.00
010613 4225 OTHER CONTRACTUA 10042 LEXISNEXIS RISK DATA 00101506-01 6953223-2023G464 0.00 211.31
010613 4225 OTHER CONTRACTUA 10042 LEXISNEXIS RISK DATA 00101523-01 1088361-2023G464 0.00 237.25
010613 4225 OTHER CONTRACTUA 15203 ILLINOIS PHLEBOTOMY S 00101477-01 1791 G464 0.00 975.00
010613 4225 OTHER CONTRACTUA 15636 CENTENNIAL COUNSELING 00101562-01 1 COUNSELINGG464 0.00 150.00
010613 4225 OTHER CONTRACTUA 2027 TRANS UNION CORPORATI 00101479-01 05300262 G464 0.00 100.00
010613 4225 OTHER CONTRACTUA 4207 VERIZON WIRELESS 980505522-00G464 0.00 1541.42
010613 4225 OTHER CONTRACTUA 871 DUPAGE COUNTY ANIMAL 00101560-01 19985 G464 0.00 270.00
010613 4225 OTHER CONTRACTUA 871 DUPAGE COUNTY ANIMAL 00101560-02 20007 G464 0.00 220.00
010613 4230 GRAFFITI REMOVAL 15271 EXSTREAM CLEAN LLC 00101559-01 INV-2086 G464 0.00 720.00
010613 4423 RADIO/RADAR EQUI 14383 ULTRA STROBE COMMUNIC 00101524-01 083322 G464 0.00 1085.00
010613 4502 COPIER FEES 14784 BRADEN BUSINESS SYSTE 00101476-01 863738 G464 0.00 63.00
010613 4600 COMPUTER/ OFFICE 12617 ACCURATE OFFICE SUPPL MAY 2023 G464 0.00 103.04
RUN DATE 06/15/2023 TIME 13:53:23 PENTAMATION —- FINANCIAL MANAGEMENT SYSTEM

===== PDF PAGE 20 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 3
DATE: 06/15/23 CITY OF WEST CHICAGO ACCTPAY1
TIME: 13:53:22 CASH REQUIREMENTS BILL LIST ACCOUNTING PERIOD: 6/23
SELECTION CRITERIA: payable.due_date=’20230619 00:00:00.000’
PAYMENT TYPE: ALL
FUND - 01 ~ GENERAL FUND
DEPT-DIV ACCOUNT ------ TITLE------ ------------ ‘-VENDOR------------ P.O.'S INVOICE BATCH SALES TAX AMOUNT
010613 4601 FIELD EQUIPMENT 15720 INDUSTRIAL SHELVING S 00101038-01 23-0351 G464 0.00 237.30
010613 4607 GAS & OIL 15548 WEX BANK 00101475-01 89708960 G464 0.00 625.40
010613 4615 UNIFORMS/SAFETY 492 RAY O’HERRON INC 00101483-01 2275256 G464 0.00 60.00
010613 4615 UNIFORMS/SAFETY 492 RAY O’HERRON INC 00101508-01 2275419 G464 0.00 323.96
010613 4615 UNIFORMS/SAFETY 492 RAY O’HERRON INC 00101508-02 2275417 G464 0.00 323.96
010613 4615 UNIFORMS/SAFETY 492 RAY O’HERRON INC 00101508-03 2275339 G464 0.00 60.00
010613 4644 DRUG ASSET FORFE 15547 PARTNERS AND PAWS VET 00101474-01 120040 G464 0.00 653.84
010613 4644 DRUG ASSET FORFE 15547 PARTNERS AND PAWS VET 00101474-02 119860 G464 0.00 804.10
010613 4644 DRUG ASSET FORFE 15649 FIFTH THIRD BANK 00101472-01 5173 G464 0.00 500.00
010613 4650 MISCELLANEOUS CO 15222 WETT CAR WASH LLC 00101565-01 MAY 2023 G464 0.00 150.00
TOTAL POLICE-OPERATIONS 0.00 23269.57
010614 4202 TELEPHONE & ALAR 15657 FIRST COMMUNICATIONS 00116020 G464 0.00 32.75
010614 4225 OTHER CONTRACTUA 4207 VERIZON WIRELESS 980505522-00G464 0.00 76.02
TOTAL POLICE-ESDA 0.00 108.77
010910 4110 TRAINING & TUITI 15649 FIFTH THIRD BANK 00101489-01 5181 G464 0.00 1309.81
TOTAL PUBLIC WORKS-ADMIN 0.00 1309.81
010921 4202 TELEPHONE & ALAR 15657 FIRST COMMUNICATIONS 00116020 G464 0.00 126.32
010921 4203 HEATING GAS 250 NORTHERN ILLINOIS GAS 45866027258 G464 0.00 43.21
010921 4203 HEATING GAS 250 NORTHERN ILLINOIS GAS 04739367748 G464 0.00 183.37
010921 4216 GROUNDS MAINTENA 12131 CLASSIC LANDSCAPE LTD 00101134-01 163719 G464 0.00 820.00
010921 4216 GROUNDS MAINTENA 12131 CLASSIC LANDSCAPE LTD 00101134-01 163554 G464 0.00 810.00
010921 4225 OTHER CONTRACTUA 12380 CINTAS CORPORATION 00100596-02 4156906195 G464 0.00 15.00
010921 4225 OTHER CONTRACTUA 12380 CINTAS CORPORATION 00100596-03 4156906114 G464 0.00 22.75
010921 4225 OTHER CONTRACTUA 12380 CINTAS CORPORATION 00100596-04 4156906080 G464 0.00 16.85
010921 4225 OTHER CONTRACTUA 12380 CINTAS CORPORATION 00100596-05 4156906116 G464 0.00 12.80
010921 4225 OTHER CONTRACTUA 14569 ORKIN 00100282-01 18052606 G464 0.00 55.00
010921 4225 OTHER CONTRACTUA 14569 ORKIN 00100282-01 18052607 G464 0.00 52.00
010921 4225 OTHER CONTRACTUA 14569 ORKIN 00100282-01 18052608 G464 0.00 68.00
010921 4225 OTHER CONTRACTUA 15510 INTEGRATED CONTROL TE 00101486-01 W14952 G464 0.00 957.50
010921 4615 UNIFORMS/SAFETY 15612 UNIFIRST FIRST AID CO 00101528-01 G102442 G464 0.00 32.90
010921 4615 UNIFORMS/SAFETY 15612 UNIFIRST FIRST AID CO 00101528-02 G102443 G464 0.00 18.65
010921 4615 UNIFORMS/SAFETY 15612 UNIFIRST FIRST AID CO 00101528-03 G102446 G464 0.00 17.99
010921 4650 MISCELLANEOUS CO 13021 CASE LOTS INC 00101554-01 18223 G464 0.00 440.00
010921 4650 MISCELLANEOUS CO 13637 A.R.S. HVAC SUPPLY IN 00101535-01 0024281 G464 0.00 17.63
010921 4650 MISCELLANEOUS CO 15559 AMAZON CAPITAL SERVIC 00101529-01 1INVTMHLY1339G464 0.00 53 . 91.
010921 4650 MISCELLANEOUS CO 15559 AMAZON CAPITAL SERVIC 00101529-05 1HTXHKWYKHRWG464 0.00 189.14
010921 4650 MISCELLANEOUS CO 15559 AMAZON CAPITAL SERVIC 00101529-08 1LX4643Y13DWG464 0.00 -58.98
010921 4650 MISCELLANEOUS CO 15559 AMAZON CAPITAL SERVIC 00101551-02 1WJL7HNP14X1G464 0.00 112.98
010921 4650 MISCELLANEOUS CO 2013 GRAINGER 9711370776 G464 0.00 114.88
010921 4650 MISCELLANEOUS CO 2013 GRAINGER 00101548-01 9714972347 G464 0.00 452.96
010921 4650 MISCELLANEOUS CO 244 MURPHY ACE HARDWARE 2 MAY 2023 G464 0.00 76.58
TOTAL PUBLIC WORKS-MUN PROP 0.00 4651.44
RUN DATE 06/15/2023 TIME 13:53:23 PENTAMATION - FINANCIAL MANAGEMENT SYSTEM

===== PDF PAGE 21 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 4
DATE: 06/15/23 CITY OF WEST CHICAGO ACCTPAY1
TIME: 13:53:22 CASH REQUIREMENTS BILL LIST ACCOUNTING PERIOD: 6/23
SELECTION CRITERIA: payable.due_date='20230619 00:00:00.000’
PAYMENT TYPE: ALL
FUND - 01 - GENERAL FUND
DEPT-DIV ACCOUNT ------' TITLE------ ------------ VENDOR------------ P.0.S INVOICE BATCH SALES TAX AMOUNT
010922 4214 BRUSH PICKUP 665 KRAMER TREE SPECIALIS 00101136-01 5284 G464 0.00 13825.00
010922 4225 OTHER CONTRACTUA 10649 GRAF TREE CARE 00101186-01 18688 G464 0.00 24129.00
TOTAL PUBLIC WORKS-FORESTRY 0.00 37954.00
010923 4209 INTERMENT 1843 CEMETERY MANAGEMENT I 00100651-01 00-19584 G464 0.00 850.00
010923 4209 INTERMENT 1843 CEMETERY MANAGEMENT I 00100651-01 00-19596 G464 0.00 400.00
010923 4216 GROUNDS MAINTENA 1843 CEMETERY MANAGEMENT I 00100651-01 00-19595 G464 0.00 2450.00
010923 4216 GROUNDS MAINTENA 1843 CEMETERY MANAGEMENT I 00100651-01 00-19598 G464 0.00 1530.00
TOTAL PUBLIC WORKS-CEMETERIES 0.00 5230.00
010924 4110 TRAINING & TUITI 15649 FIFTH THIRD BANK 00101489-01 5181 G464 0.00 700.00
010924 4202 TELEPHONE & ALAR 15657 FIRST COMMUNICATIONS 00116020 G464 0.00 L301
010924 4600 COMPUTER/OFFICE 6441 CANON BUSINESS SOLUTI 00101549-01 6004364119 G464 0.00 82.28
010924 4600 COMPUTER/OFFICE 6441 CANON BUSINESS SOLUTI 00101549-02 6004460300 G464 0.00 195.82
010924 4604 TOOLS & EQUIPMEN 15427 GREAT LAKES DISTRIBUT 00101485-01 223415 G464 0.00 660.40
010924 4650 MISCELLANEOUS CO 14695 LANDSCAPE MATERIAL & 00101556-01 29693 G464 0.00 1809.10
010924 4650 MISCELLANEOUS CO 15544 CONSERV FS INC. 00101500-02 6424015 G464 0.00 590.00
010924 4650 MISCELLANEOUS CO 15544 CONSERV FS INC. 00101500-03 6424016 G464 0.00 274.50
010924 4650 MISCELLANEOUS CO 15544 CONSERV FS INC. 00101545-01 6424203 G464 0.00 245.00
010924 4650 MISCELLANEOUS CO 15559 AMAZON CAPITAL SERVIC 00101529-02 1PY6HJC4MNJNG464 0.00 31.99
010924 4650 MISCELLANEOUS CO 244 MURPHY ACE HARDWARE 2 MAY 2023 G464 0.00 42.45
010924 4650 MISCELLANEOUS CO 2989 HORN STEEL 00101503-01 96632K G464 0.00 60.00
TOTAL PUBLIC WORKS-R & B 0.00 4864.65
010925 4110 TRAINING & TUITI 4735 NAPA AUTO PARTS 00101497-01 10000562594 G464 0.00 720.00
010925 4400 VEHICLE REPAIR 14818 HAWK FORD 00101507-01 529274 G464 0.00 199.95
010925 4400 VEHICLE REPAIR 4774 SAFETY LANE INSPECTIO 00101504-01 22593 G464 0.00 197.50
010925 4400 VEHICLE REPAIR 4774 SAFETY LANE INSPECTIO 00101504-02 22616 G464 0.00 44.00
010925 4400 VEHICLE REPAIR 4774 SAFETY LANE INSPECTIO 00101544-01 22651 G464 0.00 132.00
010925 4400 VEHICLE REPAIR 561 HAGGERTY FORD 56352 G464 0.00 135.95
010925 4400 VEHICLE REPAIR 561 HAGGERTY FORD 56231 G464 0.00 29.95
010925 4400 VEHICLE REPAIR 561 HAGGERTY FORD 56752 G464 0.00 135.95
010925 4603 PARTS FOR VEHICL 11440 RUSSO POWER EQUIPMENT 00101496-01 SPI20259049 G464 0.00 450.00
010925 4603 PARTS FOR VEHICL 12643 KIMBALL MIDWEST 00101552-01 101110648 G464 0.00 299.41
010925 4603 PARTS FOR VEHICL 12643 KIMBALL MIDWEST 00101552-02 101112488 G464 0.00 318.35
010925 4603 PARTS FOR VEHICL 12643 KIMBALL MIDWEST 00101552-03 101113286 G464 0.00 180.79
010925 4603 PARTS FOR VEHICL 12643 KIMBALL MIDWEST 00101552-04 101113423 G464 0.00 353.02
010925 4603 PARTS FOR VEHICL 13908 RUSH TRUCK CENTERS OF 00101532-01 3032655319 G464 0.00 408.59
010925 4603 PARTS FOR VEHICL 13908 RUSH TRUCK CENTERS OF 00101532-02 3032650429 G464 0.00 427.20
010925 4603 PARTS FOR VEHICL 13908 RUSH TRUCK CENTERS OF 00101532-03 3032656166 G464 0.00 500.11
010925 4603 PARTS FOR VEHICL 13908 RUSH TRUCK CENTERS OF 00101553-01 3032857453 G464 0.00 88.14
010925 4603 PARTS FOR VEHICL 14320 ROLAND MACHINERY CO 00101541-01 32208164 G464 0.00 1224.57
010925 4603 PARTS FOR VEHICL 14771 AHW LLC 00101555-01 11646087 G464 0.00 174.07
010925 4603 PARTS FOR VEHICL 15077 PETROCHOICE 00101487-01 51211855 G464 0.00 2934.44
010925 4603 PARTS FOR VEHICL 15559 AMAZON CAPITAL SERVIC 00101551-01 1TKLUP4Y4DP4G464 0.00 110.00
RUN DATE 06/15/2023 TIME 13:53:23 PENTAMATION - FINANCIAL MANAGEMENT SYSTEM

===== PDF PAGE 22 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM
DATE: 06/15/23
TIME: 13:53:22
CITY OF WEST CHICAGO
SELECTION CRITERIA: payable.due_date='20230619 00:00:00.000'
PAYMENT TYPE: ALL
FUND - 01 - GENERAL FUND
DEPT-DIV
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
010925
ACCOUNT
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4603
4604
4615
4650
------TITLE
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
FOR
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
VEHICL
TOOLS & EQUIPMEN
UNIFORMS/SAFETY
MISCELLANEOUS CO
TOTAL PUBLIC WORKS-MAINT GAR
011028
4100
LEGAL FEES
RUN DATE 06/15/2023 TIME 13:53:23
15559
244
3714
3714
3714
4735
4735
4735
4735
4735
4735
4735
4735
4735
4735
4735
4735
4735
4735
4735
4735
4735
4735
4735
4735
4735
4735
4735
4735
4735
561
561
561
561
561
561
S561
S561
561
561
561
561
244
4735
244
7994
CASH REQUIREMENTS BILL LIST
AMAZON CAPITAL SERVIC 00101551-03
MURPHY ACE HARDWARE 2
POMP’S TIRE SERVICE I
POMP’S TIRE SERVICE I
POMP’S TIRE SERVICE I 00101488-01
NAPA
NAPA
NAPA
NAPA
NAPA
NAPA
NAPA
NAPA
NAPA
NAPA
NAPA
NAPA
NAPA
NAPA
NAPA
NAPA
NAPA
NAPA
NAPA
NAPA
NAPA
NAPA
NAPA
NAPA
NAPA
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
AUTO
HAGGERTY
HAGGERTY
HAGGERTY
HAGGERTY
HAGGERTY
HAGGERTY
HAGGERTY
HAGGERTY
HAGGERTY
HAGGERTY
HAGGERTY
HAGGERTY
MURPHY ACE HARDWARE 2
NAPA AUTO PARTS
MURPHY ACE HARDWARE 2
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
PARTS
FORD
FORD
FORD
FORD
FORD
FORD
FORD
FORD
FORD
FORD
FORD
FORD
BOND DICKSON & ASSOC
00101502-01
00101502-02
00101534-01
00101547-01
00101547-02
00101505-01
00101505-02
00101505-03
00101537-01
00101567-01
PENTAMATION —- FINANCIAL MANAGEMENT SYSTEM
INVOICE
BATCH
1TKLUP4Y4DP4G464
MAY 2023
640107811
640107832
640107507
4496-215452
4496-216136
4496-216102
4496-216258
4496-215768
4496-215766
4496-215922
4496-215022
4496-215720
4496-215614
4496-215584
4496-215559
4496-215489
4496-215484
4496-215081
4496-209906
4496-212292
4496-216928
4496-216896
4496-217179
4496-215407
3627-499272
4496-216355
4496-206057
4496-209805
CM9606
11885
11935
11970
11993:
11998
11886
12003
11911.
11967
11997
12010
MAY 2023
4496-215127
MAY 2023
MAY 2023
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
SSSSDDDDDDDDDDDDDOCCOOCOCOCOODC OOOO ODOC OOOO OOCOOOCCCO
oo
PAGE NUMBER:
ACCTPAY1
ACCOUNTING PERIOD:
SALES TAX
-00
-00
-00
-00
-00
.00
-00
-00
.00
-00
-00
-00
-00
.00
.00
.00
.00
.00
.00
-00
-00
-00
.00
.00
00
.00
-00
.00
00
-00
.00
.00
-00
-00
-00
.00
-00
-00
-00
-00
-00
-00
-00
.00
.00
-00
-00
s
6/23
AMOUNT
-55.
12.
70
89.
548
-10
54
-08
288.
97.
14.
10.
117s
293
41.
155.
143.
22.
75.
292
21.
02
CES
17.
96
300.
1164.
346.
520.
458.
-83
14.
60.
172.
+26
-36
99.
59.
-96
545.
400.
300.
25.
29
-40
212
ASL
138
56
123
-237
253
182
202
905
83
23
17298
2100
00
54
00
56
71
78
24
70
99
70
04
12
82
60
88
99
98
os
10
82
41
v7
82
72
70
44
40
60
20
47
18
+23
-00

===== PDF PAGE 23 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM
DATE: 06/15/23
TIME: 13:53:22
CITY OF WEST CHICAGO
SELECTION CRITERIA: payable.due_date='’20230619 00:00:00.000’
PAYMENT TYPE: ALL
FUND - 01 - GENERAL FUND
DEPT-DIV ACCOUNT
011028 4112
011028 4125
011028 4200
011028 4202
011028 4600
011028 4602
011028 4700
TOTAL COM DEV-PLANNING
011029 4100
011029 4100
011029 4113
011029 4120
011029 4120
011029 4120
011029 4120
011029 4125
011029 4202
011029 4205
011029 4205
011029 4205
011029 4205
011029 4222
-TITLE-—:
MEMBERSHIPS/DUES
SOFTWARE MAINTEN
LEGAL NOTICES
TELEPHONE & ALAR
COMPUTER/OFFICE
MAPS & PLATS
PROSPECT DEVELOP
LEGAL FEES
LEGAL FEES
ENFORCEMENT & IN
PLAN REVIEW
PLAN REVIEW
PLAN REVIEW
PLAN REVIEW
SOFTWARE MAINTEN
TELEPHONE & ALAR
WEED CUTTING
WEED CUTTING
WEED CUTTING
WEED CUTTING
FILING FEES
TOTAL COM DEV-BUILDING & CODE
011030 4202
011030 4680
011030 4680
011030 4680
011030 4680
TOTAL COM DEV-MUSEUM
TOTAL FUND
TELEPHONE & ALAR
SPECIAL EVENTS
SPECIAL EVENTS
SPECIAL EVENTS
SPECIAL EVENTS
RUN DATE 06/15/2023 TIME 13:53:23
15649
15633
3739
15657
12617
554
15649
7994
8248
1800
1800
1800
1800
1800
15633
15657
6793
6793
6793
6793
554
15657
12617
14816
15649
302
--VENDOR--.
FIFTH THIRD BANK
CENTRALSQUARE TECHNOL
PADDOCK PUBLICATIONS
FIRST COMMUNICATIONS
ACCURATE OFFICE SUPPL
DUPAGE COUNTY RECORDE
FIFTH THIRD BANK
BOND DICKSON & ASSOC
MARQUARDT & BELMONTE
B & F CONSTRUCTION CO
& F CONSTRUCTION CO
& F CONSTRUCTION CO
& F CONSTRUCTION CO
& F CONSTRUCTION CO
ENTRALSQUARE TECHNOL
IRST COMMUNICATIONS
-A. MANAGEMENT INC.
W.A. MANAGEMENT INC.
W.A. MANAGEMENT INC.
W.A. MANAGEMENT INC.
DUPAGE COUNTY RECORDE
ZS 190d owW
FIRST COMMUNICATIONS
ACCURATE OFFICE SUPPL
PIT STOP
FIFTH THIRD BANK
WESTERN DUPAGE CHAMBE
CASH REQUIREMENTS BILL LIST
P.O.’S
00101519-01
00101484-01
00101517-01
00101519-01
00101567-01
00101520-01
00101511-01
00101512-01
00101512-02
00101512-03
00101512-04
00101484-01
00101518-01
00101518-02
00101518-03
00101518-04
00101514-01
00101519-01
00101516-01
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM
INVOICE BATCH
5157 G464
383845 G464
252590 G464
00116020 G464
MAY 2023 G464
MAY 2023 G464
5157 G464
MAY 2023 G464
12488 G464
61808 G464
61717 G464
61720 G464
61758 G464
61773 G464
383845 G464
00116020 G464
INV-25967 G464
INV-25968 G464
INV-25978 G464
INV-25979 G464
MAY 2023 G464
00116020 G464
MAY 2023 G464
PS533717 G464
5157 G464
3RD PAYMENT G464
oeococ000n0
°
ecoopeCCoOOeCCOO0N0
oCcC0C0O oO
°
°
PAGE NUMBER:
ACCTPAY1
ACCOUNTING PERIOD:
SALES TAX
-00
-00
-00
.00
.00
.00
-00
.00
.00
-00
00
.00
.00
00
-00
00
.00
-00
-00
-00
-00
.00
00
-00
00
.00
.00
.00
-00
-00
6
6/23
AMOUNT
408
3877
64
46
164
6858.
2079.
1002.
25
1015.
250.
1015.
1674.
-66
-49
85.
85.
85.
85.
627.
14806
9970
191
32973.
33 5
94.
600.
55
5000.
293
6121.
258980.
-00
48
-40
LD:
-05
-00
19s
64
00
57
00
10
00
00
00
20
68
68
68
68
00
42
00
53
00
00
08
88

===== PDF PAGE 24 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION — FINANCIAL MANAGEMENT SYSTEM
DATE: 06/15/23
TIME: 13:53:22
PAGE NUMBER:
CITY OF WEST CHICAGO ACCTPAY1
CASH REQUIREMENTS BILL LIST ACCOUNTING PERIOD: 6/23
SELECTION CRITERIA: payable.due_date=’20230619 00:00:00.000’
PAYMENT TYPE: ALL
FUND - 04 - CAPITAL EQUIP. REPLACE
DEPT-DIV ACCOUNT ------' TITLE------ ------------ ‘VENDOR------------ P.0.4S INVOICE BATCH SALES TAX
043439 4804 VEHICLES 5749 COMMUNICATIONS DIRECT 00101564-01 SR128022 G464 0.00
043439 4804 VEHICLES 5749 COMMUNICATIONS DIRECT 00101564-02 SR128061 G464 0.00
TOTAL CAPITAL EQUIPMENT REPLACE 0.00
0.00
TOTAL FUND
RUN DATE 06/15/2023 TIME 13:53:23
PENTAMATION —- FINANCIAL MANAGEMENT SYSTEM
AMOUNT
1616.00
195.26
1811.26
1811.26

===== PDF PAGE 25 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM
DATE: 06/15/23
TIME: 13:53:22
CITY OF WEST CHICAGO
SELECTION CRITERIA: payable.due_date=’20230619 00:00:00.000’
PAYMENT TYPE: ALL
FUND - 05 - SEWER FUND
DEPT-DIV ACCOUNT
05 224601
TOTAL SEWER FUND
053440 4204
053440 4216
TOTAL SEWER-SSA#2
053443 4110
053443 4125
053443 4202
053443 4202
053443 4203
053443 4203
053443 4203
053443 4203
053443 4203
053443 4203
053443 4203
053443 4203
053443 4203
053443 4204
053443 4216
053443 4216
053443 4225
053443 4235
053443 4400
053443 4402
053443 4402
053443 4402
053443 4402
053443 4402
053443 4600
053443 4603
053443 4603
053443 4613
053443 4630
053443 4630
053443 4630
053443 4630
053443 4630
053443 4630
053443 4630
053443 4638
053443 4639
053443 4650
053443 4650
053443 4650
UNADJUSTED CREDI
ELECTRIC
GROUNDS MAINTENA
TRAINING & TUITI
SOFTWARE MAINTEN
TELEPHONE & ALAR
TELEPHONE & ALAR
HEATING GAS
HEATING GAS
HEATING GAS
HEATING GAS
HEATING GAS
HEATING GAS
HEATING GAS
HEATING GAS
HEATING GAS
ELECTRIC
GROUNDS MAINTENA
GROUNDS MAINTENA
OTHER CONTRACTUA
WASTEWATER TREAT
VEHICLE REPAIR
LIFT STATION REP
LIFT STATION REP
LIFT STATION REP
LIFT STATION REP
LIFT STATION REP
COMPUTER/OFFICE
PARTS FOR VEHICL
PARTS FOR VEHICL
POSTAGE
PARTS-LIFT STATI
PARTS-LIFT STATI
PARTS-LIFT STATI
PARTS-LIFT STATI
PARTS-LIFT STATI
PARTS-LIFT STATI
PARTS-LIFT STATI
TRENCH BACKFILL
PARTS-MAINS
MISCELLANEOUS CO
MISCELLANEOUS CO
MISCELLANEOUS CO
RUN DATE 06/15/2023 TIME 13:53:23
11805
12131
15649
15633
15657
4207
250
250
250
250
250
250
250
250
250
11805
12131
12131
14755
15061
4774
14897
14897
14897
3491
3491
12617
13908
4735
4450
4406
4735
4735
4735
4735
4735
4735
11433
4386
15559
2013
2013
DUPAGE COUNTY TREASUR
CONSTELLATION NEWENER
CLASSIC LANDSCAPE LTD
FIFTH THIRD BANK
CENTRALSQUARE TECHNOL
FIRST COMMUNICATIONS
VERIZON WIRELESS
NORTHERN ILLINOIS GAS
NORTHERN ILLINOIS GAS
NORTHERN ILLINOIS GAS
NORTHERN ILLINOIS GAS
NORTHERN ILLINOIS GAS
NORTHERN ILLINOIS GAS
NORTHERN ILLINOIS GAS
NORTHERN ILLINOIS GAS
NORTHERN ILLINOIS GAS
CONSTELLATION NEWENER
CLASSIC LANDSCAPE LTD
CLASSIC LANDSCAPE LTD
GOVTEMPSUSA
WCWWA
SAFETY LANE INSPECTIO
ADVANCED AUTOMATION &
ADVANCED AUTOMATION &
ADVANCED AUTOMATION &
FLOLO CORPORATION
FLOLO CORPORATION
ACCURATE OFFICE SUPPL
RUSH TRUCK CENTERS OF
NAPA AUTO PARTS
RESERVE ACCOUNT
U.S.A. BLUEBOOK
NAPA AUTO PARTS
NAPA AUTO PARTS
NAPA AUTO PARTS
NAPA AUTO PARTS
NAPA AUTO PARTS
NAPA AUTO PARTS
DUPAGE TOPSOIL INC.
PRO-LINE SAFETY PRODU
AMAZON CAPITAL SERVIC
GRAINGER
GRAINGER
CASH REQUIREMENTS BILL LIST
00101481-01
00101134-01
00101489-01
00101484-01
00101134-01
00101134-01
00101478-01
00101573-01
00101504-01
00098108-01
00098907-01
00098907-02
00101493-01
00101493-02
00101532-04
00101526-01
00101492-01
00101135-01
00101495-01
00101529-06
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM
INVOICE
624 HILLVIEWG464
201384589-84G464
163719 G464
5181 G464
383845 G464
00116020 G464
342030672-00G464
30453010008 G464
75949900007 G464
95402863377 G464
13427902948 G464
03056642063 G464
66121929971 G464
59620987475 G464
39388900001 G464
75591010006 G464
201384589-84G6464
163719 G464
163554 G464
4190474 G464
52023WC G464
22593 G464
23-4040 G464
23-4041 G464
23-4041 G464
103715 G464
CREDIT G464
MAY 2023 G464
3032740932 G464
4496-216399 G464
POSTAGE REFIG464
INV00015881 G464
4496-216527 G464
4496-216530 G464
4496-216601 G464
4496-217112 G464
4496-216957 G464
4496-216739 G464
055245 G464
5117767-1 G464
1KRVQLT1PC40G464
9718684104 G464
9719040777 G464
BATCH
0.
Oo.
oo
°
SSSCDDDDDDDDDDDODCCODOODOOC OOOO OOOO OOOGCOGCOCO
PAGE NUMBER:
ACCTPAY1
ACCOUNTING PERIOD:
SALES TAX
00
00
-00
-00
-00
-00
00
00
-00
-00
00
.00
.00
.00
-00
.00
-00
-00
00
.00
.00
-00
-00
-00
-00
.00
.00
00
.00
00
-00
00
-00
-00
-00
.00
00
.00
-00
.00
00
-00
-00
-00
-00
8
6/23
AMOUNT
182.
182.
660
1065.
700.
9970.
227
62
59
54
178
60
240
210137
-1712
262
453
133
13
68
-68
44
aT
18
18
54
405.
00
54
00
66
+24
1161.
88
«29
168.
43
75.
62.
59
-73
§9.«
94
3675.
800.
-00
908.
03
44,
4195.
1440.
Lois.
7380.
-28
38
46
-29
300.
558.
wkd
.90
-68.
10.
+90
122.
2340.
306.
91.
1S1...
.88
60
84
32
So
54
00
13
00
00
00
00
35
00
99
90
25
22
00
00
20

===== PDF PAGE 26 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 9
DATE: 06/15/23 CITY OF WEST CHICAGO ACCTPAY1
TIME: 13:53:22 CASH REQUIREMENTS BILL LIST ACCOUNTING PERIOD: 6/23
SELECTION CRITERIA: payable.due_date=’20230619 00:00:00.000’
PAYMENT TYPE: ALL
FUND - 05 - SEWER FUND
DEPT-DIV ACCOUNT ------' TITLE------ ------------ -VENDOR------------ P.0.'S INVOICE BATCH SALES TAX AMOUNT
053443 4650 MISCELLANEOUS CO 244 MURPHY ACE HARDWARE 2 MAY 2023 G464 0.00 76.93
053443 4806 OTHER CAPITAL OU 12537 RTA CMMTR RAIL DIVISI 00101527-01 RIGHT OF ENTG464 0.00 1000.00
TOTAL SEWER-SANITARY COLLECTION 0.00 247746 .60
TOTAL FUND 0.00 248994 .32
RUN DATE 06/15/2023 TIME 13:53:23 PENTAMATION - FINANCIAL MANAGEMENT SYSTEM

===== PDF PAGE 27 =====
[Extraction: OCR (rendered-page OCR)]
PAGE NUMBER: 10
ACCTPAY1
PENTAMATION — FINANCIAL MANAGEMENT SYSTEM
DATE: 06/15/23 CITY OF WEST CHICAGO
TIME: 13:53:22 CASH REQUIREMENTS BILL LIST ACCOUNTING PERIOD: 6/23
SELECTION CRITERIA: payable.due_date=’20230619 00:00:00.000’
PAYMENT TYPE: ALL
FUND - 06 - WATER FUND
DEPT-DIV ACCOUNT ---~--- TITLE------ ------------ ‘-VENDOR-~-~---------- P.0..°S INVOICE BATCH SALES TAX AMOUNT
063447 4112 MEMBERSHIPS/DUES 5774 AWWA SOURCE WATER PRO 00101501-01 7002116383 G464 0.00 83.00
063447 4112 MEMBERSHIPS/DUES 5774 AWWA SOURCE WATER PRO 00101501-02 7002116384 G464 0.00 83.00
063447 4112 MEMBERSHIPS/DUES 5774 AWWA SOURCE WATER PRO 00101501-03 7002116385 G464 0.00 83.00
063447 4125 SOFTWARE MAINTEN 15633 CENTRALSQUARE TECHNOL 00101484-01 383845 G464 0.00 17171.69
063447 4202 TELEPHONE & ALAR 15657 FIRST COMMUNICATIONS 00116020 G464 0.00 406.03
063447 4203 HEATING GAS 250 NORTHERN ILLINOIS GAS 96104010002 G464 0.00 166.32
063447 4203 HEATING GAS 250 NORTHERN ILLINOIS GAS 61021010006 G464 0.00 51.14
063447 4203 HEATING GAS 250 NORTHERN ILLINOIS GAS 14656900009 G464 0.00 58.54
063447 4204 ELECTRIC 11805 CONSTELLATION NEWENER 201384589-84G464 0.00 25510.77
063447 4207 LAB SERVICES 11415 LAYNE CHRISTENSEN COM 00101494-01 2477598 G464 0.00 11400.00
063447 4216 GROUNDS MAINTENA 12131 CLASSIC LANDSCAPE LTD 00101134-01 163554 G464 0.00 690.00
063447 4216 GROUNDS MAINTENA 12131 CLASSIC LANDSCAPE LTD 00101134-01 163719 G464 0.00 1485.00
063447 4225 OTHER CONTRACTUA 14755 GOVTEMPSUSA 00101478-01 4190474 G464 0.00 908.14
063447 4225 OTHER CONTRACTUA 8746 CHRISTOPHER B BURKE E 00101167-01 183343 G464 0.00 549.40
063447 4420 PUMP STATION REP 5320 HBK WATER METER SERVI 00101542-01 230284 G464 0.00 2250.00
063447 4600 COMPUTER/OFFICE 12617 ACCURATE OFFICE SUPPL MAY 2023 G464 0.00 261.60
063447 4600 COMPUTER/OFFICE 15559 AMAZON CAPITAL SERVIC 00101529-03 1K4WJ1WL1TKGG464 0.00 70..15
063447 4604 TOOLS & EQUIPMEN 244 MURPHY ACE HARDWARE 2 MAY 2023 G464 0.00 67.47
063447 4613 POSTAGE 4450 RESERVE ACCOUNT 00101526-01 POSTAGE REFIG464 0.00 300.00
063447 4621 PARTS & EQUIPMEN 2810 CORE & MAIN LP 00101491-01 S882588 G464 0.00 1172.00
063447 4621 PARTS & EQUIPMEN 4386 PRO-LINE SAFETY PRODU 00101495-01 5117767-1 G464 0.00 306.00
063447 4621 PARTS & EQUIPMEN 4823 WATER PRODUCTS AURORA 00101521-01 0316269 G464 0.00 2600.90
063447 4641 WATER METERS/PAR 13109 WATER RESOURCES INC 00101490-01 36489 G464 0.00 2308.00
063447 4641 WATER METERS/PAR 13109 WATER RESOURCES INC 00101543-01 36509 G464 0.00 1248.00
063447 4650 MISCELLANEOUS CO 15544 CONSERV FS INC. 00101500-01 6423812 G464 0.00 590.00
063447 4650 MISCELLANEOUS CO 244 MURPHY ACE HARDWARE 2 MAY 2023 G464 0.00 23.40
063447 4806 OTHER CAPITAL OU 8211 SWALLOW CONSTRUCTION 00101133-01 1 G464 0.00 348889.05
TOTAL WATER-PRODUCTION/DIST 0.00 418732.60
063448 4202 TELEPHONE & ALAR 15657 FIRST COMMUNICATIONS 00116020 G464 0.00 379.30
063448 4203 HEATING GAS 250 NORTHERN ILLINOIS GAS 92163563122 G464 0.00 187.07
063448 4204 ELECTRIC 11805 CONSTELLATION NEWENER 201384589-84G464 0.00 12256.51
063448 4207 LAB SERVICES 1762 SUBURBAN LABORATORIES 00101498-01 214842 G464 0.00 655.66
063448 4216 GROUNDS MAINTENA 12131 CLASSIC LANDSCAPE LTD 00101134-01 163554 G464 0.00 830.00
063448 4216 GROUNDS MAINTENA 12131 CLASSIC LANDSCAPE LTD 00101134-01 163719 G464 0.00 1150.00
063448 4219 CONTRACT JANITOR 13021 CASE LOTS INC 00101533-01 18100 G464 0.00 417.60
063448 4225 OTHER CONTRACTUA 11546 ALL TYPES ELEVATORS I 00101530-01 20121954 G464 0.00 3095.00
063448 4225 OTHER CONTRACTUA 11546 ALL TYPES ELEVATORS I 00101530-02 20122358 G464 0.00 1548.00
063448 4225 OTHER CONTRACTUA 11546 ALL TYPES ELEVATORS I 00101530-03 20122656 G464 0.00 206.00
063448 4225 OTHER CONTRACTUA 12380 CINTAS CORPORATION 00100596-01 4156906308 G464 0.00 L525)
063448 4225 OTHER CONTRACTUA 14569 ORKIN 00100282-01 18060495 G464 0.00 70.00
063448 4225 OTHER CONTRACTUA 15612 UNIFIRST FIRST AID CO 00101528-04 G102447 G464 0.00 132.22
063448 4430 WTP OPERATIONS R 14837 SUNBELT RENTALS INC 00101540-01 135155755-00G464 0.00 1075.25
063448 4604 TOOLS & EQUIPMEN 15559 AMAZON CAPITAL SERVIC 00101529-04 1YHP3JJP1LMPG464 0.00 498.51
063448 4626 CHEMICALS 10925 MISSISSIPPI LIME COMP 00100398-01 1673607 G464 0.00 6635.61
063448 4626 CHEMICALS 10925 MISSISSIPPI LIME COMP 00100398-01 1674420 G464 0.00 6603.23
063448 4626 CHEMICALS 10925 MISSISSIPPI LIME COMP 00100398-01 1672995 G464 0.00 6703.07
063448 4626 CHEMICALS 14295 MACCARB INC 00100402-01 INV132715 G464 0.00 7305.00
RUN DATE 06/15/2023 TIME 13:53:23
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM

===== PDF PAGE 28 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM
DATE: 06/15/23
TIME: 13:53:22
CITY OF WEST CHICAGO
CASH REQUIREMENTS BILL LIST
SELECTION CRITERIA: payable.due_date='20230619 00:00:00.000'
PAYMENT TYPE: ALL
FUND - 06 - WATER FUND
DEPT-DIV ACCOUNT
063448 4626 CHEMICALS
063448 4642 PARTS - WTP OPER
063448 4650 MISCELLANEOUS CO
TOTAL WATER-TREATMENT PLANT OP
TOTAL FUND
RUN DATE 06/15/2023 TIME 13:53:23
1914
15559
244
PAGE NUMBER:
ACCTPAY1
ACCOUNTING PERIOD:
--VENDOR- - P.O.’S INVOICE BATCH SALES TAX
ALEXANDER CHEMICAL CO 00100399-01 68193 G464 0.00
AMAZON CAPITAL SERVIC 00101529-07 1DJ3JRKG4NPKG464 0.00
MURPHY ACE HARDWARE 2 MAY 2023 G464 0.00
0.00
0.00
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM
1
6/23
AMOUNT
10206.
75...
77.
60122
478854
it
42
38
a9
-79

===== PDF PAGE 29 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION —- FINANCIAL MANAGEMENT SYSTEM
DATE: 06/15/23
TIME: 13:53:22
CITY OF WEST CHICAGO
SELECTION CRITERIA: payable.due_date=’ 20230619 00:00:00.000’
PAYMENT TYPE: ALL
FUND - 08 - CAPITAL PROJECTS FUND
DEPT-DIV ACCOUNT
083453 4100
083453 4225
083453 4225
083453 4226
083453 4807
083453 4807
083453 4818
083453 4818
083453 4870
083453 4870
083453 4870
083453 4870
083453 4870
083453 4871
083453 4871
083453 4872
083453 4872
083453 4872
083453 4872
083453 4872
083453 4872
083453 4872
083453 4872
083453 4872
TOTAL CAPITAL PROJECTS
TOTAL FUND
ccoco' TITLE------ ------------VENDOR------------
LEGAL FEES 7994 BOND DICKSON & ASSOC
OTHER CONTRACTUA 527 TESTING SERVICE CORPO
OTHER CONTRACTUA 527 TESTING SERVICE CORPO
TRAFFIC SIGNAL M 5000 MEADE INC
STREET IMPROVEME 10912 BROTHERS ASPHALT PAVI
STREET IMPROVEME 8211 SWALLOW CONSTRUCTION
200 MAIN ST RENO 12678 MATOCHA ASSOCIATES
200 MAIN ST RENO 15712 CONSTRUCTION INC.
FORESTRY - REMOV 12919 STEVE PIPER & SONS IN
FORESTRY - REMOV 12919 STEVE PIPER & SONS IN
FORESTRY - REMOV 12919 STEVE PIPER & SONS IN
FORESTRY - REMOV 12919 STEVE PIPER & SONS IN
FORESTRY - REMOV 12919 STEVE PIPER & SONS IN
ROW MAINTENANCE 12131 CLASSIC LANDSCAPE LTD
ROW MAINTENANCE 12131 CLASSIC LANDSCAPE LTD
ROW MATERIALS 10714 DUPAGE CTY DIV OF TRA
ROW MATERIALS 10714 DUPAGE CTY DIV OF TRA
ROW MATERIALS 12384 ROADSAFE TRAFFIC SYST
ROW MATERIALS 12384 ROADSAFE TRAFFIC SYST
ROW MATERIALS 244 MURPHY ACE HARDWARE 2
ROW MATERIALS 3349 TRAFFIC CONTROL AND P
ROW MATERIALS 3349 TRAFFIC CONTROL AND P
ROW MATERIALS 3349 TRAFFIC CONTROL AND P
ROW MATERIALS 3349 TRAFFIC CONTROL AND P
RUN DATE 06/15/2023 TIME 13:53:23
CASH REQUIREMENTS BILL LIST
00101567-01
00101198-01
00101199-01
00100485-01
00101137-01
00101133-01
00100891-01
00100917-01
00100699-01
00100699-01
00100699-01
00100699-01
00100699-01
00101134-01
00101134-01
00101546-01
00101546-02
00101091-01
00101091-02
00100276-01
00100276-02
00100276-02
00101550-01
PENTAMATION — FINANCIAL MANAGEMENT SYSTEM
INVOICE
MAY 2023
IN127014
IN127013
704618
35082
1
2-A
161
20653
20654
20649
20650
21176
163719
163554
5224
5225
172035
172035
MAY 2023
114364
114364
114815
114917
BATCH
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
G464
SSCOCCDOBCDOOCCOCOCC ODOC OOCO”D
°
PAGE NUMBER:
ACCTPAY1
ACCOUNTING PERIOD:
SALES TAX
-00
-00
-00
-00
-00
-00
-00
00
.00
.00
.00
-00
.00
.00
-00
-00
-00
.00
00
-00
.00
-00
-00
-00
-00
.00
12
6/23
AMOUNT
357
880
14124
9515
76
183
781713
781713
-00
2879.
.00
412.
389370.
190596.
7995.
119746.
10401.
1783.
7651.
25
5354.
17615.
00
1006.
234.
450.
40.
25
52
06
15
00
57
00
80
15
58
00
23
11
00
00
46
459.
275.
-60
307.
00
40
60
+73
73

===== PDF PAGE 30 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 13
DATE: 06/15/23 CITY OF WEST CHICAGO ACCTPAY1
TIME: 13:53:22 CASH REQUIREMENTS BILL LIST ACCOUNTING PERIOD: 6/23
SELECTION CRITERIA: payable.due_date=’20230619 00:00:00.000’
PAYMENT TYPE: ALL
FUND - 16 - MOTOR FUEL TAX FUND
DEPT-DIV ACCOUNT ------' TITLE------ ------------ -VENDOR------------ P.O."S INVOICE BATCH SALES TAX AMOUNT
163458 4204 ELECTRIC 151 COMED 0187077032 G464 0.00 1299.33
TOTAL MFT-PAYROLL 0.00 1299), 33
TOTAL FUND 0.00 1299:.33
RUN DATE 06/15/2023 TIME 13:53:23 PENTAMATION - FINANCIAL MANAGEMENT SYSTEM

===== PDF PAGE 31 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM
PAGE NUMBER: 14
DATE: 06/15/23 CITY OF WEST CHICAGO ACCTPAY1
TIME: 13:53:22 CASH REQUIREMENTS BILL LIST ACCOUNTING PERIOD: 6/23
SELECTION CRITERIA: payable.due_date=’20230619 00:00:00.000’
PAYMENT TYPE: ALL
FUND - 17 - ROOSEVELT/FABYAN TIF
DEPT-DIV ACCOUNT ------ TITLE------ ------------ VENDOR------------ P.O." 8 INVOICE BATCH SALES TAX AMOUNT
173454 4100 LEGAL FEES 14376 KLEIN THORPE & JENKIN 00101574-01 MAY-JUNE 14 G464 0.00 1669.50
TOTAL 0.00 1669.50
TOTAL FUND 0.00 1669.50
RUN DATE 06/15/2023 TIME 13:53:23
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM

===== PDF PAGE 32 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM PAGE NUMBER: 15
DATE: 06/15/23 CITY OF WEST CHICAGO ACCTPAY1
TIME: 13:53:22 CASH REQUIREMENTS BILL LIST ACCOUNTING PERIOD: 6/23
SELECTION CRITERIA: payable.due_date=’20230619 00:00:00.000’
PAYMENT TYPE: ALL
FUND - 28 - MISCELLANEOUS DEPOSITSIN
DEPT-DIV ACCOUNT ------ TITLE------ ------------ -VENDOR------------ P.0.’S INVOICE BATCH SALES TAX AMOUNT
28 224500 MISCELLANEOUS DE 15748 IMPACT CAPITAL LLC 00101510-01 319 BARBER G464 0.00 1500.00
0.00 1500.00
TOTAL MISCELLANEOUS DEPOSITSIN
TOTAL FUND 0.00 1500.00
RUN DATE 06/15/2023 TIME 13:53:23 PENTAMATION - FINANCIAL MANAGEMENT SYSTEM

===== PDF PAGE 33 =====
[Extraction: OCR (rendered-page OCR)]
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM
DATE:
TIME:
06/15/23
13:53:22
CITY OF WEST CHICAGO
SELECTION CRITERIA: payable.due_date=’20230619 00:00:00.000’
PAYMENT TYPE: ALL
FUND - 43 - COMMUTER PARKING FUND
DEPT-DIV ACCOUNT -. -TITLE--
433476 4202 TELEPHONE & ALAR
433476 4216 GROUNDS MAINTENA
433476 4216 GROUNDS MAINTENA
433476 4613 POSTAGE
TOTAL COMMUTER PARKING FUND
TOTAL FUND
TOTAL CHECK TRANSACTIONS
TOTAL EFT TRANSACTIONS
TOTAL REPORT
RUN DATE 06/15/2023 TIME 13:53:23
15657
12131
12131.
4450
--VENDOR--
FIRST COMMUNICATIONS
CASH REQUIREMENTS BILL LIST
- P.O.’S INVOICE BATCH
00116020 G464
CLASSIC LANDSCAPE LTD 00101134-01 163719 G464
CLASSIC LANDSCAPE LTD 00101134-01 163554 G464
RESERVE ACCOUNT
00101526-01 POSTAGE REFIG464
PENTAMATION - FINANCIAL MANAGEMENT SYSTEM
cooo
°
PAGE NUMBER:
ACCTPAY1
ACCOUNTING PERIOD:
SALES TAX
-00
-00
-00
.00
.00
.00
-00
.00
00
16
6/23
AMOUNT
23
1803
1803
1560670.
215956.
1776627.
39
580.
900.
300.
00
00
00
.39
39.
40
80
20

===== PDF PAGE 34 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
DEVELOPMENT COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDAITEMNUMBER: — 7-4.
Zoning Text Amendments
Sign Code FILE NUMBER:
Ordinance 23-0-0016 COMMITTEE AGENDA DATE: June 12, 2023
COUNCIL AGENDA DATE: June 19, 2023
STAFF REVIEW: Tom Dabareiner, AICP SIGNATURE Ze — Serie
APPROVED BY CITY ADMINISTRATOR: Michael SIGNATURE
Guttman
ITEM SUMMARY:
Staff has prepared a series of amendments to the text of the City’s sign regulations located in Article
XIl of the Zoning Code. The majority of the proposed amendments deal with deleting references to the
regulation of signage content. In the 2015 U.S. Supreme Court decision of Reed v. Town of Gilbert,
the Court held that the content of a sign may not be regulated and that local sign ordinances must be
“content-neutral”. Regulating signs based on their content is considered a violation of First Amendment
rights, according to the decision in Reed. The Court further explained that signs may only be regulated
by their size, location, building materials, lighting, moving parts, and portability. Staff has proposed
amendments that will allow the sign regulations to be consistent with the Reed decision. Other amend-
ments proposed by staff include inserting language into Article XII that reflects existing regulations for
signs found elsewhere in the Code as well as clarification of existing regulations.
A public hearing for the proposed Zoning Text Amendments was held on June 6, 2023. Members of the
Plan Commission voted unanimously (4-0) to recommend approval of the proposed Zoning Text
Amendments.
ACTION PROPOSED:
Review and approval of the proposed Zoning Text Amendments.
COMMITTEE RECOMMENDATION:
At their June 12, 2023 meeting, members of the Development Committee voted unanimously (5-0) in
support of the recommended Sign Ordinance modifications.
Attachments:
Draft Ordinance 23-O-0016

===== PDF PAGE 35 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: Hae:
Resolution No. 23-R-0044 - Execution of a Joint Funding COMMITTEE AGENDA DATE: May 4, 2023
Agreement for State-Let Construction Work with Illinois ae 0
Department of Transportation and Local Match Appropriation for | COUNCIL AGENDA DATE: June 19, 2023
Construction Costs Associated with the Conde Street
Resurfacing Project
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE MSA es
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
The Conde Street Resurfacing Project (Project) between Joliet Street to IL Route 59 is targeted for the September
22, 2023, Illinois Department of Transportation (IDOT) letting with construction anticipated to begin in the summer
of 2024. The Project is federally funded through the region’s Surface Transportation Program (STP), administered
by IDOT, with matching local funds from the City’s Motor Fuel Tax (MFT) Fund. The estimated construction cost
for the Project is $629,857.00. The City received 80% federal funds or an amount not to exceed $554,274.00 for
both Construction and Construction Engineering (CE). The Project consists of pavement milling and resurfacing,
partial-depth pavement patching, intermittent curb and gutter replacement, ADA curb ramp upgrades, pavement
markings, street lighting improvements, and parkway restoration. Final plans, specifications, and estimates are
anticipated to be submitted to IDOT on June 12, 2023.
As part of the implementation process prior to IDOT letting, the City is required to approve and execute the Joint
Funding Agreement for State-Let Construction Work (BLR 05310C) with IDOT. The Agreement must also include
the passage of a Resolution appropriating the City’s local match associated with the Project. At this time, the local
match is estimated to be $125,972.00. The exact amount of the City’s local match will be determined at the
completion of the Project closeout.
The Project is scheduled for FY 2024 construction season; therefore, it is not budgeted in FY 2023. However, to
meet IDOT’s construction letting schedule, it is important for the City to process the agreements and submit them
to IDOT in FY 2023. The staff will appropriately budget for the Project’s construction local match in FY 2024
budget utilizing the Motor Fuel Tax Fund Account No. 16-34-58-4807. Unlike construction engineering, where the
initial costs have to be paid for by the City, the construction costs are paid for by IDOT, and the City will be
invoiced throughout the Project for its local match.
ACTIONS PROPOSED:
Approve Resolution No. 23-R-0044 authorizing the Mayor to execute the Joint Funding Agreement for State-Let
Construction Work (BLR 05310C) and appropriating the local match in the amount of $125,972.00 for construction
costs associated with the Conde Street Resurfacing Project.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.

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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 7.C.
Resolution No. 23-R-0045 — ESI Consultants, LLC — Phase III
Construction Engineering Services for Conde Street | COMMITTEE AGENDA DATE: May 4, 2023
Resurfacing Project in the Amount not to Exceed $76,700.00, | COUNCIL AGENDA DATE: June 19, 2023
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE Mt RS
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
The Conde Street Resurfacing Project (Project) between Joliet Street to IL Route 59 is targeted for the September
22, 2023, Illinois Department of Transportation (IDOT) letting with construction anticipated to begin in the summer
of 2024. The Project is federally funded through the region’s Surface Transportation Program (STP), administered
by IDOT, with matching local funds from the City’s Motor Fuel Tax (MFT) Fund. The estimated construction cost
for the Project is $629,857.00. The City received 80% federal funds, or an amount not to exceed $554,274.00, for
both Construction and Construction Engineering (CE). The CE funding is not to exceed $50,389.00.
To use federal funds, CE is required to ensure that the Project is completed and documented in accordance with
IDOT-approved plans, specifications, and policies. Furthermore, CE services are required and selected through a
process known as Qualifications Based Selection (QBS). This process is mandatory for all projects in which
federal funds are used for CE with a value of $40,000.00 or greater. A Most Qualified Firm (MQF) is selected
based on the QBS evaluation process. On February 28, 2023, a public notice was advertised seeking a Statement
of Interest (SOI) from qualified engineering firms for CE services. After a three-week advertising period, five SOls
were evaluated on March 31, 2023. Two personnel from the City staff and a Director of Public Works from another
municipality evaluated the SOls. The following are the results of the evaluation:
Engineering Firms Average Weighted Total Overall Rank
ESI Consultants, LLC 90.42 1
Thomas Engineering Group 86.50 2
HR Green, Inc. 85.50 3
BLA, Inc. 84.67 4
V3 Companies, Ltd. 83.08 5
Based on the QBS process, ESI Consultants, LLC (ESI) is determined to be the MQF for this Project. Staff
solicited a cost proposal from ESI following the QBS process. ESI’s scope of work will include Project start-up,
construction observation and administration, construction layout, project coordination with the City, contractor,
businesses as well as other stakeholders, and closeout. Material testing is also included in the proposed
agreement, which will be completed by ESI’s sub-consultant Interra, Inc.
The Project is scheduled for FY 2024 construction season; therefore, it is not budgeted in FY 2023. To meet
IDOT’s letting schedule, it is important for the City to process the agreements in FY 2023. The staff will
appropriately budget for Project's CE in FY 2024 under the Motor Fuel Tax Fund Account No. 16-34-58-4807.
ESI’s original proposed scope and service fees were $81,386.00. After successful negotiations, ESI was able to
reduce its proposed fees by $4,686.00, or 5.8%, to a proposed agreement amount not to exceed $76,700.00.

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CITY OF WEST CHICAGO
Typically, construction engineering service fees on federally funded projects range from 10% to 15% of the
construction cost. ESI’s proposed CE agreement amount is 12.2% of the estimated Project construction cost of
$629,857.00. CE costs will need to be initially funded by the City. The City will need to seek up to 80%
reimbursement, not to exceed $50,389.00, through IDOT at the completion of the Project.
ACTIONS PROPOSED:
Approve Resolution No. 23-R-0045 authorizing the Mayor to execute a Local Public Agency Engineering Services
Agreement (BLR 05530) with ESI Consultants, LLC of Naperville, IL, for Phase II! Construction Engineering
services related to the Conde Street Resurfacing Project in the amount not to exceed $76,700.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.

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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: __7. D.
Resolution No. 23-R-0051 — Contract Award — Corrective
Asphalt Materials, LLC for the 2023 Pavement Preventative
Maintenance Program in an Amount Not to Exceed
COMMITTEE AGENDA DATE: Jun 1, 2023
COUNCIL AGENDA DATE: June 19, 2023
$49,914.00
STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE. Wes aim
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
Preventative maintenance is an essential part to prolonging the life of a roadway which delays the need
for costlier repairs in the future. The preventative maintenance process involves the use of an asphalt
rejuvenator application on roads that have been recently paved (within 2-3 years). This treatment is only
applicable to hot-mix asphalt pavement. The application of such preventative treatment helps to delay
breakdown of the asphalt pavement. Typically, the breakdown leads to costlier repairs such as resurfacing
or reconstruction.
Staff is proposing to use a familiar product called Reclamite for the preventative maintenance process.
Reclamite is an emulsion made up of specific petroleum oils and resins. It is formulated to suspend life
cycle of asphalt pavement by restoring and preserving the asphalt’s binder. When Reclamite combines
with asphalt pavement it is able to restore the pavement’s original properties, hence extending the life of
the pavement. By extending the life cycle of the asphalt pavement, we are ultimately delaying all other
treatments and most importantly keeping a “good road good.” This program will include Reclamite
application on Prince Crossing Rd (Geneva Rd to IL-64); Commerce Ct and Ingalton Ave (IL-59 to
Hahndorf St).
Reclamite is sold through regional distributor and thus is considered a sole source item. Corrective
Asphalt Materials (CAM) LLC is the local distributor of the material. CAM has provided a quote based on
the pavement area to the Municipal Partner Initiative group in the Northwest Municipal Conference. CAM
has extended the same price to the City of West Chicago. City has been part of the MPI group in DuPage
County on other projects. A request for a quote produced the following result:
Company BID TOTAL
Corrective Asphalt Materials (CAM) LLC.
$ 49,914.00 ($0.94/SY)
Sugar Grove, IL
In Fiscal Year 2023, staff has budgeted $50,000.00 (08-34-53-4842) in the Capital Projects Fund for this
program. Staff recommends approval of the contract award to Corrective Asphalt Materials, LLC.
ACTIONS PROPOSED:
Approve Resolution No. 23-R-0051 authorizing the Mayor to execute a Contract with Corrective Asphalt
Materials, LLC of Sugar Grove, Illinois for the 2023 Pavement Preventative Maintenance Program in an
Amount Not to Exceed $49,914.00

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CITY OF WEST CHICAGO
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.

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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: __7- E.
Resolution No. 23-R-0052 -— Contract Award - Boller
Construction Company, Inc. for the Headworks Gate
Improvement Project at the West Chicago/Winfield
Wastewater Authority Regional Wastewater Treatment
Plant in the amount not to exceed $529,300.00
COMMITTEE AGENDA DATE: June 1, 2023
COUNCIL AGENDA DATE: June 19, 2023
STAFF REVIEW: Mehul Patel, P.E., CFM, Director of Public Works SIGNATURE [V.\-4. $—_
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE
ITEM SUMMARY:
The City of West Chicago and the Village of Winfield jointly comprise the West Chicago/Winfield
Wastewater Authority (WCWWA), which owns the Wastewater Treatment Plant (WWTP), which
discharges to the West Branch of the DuPage River under NPDES Permit No. 1L0023469. The WWTP
receives and processes over five million (5,000,000) gallons of raw sewage daily from both
municipalities. The flow enters the WWTP at two locations. The flow from the City of West Chicago
enters the WWTP through a 36-inch gravity interceptor at the headworks while the flow from the Village
of Winfield enters the WWTP through a 20-inch forcemain into the grit chamber,
The two influent gates that control the gravity flow into the headworks lift station and the bypass flow to
the excess flow clarifiers are currently inoperable. In September 2021, the WCWWA hired Clark Dietz,
Inc. an engineering firm, to provide design services for the replacement of the two influent gates. The
Headworks Gate Improvement Project (Project) was initially let in January 2022; however, the bids were
significantly higher due to the cost associated with bypass pumping. The staff recommended rejecting all
bids and rebidding the Project in FY 2023.
The FY 2023 scope of work included a project Base Bid for the headworks gate improvements, including
the removal of existing gates and grating, furnishing and installation of a new stainless steel slide gate
and electric actuator, new stainless steel weir gate, new hatches and grating, spraying protective lining
for the concrete headworks structure, and miscellaneous concrete repairs and electrical work. The
project also included an Alternate Bid to spray protective and structural coating to each of the four
primary clarifiers. Furthermore, onsite staff will handle the bypass pumping required for this project.
The Project was advertised for bids in the Daily Herald as well as on QuestCDN, an online bidding
platform, on March 14, 2023. In addition, an onsite pre-bid meeting was held on March 20, 2023. Bid
opening was scheduled for March 28, 2023, and the City did not receive any bids for the project.
Staff has now unsuccessfully bid this project twice. There are items in the scope of work, such as the
gate at the headworks chamber, which is in dire need of replacement. The primary clarifier tanks are also
showing signs of flaking and are in need of a protective coat to prevent further damage to the concrete
walls. The low bidder in 2022 was Boller Construction and it was the only contractor that seemed
interested in 2023 but decided not to bid due to its spray contractor being a non-union firm from out of
State. Since the bid opening on March 28, 2023, when no bids were received, Boller has been working
with the engineering consultant and staff to identify ways to reduce cost on the project by suggestin

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CITY OF WEST CHICAGO
alternate coating products after conducting site visits. At this point, staff had two options that were
discussed with the Village of Winfield.
1. Re-bid the project essentially with the same scope of work and hope to receive a bid third time
within our budget. After two rounds to bidding, staff was unsure if Boller Construction will be
interested in going through the bidding process the third time around. In the process, WCWWA
may also potentially jeopardize relationship with the only contractor that seemed interested in the
project and has been a helping hand.
2. To waive the competitive bidding process and work directly with Boller Construction to obtain a
price for the scope of improvements. Save the extra engineering costs for re-bidding and get the
project fully or partially completed in 2023.
After some discussion with the Village of Winfield, Option #2 above was determined to be the best way to
move the project forward. Staff also briefly discussed this project update at the May 4, 2023
Infrastructure Committee meeting. The total construction budget for the project is $560,000.00. Staff
obtained the attached proposal from Boller Construction for the scope of improvements on May 22, 2023.
The scope of improvements include all of the work at the headworks chamber plus the protective coating
application on two of the four primary tanks
Based on the proposal, staff recommends waiving competitive bidding and award the contract to Boller
Construction for aforementioned scope of improvements in the amount not to exceed $529,300.00.
ACTIONS PROPOSED:
Approve Resolution No. 23-R-0052 authorizing the Mayor to execute a construction contract with Boller
Construction Company, Inc. of Waukegan, Illinois, for the Headworks Gate Improvement Project at the
West Chicago/Winfield Wastewater Authority Regional Wastewater Treatment Plant in an amount not to
exceed $529,300.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.

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Stem & 7.7.
CITY OF WEST CHICAGO
MEMORANDUM
TO: Michael L. Guttman, City Administrator
FROM: Tia J. Messino, Assistant City Administrator
SUBJ: Ordinance Adopting the City’s Policy Prohibiting Sexual Harassment
DATE: June 13, 2023
On May 15", the City Council approved an updated Personnel Manual that reflects new laws, best
practices, and changes in our organization. As part of this update, staff and a lawyer from the Laner
Muchin law firm revised the Policy Prohibiting Sexual Harassment.
In order to maintain a consistent voice, staff has prepared the attached ordinance and exhibit which
reflect the changes approved in the Personnel Manual. If passed, the attached Policy Prohibiting
Sexual Harassment will supersede all prior existing sexual harassment policies of the City of West
Chicago.
In addition to general cleanup, the substantive changes include the following:
e Expands the complaint reporting procedures.
Outlines what to expect in the investigation process.
Addresses harassment allegations by or against nonemployees.
Addresses harassment allegations by and/or against elected or appointed officials.
Establishes an expectation of all parties to fully cooperate with an investigation in a timely
manner.
Staff recommends adoption of Ordinance No. 23-O-0017 Adopting a Revised Policy Prohibiting
Sexual Harassment to bring our ordinance in line with the Personnel Manual.
This item did not go to the Finance Committee because the Finance Committee had already
reviewed and recommended approval of the Personnel Manual which contains the City’s Policy.

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ORDINANCE NO. 23-0-0017
AN ORDINANCE ADOPTING A REVISED POLICY PROHIBITING SEXUAL
HARASSMENT FOR THE CITY OF WEST CHICAGO
WHEREAS, on November 16, 2017, the Illinois General Assembly enacted Public Act 100-0554,
requiring each governmental unit shall adopt an ordinance or resolution establishing a policy to prohibit
sexual harassment;
WHEREAS, the City of West Chicago approved a revised Personnel Manual on May 15, 2023 with
an updated Sexual Harassment Policy;
WHEREAS, in the interest of consistency across polices, all prior existing sexual harassment
policies of the City of West Chicago shall be superseded by the Policy Prohibiting Sexual Harassment
adopted by this Ordinance; and
WHEREAS, should any section or provision of this Ordinance or the adopted Policy Prohibiting
Sexual Harassment be declared to be invalid, that decision shall not affect the validity of this Ordinance or
the adopted Policy Prohibiting Sexual Harassment as a whole or any part thereof, other than the part so
declared to be invalid.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of West Chicago, in
regular session assembled, as follows:
SECTION 1. The Policy Prohibiting Sexual Harassment, included as Exhibit A to this Ordinance, is
hereby adopted.
SECTION 2. This Ordinance shall be in full force and effect on June 19, 2023.
PASSED THIS 19' day of June 2023.
Alderman D. Beebe Alderman L. Chassee
Alderman J. Sheahan Alderman H. Brown
Alderman A. Hallett Alderman C. Dettmann
Alderman M. Birch Ferguson Alderman S. Dimas
Alderman J. Smith, Jr. Alderman C. Swiatek
Alderman R. Stout Alderman J. Short
Alderman J. Morano Ward 7 Alderman Vacant
APPROVED as to form:
City Attorney
APPROVED this 19" day of June 2023.
Mayor, Ruben Pineda
ATTEST:
Executive Office Manager, Valeria Perez
PUBLISHED:

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EXHIBIT A
CITY OF WEST CHICAGO
POLICY PROHIBITING SEXUAL HARASSMENT
(1) The City Strictly Prohibits Sexual Harassment
All employees and others who perform services for the City have a right to work in an
environment free from Sexual Harassment. Sexual Harassment is unacceptable misconduct which
affects individuals of all genders and sexual orientations. Therefore, it is the policy of the City of
West Chicago to strictly prohibit harassment of any person by any City official, agent, City
employee or agent of the City on the basis of sex or gender. All City officials, agents, employees
and others who perform services for the City are also covered by this Policy as set forth below.
Please be aware that all prior existing City policies, practices, procedures, handbooks or other
communications related to these issues are superseded by this Policy.
(2) Definition of Sexual Harassment
For purposes of this Policy, the phrase “Sexual Harassment” refers to any unwelcome
sexual advances or requests for sexual favors or any conduct or communication of a sexual nature
when:
(a) Submission to such conduct is made either explicitly or implicitly a term or
condition of an individual's employment or of continued employment,
(b) Submission to or rejection of such conduct by an individual is used as the basis for
employment decisions affecting such individual or decisions affecting the
evaluation of such individual's work performance, or
(c) Such conduct has the purpose or effect of substantially interfering with an
individual's work performance or creating an intimidating, hostile or offensive
working environment.
Some examples of conduct which may constitute Sexual Harassment in violation of this
Policy include (not an all-inclusive list):
(a) Verbal: sexual innuendos, suggestive comments, insults, humor, and jokes about
sex, anatomy or gender-specific traits, sexual propositions, threats, repeated
requests for dates, or statements about other employees, even outside of their
presence, of a sexual nature.
(b) Non-verbal: suggestive or insulting sounds (whistling), leering, obscene gestures,
sexually suggestive bodily gestures, "catcalls", "smacking" or "kissing" noises.
(c) Visual: posters, signs, pin-ups or slogans of a sexual nature, viewing pornographic
material or websites.

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(d) Physical: touching, unwelcome hugging or kissing, pinching, brushing the body,
any coerced sexual act or actual assault.
(e) Textual/Electronic: "sexting" (electronically sending messages with sexual content,
including pictures and video), the use of sexually explicit language, harassment,
cyber stalking and threats via all forms of electronic communication (i.e., e-mail,
text/picture/video messages, voice messages, intranet/on-line postings, blogs,
instant messages and social network websites).
The most severe and overt forms of Sexual Harassment are easier to determine. On the
other end of the spectrum, some forms of Sexual Harassment are more subtle and depend, to some
extent, on individual perception and interpretation.
(3) Complaint Reporting Procedure
The City strongly urges the reporting of all incidents of discrimination, harassment or
retaliation, regardless of the offender’s identity or position. This Policy applies to all full-time,
part-time, temporary, and seasonal employees as well as other non-employees who perform
services for the City including contractors and volunteers. Early reporting and intervention have
proven to be the most effective method of resolving actual or perceived incidents of harassment,
discrimination, or retaliation. While the City has not established a fixed deadline for reporting
possible policy violations, it strongly urges the prompt reporting of complaints or concerns, so the
City can take prompt remedial action if warranted.
The availability of this complaint reporting procedure does not preclude individuals who
believe they are being subjected to harassing, discriminatory or retaliatory conduct from promptly
advising the offender that the offender’s behavior is unwelcome and requesting it be discontinued.
However, nothing in this Policy will require individuals who believe they are being subjected to
harassing, discriminatory or retaliatory behavior to inform the offender if they are not comfortable
doing so.
If an employee witnesses or experiences harassment, discrimination or retaliation of any
kind involving another person, the employee should deal with the incident(s) as directly and firmly
as possible by clearly communicating their position to their Department Head, a representative
from the Human Resources Office, and/or the Assistant City Administrator. The employee should
also document or record each incident (what was said or done, by whom, the date, time and place,
and any witnesses to the incident) when practical. Written records such as letters, notes, memos,
texts, social media postings, tweets, emails and telephone messages can strengthen documentation.
Any employee, even when the discrimination, harassment or retaliation is not directed at them, can
and should make a complaint without fear of retaliation for doing so. The following is the
procedure for addressing these issues:
(a) Direct Communication with Offender: If there is harassing, discriminatory or
retaliatory behavior in the workplace, and if the employee feels comfortable doing
so, they should directly and clearly express the objection to the offending person(s)
regardless of whether the behavior is directed at the employee witnessing the
behavior. If the employee is the harassed individual, and if the employee feels

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comfortable doing so, they should also clearly state the conduct is unwelcome and
the offending behavior must stop. However, an employee is not required to confront
the person directly who is the source of the report, question, or complaint before
notifying any of those individuals listed below. The initial message may be oral or
written, but documentation of the notice should be made. If subsequent messages
are needed, they should be put in writing.
(b) Report to Supervisory and Administrative Personnel: At the same time direct
communication is undertaken, or in the event the employee witnessing or
experiencing the behavior feels threatened or intimidated by the offending person,
the employee should promptly report the offending behavior to their immediate
supervisor or Department Head. If the employee feels uncomfortable doing so, or
if the immediate supervisor and/or Department Head is the source of the problem,
condones the problem or ignores the problem, please report the conduct directly to
a representative of the Human Resources Office. If the City Administrator is the
source of the problem or concern, or if they condone the problem or ignore the
problem, the individual should immediately report the incident or incidents in
writing directly to the Mayor or outside counsel to the City.
(c) Report to the City Administrator: An individual may also report incidents of
harassment, discrimination, or retaliation directly to the City Administrator for
handling. The City Administrator may designate an outside investigator to
investigate complaints where deemed appropriate based on the circumstances
involved.
(d) Complaint Against an Elected Official: If someone makes a complaint about
alleged discrimination, harassment, or retaliation by an elected official of the City,
they should report it to the City Administrator who will normally refer the matter
to outside counsel or an independent investigator to review the facts and evidence
involved. Business decisions about how to remedy the outcome of a complaint
investigation will be made by appropriate individuals with a need to have access to
the information involved. These issues are addressed on a case-by-case basis with
consideration of all of the facts and circumstances revealed during the investigation.
Nothing in this Policy precludes a report of discrimination, harassment, or retaliation to the
Illinois Department of Human Rights (IDHR), which is the state agency responsible for enforcing
the Illinois Human Rights Act.
While the City hopes to be able to resolve any complaints of discrimination, harassment or
retaliation within the City, it acknowledges each employee’s right to contact the IDHR at the James
R. Thompson Center, 100 West Randolph Street, Suite 10-100, Chicago, Illinois, 60601, about
filing a formal complaint. The IDHR also has a reporting hotline that includes a method for the
intake of anonymous phone calls regarding allegations of Sexual Harassment: 877.236.7703. If the
IDHR determines there is sufficient evidence of harassment to proceed further, it will file a
complaint with the Illinois Human Rights Commission (IHRC), located at the same address on the
fifth floor. If the IDHR does not complete its investigation within 365 days, an employee may file
a complaint directly with the IHRC between the 365th and the 395th day.

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(4) The Investigation
The City will investigate any reported allegations of a possible policy violation promptly.
The City will make reasonable and appropriate efforts to conduct an investigation in a responsible
and confidential manner. However, it is not possible or practical to guarantee absolute
confidentiality, as the City must be able to investigate fully and take prompt remedial action when
necessary. The investigation may include individual interviews with the parties involved and,
where necessary, with individuals who may have observed the alleged conduct or may have other
knowledge relevant to the allegations. In some cases, depending on the nature of the allegations
involved, the City may retain an outside investigator to conduct the investigation of the complaint
allegations. Employees who have information relevant to an investigation of a possible policy
violation are expected and required to cooperate in any investigation; violations or refusal to
cooperate may result in disciplinary action, up to and including dismissal from employment when
deemed appropriate based on the totality of the circumstances involved.
All allegations, including anonymous reports, will be accepted and investigated regardless
of how the matter comes to the attention of the City. As part of a comprehensive investigation that
is conducted with regard to Sexual Harassment allegations or other reported violations of this
Policy, the City may need to interview the individual(s) who report Sexual Harassment or seek
their cooperation as part of the investigation.
After investigation, the City will determine whether the investigation substantiates a
complaint of harassment, discrimination or retaliation after reviewing the facts and circumstances
of each situation. The City will deal with misconduct constituting a violation of this Policy (such
as engaging in harassment, discrimination or retaliation) appropriately. Appropriate remedial
action for a substantiated complaint may include, by way of example only: training, referral to
counseling and/or disciplinary action (such as warning, reprimand, withholding of a promotion or
pay increase, reassignment, temporary suspension without pay or dismissal from employment), as
the City believes appropriate under the circumstances.
(5) Harassment Allegations Against Nonemployees/Third Parties
If an employee makes a complaint alleging harassment, discrimination or retaliation
against an agent, vendor, supplier, contractor, volunteer, or person using City programs or
facilities, the City Administrator (or designee) will promptly investigate the incident(s) and
determine the appropriate remedial action, if any. The City will take reasonable efforts to protect
the reporting/impacted employee(s) from further contact with such persons when warranted or will
take other reasonable steps to remediate the situation, including (but not limited to) evaluating
interim steps warranted while the City investigates the allegations.
(6) Prohibition on Retaliation for Reporting Policy Violations
No employee, manager, elected or appointed official, agent, or other member of
management shall take any retaliatory action against any City employee due to a City employee's:
(a) Disclosure or threatened disclosure of any violation of this Policy,

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(b) Provision of information related to or testimony before any public body conducting
an investigation, hearing or inquiry into any violation of this Policy, or
(c) Assistance or participation in a proceeding to enforce the provisions of this Policy.
For the purposes of this Policy, retaliatory action means the reprimand, discharge,
suspension, demotion, denial of promotion or transfer, change in the terms or conditions of
employment or adverse change that affects the work performance and/or creates an intimidating,
hostile or offensive working environment of any City employee or others who perform services
for the City. Further, no individual making a report will be retaliated against even if a report made
in good faith is not substantiated. In addition, all witness to the events and individuals who are
interviewed as part of the investigation process will be protected from retaliation.
Similar to the prohibition against retaliation contained herein, the State Officials and
Employees Ethics Act (5 ILCS 430/15-10) provides whistleblower protection from any retaliatory
action such as reprimand, discharge, suspension, demotion, or denial of promotion or transfer that
occurs in retaliation for an employee who does any of the following:
(a) Discloses or threatens to disclose to a supervisor/member of management or to a
public body any activity, policy, or practice of any City official, employee, manager
or agent of the City that the individual reasonably believes is in violation of a law,
tule, or regulation.
(b) Provides information to or testifies before any public body conducting an
investigation, hearing, or inquiry into any violation of a law, rule, or regulation by
any City officer, elected or appointed officials. and/or
(c) Assists or participates in a proceeding to enforce the provisions of the State
Officials and Employees Ethics Act.
Pursuant to the Whistleblower Act (740 ILCS 174/15(a)), an employer may not retaliate
against an employee who discloses information in a court, an administrative hearing, or before a
legislative commission or committee, or in any other proceeding, where the employee has
reasonable cause to believe that the information discloses a violation of a State or federal law, rule,
or regulation. In addition, an employer may not retaliate against an employee for disclosing
information to a government or law enforcement agency, where the employee has reasonable cause
to believe that the information discloses a violation of a State or federal law, rule, or regulation.
(740 ILCS 174/15(b)).
According to the Illinois Human Rights Act (775 ILCS 5/6-101), it is a civil rights violation
for a person, or for two or more people to conspire, to retaliate against a person because he/she has
opposed that which he/she reasonably and in good faith believes to be Sexual Harassment in
employment, because he/she has made a charge, filed a complaint, testified, assisted, or
participated in an investigation, proceeding, or hearing under the Illinois Human Rights Act.

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(7) The Workplace Extends Beyond our Business Offices
Conduct prohibited by this Policy is unacceptable in the workplace and in any work-related
setting outside the workplace, such as during business trips, professional conferences, business
meetings, business-related social events, and any other location where the City has assigned or
authorized the individual to perform their job duties.
(8) Harassment Allegations by Elected or Appointed Officials Against Other Officials
Elected and appointed officials can also report alleged Sexual Harassment by an official or
any City employee or member of management pursuant to the terms of this Policy. Ifa complaint
is made against an elected or appointed official of the City by another elected official pursuant to
this Policy, the City will normally refer the matter to the City’s legal counsel or an outside
investigator to help ensure the investigation is objective. If warranted based on the outcome of the
investigation, the City will take reasonable remedial measures to address the complaint.
(9) Harassment of Nonemployees who Perform Services for the City
The City strictly forbids harassment of nonemployees by employees and will discipline
employees, up to and including dismissal for engaging in harassment. If a nonemployee has a
complaint of harassment, they should notify a representative of the City’s Human Resources
Office. If the complaint implicates a representative in the Human Resources Office, nonemployees
can report the allegation to the City Administrator. If the allegation implicates both a representative
in the Human Resources Office and the City Administrator, the nonemployee can make the report
to the Mayor, who shall communicate such to the City’s outside counsel. A representative in the
Human Resources Office, City Administrator (or designee) or Mayor’s designated outside counsel,
as appropriate, will thoroughly investigate the allegations of the complaint and, if warranted, take
reasonable remedial measures. For the purposes of this section, “nonemployee” means a person
who is not otherwise an employee of the City and is directly performing services for the employer
pursuant to a contract with the employer; it includes independent contractors and consultants.
(10) Consequences of a Violation of the Prohibition on Sexual Harassment
In addition to any and all other discipline that may be appropriate as set forth above, any
person who violates this Policy or the Prohibition on Sexual Harassment contained in 5 ILCS
430/5-65, may be subject to a fine of up to $5,000 per offense, applicable discipline or discharge
by the City and any applicable fines and penalties established pursuant to local ordinance, State
law or Federal law. Each violation may constitute a separate offense. Any discipline imposed by
the City shall be separate and distinct from any penalty imposed by an ethics commission and any
fines or penalties imposed by a court of law or a State or Federal agency.
(11) Consequences for Knowingly Making a False Report
A false report is a report of Sexual Harassment made by an accuser using the Sexual
Harassment report to accomplish some end other than stopping Sexual Harassment or retaliation
for reporting Sexual Harassment. A false report is not a report that is made in good faith which
cannot be proven. Given the seriousness of the consequences for the accused, a false or frivolous
report is a severe offense that can result in disciplinary action for the accuser who makes the false

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report. Any person who intentionally makes a false report alleging a violation of any provision of
this Policy shall be subject to discipline or discharge pursuant to applicable City policies,
employment agreements, procedures, employee handbooks and/or collective bargaining
agreements.
In addition, any person who intentionally makes a false report alleging a violation of any
provision of the State Officials and Employees Ethics Act to an ethics commission, an inspector
general, the State Police, a State's Attorney, the Attorney General, or any other law enforcement
official is guilty of a Class A misdemeanor. An ethics commission may levy an administrative fine
of up to $5,000 against any person who intentionally makes a false, frivolous or bad faith
allegation.
(12) Conclusion
In summary, employees have a right to: be free from unlawful discrimination, harassment
or retaliation in the workplace; file a charge of discrimination, harassment or retaliation under this
Policy.

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Them # 1. G.
RESOLUTION NO. 23-R-0053
RESOLUTION AUTHORIZING MAYOR TO EXECUTE A CERTAIN GRANT
AGREEMENT WITH THE STATE OF ILLINOIS — WEST WASHINGTON
STREET REMEDIATION PROJECT
BE IT RESOLVED by the City Council of the City of West Chicago, in
regular session assembled, that the Mayor is hereby authorized to execute a certain
Grant Agreement between the City of West Chicago and the State of Illinois for the
West Washington Street Remediation Project, in substantially the form attached hereto
and incorporated herein as Exhibit “A”.
APPROVED this 19" day of June 2023
AYES:
NAYES:
ABSTAIN:
ABSENT:
Mayor Ruben Pineda
ATTEST:
Executive Office Manager, Valeria Perez

===== PDF PAGE 52 =====
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Agreement No 20-203223
GRANT AGREEMENT
BETWEEN
THE STATE OF ILLINOIS, DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY
AND
City of West Chicago
The Illinois Department of Commerce and Economic Opportunity (Grantor) with its principal office at 607 E
Adams St, Springfield, IL 62701, and City of West Chicago (Grantee), with its principal office at 475 MAIN ST,
West Chicago, IL 60185-2840, and payment address (if different than principal office) at N/A, hereby enter into
this Grant Agreement (Agreement). Grantor and Grantee are collectively referred to herein as “Parties” or
individually as a “Party.”
PART ONE — THE UNIFORM TERMS
RECITALS
WHEREAS, it is the intent of the Parties to perform consistent with all Exhibits and attachments hereto
and pursuant to the duties and responsibilities imposed by Grantor under the laws of the State of Illinois (“State”)
and in accordance with the terms, conditions and provisions hereof.
NOW, THEREFORE, in consideration of the foregoing and the mutual agreements contained herein, and
for other good and valuable consideration, the value, receipt and sufficiency of which are acknowledged, the
Parties hereto agree as follows:
ARTICLE |
AWARD AND GRANTEE-SPECIFIC INFORMATION AND CERTIFICATION
alae DUNS Number; SAM Registration; Nature of Entity. Under penalties of perjury, Grantee certifies
that 113554448 is Grantee’s correct DUNS Number; LQLNCLHFMNJ4 is Grantee’s correct UEI, if applicable; Grantee
has an active State registration and SAM registration; and 366006144 is Grantee’s correct FEIN or Social Security
Number. Grantee further certifies, if applicable: (a) that Grantee is not subject to backup withholding because (i)
Grantee is exempt from backup withholding, or (ii) Grantee has not been notified by the Internal Revenue Service
(IRS) that Grantee is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii)
the IRS has notified Grantee that Grantee is no longer subject to backup withholding; and (b) Grantee is a U.S.
citizen or other U.S. person. Grantee is doing business as a (check one):
Individual Pharmacy-Non Corporate
Sole Proprietorship Pharmacy/Funeral Home/Cemetery Corp.
Partnership Tax Exempt
Corporation (includes Not For Profit) Limited Liability Company (select applicable tax
Medical Corporation classification)
X Governmental Unit P = partnership
Estate or Trust C= corporation
If Grantee has not received a payment from the State of Illinois in the last two years, Grantee must submit a W-9
tax form with this Agreement.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2023 / 1/18/22
Page 1 of 48

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[Extraction: OCR (rendered-page OCR)]
Agreement No 20-203223
122: Amount of Agreement. Grant Funds shall not exceed $600,000.00 of which $0.00 are federal
funds. Grantee agrees to accept Grantor’s payment as specified in the Exhibits and attachments incorporated
herein as part of this Agreement
1.3. Identification Numbers. If applicable, the Federal Award Identification Number (FAIN) is N/A, the
federal awarding agency is N/A, and the Federal Award date is N/A. If applicable, the Assistance Listing Program
Title is N/A and Assistance Listing Number is N/A. The Catalog of State Financial Assistance (CSFA) Number is 420-
00-1758 and the CSFA Name is Site Improvements. The State Award Identification Number is 1758-39649.
1.4. Term. This Agreement shall be effective on 04/01/2023 and shall expire on 03/31/2025 (the
“Term’), unless terminated pursuant to this Agreement.
ALG}, Certification. Grantee certifies under oath that (1) all representations made in this Agreement
are true and correct and (2) all Grant Funds awarded pursuant to this Agreement shall be used only for the
purpose(s) described herein. Grantee acknowledges that the Award is made solely upon this certification and that
any false statements, misrepresentations, or material omissions shall be the basis for immediate termination of
this Agreement and repayment of all Grant Funds.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2023 / 1/18/22
Page 2 of 48

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Agreement No 20-203223
1.6. Signatures. In witness whereof, the Parties hereto have caused this Agreement to be executed
by their duly authorized representatives.
ILLINOIS DEPARTMENT OF COMMERCE AND
ECONOMIC OPPORTUNITY
By:
Signature of Kristin A. Richards, Director
By:
Signature of Designee
Date:
Printed Name:
Printed Title:
Designee
By:
Signature of First Other Approver, if Applicable
Date:
Printed Name:
Printed Title:
Other Approver
By:
Signature of Second Other Approver, if Applicable
Date:
Printed Name:
Printed Title:
Second Other Approver
CITY OF WEST CHICAGO
By:
Signature of Authorized Representative
Date: (| | 4 | 24623
Printed Name: _ Ruben Pineda
Printed Title: Mayor
Email:
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2023 / 1/18/22
Page 3 of 48
LPinedo C weskchi Ceswnors

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Agreement No 20-203223
ARTICLE II
REQUIRED REPRESENTATIONS
Zetl Standing and Authority. Grantee warrants that:
(a) Grantee is duly organized, validly existing and in good standing, if applicable, under the
laws of the state in which it was incorporated or organized.
(b) Grantee has the requisite power and authority to execute and deliver this Agreement
and all documents to be executed by it in connection with this Agreement, to perform its obligations
hereunder and to consummate the transactions contemplated hereby.
(c) \f Grantee is organized under the laws of another jurisdiction, Grantee warrants that it is
also duly qualified to do business in Illinois and, if applicable, is in good standing with the Illinois Secretary
of State.
(d) The execution and delivery of this Agreement, and the other documents to be executed
by Grantee in connection with this Agreement, and the performance by Grantee of its obligations
hereunder have been duly authorized by all necessary entity action.
(e) This Agreement and all other documents related to this Agreement, including the
Uniform Grant Application, the Exhibits and attachments to which Grantee is a party constitute the legal,
valid and binding obligations of Grantee enforceable against Grantee in accordance with their respective
terms.
Prods Compliance with Internal Revenue Code. Grantee certifies that it does and will comply with all
provisions of the federal Internal Revenue Code (26 USC 1), the Illinois Income Tax Act (35 ILCS 5), and all rules
promulgated thereunder, including withholding provisions and timely deposits of employee taxes and
unemployment insurance taxes.
2.3. Compliance with Federal Funding Accountability and Transparency Act of 2006. Grantee certifies
that it does and will comply with the reporting requirements of the Federal Funding Accountability and
Transparency Act of 2006 (P.L. 109-282) (FFATA) with respect to Federal Awards greater than or equal to $30,000.
A FFATA sub-award report must be filed by the end of the month following the month in which the award was
made.
2.4. Compliance with Uniform Grant Rules (2 CFR Part 200). Grantee certifies that it shall adhere to
the applicable Uniform Administrative Requirements, Cost Principles, and Audit Requirements, which are
published in Title 2, Part 200 of the Code of Federal Regulations (“2 CFR Part 200”), and are incorporated herein by
reference. 44 Ill. Admin. Code 7000.40(c)(1)(A). The requirements of 2 CFR Part 200 apply to the Grant Funds
awarded through this Agreement, regardless of whether the original source of the funds is State or federal, unless
an exception is noted in federal or State statutes or regulations. 44 III. Admin. Code 7000.10(c)(8); 30 ILCS
708/5(b).
2.5. Compliance with Registration Requirements. Grantee certifies that it: (i) is registered with the
federal SAM; (ii) is in good standing with the Illinois Secretary of State, if applicable; (iii) has a valid DUNS Number;
(iv) has a valid UEI, if applicable; and (v) has successfully completed the annual registration and prequalification
through the Grantee Portal. It is Grantee’s responsibility to remain current with these registrations and
requirements. If Grantee’s status with regard to any of these requirements changes, or the certifications made in
and information provided in the Uniform Grant Application changes, Grantee must notify the Grantor in
accordance with ARTICLE XVIII.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2023 / 1/18/22
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Agreement No 20-203223
ARTICLE III
DEFINITIONS
3.1. Definitions. Capitalized words and phrases used in this Agreement have the meanings stated in 2
CFR 200.1 unless otherwise stated below.
“Agreement” or “Grant Agreement” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Allowable Costs” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Award” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Budget” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Catalog of State Financial Assistance” or “CSFA” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Close-out Report” means a report from the Grantee allowing the Grantor to determine whether all
applicable administrative actions and required work have been completed, and therefore closeout actions can
commence.
“Conflict of Interest” has the same meaning as in 44 III. Admin. Code 7000.30.
“Direct Costs” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Disallowed Costs” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“DUNS Number” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Financial Assistance” has the same meaning as in 44 III. Admin. Code 7000.30.
“Fixed-Rate” has the same meaning as in 44 Ill. Admin. Code 7000.30. “Fixed-Rate” is in contrast to fee-
for-service, 44 Ill. Admin. Code 7000.30.
“GATU” means the Grant Accountability and Transparency Unit within the Governor’s Office of
Management and Budget.
“Grant” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Grant Funds” means the Financial Assistance made available to Grantee through this Agreement.
“Grantee Portal” has the same meaning as in 44 III. Admin. Code 7000.30.
“Indirect Costs” has the same meaning as in 44 III. Admin. Code 7000.30.
“Indirect Cost Rate” means a device for determining in a reasonable manner the proportion of indirect
costs each Program should bear. It is a ratio (expressed as a percentage) of the Indirect Costs to a Direct Cost base.
If reimbursement of Indirect Costs is allowable under an Award, Grantor will not reimburse those Indirect Costs
unless Grantee has established an Indirect Cost Rate covering the applicable activities and period of time, unless
Indirect Costs are reimbursed at a fixed rate.
“Indirect Cost Rate Proposal” has the same meaning as in 44 III. Admin. Code 7000.30.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2023 / 1/18/22
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Agreement No 20-203223
“Obligations” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Period of Performance” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Prior Approval” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Profit” means an entity’s total revenue less its operating expenses, interest paid, depreciation, and taxes.
“Profit” is synonymous with the term “net revenue.”
“Program” means the services to be provided pursuant to this Agreement.
“Program Costs” means all Allowable Costs incurred by Grantee and the value of the contributions made
by third parties in accomplishing the objectives of the Award during the Term of this Agreement.
“Related Parties” has the meaning set forth in Financial Accounting Standards Board (FASB) Accounting
Standards Codification (ASC) 850-10-20.
“SAM” means the federal System for Award Management (SAM), the federal repository into which an
entity must provide information required for the conduct of business as a recipient.
“Unallowable Costs” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Unique Entity Identifier” or “UEI” has the same meaning as in 44 Ill. Admin. Code 7000.30.
ARTICLE IV
PAYMENT
4.1. Availability of Appropriation; Sufficiency of Funds. This Agreement is contingent upon and
subject to the availability of sufficient funds. Grantor may terminate or suspend this Agreement, in whole or in
part, without penalty or further payment being required, if (i) sufficient funds for this Agreement have not been
appropriated or otherwise made available to the Grantor by the State or the federal funding source, (ii) the
Governor or Grantor reserves funds, or (iii) the Governor or Grantor determines that funds will not or may not be
available for payment. Grantor shall provide notice, in writing, to Grantee of any such funding failure and its
election to terminate or suspend this Agreement as soon as practicable. Any suspension or termination pursuant
to this Section will be effective upon the date of the written notice unless otherwise indicated.
4.2. Pre-Award Costs. Pre-award costs are not permitted unless specifically authorized by the
Grantor in Exhibit A, PART TWO or PART THREE of this Agreement. If they are authorized, pre-award costs must
be charged to the initial Budget Period of the Award, unless otherwise specified by the Grantor. 2 CFR 200.458.
4.3. Return of Grant Funds. Any Grant Funds remaining that are not expended or legally obligated by
Grantee, including those funds obligated pursuant to ARTICLE XVII, at the end of the Agreement period, or in the
case of capital improvement Awards at the end of the time period Grant Funds are available for expenditure or
obligation, shall be returned to Grantor within forty-five (45) days. A Grantee who is required to reimburse Grant
Funds and who enters into a deferred payment plan for the purpose of satisfying a past due debt, shall be required
to pay interest on such debt as required by Section 10.2 of the Illinois State Collection Act of 1986. 30 ILCS 210; 44
Ill. Admin. Code 7000.450(c). In addition, as required by 44 Ill. Admin. Code 7000.440(b)(2), unless granted a
written extension, Grantee must liquidate all obligations incurred under the Award at the end of the period of
performance.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2023 / 1/18/22
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Agreement No 20-203223
44, Cash Management Improvement Act of 1990. Unless notified otherwise in PART TWO or PART
THREE, federal funds received under this Agreement shall be managed in accordance with the Cash Management
Improvement Act of 1990 (31 USC 6501 et seq.) and any other applicable federal laws or regulations. 2 CFR
200.305; 44 Ill. Admin. Code 7000.120.
4.5. Payments to Third Parties. Grantee agrees that Grantor shall have no liability to Grantee when
Grantor acts in good faith to redirect all or a portion of any Grantee payment to a third party. Grantor will be
deemed to have acted in good faith when it is in possession of information that indicates Grantee authorized
Grantor to intercept or redirect payments to a third party or when so ordered by a court of competent jurisdiction.
4.6. Modifications to Estimated Amount. If the Agreement amount is established on an estimated
basis, then it may be increased by mutual agreement at any time during the Term. Grantor may decrease the
estimated amount of this Agreement at any time during the Term if (i) Grantor believes Grantee will not use the
funds during the Term, (ii) Grantor believes Grantee has used funds in a manner that was not authorized by this
Agreement, (iii) sufficient funds for this Agreement have not been appropriated or otherwise made available to the
Grantor by the State or the federal funding source, (iv) the Governor or Grantor reserves funds, or (v) the Governor
or Grantor determines that funds will or may not be available for payment. Grantee will be notified, in writing, of
any adjustment of the estimated amount of this Agreement. In the event of such reduction, services provided by
Grantee under Exhibit A may be reduced accordingly. Grantee shall be paid for work satisfactorily performed prior
to the date of the notice regarding adjustment. 2 CFR 200.308.
4.7. Interest.
(a) All interest earned on Grant Funds held by a Grantee shall be treated in accordance
with 2 CFR 200.305(b)(9), unless otherwise provided in PART TWO or PART THREE. Any amount due shall
be remitted annually in accordance with 2 CFR 200.305(b)(9) or to the Grantor, as applicable.
(b) Grant Funds shall be placed in an insured account, whenever possible, that bears
interest, unless exempted under 2 CFR 200.305(b)(8).
4.8. Timely Billing Required. Grantee must submit any payment request to Grantor within fifteen (15)
days of the end of the quarter, unless another billing schedule is specified in PART TWO, PART THREE or Exhibit C.
Failure to submit such payment request timely will render the amounts billed an unallowable cost which Grantor
cannot reimburse. In the event that Grantee is unable, for good cause, to submit its payment request timely,
Grantee shall timely notify Grantor and may request an extension of time to submit the payment request.
Grantor’s approval of Grantee’s request for an extension shall not be unreasonably withheld.
4.9. Certification. Pursuant to 2 CFR 200.415, each invoice and report submitted by Grantee (or sub-
grantee) must contain the following certification by an official authorized to legally bind the Grantee (or sub-
grantee):
By signing this report [or payment request or both], | certify to the best of my
knowledge and belief that the report [or payment request] is true, complete,
and accurate; that the expenditures, disbursements and cash receipts are for
the purposes and objectives set forth in the terms and conditions of the State
or federal pass-through award; and that supporting documentation has been
submitted as required by the grant agreement. | acknowledge that approval for
any other expenditure described herein shall be considered conditional subject
to further review and verification in accordance with the monitoring and
records retention provisions of the grant agreement. | am aware that any false,
fictitious, or fraudulent information, or the omission of any material fact, may
subject me to criminal, civil or administrative penalties for fraud, false
statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and
; State of Illinois
GRANT AGREEMENT FISCAL YEAR 2023 / 1/18/22
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Agreement No 20-203223
Title 31, Sections 3729-3730 and 3801-3812; 30 ILCS 708/120).
ARTICLE V
SCOPE OF GRANT ACTIVITIES/PURPOSE OF GRANT
Gals Scope of Grant Activities/Purpose of Grant. Grantee will conduct the Grant Activities or provide
the services as described in the Exhibits and attachments, including Exhibit A (Project Description) and Exhibit B
(Deliverables), incorporated herein and in accordance with all terms and conditions set forth herein and all
applicable administrative rules. In addition, the State’s Notice of State Award (44 III. Admin. Code 7000.360) is
incorporated herein by reference. All Grantor-specific provisions and programmatic reporting required under this
Agreement are described in PART TWO (The Grantor-Specific Terms). All Project-specific provisions and reporting
required under this Agreement are described in PART THREE.
S:2: Scope Revisions. Grantee shall obtain Prior Approval from Grantor whenever a scope revision is
necessary for one or more of the reasons enumerated in 2 CFR 200.308. All requests for scope revisions that
require Grantor approval shall be signed by Grantee’s authorized representative and submitted to Grantor for
approval. Expenditure of funds under a requested revision is prohibited and will not be reimbursed if expended
before Grantor gives written approval. 2 CFR 200.308.
5.3. Specific Conditions. If applicable, specific conditions required after a risk assessment will be
included in Exhibit G. Grantee shall adhere to the specific conditions listed therein.
ARTICLE Vi
BUDGET
6.1. Budget. The Budget is a schedule of anticipated grant expenditures that is approved by Grantor
for carrying out the purposes of the Award. When Grantee or third parties support a portion of expenses
associated with the Award, the Budget includes the non-federal as well as the federal share (and State share if
applicable) of grant expenses. The Budget submitted by Grantee at application, or a revised Budget subsequently
submitted and approved by Grantor, is considered final and is incorporated herein by reference.
6.2. Budget Revisions. Grantee shall obtain Prior Approval from Grantor whenever a Budget revision
is necessary for one or more of the reasons enumerated in 2 CFR 200.308 or 44 Ill. Admin. Code 7000.370(b). All
requests for Budget revisions that require Grantor approval shall be signed by Grantee’s authorized representative
and submitted to Grantor for approval. Expenditure of funds under a requested revision is prohibited and will not
be reimbursed if expended before Grantor gives written approval.
6.3. Notification. Within thirty (30) calendar days from the date of receipt of the request for Budget
revisions, Grantor will review the request and notify Grantee whether the Budget revision has been approved,
denied, or the date upon which a decision will be reached.
ARTICLE VII
ALLOWABLE COSTS
Fae Allowability of Costs; Cost Allocation Methods. The allowability of costs and cost allocation
methods for work performed under this Agreement shall be determined in accordance with 2 CFR Part 200
Subpart E and Appendices III, IV, V, and VII.
Ue Indirect Cost Rate Submission.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2023 / 1/18/22
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Agreement No 20-203223
(a) All grantees, except for Local Education Agencies (as defined in 34 CFR 77.1), must make
an Indirect Cost Rate election in the Grantee Portal, even grantees that do not charge or expect to charge
Indirect Costs. 44 Ill. Admin. Code 7000.420(e).
(i) Waived and de minimis Indirect Cost Rate elections will remain in effect until
the Grantee elects a different option.
(b) Grantee must submit an Indirect Cost Rate Proposal in accordance with federal and
State regulations, in a format prescribed by Grantor. For grantees who have never negotiated an Indirect
Cost Rate before, the Indirect Cost Rate Proposal must be submitted for approval no later than three
months after the effective date of the Award. For grantees who have previously negotiated an Indirect
Cost Rate, the Indirect Cost Rate Proposal must be submitted for approval within 180 days of the
Grantee’s fiscal year end, as dictated in the applicable appendices, such as:
(i) Appendix V and Vil to 2 CFR Part 200 governs Indirect Cost Rate Proposals for
state and local governments,
(ii) Appendix Ill to 2 CFR Part 200 governs Indirect Cost Rate Proposals for public
and private institutions of higher education,
(iii) Appendix IV to 2 CFR Part 200 governs Indirect (F&A) Costs Identification and
Assignment, and Rate Determination for Nonprofit Organizations, and
(iv) Appendix V to 2 CFR Part 200 governs state/Local Governmentwide Central
Service Cost Allocation Plans.
(c) A grantee who has a current, applicable rate negotiated by a cognizant federal agency
shall provide to Grantor a copy of its Indirect Cost Rate acceptance letter from the federal government
and a copy of all documentation regarding the allocation methodology for costs used to negotiate that
rate, e.g., without limitation, the cost policy statement or disclosure narrative statement. Grantor will
accept that Indirect Cost Rate, up to any statutory, rule-based or programmatic limit.
(d) A grantee who does not have a current negotiated rate, may elect to charge a de
minimis rate of 10% of modified total direct costs which may be used indefinitely. No documentation is
required to justify the 10% de minimis Indirect Cost Rate. 2 CFR 200.414(f).
7.3. Transfer of Costs. Cost transfers between Grants, whether as a means to compensate for cost
overruns or for other reasons, are unallowable. 2 CFR 200.451.
7.4. Higher Education Cost Principles. The federal cost principles that apply to public and private
institutions of higher education are set forth in 2 CFR Part 200 Subpart E and Appendix III.
7.5. Nonprofit Organizations Cost Principles. The federal cost principles that apply to Nonprofit
Organizations that are not institutions of higher education are set forth in 2 CFR Part 200 Subpart E, unless exempt
under 2 CFR Part 200 Appendix VIII.
7.6. Government Cost Principles. The federal cost principles that apply to state, local and federally-
recognized Indian tribal governments are set forth in 2 CFR Part 200 Subpart E, Appendix V, and Appendix VII.
Uetls Commercial Organization Cost Principles. The federal cost principles and procedures for cost
analysis and the determination, negotiation and allowance of costs that apply to commercial organizations are set
forth in 48 CFR Part 31.
7.8. Financial Management Standards. The financial management systems of Grantee must meet the
following standards:
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2023 / 1/18/22
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Agreement No 20-203223
(a) Accounting System. Grantee organizations must have an accounting system that
provides accurate, current, and complete disclosure of all financial transactions related to each state- and
federally-funded Program. Accounting records must contain information pertaining to state and federal
pass-through awards, authorizations, obligations, unobligated balances, assets, outlays, and income.
These records must be maintained on a current basis and balanced at least quarterly. Cash contributions
to the Program from third parties must be accounted for in the general ledger with other Grant Funds.
Third party in-kind (non-cash) contributions are not required to be recorded in the general ledger, but
must be under accounting control, possibly through the use of a memorandum ledger. To comply with 2
CFR 200.305(b)(7)(i) and 30 ILCS 708/520, Grantee shall use reasonable efforts to ensure that funding
streams are delineated within Grantee’s accounting system. 2 CFR 200.302.
(b) Source Documentation. Accounting records must be supported by such source
documentation as canceled checks, bank statements, invoices, paid bills, donor letters, time and
attendance records, activity reports, travel reports, contractual and consultant agreements, and
subaward documentation. All supporting documentation should be clearly identified with the Award and
general ledger accounts which are to be charged or credited.
(i) The documentation standards for salary charges to grants are prescribed by 2
CFR 200.430, and in the cost principles applicable to the entity’s organization (Paragraphs 7.4
through 7.7).
(ii) lf records do not meet the standards in 2 CFR 200.430, then Grantor may notify
Grantee in PART TWO, PART THREE or Exhibit G of the requirement to submit Personnel activity
reports. 2 CFR 200.430(i)(8). Personnel activity reports shall account on an after-the-fact basis
for one hundred percent (100%) of the employee's actual time, separately indicating the time
spent on the Grant, other grants or projects, vacation or sick leave, and administrative time, if
applicable. The reports must be signed by the employee, approved by the appropriate official,
and coincide with a pay period. These time records should be used to record the distribution of
salary costs to the appropriate accounts no less frequently than quarterly.
(iii) Formal agreements with independent contractors, such as consultants, must
include a description of the services to be performed, the period of performance, the fee and
method of payment, an itemization of travel and other costs which are chargeable to the
agreement, and the signatures of both the contractor and an appropriate official of Grantee.
(iv) If third party in-kind (non-cash) contributions are used for Grant purposes, the
valuation of these contributions must be supported with adequate documentation.
(c) Internal Control. Effective control and accountability must be maintained for all cash,
real and personal property, and other assets. Grantee must adequately safeguard all such property and
must provide assurance that it is used solely for authorized purposes. Grantee must also have systems in
place that provide reasonable assurance that the information is accurate, allowable, and compliant with
the terms and conditions of this Agreement. 2 CFR 200.303.
(d) Budget Control. Records of expenditures must be maintained for each Award by the
cost categories of the approved Budget (including indirect costs that are charged to the Award), and
actual expenditures are to be compared with budgeted amounts at least quarterly.
(e) Cash Management. Requests for advance payment shall be limited to Grantee's
immediate cash needs. Grantee must have written procedures to minimize the time elapsing between the
receipt and the disbursement of Grant Funds to avoid having excess funds on hand. 2 CFR 200.305.
7.9. Profits. It is not permitted for any person or entity to earn a Profit from an Award. See, e.g., 2
CFR 200.400(g); see also 30 ILCS 708/60(a)(7).
7.10. Management of Program Income. Grantee is encouraged to earn income to defray program
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costs where appropriate, subject to 2 CFR 200.307.
ARTICLE VIII
REQUIRED CERTIFICATIONS
8.1. Certifications. Grantee shall be responsible for compliance with the enumerated certifications to
the extent that the certifications apply to Grantee.
(a) Bribery. Grantee certifies that it has not been convicted of bribery or attempting to
bribe an officer or employee of the State of Illinois, nor made an admission of guilt of such conduct which
is a matter of record (30 ILCS 500/50-5).
(b) Bid Rigging. Grantee certifies that it has not been barred from contrwith a unit of state
or local government as a result of a violation of Paragraph 33E-3 or 33E-4 of the Criminal Code of 1961
(720 ILCS 5/33E-3 or 720 ILCS 5/33E-4, respectively).
(c) Debt to State. Grantee certifies that neither it, nor its affiliate(s), is/are barred from
receiving an Award because Grantee, or its affiliate(s), is/are delinquent in the payment of any debt to the
State, unless Grantee, or its affiliate(s), has/have entered into a deferred payment plan to pay off the
debt, and Grantee acknowledges Grantor may declare the Agreement void if the certification is false (30
ILCS 500/50-11).
(d) International Boycott. Grantee certifies that neither it nor any substantially owned
affiliated company is participating or shall participate in an international boycott in violation of the
provision of the U.S. Export Administration Act of 1979 (50 USC Appendix 2401 et seq.) or the regulations
of the U.S. Department of Commerce promulgated under that Act (15 CFR Parts 730 through 774).
(e) Dues and Fees. Grantee certifies that it is not prohibited from receiving an Award
because it pays dues or fees on behalf of its employees or agents, or subsidizes or otherwise reimburses
them for payment of their dues or fees to any club which unlawfully discriminates (775 ILCS 25/1 et seq.).
(f) Pro-Children Act. Grantee certifies that it is in compliance with the Pro-Children Act of
2001 in that it prohibits smoking in any portion of its facility used for the provision of health, day care,
early childhood development services, education or library services to children under the age of eighteen
(18), which services are supported by federal or state government assistance (except such portions of the
facilities which are used for inpatient substance abuse treatment) (20 USC 7181-7184).
(g) Drug-Free Work Place. If Grantee is not an individual, Grantee certifies it will provide a
drug free workplace pursuant to the Drug Free Workplace Act. 30 ILCS 580/3. If Grantee is an individual
and this Agreement is valued at more than $5,000, Grantee certifies it shall not engage in the unlawful
manufacture, distribution, dispensation, possession, or use of a controlled substance during the
performance of the Agreement. 30 ILCS 580/4. Grantee further certifies that it is in compliance with the
government-wide requirements for a drug-free workplace as set forth in 41 USC 8102.
(h) Motor Voter Law. Grantee certifies that it is in full compliance with the terms and
provisions of the National Voter Registration Act of 1993 (52 USC 20501 et seq.).
(i) Clean Air Act and Clean Water Act. Grantee certifies that it is in compliance with all
applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 USC 7401 et seq.) and
the Federal Water Pollution Control Act, as amended (33 USC 1251 et seq.).
(j) Debarment. Grantee certifies that it is not debarred, suspended, proposed for
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debarment, declared ineligible, or voluntarily excluded from participation in this Agreement by any
federal department or agency 2 CFR 200.205(a), or by the State (30 ILCS 708/25(6)(G)).
(k) Non-procurement Debarment and Suspension. Grantee certifies that it is in compliance
with Subpart C of 2 CFR Part 180 as supplemented by 2 CFR Part 376, Subpart C.
(I) Grant for the Construction of Fixed Works. Grantee certifies that all Programs for the
construction of fixed works which are financed in whole or in part with funds provided by this Agreement
shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act
exempt its application. In the construction of the Program, Grantee shall comply with the requirements of
the Prevailing Wage Act including, but not limited to, inserting into all contracts for such construction a
stipulation to the effect that not less than the prevailing rate of wages as applicable to the Program shall
be paid to all laborers, workers, and mechanics performing work under the Award and requiring all bonds
of contractors to include a provision as will guarantee the faithful performance of such prevailing wage
clause as provided by contract.
(m) Health Insurance Portability and Accountability Act. Grantee certifies that it is in
compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Public Law No.
104-191, 45 CFR Parts 160, 162 and 164, and the Social Security Act, 42 USC 1320d-2 through 1320d-7, in
that it may not use or disclose protected health information other than as permitted or required by law
and agrees to use appropriate safeguards to prevent use or disclosure of the protected health
information. Grantee shall maintain, for a minimum of six (6) years, all protected health information.
(n) Criminal Convictions. Grantee certifies that neither it nor a managerial agent of Grantee
(for non-governmental grantees only, this includes any officer, director or partner of Grantee) has been
convicted of a felony under the Sarbanes-Oxley Act of 2002, nor a Class 3 or Class 2 felony under Illinois
Securities Law of 1953, or that at least five (5) years have passed since the date of the conviction.
Grantee further certifies that it is not barred from receiving an Award under 30 ILCS 500/50-10.5, and
acknowledges that Grantor shall declare the Agreement void if this certification is false.
(o) Forced Labor Act. Grantee certifies that it complies with the State Prohibition of Goods
from Forced Labor Act, and certifies that no foreign-made equipment, materials, or supplies furnished to
the State under this Agreement have been or will be produced in whole or in part by forced labor, convict
labor, or indentured labor under penal sanction (30 ILCS 583).
(p) Illinois Use Tax. Grantee certifies in accordance with 30 ILCS 500/50-12 that it is not
barred from receiving an Award under this Paragraph. Grantee acknowledges that this Agreement may
be declared void if this certification is false.
(q) Environmental Protection Act Violations. Grantee certifies in accordance with 30 ILCS
500/50-14 that it is not barred from receiving an Award under this Paragraph. Grantee acknowledges that
this Agreement may be declared void if this certification is false.
(r) Goods from Child Labor Act. Grantee certifies that no foreign-made equipment,
materials, or supplies furnished to the State under this Agreement have been produced in whole or in part
by the labor of any child under the age of twelve (12) (30 ILCS 584).
(s) Federal Funding Accountability and Transparency Act of 2006. Grantee certifies that it
is in compliance with the terms and requirements of 31 USC 6101.
(t) Illinois Works Review Panel. For Awards made for public works projects, as defined in
the Illinois Works Jobs Program Act, Grantee certifies that it and any contractor(s) or sub-contractor(s)
that performs work using funds from this Award, shall, upon reasonable notice, appear before and
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respond to requests for information from the Illinois Works Review Panel. 30 ILCS 559/20-25(d).
ARTICLE IX
CRIMINAL DISCLOSURE
9.1. Mandatory Criminal Disclosures. Grantee shall continue to disclose to Grantor all violations of
criminal law involving fraud, bribery or gratuity violations potentially affecting this Award. 30 ILCS 708/40.
Additionally, if Grantee receives over $10 million in total Financial Assistance, funded by either State or federal
funds, during the period of this Award, Grantee must maintain the currency of information reported to SAM
regarding civil, criminal or administrative proceedings as required by 2 CFR 200.113 and Appendix XII of 2 CFR Part
200, and 30 ILCS 708/40.
ARTICLE X
UNLAWFUL DISCRIMINATION
10.1. Compliance with Nondiscrimination Laws. Grantee, its employees and subcontractors under
subcontract made pursuant to this Agreement, shall comply with all applicable provisions of State and federal laws
and regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including,
but not limited to, the following laws and regulations and all subsequent amendments thereto:
(a) The Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), including, without limitation, 44
Ill. Admin. Code Part 750, which is incorporated herein;
(b) The Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.);
(c) The United States Civil Rights Act of 1964 (as amended) (42 USC 2000a - 2000h-6). (See
also guidelines to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National
Origin Discrimination Affecting Limited English Proficient Persons [Federal Register: February 18, 2002
(Volume 67, Number 13, Pages 2671-2685)});
(d) Section 504 of the Rehabilitation Act of 1973 (29 USC 794);
(e) The Americans with Disabilities Act of 1990 (as amended) (42 USC 12101 et seq.); and
(f) The Age Discrimination Act (42 USC 6101 et seq.).
ARTICLE XI
LOBBYING
11; Improper Influence. Grantee certifies that no Grant Funds have been paid or will be paid by or on
behalf of Grantee to any person for influencing or attempting to influence an officer or employee of any
government agency, a member of Congress or Illinois General Assembly, an officer or employee of Congress or
Illinois General Assembly, or an employee of a member of Congress or Illinois General Assembly in connection with
the awarding of any agreement, the making of any grant, the making of any loan, the entering into of any
cooperative agreement, or the extension, continuation, renewal, amendment or modification of any agreement,
grant, loan or cooperative agreement. 31 USC 1352. Additionally, Grantee certifies that it has filed the required
certification under the Byrd Anti-Lobbying Amendment (31 USC 1352), if applicable.
11.2. Federal Form LLL. If any funds, other than federally-appropriated funds, were paid or will be paid
to any person for influencing or attempting to influence any of the above persons in connection with this
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Agreement, the undersigned must also complete and submit Federal Form LLL, Disclosure of Lobbying Activities
Form, in accordance with its instructions.
11.3. Lobbying Costs. Grantee certifies that it is in compliance with the restrictions on lobbying set
forth in 2 CFR 200.450. For any Indirect Costs associated with this Agreement, total lobbying costs shall be
separately identified in the Program Budget, and thereafter treated as other Unallowable Costs.
11.4. Procurement Lobbying. Grantee warrants and certifies that it and, to the best of its knowledge,
its sub-grantees have complied and will comply with Executive Order No. 1 (2007) (EO 1-2007). EO 1-2007
generally prohibits Grantees and subcontractors from hiring the then-serving Governor’s family members to lobby
procurement activities of the State, or any other unit of government in Illinois including local governments, if that
procurement may result in a contract valued at over $25,000. This prohibition also applies to hiring for that same
purpose any former State employee who had procurement authority at any time during the one-year period
preceding the procurement lobbying activity.
11.5. | Subawards. Grantee must include the language of this ARTICLE XI in the award documents for
any subawards made pursuant to this Award at all tiers. All sub-grantees are also subject to certification and
disclosure. Pursuant to Appendix II(I) to 2 CFR Part 200, Grantee shall forward all disclosures by contractors
regarding this certification to Grantor.
11.6. Certification. This certification is a material representation of fact upon which reliance was
placed to enter into this transaction and is a prerequisite for this transaction, pursuant to 31 USC 1352. Any person
who fails to file the required certifications shall be subject to a civil penalty of not less than $10,000, and not more
than $100,000, for each such failure.
ARTICLE XII
MAINTENANCE AND ACCESSIBILITY OF RECORDS; MONITORING
12.1. Records Retention. Grantee shall maintain for three (3) years from the date of submission of the
final expenditure report, adequate books, all financial records and, supporting documents, statistical records, and
all other records pertinent to this Award, adequate to comply with 2 CFR 200.334, unless a different retention
period is specified in 2 CFR 200.334, 44 III. Admin. Code 7000.430(a) and (b) or PART TWO or PART THREE. If any
litigation, claim or audit is started before the expiration of the retention period, the records must be retained until
all litigation, claims or audit exceptions involving the records have been resolved and final action taken.
12.2. Accessibility of Records. Grantee, in compliance with 2 CFR 200.337 and 44 Ill. Admin. Code
7000.430(f), shall make books, records, related papers, supporting documentation and personnel relevant to this
Agreement available to authorized Grantor representatives, the Illinois Auditor General, Illinois Attorney General,
any Executive Inspector General, the Grantor’s Inspector General, federal authorities, any person identified in 2
CFR 200.337, and any other person as may be authorized by Grantor (including auditors), by the State of Illinois or
by federal statute. Grantee shall cooperate fully in any such audit or inquiry.
12.3. Failure to Maintain Books and Records. Failure to maintain books, records and supporting
documentation, as described in this ARTICLE XII, shall establish a presumption in favor of the State for the recovery
of any funds paid by the State under this Agreement for which adequate books, records and supporting
documentation are not available to support disbursement.
12.4. Monitoring and Access to Information. Grantee must monitor its activities to assure compliance
with applicable state and federal requirements and to assure its performance expectations are being achieved.
Grantor shall monitor the activities of Grantee to assure compliance with all requirements and performance
expectations of the award. Grantee shall timely submit all financial and performance reports, and shall supply,
upon Grantor's request, documents and information relevant to the Award. Grantor may make site visits as
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warranted by program needs. 2 CFR 200.329; 200.332. Additional monitoring requirements may be in PART TWO
or PART THREE.
ARTICLE XIII
FINANCIAL REPORTING REQUIREMENTS
13.1. Required Periodic Financial Reports. Grantee agrees to submit financial reports as requested and
in the format required by Grantor. Grantee shall file quarterly reports with Grantor describing the expenditure(s)
of the funds related thereto, unless more frequent reporting is required by the Grantee pursuant to specific award
conditions. 2 CFR 200.208. Unless so specified, the first of such reports shall cover the first three months after the
Award begins, and reports must be submitted no later than the due date(s) specified in PART TWO or PART THREE
unless additional information regarding required financial reports is set forth in Exhibit G. Failure to submit the
required financial reports may cause a delay or suspension of funding. 30 ILCS 705/1 et seq.; 2 CFR 200.208(b)(3)
and 200.328. Any report required by 30 ILCS 708/125 may be detailed in PART TWO or PART THREE.
13.2. Close-out Reports.
(a) Grantee shall submit a Close-out Report no later than the due date specified in PART
TWO or PART THREE, which must be no later than 60 calendar days following the end of the period of
performance for this Agreement or Agreement termination. The format of this Close-out Report shall
follow a format prescribed by Grantor. 2 CFR 200.344; 44 Ill. Admin. Code 7000.440(b).
(b) If an audit or review of Grantee occurs and results in adjustments after Grantee submits
a Close-out Report, Grantee will submit a new Close-out Report based on audit adjustments, and
immediately submit a refund to Grantor, if applicable. 2 CFR 200.345.
13.3. Effect of Failure to Comply. Failure to comply with reporting requirements shall result in the
withholding of funds, the return of Improper Payments or Unallowable Costs, will be considered a material breach
of this Agreement and may be the basis to recover Grant Funds. Grantee's failure to comply with this ARTICLE XIII,
ARTICLE XIV, or ARTICLE XV shall be considered prima facie evidence of a breach and may be admitted as such,
without further proof, into evidence in an administrative proceeding before Grantor, or in any other legal
proceeding. Grantee should refer to the State of Illinois Grantee Compliance Enforcement System for policy and
consequences for failure to comply. 44 Ill. Admin. Code 7000.80.
ARTICLE XIV
PERFORMANCE REPORTING REQUIREMENTS
14.1. Required Periodic Performance Reports. Grantee agrees to submit Performance Reports as
requested and in the format required by Grantor. Performance Measures listed in Exhibit E must be reported
quarterly, unless otherwise specified in PART TWO, PART THREE or Exhibit G. Unless so specified, the first of such
reports shall cover the first three months after the Award begins. If Grantee is not required to report performance
quarterly, then Grantee must submit a Performance Report at least annually. Pursuant to 2 CFR 200.208, specific
conditions may be imposed requiring Grantee to report more frequently based on the risk assessment or the merit
review of the application. In such cases, Grantor shall notify Grantee of same in Exhibit G. Pursuant to 2 CFR
200.329 and 44 III. Admin. Code 7000.410(b)(2), periodic Performance Reports shall be submitted no later than the
due date(s) specified in PART TWO or PART THREE. For certain construction-related Awards, such reports may be
exempted as identified in PART TWO or PART THREE. 2 CFR 200.329. Failure to submit such required
Performance Reports may cause a delay or suspension of funding. 30 ILCS 705/1 et seq.
14.2. Close-out Performance Reports. Grantee agrees to submit a Close-out Performance Report, in
the format required by Grantor, no later than the due date specified in PART TWO or PART THREE, which must be
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no later than 60 calendar days following the end of the period of performance or Agreement termination. 2 CFR
200.344; 44 Ill. Admin. Code 7000.440(b)(1).
14.3. Content of Performance Reports. Pursuant to 2 CFR 200.329(b) and (c), all Performance Reports
must relate the financial data and accomplishments to the performance goals and objectives of this Award and
also include the following: a comparison of actual accomplishments to the objectives of the award established for
the period; where the accomplishments can be quantified, a computation of the cost; and demonstration of cost
effective practices (e.g., through unit cost data); performance trend data and analysis if required; and reasons why
established goals were not met, if appropriate. Appendices may be used to include additional supportive
documentation. Additional content and format guidelines for the Performance Reports will be determined by
Grantor contingent on the Award’s statutory, regulatory and administrative requirements, and are included in
PART TWO or PART THREE of this Agreement.
14.4. Performance Standards. Grantee shall perform in accordance with the Performance Standards
set forth in Exhibit F. 2 CFR 200.301; 200.211.
ARTICLE XV
AUDIT REQUIREMENTS
15.1. Audits. Grantee shall be subject to the audit requirements contained in the Single Audit Act
Amendments of 1996 (31 USC 7501-7507) and Subpart F of 2 CFR Part 200, and the audit rules and policies set
forth by the Governor’s Office of Management and Budget. 30 ILCS 708/65(c); 44 Ill. Admin. Code 7000.90.
15.2. Consolidated Year-End Financial Reports (CYEFR). All grantees are required to complete and
submit a CYEFR through the Grantee Portal, except those exempted by federal or State statute or regulation, as set
forth in PART TWO or PART THREE. The CYEFR is a required schedule in the Grantee’s audit report if the Grantee
is required to complete and submit an audit report as set forth herein.
(a) This Paragraph 15.2 applies to all grantees, unless exempted pursuant to a federal or
state statute or regulation, which is identified in PART TWO or PART THREE.
(b) The CYEFR must cover the same period as the Audited Financial Statements, if required,
and must be submitted in accordance with the audit schedule at 44 Ill. Admin. Code 7000.90. If Audited
Financial Statements are not required, however, then the CYEFR must cover the Grantee’s fiscal year and
must be submitted within 6 months of the Grantee’s fiscal year-end.
(c) CYEFRs must include an in relation to opinion from the auditor of the financial
statements included in the audit.
(d) CYEFRs shall follow a format prescribed by Grantor.
15.3. — Entities That Are Not “For-Profit”.
(a) This Paragraph applies to Grantees that are not “for-profit” entities.
(b) Single and Program-Specific Audits. If, during its fiscal year, Grantee expends $750,000
or more in Federal Awards (direct federal and federal pass-through awards combined), Grantee must
have a single audit or program-specific audit conducted for that year as required by 2 CFR 200.501 and
other applicable sections of Subpart F of 2 CFR Part 200. The audit report packet must be completed as
described in 2 CFR 200.512 (single audit) or 2 CFR 200.507 (program-specific audit), 44 Ill. Admin. Code
7000.90(h)(1) and the current GATA audit manual and submitted to the Federal Audit Clearinghouse, as
required by 2 CFR 200.512. The results of peer and external quality control reviews, management letters
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issued by the auditors and their respective corrective action plans if significant deficiencies or material
weaknesses are identified, and the Consolidated Year-End Financial Report(s) must be submitted to the
Grantee Portal. The due date of all required submissions set forth in this Paragraph is the earlier of (i) 30
calendar days after receipt of the auditor’s report(s) or (ii) nine (9) months after the end of the Grantee’s
audit period.
(c) Financial Statement Audit. If, during its fiscal year, Grantee expends less than $750,000
in Federal Awards, Grantee is subject to the following audit requirements:
(i) If, during its fiscal year, Grantee expends $500,000 or more in State Grants,
Grantee must have a financial statement audit conducted in accordance with the Generally
Accepted Government Auditing Standards (GAGAS). Grantee may be subject to additional
requirements in PART TWO, PART THREE or Exhibit G based on the Grantee’s risk profile.
(ii) lf, during its fiscal year, Grantee expends less than $500,000 in State Grants,
but expends $300,000 or more in State Grants, Grantee must have a financial statement audit
conducted in accordance with the Generally Accepted Auditing Standards (GAAS).
(iii) If Grantee is a Local Education Agency (as defined in 34 CFR 77.1), Grantee shall
have a financial statement audit conducted in accordance with GAGAS, as required by 23 Ill.
Admin. Code 100.110, regardless of the dollar amount of expenditures of State Grants.
(iv) If Grantee does not meet the requirements in subsections 15.3(b) and 15.3(c)(i-
iii) but is required to have a financial statement audit conducted based on other regulatory
requirements, Grantee must submit those audits for review.
(v) Grantee must submit its financial statement audit report packet, as set forth in
44 Ill. Admin. Code 7000.90(h)(2) and the current GATA audit manual, to the Grantee Portal
within the earlier of (i) 30 calendar days after receipt of the auditor’s report(s) or (ii) 6 months
after the end of the Grantee’s audit period.
15.4. “For-Profit” Entities.
(a) This Paragraph applies to Grantees that are “for-profit” entities.
(b) Program-Specific Audit. If, during its fiscal year, Grantee expends $750,000 or more in
federal pass-through funds from State Grants, Grantee is required to have a program-specific audit
conducted in accordance with 2 CFR 200.507. The auditor must audit federal pass-through programs with
federal pass-through Awards expended that, in the aggregate, cover at least 50 percent (0.50) of total
federal pass-through Awards expended. The audit report packet must be completed as described in 2 CFR
200.507 (program-specific audit), 44 Ill. Admin. Code 7000.90 and the current GATA audit manual, and
must be submitted to the Grantee Portal. The due date of all required submissions set forth in this
Paragraph is the earlier of (i) 30 calendar days after receipt of the auditor’s report(s) or (ii) nine (9)
months after the end of the Grantee’s audit period.
(c) Financial Statement Audit. If, during its fiscal year, Grantee expends less than $750,000
in federal pass-through funds from State Grants, Grantee must follow all of the audit requirements in
Paragraphs 15.3(c)(i)-(v), above.
(d) Publicly-Traded Entities. If Grantee is a publicly-traded company, Grantee is not subject
to the single audit or program-specific audit requirements, but is required to submit its annual audit
conducted in accordance with its regulatory requirements.
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15.5. Performance of Audits. For those organizations required to submit an independent audit report,
the audit is to be conducted by the Illinois Auditor General (as required for certain governmental entities only), or
a Certified Public Accountant or Certified Public Accounting Firm licensed in the State of Illinois or in accordance
with Section 5.2 of the Illinois Public Accounting Act (225 ILCS 450/5.2). For all audits required to be performed
subject to Generally Accepted Government Auditing standards or Generally Accepted Auditing standards, Grantee
shall request and maintain on file a copy of the auditor’s most recent peer review report and acceptance letter.
Grantee shall follow procedures prescribed by Grantor for the preparation and submission of audit reports and any
related documents.
15.6. Delinquent Reports. When such audit reports or financial statements required under this
ARTICLE are prepared by the Illinois Auditor General, if they are not available by the above-specified due date, they
will be provided to Grantor within thirty (30) days of becoming available. Otherwise, Grantee should refer to the
State of Illinois Grantee Compliance Enforcement System for the policy and consequences for late reporting. 44 Ill.
Admin. Code 7000.80.
ARTICLE XVI
TERMINATION; SUSPENSION; NON-COMPLIANCE
16.1. Termination.
(a) This Agreement may be terminated, in whole or in part, by either Party for any or no
reason upon thirty (30) calendar days’ prior written notice to the other Party. If terminated by the
Grantee, Grantee must include the reasons for such termination, the effective date, and, in the case of a
partial termination, the-portion to be terminated. If Grantor determines in the case of a partial
termination that the reduced or modified portion of the Award will not accomplish the purposes for
which the Award was made, Grantor may terminate the Agreement in its entirety. 2 CFR 200.340(a)(4).
(b) This Agreement may be terminated, in whole or in part, by Grantor without advance
notice:
(i) Pursuant to a funding failure under Paragraph 4.1;
(ii) If Grantee fails to comply with the terms and conditions of this or any Award,
application or proposal, including any applicable rules or regulations, or has made a false
representation in connection with the receipt of this or any Grant;
(iii) If the Award no longer effectuates the program goals or agency priorities as set
forth in Exhibit A, PART TWO or PART THREE; or
(iv) If Grantee breaches this Agreement and either (1) fails to cure such breach
within 15 calendar days’ written notice thereof, or (2) if such cure would require longer than 15
calendar days and the Grantee has failed to commence such cure within 15 calendar days’
written notice thereof. In the event that Grantor terminates this Agreement as a result of the
breach of the Agreement by Grantee, Grantee shall be paid for work satisfactorily performed
prior to the date of termination.
16.2. | Suspension. Grantor may suspend this Agreement, in whole or in part, pursuant to a funding
failure under Paragraph 4.1 or if the Grantee fails to comply with terms and conditions of this or any Award. If
suspension is due to Grantee’s failure to comply, Grantor may withhold further payment and prohibit Grantee
from incurring additional obligations pending corrective action by Grantee or a decision to terminate this
Agreement by Grantor. Grantor may determine to allow necessary and proper costs that Grantee could not
reasonably avoid during the period of suspension.
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16.3. | Non-compliance. If Grantee fails to comply with the U.S. Constitution, applicable statutes,
regulations or the terms and conditions of this or any Award, Grantor may impose additional conditions on
Grantee, as described in 2 CFR 200.208. If Grantor determines that non-compliance cannot be remedied by
imposing additional conditions, Grantor may take one or more of the actions described in 2 CFR 200.339. The
Parties shall follow all Grantor policies and procedures regarding non-compliance, including, but not limited to, the
procedures set forth in the State of Illinois Grantee Compliance Enforcement System. 44 Ill. Admin. Code 7000.80
and 7000.260.
16.4. Objection. If Grantor suspends or terminates this Agreement, in whole or in part, for cause, or
takes any other action in response to Grantee’s non-compliance, Grantee may avail itself of any opportunities to
object and challenge such suspension, termination or other action by Grantor in accordance with any applicable
processes and procedures, including, but not limited to, the procedures set forth in the State of Illinois Grantee
Compliance Enforcement System. 2 CFR 200.342; 44 Ill. Admin. Code 7000.80 and 7000.260.
16.5. Effects of Suspension and Termination.
(a) Grantor may credit Grantee for expenditures incurred in the performance of authorized
services under this Agreement prior to the effective date of a suspension or termination.
(b) Grantee shall not incur any costs or obligations that require the use of these Grant
Funds after the effective date of a suspension or termination, and shall cancel as many outstanding
obligations as possible.
(c) Costs to Grantee resulting from obligations incurred by Grantee during a suspension or
after termination of the Agreement are not allowable unless:
(i) Grantor expressly authorizes them in the notice of suspension or termination;
and
(ii) The costs result from obligations properly incurred before the effective date of
suspension or termination, are not in anticipation of the suspension or termination, and the costs
would be allowable if the Agreement was not suspended or terminated. 2 CFR 200.343.
16.6. Close-out of Terminated Agreements. If this Agreement is terminated, in whole or in part, the
Parties shall comply with all close-out and post-termination requirements of this Agreement. 2 CFR 200.340(d).
ARTICLE XVII
SUBCONTRACTS/SUB-GRANTS
17.1. Sub-recipients/Delegation. Grantee may not subcontract nor sub-grant any portion of this
Agreement nor delegate any duties hereunder without Prior Approval of Grantor. The requirement for Prior
Approval is satisfied if the subcontractor or sub-grantee has been identified in the Uniform Grant Application, such
as, without limitation, a Project Description, and Grantor has approved. Grantee must notify any potential sub-
recipient that the sub-recipient shall obtain and provide to the Grantee a Unique Entity Identifier prior to receiving
a subaward. 2 CFR 25.300.
17.2. Application of Terms. Grantee shall advise any sub-grantee of funds awarded through this
Agreement of the requirements imposed on them by federal and state laws and regulations, and the provisions of
this Agreement. The terms of this Agreement shall apply to all subawards authorized in accordance with Paragraph
17.1. 2 CFR 200.101(b)(2).
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17.3. Liability as Guaranty. Grantee shall be liable as guarantor for any Grant Funds it obligates to a
sub-grantee or sub-contractor pursuant to Paragraph 17.1 in the event the Grantor determines the funds were
either misspent or are being improperly held and the sub-grantee or sub-contractor is insolvent or otherwise fails
to return the funds. 2 CFR 200.345; 30 ILCS 705/6; 44 Ill. Admin. Code 7000.450(a).
ARTICLE XVIII
NOTICE OF CHANGE
18.1. Notice of Change. Grantee shall notify the Grantor if there is a change in Grantee’s legal status,
federal employer identification number (FEIN), DUNS Number, UEI, SAM registration status, Related Parties, senior
management (for non-governmental grantees only) or address. 30 ILCS 708/60(a). If the change is anticipated,
Grantee shall give thirty (30) days’ prior written notice to Grantor. If the change is unanticipated, Grantee shall
give notice as soon as practicable thereafter. Grantor reserves the right to take any and all appropriate action as a
result of such change(s).
18.2. Failure to Provide Notification. To the extent permitted by Illinois law, Grantee shall hold
harmless Grantor for any acts or omissions of Grantor resulting from Grantee’s failure to notify Grantor of these
changes.
18.3. Notice of Impact. Grantee shall immediately notify Grantor of any event that may have a material
impact on Grantee’s ability to perform this Agreement.
18.4. Circumstances Affecting Performance; Notice. In the event Grantee becomes a party to any
litigation, investigation or transaction that may reasonably be considered to have a material impact on Grantee’s
ability to perform under this Agreement, Grantee shall notify Grantor, in writing, within five (5) calendar days of
determining such litigation or transaction may reasonably be considered to have a material impact on the
Grantee’s ability to perform under this Agreement.
18.5. Effect of Failure to Provide Notice. Failure to provide the notice described in Paragraph 18.4 shall
be grounds for immediate termination of this Agreement and any costs incurred after notice should have been
given shall be disallowed.
ARTICLE XIX
STRUCTURAL REORGANIZATION AND RECONSTITUTION OF BOARD MEMBERSHIP
19.1. Effect of Reorganization. Grantee acknowledges that this Agreement is made by and between
Grantor and Grantee, as Grantee is currently organized and constituted. No promise or undertaking made
hereunder is an assurance that Grantor agrees to continue this Agreement, or any license related thereto, should
Grantee significantly reorganize or otherwise substantially change the character of its corporate structure,
business structure or governance structure. Grantee agrees that it will give Grantor prior notice of any such action
or changes significantly affecting its overall structure or, for non-governmental grantees only, management
makeup (for example, a merger or a corporate restructuring), and will provide any and all reasonable
documentation necessary for Grantor to review the proposed transaction including financial records and corporate
and shareholder minutes of any corporation which may be involved. This ARTICLE XIX does not require Grantee to
report on minor changes in the makeup of its board membership or governance structure, as applicable.
Nevertheless, PART TWO or PART THREE may impose further restrictions. Failure to comply with this ARTICLE XIX
shall constitute a material breach of this Agreement.
ARTICLE XX
AGREEMENTS WITH OTHER STATE AGENCIES
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20.1. Copies upon Request. Grantee shall, upon request by Grantor, provide Grantor with copies of
contracts or other agreements to which Grantee is a party with any other State agency.
ARTICLE XXI
CONFLICT OF INTEREST
21.1. Required Disclosures. Grantee must immediately disclose in writing any potential or actual
Conflict of Interest to the Grantor. 2 CFR 200.113 and 30 ILCS 708/35.
21.2. Prohibited Payments. Grantee agrees that payments made by Grantor under this Agreement will
not be used to compensate, directly or indirectly, any person currently holding an elective office in this State
including, but not limited to, a seat in the General Assembly. In addition, where the Grantee is not an
instrumentality of the State of Illinois, as described in this Paragraph, Grantee agrees that payments made by
Grantor under this Agreement will not be used to compensate, directly or indirectly, any person employed by an
office or agency of the State of Illinois whose annual compensation is in excess of sixty percent (60%) of the
Governor’s annual salary, or $106,447.20. An instrumentality of the State of Illinois includes, without limitation,
State departments, agencies, boards, and State universities. An instrumentality of the State of Illinois does not
include, without limitation, municipalities and units of local government and related entities. See definition of
"Local government," 2 CFR 200.1.
21.3. Request for Exemption. Grantee may request written approval from Grantor for an exemption
from Paragraph 21.2. Grantee acknowledges that Grantor is under no obligation to provide such exemption and
that Grantor may, if an exemption is granted, grant such exemption subject to such additional terms and
conditions as Grantor may require.
ARTICLE XXII
EQUIPMENT OR PROPERTY
22.1. Purchase of Equipment. For any equipment purchased in whole or in part with Grant Funds, if
Grantor determines that Grantee has not met the conditions of 2 CFR 200.439, the costs for such equipment will
be disallowed. Grantor shall notify Grantee in writing that the purchase of equipment is disallowed.
22.2. Prohibition against Disposition/Encumbrance. Any equipment, material, or real property that
Grantee purchases or improves with Grant Funds may not be sold, transferred, encumbered (other than original
financing) or otherwise disposed of during the Grant Term without Prior Approval of Grantor unless a longer
period is required in PART TWO or PART THREE and permitted by 2 CFR Part 200 Subpart D. Any real property
acquired or improved using Grant Funds must comply with the requirements of 2 CFR 200.311. Grantee
acknowledges that real property, equipment, and intangible property that are acquired or improved in whole or in
part by Grant Funds are subject to the provisions of 2 CFR 200.316 and the Grantor may require the Grantee to
record liens or other appropriate notices of record to indicate that personal or real property has been acquired or
improved with this Award and that use and disposition conditions apply to the property.
22.3. Equipment and Procurement. Grantee must comply with the uniform standards set forth in 2 CFR
200.310-200.316 governing the management and disposition of property which cost was supported by Grant
Funds. Any waiver from such compliance must be granted by either the President’s Office of Management and
Budget, the Governor's Office of Management and Budget, or both, depending on the source of the Grant Funds
used. Additionally, Grantee must comply with the standards set forth in 2 CFR 200.317-200.326 for use in
establishing procedures for the procurement of supplies and other expendable property, equipment, real property
and other services with Grant Funds. These standards are furnished to ensure that such materials and services are
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obtained in an effective manner and in compliance with the provisions of applicable federal and state statutes and
executive orders.
22.4. Equipment Instructions. Grantee must obtain disposition instructions from Grantor when
equipment, purchased in whole or in part with Grant Funds, are no longer needed for their original purpose.
Notwithstanding anything to the contrary contained within this Agreement, Grantor may require transfer of any
equipment to Grantor or a third party for any reason, including, without limitation, if Grantor terminates the
Award or Grantee no longer conducts Award activities. The Grantee shall properly maintain, track, use, store and
insure the equipment according to applicable best practices, manufacturer’s guidelines, federal and state laws or
rules, and Grantor requirements stated herein.
22.5. Domestic Preferences for Procurements. In accordance with 2 CFR 200.322, as appropriate and
to the extent consistent with law, the Grantee should, to the greatest extent practicable under this Award, provide
a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States
(including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements
of this paragraph must be included in all subawards and in all contracts and purchase orders for work or products
under this Award.
ARTICLE XXIII
PROMOTIONAL MATERIALS; PRIOR NOTIFICATION
23.1. Publications, Announcements, etc. Use of Grant Funds for promotions is subject to the
prohibitions for advertising or public relations costs in 2 CFR 200.421(e). In the event that Grant Funds are used in
whole or in part to produce any written publications, announcements, reports, flyers, brochures or other written
materials, Grantee shall obtain Prior Approval for the use of those funds (2 CFR 200.467) and agrees to include in
these publications, announcements, reports, flyers, brochures and all other such material, the phrase “Funding
provided in whole or in part by the [Grantor].” Exceptions to this requirement must be requested, in writing, from
Grantor and will be considered authorized only upon written notice thereof to Grantee.
23.2. Prior Notification/Release of Information. Grantee agrees to notify Grantor ten (10) days prior to
issuing public announcements or press releases concerning work performed pursuant to this Agreement, or
funded in whole or in part by this Agreement, and to cooperate with Grantor in joint or coordinated releases of
information.
ARTICLE XXIV
INSURANCE
24.1. | Maintenance of Insurance. Grantee shall maintain in full force and effect during the Term of this
Agreement casualty and bodily injury insurance, as well as insurance sufficient to cover the replacement cost of
any and all real or personal property, or both, purchased or, otherwise acquired, or improved in whole or in part,
with funds disbursed pursuant to this Agreement. 2 CFR 200.310. Additional insurance requirements may be
detailed in PART TWO or PART THREE.
24.2. Claims. If a claim is submitted for real or personal property, or both, purchased in whole with
funds from this Agreement and such claim results in the recovery of money, such money recovered shall be
surrendered to Grantor.
ARTICLE XXV
LAWSUITS AND INDEMNIFICATION
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25.1. Independent Contractor. Neither Grantee nor any employee or agent of Grantee acquires any
employment rights with Grantor by virtue of this Agreement. Grantee will provide the agreed services and achieve
the specified results free from the direction or control of Grantor as to the means and methods of performance.
Grantee will be required to provide its own equipment and supplies necessary to conduct its business; provided,
however, that in the event, for its convenience or otherwise, Grantor makes any such equipment or supplies
available to Grantee, Grantee’s use of such equipment or supplies provided by Grantor pursuant to this Agreement
shall be strictly limited to official Grantor or State of Illinois business and not for any other purpose, including any
personal benefit or gain.
25.2. Indemnification and Liability.
(a) Non-governmental entities. This subparagraph applies only if Grantee is a non-
governmental entity. To the extent permitted by law, Grantee agrees to hold harmless Grantor against
any and all liability, loss, damage, cost or expenses, including attorneys’ fees, arising from the intentional
torts, negligence or breach of contract of Grantee, with the exception of acts performed in conformance
with an explicit, written directive of Grantor. Indemnification by Grantor will be governed by the State
Employee Indemnification Act (5 ILCS 350/1 et seq.) as interpreted by the Illinois Attorney General.
Grantor makes no representation that Grantee, an independent contractor, will qualify or be eligible for
indemnification under said Act.
(b) Governmental entities. This subparagraph applies only if Grantee is a governmental
entity. Neither Party shall be liable for actions chargeable to the other Party under this Agreement
including, but not limited to, the negligent acts and omissions of Party’s agents, employees or
subcontractors in the performance of their duties as described under this Agreement, unless such liability
is imposed by law. This Agreement shall not be construed as seeking to enlarge or diminish any obligation
or duty owed by one Party against the other or against a third party.
ARTICLE XXVI
MISCELLANEOUS
26.1. Gift Ban. Grantee is prohibited from giving gifts to State employees pursuant to the State
Officials and Employees Ethics Act (5 ILCS 430/10-10) and Executive Order 15-09.
26.2. Access to Internet. Grantee must have Internet access. Internet access may be either dial-up or
high-speed. Grantee must maintain, at a minimum, one business e-mail address that will be the primary receiving
point for all e-mail correspondence from Grantor. Grantee may list additional e-mail addresses at any time during
the Term of this Agreement. The additional addresses may be for a specific department or division of Grantee or
for specific employees of Grantee. Grantee must notify Grantor of any e-mail address changes within five (5)
business days from the effective date of the change.
26.3. Exhibits and Attachments. Exhibits A through G, PART TWO, PART THREE, if applicable, and all
other exhibits and attachments hereto are incorporated herein in their entirety.
26.4. Assignment Prohibited. Grantee acknowledges that this Agreement may not be sold, assigned, or
transferred in any manner by Grantee, to include an assignment of Grantee’s rights to receive payment hereunder,
and that any actual or attempted sale, assignment, or transfer by Grantee without the Prior Approval of Grantor in
writing shall render this Agreement null, void and of no further effect.
26.5. Amendments. This Agreement may be modified or amended at any time during its Term by
mutual consent of the Parties, expressed in writing and signed by the Parties.
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26.6. Severability. If any provision of this Agreement is declared invalid, its other provisions shall not
be affected thereby.
26.7. No Waiver. No failure of either Party to assert any right or remedy hereunder will act as a waiver
of either Party’s right to assert such right or remedy at a later time or constitute a course of business upon which
either Party may rely for the purpose of denial of such a right or remedy.
26.8. Applicable Law; Claims. This Agreement and all subsequent amendments thereto, if any, shall be
governed and construed in accordance with the laws of the State of Illinois. Any claim against Grantor arising out
of this Agreement must be filed exclusively with the Illinois Court of Claims. 705 ILCS 505/1 et seq. Grantor does
not waive sovereign immunity by entering into this Agreement.
26.9. | Compliance with Law. This Agreement and Grantee’s obligations and services hereunder are
hereby made and must be performed in compliance with all applicable federal and State laws, including, without
limitation, federal regulations, State administrative rules, including 44 Ill. Admin. Code 7000, and any and all
license requirements or professional certification provisions.
26.10. Compliance with Confidentiality Laws. If applicable, Grantee shall comply with applicable state
and federal statutes, federal regulations and Grantor administrative rules regarding confidential records or other
information obtained by Grantee concerning persons served under this Agreement. The records and information
shall be protected by Grantee from unauthorized disclosure.
26.11. Compliance with Freedom of Information Act. Upon request, Grantee shall make available to
Grantor all documents in its possession that Grantor deems necessary to comply with requests made under the
Freedom of Information Act. (5 ILCS 140/7(2)).
26.12. Precedence.
(a) Except as set forth in subparagraph (b), below, the following rules of precedence are
controlling for this Agreement: In the event there is a conflict between this Agreement and any of the
exhibits or attachments hereto, this Agreement shall control. In the event there is a conflict between
PART ONE and PART TWO or PART THREE of this Agreement, PART ONE shall control. In the event there
is a conflict between PART TWO and PART THREE of this Agreement, PART TWO shall control. In the
event there is a conflict between this Agreement and relevant statute(s) or rule(s), the relevant statute(s)
or rule(s) shall control.
(b) Notwithstanding the provisions in subparagraph (a), above, if a relevant federal or state
statute(s) or rule(s) requires an exception to this Agreement’s provisions, or an exception to a
requirement in this Agreement is granted by GATU, such exceptions must be noted in PART TWO or PART
THREE, and in such cases, those requirements control.
26.13. Illinois Grant Funds Recovery Act. In the event of a conflict between the Illinois Grant Funds
Recovery Act and the Grant Accountability and Transparency Act, the provisions of the Grant Accountability and
Transparency Act shall control. 30 ILCS 708/80.
26.14. Headings. Article and other headings contained in this Agreement are for reference purposes
only and are not intended to define or limit the scope, extent or intent of this Agreement or any provision hereof.
26.15. Entire Agreement. Grantee and Grantor acknowledge that this Agreement constitutes the entire
agreement between them and that no promises, terms, or conditions not recited, incorporated or referenced
herein, including prior agreements or oral discussions, shall be binding upon either Grantee or Grantor.
26.16. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall
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be considered to be one and the same agreement, binding on all Parties hereto, notwithstanding that all Parties
are not signatories to the same counterpart. Duplicated signatures, signatures transmitted via facsimile, or
signatures contained in a Portable Document Format (PDF) document shall be deemed original for all purposes.
26.17. Attorney Fees and Costs. Unless prohibited by law, if Grantor prevails in any proceeding to
enforce the terms of this Agreement, including any administrative hearing pursuant to the Grant Funds Recovery
Act or the Grant Accountability and Transparency Act, the Grantor has the right to recover reasonable attorneys’
fees, costs and expenses associated with such proceedings.
26.18. Continuing Responsibilities. The termination or expiration of this Agreement does not affect: (a)
the right of the Grantor to disallow costs and recover funds based on a later audit or other review; (b) the
obligation of the Grantee to return any funds due as a result of later refunds, corrections or other transactions,
including, without limitation, final Indirect Cost Rate adjustments and those funds obligated pursuant to ARTICLE
XVII; (c) the Consolidated Year-End Financial Report; (d) audit requirements established in ARTICLE XV; (e) property
management and disposition requirements established in 2 CFR 200.310 through 2 CFR 200.316 and ARTICLE XxXil;
or (f) records related requirements pursuant to ARTICLE XII. 44 Ill. Admin. Code 7000.450.
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EXHIBIT A
PROJECT DESCRIPTION
Grantee must complete the Award Activities described on this Exhibit A, the Deliverables and Milestones listed on
Exhibit B and the Performance Measures listed on Exhibit E within the term of this Agreement, as provided in
paragraph 1.4, herein.
AUTHORITY: The Grantor is authorized to make this Award pursuant to 20 ILCS 605/605-55 and/or 20 ILCS
605/605-30.
The purpose of this authority is as follows:
To make and enter into contracts, including grants, as authorized pursuant to appropriations by
the General Assembly, and/or to use the State and federal programs, grants, and subsidies that
are available to assist in the discharge of the provisions of the Civil Administrative Code of
Illinois.
PROJECT DESCRIPTION:
The Grantee is a governmental entity providing services to the City of West Chicago in DuPage County.
Grant funds will be utilized for all prior-incurred costs associated with the design, oversight, and redevelopment of
Grantee-owned property in the vicinity of 119 West Washington Street, collectively known as the West
Washington Street Development Area, in the City of West Chicago. The approximately 40 acres site will be
redeveloped for the purposes of municipal, administrative, commercial, and recreational use. An EPA guideline
study conducted by Patrick Engineering reported contaminants of heavy metals, semi-volatile organic compounds,
volatile organic compounds, polychlorinated biphenyls, and various radionuclides largely caused by various
industrial and commercial facilities and scrap yard previously operating on the project site.
The project site is currently divided into six areas (A through F.) Grant funding will be used to complete necessary
remediation in Area A (former gas station), Area C (Central portion of the project area), and Area E (Western
portion of the property area.) Area A currently has underground storage tanks in place. Grant funds will be used to
coordinate and permit the proper removal of the underground storage tanks as well as the demolition of the
former gas station, its buildings, and other structures while removing the potentially contaminated soil associated
with the underground storage tanks. Funding will also be used to complete the Illinois EPA required sampling and
reporting of Area A. Remediation work in Areas C and E will consist of a focused investigation of previously
detected, contaminated soil and other contamination; coordination, permitting, and excavation of soil and other
materials that need disposed of; demolition of a former salt storage facility; confirmation sampling to ensure all
contaminated soil has been removed; and backfill of the excavations
Specifically, Grant funds will include a portion of the costs associated with the project as follows:
e Design/Engineering — to include costs associated with the design and planning of underground
storage tank removal; design, permitting, and planning for soil remediation; environmental testing
and reporting for underground storage tank removal; SRO environmental testing; post remediation
environmental testing; and IEPA reporting.
e Equipment/Material/Labor — to include costs associated with the purchase and installation of
excavation backfill materials.
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e Construction Management/Oversight — to include costs associated with managing the
construction activities and/or overseeing all aspects of the construction project.
« Excavation/Site Prep/Demo — to include costs associated with the remediation and demolition
of the former gas station property; removal of underground storage tanks; removal and disposal of
contaminated soil; excavation backfill and installation of clean fill.
e Contingency —coverage of potential cost overruns in any of the other utilized grant budget line-
item categories.
The completion of this project will benefit the public by providing opportunities for safe, EPA compliant
redevelopment in the Central Business District in the City of West Chicago. The City of West Chicago has acquired
approximately forty (40) acres for redevelopment purposes within a TIF district, public space, and a new City Hall.
One of the parcels includes a vacant gas station while several others include a former junkyard on which
contamination must be remediated to meet EPA guidelines for the health and safety of the public.
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EXHIBIT B
DELIVERABLES OR MILESTONES
To be stated on the initial submitted Periodic Performance Report (PPR), as directed by the Report Deliverable
Schedule, the Grantee will provide a detailed task list of projected deliverables, which must be approved by
Grantor. These tasks and associated due dates, and any subsequent revisions, shall be incorporated by reference
into this Agreement. These tasks will be used to measure performance throughout the life of the Award and can
be updated and reported on each PPR reporting due date.
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EXHIBIT C
PAYMENT
Grantee shall receive $600,000.00 under this Agreement.
Enter specific terms of payment here:
The Award amount listed above is not a guarantee of payment, and Grantee’s receipt of Grant Funds is contingent
upon all terms and conditions of this Agreement.
Reimbursement
Payments to the Grantee are subject to the Grantee’s submission and certification of eligible costs and any
documentation as required by the Grantor. Payment shall be initiated upon the Grantor’s approval of eligible costs
and cash amount requested for reimbursement of those costs.
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EXHIBIT D
CONTACT INFORMATION
CONTACT FOR NOTIFICATION:
Unless specified elsewhere, all notices required or desired to be sent by either Party shall be sent to the persons
listed below.
The Grantee acknowledges and agrees that its address set forth below is its current address and shall be
considered its last known address for purposes of receiving any and all notice(s) required under this Agreement.
The Grantee further acknowledges and agrees that the Grantor is justified in relying upon the address information
furnished to it by the Grantee in absence of notice to the contrary. The Grantee also acknowledges and agrees that
it has the burden of notifying the Grantor of its current/last known address. In the event that the Grantee changes
its current address, it shall contact its Grant Manager and notify him or her of the change of address. In the event
that Grantor's contact information changes, Grantor shall notify the Grantee of the change.
GRANTOR CONTACT GRANTEE CONTACT
Name: Kathleen McCarthy Name: Ruben Pineda
Title: Grant Manager Title: Mayor
Address: 607 E Adams St
Springfield, IL 62701 Address: 475 MAIN ST
Phone: 217-785-9997 West Chicago, IL 60185-2840
TTY#: (800) 785-6055 Phone: 630-293-2200
Fax#: N/A TTY#: N/A
Email Address: katie.mccarthy@illinois.gov Fax#: \
Email Address: CO'« da QWestehicar. ait
Additional
Information:
The following are designated as Authorized Designee(s) for the Grantee (See Part Two, Article XXVII):
Authorized Designee:
Authorized Designee Title:
Authorized Designee Phone:
Authorized Designee Email:
Authorized Designee Signature:
Authorized Signatory Approval:
Authorized Designee:
Authorized Designee Title:
Authorized Designee Phone:
Authorized Designee Email:
Authorized Designee Signature:
Authorized Signatory Approval:
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GRANTOR CONTACT FOR AUDIT OR CONSOLIDATED YEAR-END FINANCIAL REPORTS QUESTIONS—AUDIT UNIT
Email: externalauditunit@illinois.gov
GRANTOR CONTACT FOR FINANCIAL CLOSEOUT QUESTIONS—PROGRAM ACCOUNTANT
Name: Boaz Harriott
Email: Boaz.V.Harriott@illinois.gov
Phone: 217-782-9972
Fax#: N/A
Address: 607 E Adams St
Springfield, IL 62701
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EXHIBIT E
PERFORMANCE MEASURES
To be stated on the initial submitted Periodic Performance Report (PPR), as directed by the Report Deliverable
Schedule, the Grantee will incorporate project specific performance measures within the corresponding section of
the PPR. The project specific performance measures will encompass the following standardized performance
measures listed below.
o Did the deliverables specified in the task list submitted pursuant to Exhibit B lead to the
completion of the project described in Exhibit A?
©. Given the total amount of Grant Funds available, does the percent currently drawn and
expended directly correlate to the percent of the completion of the project to date?
o Atthe time of Award closeout, has the Grantee fulfilled the public purpose of the project stated
in Exhibit A?
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EXHIBIT F
PERFORMANCE STANDARDS
The Grantor reserves the right to deny any voucher request(s) at its discretion, based on lack of progress toward
meeting completion goals. If the Grantee fails to meet any of the performance measures/goals, and if deemed
appropriate at the discretion of the Grantor, the Grant Funds may be decreased by an amount proportionate to
the size of the shortfall, and/or the Grantee may be responsible for the return of the Grant Funds in the amount
specified by the Grantor. Grantor may initiate a grant modification(s) to de-obligate Grant Funds based on non-
performance. The Grantee will submit grant modification requests as necessary in a timely manner, including a
request to de-obligate Grant Funds in an amount that the Grantee determines will be unspent by the end of the
Grant Agreement Term.
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EXHIBIT G
SPECIFIC CONDITIONS
Grantor may remove (or reduce) a Specific Condition included in this Exhibit G by providing written notice to the
Grantee, in accordance with established procedures for removing a Specific Condition.
Specific Conditions:
The result of the Grantee’s Internal Control Questionnaire indicated that the Grantee must complete the following
specific conditions pursuant to 2 C.F.R. Section 200.302:
There were no conditions resulting from the Internal Control Questionnaire (ICQ).
Programmatic Risk Assessment (PRAQ)
PRAQ Section: 03 - Audit
Conditions: Desk review for the status of implemented corrective action
Timeframe: Agency re-examines in 6 months;
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PART TWO — THE GRANTOR-SPECIFIC TERMS
In addition to the uniform requirements in PART ONE, the Grantor has the following additional requirements for
its Grantee:
ARTICLE XXVII
AUTHORIZED SIGNATORY
27.1. Authorized Signatory. In processing this Award and related documentation, Grantor will only
accept materials signed by the Authorized Signatory or Designee of this Agreement, as designated or prescribed
herein in paragraph 1.6 or Exhibit D. If the Authorized Signatory chooses to assign a designee to sign or submit
materials required by this Agreement to Grantor, the Authorized Signatory must either send written notice to
Grantor indicating the name of the designee, or provide notice as set forth in Exhibit D. Without such notice,
Grantor will reject any materials signed or submitted on the Grantee’s behalf by anyone other than the Authorized
Signatory. The Authorized Signatory must approve each Authorized Designee separately by signing as indicated on
Exhibit D. If an Authorized Designee(s) appears on Exhibit D, please verify the information and indicate any
changes as necessary. Signatures of both the Authorized Signatory and the Authorized Designee are required in
order for the Authorized Designee to have signature authority under this Agreement.
ARTICLE XXVIII
ADDITIONAL AUDIT PROVISIONS
28.1. Discretionary Audit. The Grantor may, at any time and in its sole discretion, require a program-
specific audit, or other audit, SAS 115/AU-C265 letters (Auditor’s Communication of Internal Control Related
Matters) and SAS 114/AU-C260 letters (Auditor’s Communication With Those Charged With Governance).
ARTICLE XXIX
ADDITIONAL MONITORING PROVISIONS
29.1. Access to Documentation. The Award will be monitored for compliance in accordance with the
terms and conditions of this Agreement, together with appropriate programmatic rules, regulations, and/or
guidelines that the Grantor promulgates or implements. The Grantee must permit any agent authorized by the
Grantor, upon presentation of credentials, in accordance with all methods available by law, full access to and the
right to examine any document, papers and records either in hard copy or electronic format, of the Grantee
involving transactions relating to this Award.
29.2. Cooperation with Audits and Inquiries, Confidentiality. Pursuant to ARTICLE XII, above, the
Grantee is obligated to cooperate with the Grantor and other legal authorities in any audit or inquiry related to the
Award. The Grantor or any other governmental authority conducting an audit or inquiry may require the Grantee
to keep confidential any audit or inquiry and to limit internal disclosure of the audit or inquiry to those Grantee
personnel who are necessary to support the Grantee’s response to the audit or inquiry. This confidentiality
requirement shall not limit Grantee’s right to discuss an audit or inquiry with its legal counsel. If a third party seeks
to require the Grantee, pursuant to any law, regulation, or legal process, to disclose an audit or inquiry that has
been deemed confidential by the Grantor or other governmental authority, the Grantee shall promptly notify the
entity that is conducting the audit or inquiry of such effort so that the entity that is conducting the audit or inquiry
may seek a protective order, take other appropriate action, or waive compliance by the Grantee with the
confidentiality requirement.
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ARTICLE XXX
ADDITIONAL INTEREST PROVISIONS
30.1. Interest Earned on Grant Funds. Interest earned on Grant Funds in an amount up to $500 per
year may be retained by the Grantee for administrative expenses unless otherwise provided in PART THREE. Any
additional interest earned on Grant Funds above $500 per year must be returned to the Grantor pursuant to
paragraphs 4.3 and 33.2 herein, or as otherwise instructed by the Grant Manager or as set forth in PART THREE. All
interest earned must be expended prior to Grant Funds. Any unspent Grant Funds or earned interest unspent must
be returned as Grant Funds to the Grantor as described in paragraphs 4.3 and 33.2 herein. All interest earned on
Grant Funds must be accounted for and reported to the Grantor as provided in ARTICLE XIII herein. If applicable,
the Grantor will remit interest earned and returned by Grantee to the U.S. Department of Health and Human
Services Payment Management System through the process set forth at 2 CFR 200.305(b)(9), or as otherwise
directed by the federal awarding agency. The provisions of this paragraph 30.1 are inapplicable to the extent any
statute or rule provides for different treatment of interest income. Any provision that deviates from this paragraph
is set forth in PART THREE.
ARTICLE XXXI
ADDITIONAL BUDGET PROVISIONS
3TH: Restrictions on Discretionary Line Item Transfers. Unless set forth otherwise in PART THREE
herein, Budget line item transfers within the guidelines set forth in paragraph 6.2 herein, which would not
ordinarily require approval from Grantor, but vary more than ten percent (10%) of the current approved Budget
line item amount, are considered changes in the project scope and require Prior Approval from Grantor pursuant
to 2 CFR 200.308.
ARTICLE XXXII
ADDITIONAL REPRESENTATIONS AND WARRANTIES
32.1. Grantee Representations and Warranties. In connection with the execution and delivery of this
Agreement, the Grantee makes the following representations and warranties to Grantor:
(a) That it has no public or private interest, direct or indirect, and shall not acquire, directly
or indirectly any such interest which does or may conflict in any manner with the performance of the
Grantee’s services and obligations under this Agreement;
(b) That no member of any governing body or any officer, agent or employee of the State,
has a personal financial or economic interest directly in this Agreement, or any compensation to be paid
hereunder except as may be permitted by applicable statute, regulation or ordinance;
(c) That there is no action, suit or proceeding at law or in equity pending, nor to the best of
Grantee’s knowledge, threatened, against or affecting the Grantee, before any court or before any
governmental or administrative agency, which will have a material adverse effect on the performance
required by this Agreement;
(d) That to the best of the Grantee’s knowledge and belief, the Grantee, its principals and
key project personnel:
(i) Are not presently declared ineligible or voluntarily excluded from contrwith any federal
or State department or agency;
(ii) Have not, within a three (3)-year period preceding this Agreement, been convicted of
any felony; been convicted of a criminal offense in connection with obtaining, attempting to
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obtain, or performing a public (federal, state, or local) transaction or contract under a public
transaction; had a civil judgment rendered against them for commission of fraud; been found in
violation of federal or state antitrust statutes; or been convicted of embezzlement, theft, larceny,
forgery, bribery, falsification or destruction of records, making a false statement, or receiving
stolen property;
(iii) Are not presently indicted for, or otherwise criminally or civilly charged, by a
government entity (federal, state or local) with commission of any of the offenses enumerated in
sub-paragraph (ii) of this certification; and
(iv) Have not had, within a three (3)-year period preceding this Agreement, any judgment
rendered in an administrative, civil or criminal matter against the Grantee, or any entity
associated with its principals or key personnel, related to a grant issued by any federal or state
agency or a local government.
Any request for an exception to the provisions of this paragraph 32.1(d) must be made in writing,
listing the name of the individual, home address, type of conviction and date of conviction; and
(e) Grantee certifies that it is not currently operating under, or. subject to, any cease and
desist order, or subject to any informal or formal regulatory action, and, to the best of Grantee’s
knowledge, that it is not currently the subject of any investigation by any state or federal regulatory, law
enforcement or legal authority. Should it become the subject of an investigation by any state or federal
regulatory, law enforcement or legal authority, Grantee shall promptly notify Grantor of any such
investigation. Grantee acknowledges that should it later be subject to a cease and desist order,
Memorandum of Understanding, or found in violation pursuant to any regulatory action or any court
action or proceeding before any administrative agency, that Grantor is authorized to declare Grantee out
of compliance with this Agreement and suspend or terminate the Agreement pursuant to ARTICLE XVI
herein and any applicable rules.
ARTICLE XXxXIII
ADDITIONAL TERMINATION, SUSPENSION, BILLING SCHEDULE AND NON-COMPLIANCE PROVISIONS
33.1. Remedies for Non-Compliance. If Grantor suspends or terminates this Agreement pursuant to
ARTICLE XVI herein, Grantor may also elect any additional remedy allowed by law, including, but not limited to,
one or more of the following remedies:
(a) Direct the Grantee to refund some or all of the Grant Funds disbursed to it under this
Agreement; and
(b) Direct the Grantee to remit an amount equivalent to the “Net Salvage Value” of all
equipment or materials purchased with Grant Funds provided under this Agreement. For purposes of this
Agreement, “Net Salvage Value” is defined as the amount realized, or that the Parties agree is likely to be
realized from, the sale of equipment or materials purchased with Grant Funds provided under this
Agreement at its current fair market value, less selling expenses.
33.2. Grant Refunds. In accordance with the Illinois Grant Funds Recovery Act, 30 ILCS 705/1 et seq.,
the Grantee must, within forty-five (45) days of the effective date of a termination of this Agreement, refund to
Grantor, any balance of Grant Funds not spent or not obligated as of said date.
33.3. Grant Funds Recovery Procedures. In the event that Grantor seeks to recover from Grantee
funds received pursuant to this Award that: (i) Grantee cannot demonstrate were properly spent, or (ii) have not
been expended or legally obligated by the time of expiration or termination of this Award, the Parties agree to
follow the procedures set forth in the Illinois Grant Funds Recovery Act, 30 ILCS 705/1 et seq. (GFRA), for the
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recovery of Grant Funds, including the informal and formal hearing requirements. All remedies available in Section
6 of the GFRA shall apply to these proceedings. The Parties agree that Grantor’s Administrative Hearing Rules (56
Ill. Admin. Code Part 2605) and/or any other applicable hearing rules shall govern these proceedings.
33.4. Grantee Responsibility. Grantee shall be held responsible for the expenditure of all funds
received through this Award, whether expended by Grantee or a subrecipient or contractor of Grantee. Grantor
may seek any remedies against Grantee permitted pursuant to this Agreement and 2 CFR 200.339 for the action of
a subrecipient or contractor of Grantee that is not in compliance with the applicable statutes, regulations or the
terms and conditions of this Award.
33.5. Billing Schedule. In accordance with paragraph 4.8, herein Grantee must submit all payment
requests to Grantor within thirty (30) days of the end of the quarter, unless another billing schedule is specified in
PART THREE or Exhibit C. Failure to submit such payment request timely will render the amounts billed an
unallowable cost which Grantor cannot reimburse. In the event that Grantee is unable, for good cause, to submit
its payment request timely, Grantee shall timely notify Grantor and may request an extension of time to submit
the payment request. Grantor’s approval of Grantee’s request for an extension shall not be unreasonably withheld.
The payment requirements of this paragraph 33.5 supersede those set forth in paragraph 4.8.
ARTICLE XXXIV
ADDITIONAL MODIFICATION PROVISIONS
34.1. Modifications by Operation of Law. This Agreement is subject to such modifications as the
Grantor determines, in its sole discretion, may be required by changes in federal or State law or regulations
applicable to this Agreement. Grantor shall initiate such modifications, and Grantee shall be required to agree to
the modification in writing as a condition of continuing the Award. Any such required modification shall be
incorporated into and become part of this Agreement as if fully set forth herein. The Grantor shall timely notify the
Grantee of any pending implementation of or proposed amendment to such regulations of which it has notice.
34.2. Discretionary Modifications. If either the Grantor or the Grantee wishes to modify the terms of
this Agreement other than as set forth in Articles V and VI and paragraphs 34.1 and 34.3, written notice of the
proposed modification must be given to the other party. Modifications will only take effect when agreed to in
writing by both the Grantor and the Grantee. However, if the Grantor notifies the Grantee in writing of a proposed
modification, and the Grantee fails to respond to that notification, in writing, within thirty (30) days, the proposed
modification will be deemed to have been approved by the Grantee. In making an objection to the proposed
modification, the Grantee shall specify the reasons for the objection and the Grantor shall consider those
objections when evaluating whether to follow through with the proposed modification. The Grantor’s notice to the
Grantee shall contain the Grantee name, Agreement number, Amendment number and purpose of the revision. If
the Grantee seeks any modification to the Agreement, the Grantee shall submit a detailed narrative explaining why
the Project cannot be completed in accordance with the terms of the Agreement and how the requested
modification will ensure completion of the Grant Activities, Deliverables, Milestones and/or Performance
Measures (Exhibits A, B and E).
34.3. Unilateral Modifications. The Parties agree that Grantor may, in its sole discretion, unilaterally
modify this Agreement without prior approval of the Grantee when the modification is initiated by Grantor for the
sole purpose of increasing the Grantee’s funding allocation as additional funds become available for the Award
during the program year covered by the Term of this Agreement.
34.4. Management Waiver. The Parties agree that the Grantor may issue a waiver of specific
requirements of this Agreement after the term of the Agreement has expired. These waivers are limited to non-
material changes to specific grant terms that the Grantor determines are necessary to place the Grantee in
administrative compliance with the terms of this Agreement. A management waiver issued after the term of the
Agreement has expired will supersede the original requirements of this Agreement that would normally require a
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modification of this Agreement to be executed. The Grantor will make no modifications of this Agreement not
agreed to prior to the expiration of the Agreement beyond what is specifically set forth in this section.
34.5. Term Extensions. The Grantee acknowledges that all Grant Funds must be expended or legally
obligated, and all Grant Activities, Deliverables, Milestones and Performance Measures (Exhibits A, B and E) must
be completed during the Term of the Agreement. Extensions of the Term will be granted only for good cause,
subject to the Grantor’s discretion. Pursuant to the Grant Funds Recovery Act (30 ILCS 705/1 et seq.), no Award
may be extended in total beyond a two (2)-year period unless the Grant Funds are expended or legally obligated
during that initial two-year period, or unless Grant Funds are disbursed for reimbursement of costs previously
incurred by the Grantee. If Grantee requires an extension of the Award Term, Grantee should submit a written
request to the Grant Manager at least sixty (60) days prior to the end of the Award Term or extended Award Term,
as applicable, stating the reason for the extension. If Grantee provides reasonable extenuating circumstances,
Grantee may request an extension of the Award Term with less than sixty (60) days remaining.
ARTICLE XXXV
ADDITIONAL CONFLICT OF INTEREST PROVISIONS
35.1. Bonus or Commission Prohibited. The Grantee shall not pay any bonus or commission for the
purpose of obtaining the Grant Funds awarded under this Agreement.
35.2. Hiring State Employees Prohibited. No State officer or employee may be hired to perform
services under this Agreement on behalf of the Grantee, or be paid with Grant Funds derived directly or indirectly
through this Award without the written approval of the Grantor unless Grantee is a State agency.
ARTICLE XXXVI
ADDITIONAL EQUIPMENT OR PROPERTY PROVISIONS
36.1. | Equipment Management. The Grantee is responsible for replacing or repairing equipment and
materials purchased with Grant Funds that are lost, stolen, damaged, or destroyed. Any loss, damage or theft of
equipment and materials shall be investigated and fully documented, and immediately reported to the Grantor
and, where appropriate, the appropriate authorities.
36.2. | Purchase of Real Property. If permitted by the Award Budget and scope of activities provided in
this Agreement, a Grantee may use the Grant Funds during the Award Term for the costs associated with the
purchase of real property (as defined by 2 CFR 200.1) either through the use of reimbursement or advanced funds
as permitted in Exhibit C of this Agreement for the following purposes and consistent with the Grantor’s
bondability guidelines and 2 CFR 200:
(a) Cash payment of the entirety or a portion of the real property acquisition;
(b) Cash Payment of a down payment for the acquisition;
(c) Standard and commercially reasonable costs required to be paid at the acquisition closing
(i.e., closing costs); or
(d) Payments to reduce the debt incurred by Grantee to purchase the real property.
36.3. Bonding Requirements. If Grant Funds through this Award are used for construction or facility
improvement projects that exceed the Simplified Acquisition Threshold, the Grantee must comply with the
minimum bonding requirements listed in 2 CFR 200.326 (a) — (c). Grantor will not accept the Grantee's own
bonding policy and requirements.
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ARTICLE XXXVII
APPLICABLE STATUTES
To the extent applicable, Grantor and Grantee shall comply with the following:
37.1. Grantee Responsibility. All applicable federal, State and local laws, rules and regulations
governing the performance required by Grantee shall apply to this Agreement and will be deemed to be included
in this Agreement the same as though written herein in full. Grantee is responsible for ensuring compliance with all
applicable laws, rules and regulations, including, but not limited to those specifically referenced herein. Except
where expressly required by applicable laws and regulations, the Grantor shall not be responsible for monitoring
Grantee's compliance.
37.2. Land Trust/Beneficial Interest Disclosure Act (765 ILCS 405/2.1). No Grant Funds shall be paid to
any trustee of a land trust, or any beneficiary or beneficiaries of a land trust, for any purpose relating to the land,
which is the subject of such trust, any interest in such land, improvements to such land or use of such land unless
an affidavit is first filed with the Grantor identifying each beneficiary of the land trust by name and address and
defining such interest therein.
37.3. Historic Preservation Act (20 ILCS 3420/1 et seg.). The Grantee will not expend Grant Funds
under this Agreement which result in the destruction, alteration, renovation, transfer or sale, or utilization of a
historic property, structure or structures, or in the introduction of visual, audible or atmospheric elements to a
historic property, structure or structures, which will result in the change in the character or use of any historic
property, except as approved by the Illinois Department of Natural Resources, Historic Preservation Division. The
Grantee shall not expend Grant Funds under this Agreement for any project, activity, or program that can result in
changes in the character or use of historic property, if any historic property is located in the area of potential
effects without the approval of the Illinois Department of Natural Resources, Historic Preservation Division. 20 ILCS
3420/3(f).
37.4. Victims’ Economic Security and Safety Act (820 ILCS 180 et seq.). If the Grantee has 50 or more
employees, it may not discharge or discriminate against an employee who is a victim of domestic or sexual
violence, or who has a family or household member who is a victim of domestic or sexual violence, for taking up to
a total of twelve (12) work weeks of leave from work during any twelve (12) month period to address the domestic
violence, pursuant to the Victims’ Economic Security and Safety Act. The Grantee is not required to provide paid
leave under the Victims’ Economic Security and Safety Act, but may not suspend group health plan benefits during
the leave period. Any failure on behalf of the Grantee to comply with all applicable provisions of the Victims’
Economic Security and Safety Act, or applicable rules and regulations promulgated thereunder, may result in a
determination that the Grantee is ineligible for future contracts or subcontracts with the State of Illinois or any of
its political subdivisions or municipal corporations, and this Agreement may be cancelled or voided in whole or in
part, and such other sanctions or penalties may be imposed or remedies invoked, as provided by Statute or
regulation.
37.5. Equal Pay Act of 2003 (820 ILCS 112 et seq.). If the Grantee has four (4) or more employees, it is
prohibited by the Equal Pay Act of 2003 from paying unequal wages to men and women for doing the same or
substantially similar work. Further, the Grantee is prohibited by the Equal Pay Act of 2003 from remedying
violations of the Act by reducing the wages of other employees or discriminating against any employee exercising
his/her rights under this Act. Any failure on behalf of the Grantee to comply with all applicable provisions of the
Equal Pay Act of 2003, or applicable rules and regulations promulgated thereunder, may result in a determination
that the Grantee is ineligible for future contracts or subcontracts with the State of Illinois or any of its political
subdivisions or municipal corporations, and this Agreement may be cancelled or voided in whole or in part, and
such other sanctions or penalties may be imposed or remedies invoked, as provided by Statute or regulation.
37.6. Steel Products Procurement Act (30 ILCS 565 et seq.). The Grantee, if applicable, hereby certifies
that any steel products used or supplied in accordance with this Award for a public works project shall be
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manufactured or produced in the United States per the requirements of the Steel Products Procurement Act (30
ILCS 565 et seq.).
37.7. Minorities, Women, and Persons with Disabilities Act_and Illinois Human Rights Act (30 ILCS
575/0.01; 775 ILCS 5/2-105). The Grantee acknowledges and hereby certifies compliance with the provisions of the
Business Enterprise for Minorities, Women, and Persons with Disabilities Act, and the equal employment practices
of Section 2-105 of the Illinois Human Rights Act for the provision of services which are directly related to the
Award Activities to be performed under this Agreement.
37.8. Identity Protection Act (5 ILCS/179 et seg.) and Personal Information Protection Act (815 ILCS 530
et seq.). The Grantor is committed to protecting the privacy of its vendors, grantees and beneficiaries of programs
and services. At times, the Grantor will request social security numbers or other personal identifying information.
Federal and state laws, rules and regulations require the collection of this information for certain purposes relating
to employment and/or payments for goods and services, including, but not limited to, Awards. The Grantor also
collects confidential information for oversight and monitoring purposes.
Furnishing personal identity information, such as a social security number, is voluntary; however, failure to provide
required personal identity information may prevent an individual or organization from using the services/benefits
provided by the Grantor as a result of state or federal laws, rules and regulations.
To the extent the Grantee collects or maintains protected personal information as part of carrying out the Award
Activities, the Grantee shall maintain the confidentiality of the protected personal information in accordance with
applicable law and as set forth below.
(a) Personal Information Defined. As used herein, “Personal Information” shall have the
definition set forth in the Personal Information Protection Act, 815 ILCS 530/5 (“PIPA”).
(b) Protection of Personal Information. The Grantee shall use at least reasonable care to
protect the confidentiality of Personal Information that is collected or maintained as part of the Award
Activities and (i) not use any Personal Information for any purpose outside the scope of the Award
Activities and (ii) except as otherwise authorized by the Grantor in writing, limit access to Personal
Information to those of its employees, contractors, and agents who need such access for purposes
consistent with the Award Activities. If Grantee provides any contractor or agent with access to Personal
Information, it shall require the contractor or agent to comply with the provisions of this paragraph 37.8.
(c) Security Assurances. Grantee represents and warrants that it has established and will
maintain safeguards against the loss and unauthorized access, acquisition, destruction, use, modification,
or disclosure of Personal Information and shall otherwise maintain the integrity of Personal Information in
its possession in accordance with any federal or state law privacy requirements, including PIPA. Such
safeguards shall be reasonably designed to (i) ensure the security and confidentiality of the Personal
Information, (ii) protect against any anticipated threats or hazards to the security or integrity of Personal
Information, and (iii) protect against unauthorized access to or use of Personal Information. Additionally,
Grantee will have in place policies, which provide for the secure disposal of documents and information
which contain Personal Information, including but not limited to shredding documents and establishing
internal controls over the authorized access to such information. 815 ILCS 530/40.
(d) Breach Response. In the event of any unauthorized access to, unauthorized disclosure
of, loss of, damage to or inability to account for any Personal Information (a "Breach"), Grantee agrees
that it shall promptly, at its own expense (i) report such Breach to the Grantor by telephone with
immediate written confirmation sent by e-mail and by mail, describing in detail any accessed materials
and identifying any individual(s) who may have been involved in such Breach; (ii) take all actions
necessary or reasonably requested by the Grantor to stop, limit or minimize the Breach; (iii) restore
and/or retrieve, as applicable, and return all Personal Information that was lost, damaged, accessed,
copied or removed; (iv) cooperate in all reasonable respects to minimize the damage resulting from such
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Breach; (v) provide any notice to Illinois residents as required by 815 ILCS 530/10 or applicable federal
law, in consultation with the Grantor; and (vi) cooperate in the preparation of any report related to the
Breach that the Grantor may need to present to any governmental body.
(e) Injunctive Relief. Grantee acknowledges that, in the event of a breach of this paragraph
37.8, Grantor will likely suffer irreparable damage that cannot be fully remedied by monetary damages.
Accordingly, in addition to any remedy which the Grantor may possess pursuant to applicable law, the
Grantor retains the right to seek and obtain injunctive relief against any such breach in any Illinois court of
competent jurisdiction.
(f) Compelled Access or Disclosure. The Grantee may disclose Personal Information if it is
compelled by law, regulation, or legal process to do so, provided the Grantee gives the Grantor at least
ten (10) days' prior notice of such compelled access or disclosure (to the extent legally permitted) and
reasonable assistance if the Grantor wishes to contest the access or disclosure.
ARTICLE XXXVIII
ADDITIONAL MISCELLANEOUS PROVISIONS
38.1. Workers’ Compensation Insurance, Social Security, Retirement and Health Insurance Benefits
and Taxes. The Grantee shall provide Workers’ Compensation insurance where the same is required and shall
accept full responsibility for the payment of unemployment insurance, premiums for Workers’ Compensation,
Social Security and retirement and health insurance benefits, as well as all income tax deduction and any other
taxes or payroll deductions required by law for its employees who are performing services specified by this
Agreement.
38.2. Required Notice. Grantee agrees to give prompt notice to the Grantor of any event that may
materially affect the performance required under this Agreement. Any notice or final decision by Grantor relating
to (i) a Termination or Suspension (ARTICLE XVI), (b) Modifications, Management Waivers or Term Extensions
(ARTICLE XXXIV) or (c) Assignments (paragraph 26.4) must be executed by the Director of the Grantor or her or his
authorized designee.
ARTICLE XXXIX
ADDITIONAL REQUIRED CERTIFICATIONS
The Grantee makes the following certifications as a condition of this Agreement. These certifications are
required by State statute and are in addition to any certifications required by any federal funding source as set
forth in this Agreement. Grantee’s execution of this Agreement shall serve as its attestation that the certifications
made herein are true and correct.
39.1. Compliance With Applicable Law. The Grantee certifies that it shall comply with all applicable
provisions of federal, state and local law in the performance of its obligations pursuant to this Agreement.
39.2. Sexual Harassment. The Grantee certifies that it has written sexual harassment policies that shall
include, at a minimum, the following information: (i) the illegality of sexual harassment; (ii) the definition of sexual
harassment under State law; (iii) a description of sexual harassment, utilizing examples; (iv) the Grantee’s internal
complaint process including penalties; (v) the legal recourse, investigative and complaint process available through
the Department of Human Rights and the Human Rights Commission; (vi) directions on how to contact the
Department of Human Rights and the Human Rights Commission; and (vii) protection against retaliation as
provided by Section 6-101 of the Illinois Human Rights Act (775 ILCS 5/2-105(A)(4)). A copy of the policies shall be
provided to the Grantor upon request.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2023 / 1/18/22
Page 42 of 48

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Agreement No 20-203223
39.3. Federal, State and Local Laws; Tax Liabilities; State Agency Delinquencies. The Grantee is
required to comply with all federal, state and local laws, including but not limited to the filing of any and all
applicable tax returns. In the event that a Grantee is delinquent in filing and/or paying any federal, state and/or
local taxes, the Grantor shall disburse Grant Funds only if the Grantee enters into an installment payment
agreement with said tax authority and remains in good standing therewith. Grantee is required to tender a copy of
any such installment payment agreement to the Grantor. In no event may Grantee utilize Grant Funds to discharge
outstanding tax liabilities or other debts owed to any governmental unit. The execution of this Agreement by the
Grantee is its certification that (i) it is current as to the filing and payment of any federal, state and/or local
taxes applicable to Grantee; and (ii) it is not delinquent in its payment of moneys owed to any federal, state, or
local unit of government.
39.4. Lien Waivers. If applicable, the Grantee shall monitor construction to assure that necessary
contractor’s affidavits and waivers of mechanics liens are obtained prior to release of Grant Funds to contractors
and subcontractors.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2023 / 1/18/22
Page 43 of 48

===== PDF PAGE 95 =====
[Extraction: OCR (rendered-page OCR)]
Agreement No 20-203223
PART THREE — THE PROJECT-SPECIFIC TERMS
In addition to the uniform requirements in PART ONE and the Grantor-Specific Terms in PART TWO, the Grantor
has the following additional requirements for this Project:
ARTICLE XL
REPORT DELIVERABLE SCHEDULE
40.1. External Audit Reports. External Audit Reports may be required. Refer to ARTICLE XV of this
Agreement to determine whether you are required to submit an External Audit Report and the applicable due
date.
40.2. Annual Financial Reports. Annual Financial Reports may be required. Refer to paragraph 15.2 of
this Agreement to determine whether you are required to submit Annual Financial Reports.
40.3. | Required Periodic Reports. Below is the required periodic reporting schedule for this Award.
July 2023
© Quarterly Periodic Financial Report (07/31/2023) - Covering Period of 04/01/2023 - 06/30/2023; Send To: Grant
Manager
© Quarterly Periodic Performance Report (07/31/2023) - Covering Period of 04/01/2023 - 06/30/2023; Send To:
Grant Manager
October 2023
© Quarterly Periodic Financial Report (10/30/2023) - Covering Period of 07/01/2023 - 09/30/2023; Send To: Grant
Manager
© Quarterly Periodic Performance Report (10/30/2023) - Covering Period of 07/01/2023 - 09/30/2023; Send To:
Grant Manager
January 2024
© Quarterly Periodic Financial Report (01/30/2024) - Covering Period of 10/01/2023 - 12/31/2023; Send To: Grant
Manager
© Quarterly Periodic Performance Report (01/30/2024) - Covering Period of 10/01/2023 - 12/31/2023; Send To:
Grant Manager
April 2024
© Quarterly Periodic Financial Report (04/30/2024) - Covering Period of 01/01/2024 - 03/31/2024; Send To: Grant
Manager
© Quarterly Periodic Performance Report (04/30/2024) - Covering Period of 01/01/2024 - 03/31/2024; Send To:
Grant Manager
July 2024
© Quarterly Periodic Financial Report (07/30/2024) - Covering Period of 04/01/2024 - 06/30/2024; Send To: Grant
Manager
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2023 / 1/18/22
Page 44 of 48

===== PDF PAGE 96 =====
[Extraction: OCR (rendered-page OCR)]
Agreement No 20-203223
© Quarterly Periodic Performance Report (07/30/2024) - Covering Period of 04/01/2024 - 06/30/2024; Send To:
Grant Manager
October 2024
© Quarterly Periodic Financial Report (10/30/2024) - Covering Period of 07/01/2024 - 09/30/2024; Send To: Grant
Manager
© Quarterly Periodic Performance Report (10/30/2024) - Covering Period of 07/01/2024 - 09/30/2024; Send To:
Grant Manager
January 2025
© Quarterly Periodic Financial Report (01/30/2025) - Covering Period of 10/01/2024 - 12/31/2024; Send To: Grant
Manager
© Quarterly Periodic Performance Report (01/30/2025) - Covering Period of 10/01/2024 - 12/31/2024; Send To:
Grant Manager
April 2025
© Quarterly Periodic Financial Report (04/30/2025) - Covering Period of 01/01/2025 - 03/31/2025; Send To: Grant
Manager
© Quarterly Periodic Performance Report (04/30/2025) - Covering Period of 01/01/2025 - 03/31/2025; Send To:
Grant Manager
May 2025
© End of grant Closeout Financial Report (05/15/2025) - Covering Period of 04/01/2023 - 03/31/2025; Send To:
Grant Manager
© End of grant Closeout Performance Report (05/15/2025) - Covering Period of 04/01/2023 - 03/31/2025; Send To:
Grant Manager
40.4. | Changes to Reporting Schedule. Changes to the schedules for periodic reporting, the external
audit reports and the annual financial reports do not require a formal modification to this Agreement pursuant to
paragraph 26.5 and Article XXXIV, and may be changed unilaterally by the Grantor if necessitated by a change in
the project schedule or at the discretion of the Grantor. The Grantee may not modify the reporting deliverable
schedules in ARTICLES XIII, XIV, XV and XL unilaterally, and must obtain prior written approval from Grantor or the
Grant Accountability and Transparency Unit of the Governor’s Office of Management and Budget, if applicable, to
change any reporting deadlines.
ARTICLE XLI
GRANT-SPECIFIC TERMS/CONDITIONS
41.1. Funding. If this Award is bond-funded, all expenditures shall be in accordance with all
applicable bondability guidelines.
41.2. Use of Real Property. Grantee shall use any real property acquired, constructed or
improved with Grant Funds pursuant to this Agreement to provide the programs and services specified herein
for at least the Award Term stated in Paragraph 1.4. Grantee shall comply with the real property use and
disposition requirements set forth in 2 CFR 200.311.
. State of Illinois
GRANT AGREEMENT FISCAL YEAR 2023 / 1/18/22
Page 45 of 48

===== PDF PAGE 97 =====
[Extraction: OCR (rendered-page OCR)]
41.3.
Agreement No 20-203223
Projects Requiring External Sign-offs.
(1) Pursuant to applicable statute(s), this Award requires sign-off by the following State agency(ies).
The status of the sign-off is indicated as of the date the Award is sent to the Grantee for
(2)
(3)
execution:
AGENCY SIGN-OFF SIGN-OFF
RECEIVED OUTSTANDING
x Illinois State Historic Preservation Office x
Illinois Dept. of Agriculture
x Illinois Dept. of Natural Resources x
Illinois Environmental Protection Agency
NONE APPLICABLE
While any external sign-off is outstanding, the provisions of Item (3), immediately below
apply with respect to the disbursement of funds under this Award.
NOTE: The fact that a sign-off has been received in no way relieves the Grantee of its
obligation to comply with any conditions or requirements conveyed by the applicable
agency(ies) in conjunction with the issuance of the sign-off for the project funded under this
Agreement.
For projects subject to review by the Illinois Environmental Protection Agency (IEPA), the Grantee
must, prior to construction, obtain a construction permit or “authorization to construct” from
the IEPA pursuant to the provisions of the Environmental Protection Act, 415 ILCS 5/1 et seq.
External Sign-Off Provisions:
a.)
b.)
The Project described in Exhibit A and funded under this Agreement is subject to review by
the external agency(ies) indicated in Item (1) immediately above. Grantee must comply with
requirements established by said agency(ies) relative to their respective reviews. Any
requirements communicated to the Grantor shall be incorporated into this Agreement as
follows: as an attachment to this Agreement (immediately following PART THREE) at the
time of the Agreement execution. The Grantee is contractually obligated to comply with
such requirements.
Grantee is responsible for coordinating directly with the applicable external agency(ies)
relative to said reviews. Except as specifically provided below, the Grantor’s obligation to
disburse funds under this Agreement is contingent upon notification by the applicable
agency(ies) that all requirements applicable to the project described in this Agreement have
been satisfied. Upon receipt of said notification, disbursement of the Grant Funds shall be
authorized in accordance with the provisions of Exhibit C herein.
Prior to notification of compliance by the applicable external agency(ies), the Grantee may
request disbursement of funds only for the following purposes: administrative, contractual,
legal, engineering, or architectural costs incurred which are necessary to allow for
compliance by the Grantee of requirements established by the external agency(ies). FUNDS
WILL NOT BE DISBURSED FOR LAND ACQUISITION OR ANY TYPE OF CONSTRUCTION OR
OTHER ACTIVITY WHICH PHYSICALLY IMPACTS THE PROJECT SITE PRIOR TO RECEIPT BY THE
GRANTOR OF THE REQUIRED NOTIFICATION FROM ALL APPLICABLE AGENCIES.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2023 / 1/18/22
Page 46 of 48

===== PDF PAGE 98 =====
[Extraction: OCR (rendered-page OCR)]
Agreement No 20-203223
d.) If external sign-offs are indicated in this paragraph 41.3, disbursement of Grant Funds
(whether advance or scheduled) are subject to the restrictions set forth by the External Sign-
Off Provisions of this paragraph 41.3. Upon receipt of all required sign-offs, the Grantor’s
Accounting Division will be notified of authorization to disburse Grant Funds in accordance
with the disbursement method indicated herein.
41.4. Prevailing Wage Act Compliance. The work to be performed under this Agreement is
subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.). Grantee shall comply with all requirements of
the Prevailing Wage Act, including but not limited to: (a) inserting into all contracts for construction a
stipulation to the effect that not less than the prevailing rate of wages as applicable to the project shall be
paid to all laborers, workers, and mechanics performing work under the Award and requiring all bonds of
contractors to include a provision as will guarantee the faithful performance of such prevailing wage clause as
provided by contract and (b) all required reporting and documentation.
41.5. Compliance with Illinois Works Jobs Program Act. Grantee must comply with requirements in the
Illinois Works Jobs Program Act (30 ILCS 559/Art. 20). For Awards with an estimated total project cost of $500,000
or more, the Grantee will be required to comply with the Illinois Works Apprenticeship Initiative (30 ILCS 559/20-
20 to 20-25) and all applicable administrative rules (see 14 Ill. Admin. Code Part 680). The “estimated total project
cost” is a good faith approximation of the costs of an entire project being paid for in whole or in part by
appropriated capital funds to construct a public work. Grantee must submit a Budget Supplement Form (available
on the Grantor’s website) to the Grantor within ninety (90) days of the execution of this Award. The goal of the
INinois Apprenticeship Initiative is that apprentices will perform either 10% of the total labor hours actually worked
in each prevailing wage classification or 10% of the estimated labor hours in each prevailing wage classification,
whichever is less. Grantee is permitted to seek from the Grantor a waiver or reduction of this goal in certain
circumstances pursuant to 30 ILCS 559/20-20(b). The Grantee must ensure compliance for the life of the entire
project, including during the term of the Award and after the Term ends, if applicable, and will be required to
report on and certify its compliance.
41.6. Compliance with Business Enterprise Program. If applicable to this Grant, Grantee acknowledges
that it is required to comply with the Business Enterprise Program for Minorities, Females, and Persons with
Disabilities Act (“BEP”) (30 ILCS 575/0.01 et seq.), which establishes a goal for contracting with businesses that
have been certified as owned and controlled by persons who are minority, female or who have disabilities.
Grantee shall maintain compliance with the BEP Utilization Plan submitted in conjunction with the Agreement and
shall comply with all reporting requirements.
41.7. Compliance with the Employment of Illinois Workers on Public Works Act. Grantee acknowledges
that it is required to comply with the Employment of Illinois Workers on Public Works Act (30 ILCS 570/0.01 et
seq.) (the “Act”), which provides that whenever there is a period of excessive unemployment in Illinois (as defined
by the Act), if the Grantee is using Grant Funds for (1) constructing or building any public works, or (2) performing
the clean-up and on-site disposal of hazardous waste for the State of Illinois or any political subdivision of the
State, then the Grantee shall employ at least 90% Illinois laborers on such project. Illinois laborers refers to any
person who has resided in Illinois for at least 30 days and intends to become or remain an Illinois resident. Grantee
may receive an exception from this requirement by submitting a request and supporting documents certifying that
Illinois laborers are either not available or are incapable of performing the particular type of work involved. The
certification must: (a) be submitted to the grant manager within the first quarter of the Award Term; (b) provide
sufficient support that demonstrates the exception is met; (c) be signed by an authorized signatory of the Grantee;
and (d) be approved by the grant manager. In addition, every contractor on a public works project or
improvement or hazardous waste clean-up and on-site disposal project in this State may place on such work no
more than 3 (or 6 in the case of a hazardous waste clean-up and on-site disposal project) of the contractor’s
regularly employed non-resident executive and technical experts.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2023 / 1/18/22
Page 47 of 48

===== PDF PAGE 99 =====
[Extraction: OCR (rendered-page OCR)]
Agreement No 20-203223
ARTICLE XLII
BOND FUNDED GENERAL GRANT PROVISIONS
42.1. | Bond Funded General Grant Provisions. It is the intent of the State that all or a portion of the
costs of this Project will be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the
State.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2023 / 1/18/22
Page 48 of 48

===== PDF PAGE 100 =====
[Extraction: OCR (rendered-page OCR)]
State of Illinois
UNIFORM GRANT BUDGET TEMPLATE
Agency:|Illinois Department of Commerce and Economic Opportunity
Grantee:|City of West Chicago DUNS Number: 113554448
NOFONumber.[SSSSSSSSSSS~*dSCS~C«SAC Number] _ Grant Number: 70-203223
Section A: State of Illinois Funds Summary Detail
Revenues
State of Illinois Grant Amount Requested $600,000.00
Budget Expenditure Categories
1. Personnel (200.430)
2. Fringe Benefits (200.431)
3. Travel (200.474)
4. Equipment (200.439)
5. Supplies (200.94)
6. Contractual/Subawards (200.318 and .92)
7. Consultant (200.459)
8. Construction $600,000.00
1205 DESIGN/ENGINEERING $90,000.00
1217 EQUIPMENT/MATERIAL/LABOR $105,000.00
1221 CONSTRUCTION MGMT & OVERSIGHT $65,000.00
1225 EXCAVATION/SITE PREP/DEMO $305,000.00
1235 CONTINGENCY $35,000.00
9. Occupancy (200.465)
10. Research and Development (200.87)
11. Telecommunications
12. Training and Education (200.472)
13. Direct Administrative Costs (200.413)
14. Miscellaneous Costs
15. Grant Exclusive Line Item(s)
16. Total Direct Costs (add lines 1-15) $600,000.00 $600,000.00
17. Total Indirect Costs (200.414)
18. Total Costs State Grant Funds (Lines 16 and 17) $600,000.00 $600,000.00

===== PDF PAGE 101 =====
[Extraction: OCR (rendered-page OCR)]
Grant Number: 20-203223
Grantee:|City of West Chicago
SECTION A - Continued - Indirect Cost Rate Information
If your organization is requesting reimbursement for indirect costs on line 17 of the Budget Summary, please select one of the following options. If not reimbursement is
being requested please consult your program office regarding possible match requirements.
Your organization may not have a Federally Negotiated Cost Rate Agreement. Therefore, in order for your organization to be reimbursed for the Indirect Costs from the
State of Illinois your organziation must either:
a. Negotiate an Indirect Cost Rate with the State of Illinois' Indirect Cost Unit with guidance from you State Cognizant Agency on an annual basis;
b. Elect to use the de minimis rate of 10% modified for total direct costs (MTDC) which may be used indefinitely on State of Illinois awards; or
c. Use a Restricted Rate designated by programmatic or statutory policy (see Notice of Funding Opportunity or Restricted Rate Programs).
Select ONLY One:
1) Our Organization receives direct Federal funding and currently has a Negotiated Indirect Cost Rate Agreement (NICRA) with our federal Cognizant Agency. A
copy of this agreement will be provided to the State of Illinois' Indirect Cost Unit for review and documentation before reimbursement is allowed. This NICRA
will be accepted by all State of Illinois agencies up to any statutory, rule-based or programmatic restrictions or limitations.
2a) Our Organizations currently has a Negotitated Indirect Cost Rate Agreement (NICRA) with the State of Illinois that will be accepted by all State of Illinois
agencies up to any statutory, rule-based or programmatic restrictions or limitations. Our Organization is required to submit a new Indirect Cost Rate Proposal
to the Indirect Cost Unit within 6 months after the close of each fiscal year pursuant to 2 CFR 200, Appendiz IV(c)(2)(c).
2b) Our Organization currently does not have a Negotiated Indirect Cost Rate Agreement (NICRA) with the State of Illinois. Our organization will submit our initial
Indirect Cost Rate Proposal (ICRP) immediately after our Organization is advised that the State award will be made no later than 3 months after the effective
date of the State award pursuant to 2 CFR 200 Appendix (C)(2)(b). The initial ICRP will be sent to the State of Illinois Indirect Cost unit.
3) Our Organization has never received a Negotiated Indirect Cost Rate Agreement from either the federal government or the State of Illinois and elects to charge
the de minimis rate of 10% modified total direct cost (MTDC) which may be used indefinitely on State of Illinois awards pursuant to 2 CRF 200.414 (C)(4)(f) and
200.68.
4) For Restricted Rate Programs, our Organization is using a restricted indirect cost rate that:
is included as a "Special Indirect Cost Rate" in the NICRA, pursuant
to 2 CFR 200 Appendix IV(5); or
complies with other statutory policies. Rate: fs
5) Dz No reimbursement of Indirect Cost is being requested.
Basic Negotiated Indirect Cost Rate Information (Use only if option 1 or 2(a), above is selected.)

===== PDF PAGE 102 =====
[Extraction: OCR (rendered-page OCR)]
Grantee: |City of West Chicago
NOFO Number:
Grant Number:
20-203223
!
By signing this report, | certify to the best of my knowledge and belief that the report is true, complete and accurate and that any
false, fictitious or fraudulent information or the omission of any material fact could result in the immediate termination of my grant
award(s).
Institution/Organization:
Signature:
Printed Name:
Title:
Phone:
Date:
Note: The State Awarding Agency may change required signers based on the grantee's organizational structure.
City of West Chicago
Ruben Pineda
Mayor
(630) 293-2200
19-Jun-23
Institution/Organization:
Signature:
Printed Name:
Title:
Phone:
Date:
authority to enter into contractual agreements on the behalf of the organization.
City of West Chicago
LS ©
5
Nikki Giles
Finance Director
(630) 293-2211
19-Jun-23
The required signers must have the

===== PDF PAGE 103 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
CITY COUNCIL
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDAITEMNUMBER: _ 7-H.
Plat of Easement for Watermain, 805 Discovery Dr.,
Discovery Drive Investors, LLC FILE NUMBER:
7
ee ao oood COMMITTEE AGENDA DATE: N/A
COUNCIL AGENDA DATE: June 19, 2023
STAFF REVIEW: Tom Dabareiner SIGNATURE L Z i > a
APPROVED BY CITY ADMINISTRATOR: Michael Guttman SIGNATURE
ITEM SUMMARY:
In 2018, Suncast Corporation constructed a new office/warehouse facility at 805 Discovery Dr. New
on-site 6-inch and 10-inch diameter watermain and appurtances were installed as part of the new de-
velopment. The proposed easement will allow the City access to the watermain for operation and
maintenance.
ACTIONS PROPOSED:
Consideration of the requested plat of easement for watermain utilities on the property located at 805
Discovery Dr.
COMMITTEE ACTION:
This item did not go before a Committee for consideration.

===== PDF PAGE 104 =====
[Extraction: OCR (rendered-page OCR)]
RESOLUTION NO. 23-R-0054
A RESOLUTION APPROVING A PLAT OF EASEMENT FOR WATERMAIN WITH DISCOV-
ERY DRIVE INVESTORS, LLC - 805 DISCOVERY DR.
BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled
as follows:
Section 1. That the Plat of Easement, as prepared by Spaceco Inc., consisting of one (1) sheet, at-
tached hereto and incorporated herein as Exhibit “A”, be and the same is hereby approved and that the
Mayor and Executive Office Manager and all other necessary and appropriate officers of the City are au-
thorized to execute said plat.
Section 2. That all Resolutions or parts thereof, in conflict with the provisions of this Resolution
are, to the extent of such conflict, expressly repealed.
Section 3. That this Resolution shall be in full force and effect from and after its adoption and ap-
proval as provided by law.
APPROVED this day of 2023.
AYES:
NAYES:
ABSTAIN:
ABSENT:
Mayor, Ruben Pineda
ATTEST:
Executive Office Manager, Valeria Perez
Resolution 23-R-0054
Page 1 of 2

===== PDF PAGE 105 =====
[Extraction: OCR (rendered-page OCR)]
EXHIBIT “A”
(INSERT PLAT OF EASEMENT HERE)
Resolution 23-R-0054
Page 2 of 2

===== PDF PAGE 106 =====
[Extraction: OCR (rendered-page OCR)]
PLAT OF EASEMENT
GT 12m DUPAGE NATIONAL TEC#OIOLOGY PAIK - NORTH ASSESEAANT PLAT LOT 12.0F THAT. "
Sid deine sauTeeaatann scuTvoesy GUAATENOF econ T Tammbar actu ras, SCabI MRS
EAST OF THE THAD PRINCIPAL MERIDWAN, ACCORDING TO THE PLAT THEREOF RECORDED RAY 18,

===== PDF PAGE 107 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
CITY COUNCIL
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: __~7- ~-
Plat of Easement for Watermain, Drainage/Detention
and Natural Area, 705 Discovery Dr., Discovery Drive
Investors II, LLC
FILE NUMBER:
COMMITTEE AGENDA DATE: N/A
Res. 23-R-0055
COUNCIL AGENDA DATE: June 19, 2023
STAFF REVIEW: Tom Dabareiner sionarure_Z)———
APPROVED BY CITY ADMINISTRATOR: Michael Guttman SIGNATURE
ITEM SUMMARY:
In 2022 Suncast Corporation completed Phase Il of their new facility to include additional of-
fice/warehouse space at 705 Discovery Dr. New privately owned on-site 6 inch and 10 inch diameter
watermain and appurtances were installed as part of the new development. The proposed easement
will allow the City access to the watermain for maintenance. The plat also includes stormwater drain-
age/detention and natural area easement provisions for the stormwater facilities and natural areas lo-
cated on the site. The watermain and stormwater easement provisions would allow the City access to
the watermain/stormwater facilities in the case where the property owner is not maintaining the items
per city code requirements. Any costs incurred by the City for said maintenance of the watermain or
stormwater facilities would be borne by the property owner.
ACTIONS PROPOSED:
Consideration of the requested plat of easement for storm water drainage, detention and retention and
watermain utilities on the property located at 705 Discovery Dr.
COMMITTEE ACTION:
This item did not go before a Committee for consideration.

===== PDF PAGE 108 =====
[Extraction: OCR (rendered-page OCR)]
RESOLUTION NO. 23-R-0054
A RESOLUTION APPROVING A PLAT OF EASEMENT FOR WATERMAIN, DRAIN-
AGE/DETENTION AND NATURAL AREA WITH DISCOVERY DRIVE INVESTORS II, LLC —
705 DISCOVERY DR.
BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled
as follows:
Section 1. That the Plat of Easement, as prepared by Spaceco Inc., consisting of one (1) sheet, at-
tached hereto and incorporated herein as Exhibit “A”, be and the same is hereby approved and that the
Mayor and Executive Office Manager and all other necessary and appropriate officers of the City are au-
thorized to execute said plat.
Section 2. That all Resolutions or parts thereof, in conflict with the provisions of this Resolution
are, to the extent of such conflict, expressly repealed.
Section 3. That this Resolution shall be in full force and effect from and after its adoption and ap-
proval as provided by law.
APPROVED this day of 2023.
AYES:
NAYES:
ABSTAIN:
ABSENT:
Mayor, Ruben Pineda
ATTEST:
Executive Office Manager, Valeria Perez
Resolution 23-R-0055
Page | of 2

===== PDF PAGE 109 =====
[Extraction: OCR (rendered-page OCR)]
EXHIBIT “A”
(INSERT PLAT OF EASEMENT HERE)
Resolution 23-R-0055
Page 2 of 2

===== PDF PAGE 110 =====
[Extraction: OCR (rendered-page OCR)]
[OCR quality warning: this dense, handwritten, or low-resolution graphical page could not be transcribed reliably after automatic retries. Search text below is approximate; consult the source PDF for authoritative content.]

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===== PDF PAGE 111 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
CITY COUNCIL
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: ___/. J.
Resolution No. 23-R-0056 — Professional Environmental
Services — West Washington Street Redevelopment Project (for | FILE NUMBER:
an amount not to exceed $124,750 plus remediation costs)
COMMITTEE AGENDA DATE: N/A
COUNCIL AGENDA DATE: 06/19/2023
STAFF REVIEW: SIGNATURE.
APPROVED BY CITY ADMINISTRATOR: SIGNATURE
ITEM SUMMARY:
The City Council previously approved contracts with Patrick Engineering associated with the required professional
environmental services for the West Washington Street Redevelopment Project. Our Project Manager left that
firm and joined Civil & Environmental Consultants, Inc.; staff believes it best to continue using that Project
Manager with whom we have been working for an extensive period of time on this Project. Attached is an updated
proposal from the new firm.
STAFF RECOMMENDATION:
Staff recommends approval of Resolution No. 23-R-0056.
COMMITTEE RECOMMENDATION:
This item did not go to Committee because it was previously approved, though with our Project Manager’s former
employer.

===== PDF PAGE 112 =====
[Extraction: OCR (rendered-page OCR)]
RESOLUTION NO. 23-R-0056
RESOLUTION AUTHORIZING MAYOR TO EXECUTE A CERTAIN
AGREEMENT WITH CIVIL & ENVIRONMENTAL CONSULTANTS INC. —
WEST WASHINGTON STREET REMEDIATION PROJECT
BE IT RESOLVED by the City Council of the City of West Chicago, in
regular session assembled, that the Mayor is hereby authorized to execute a certain
Agreement between the City of West Chicago and Civil & Environmental
Consultants, Inc. for professional environmental services associated with the West
Washington Street Remediation Project, (for an amount not to exceed $124,750 plus
remediation costs), in substantially the form attached hereto and incorporated herein as
Exhibit “A”.
APPROVED this 19" day of June 2023
AYES:
NAYES:
ABSTAIN:
ABSENT:
Mayor Ruben Pineda
ATTEST:
Executive Office Manager, Valeria Perez

===== PDF PAGE 113 =====
[Extraction: OCR (rendered-page OCR)]
Civil & Environmental Consultants, Inc.
June 13, 2023
Mr. Michael Guttman
City of West Chicago
475 Main Street
West Chicago, Illinois 60185
Via email: mguttman@westchicago.org
Subject: Proposal for Professional Environmental Services
West Washington Street Redevelopment Project
CEC Project 332-651
Dear Mr. Guttman:
Civil & Environmental Consultants, Inc. (CEC) is pleased to submit this proposal to the City of
West Chicago (the City) for providing professional environmental services for the West
Washington Street Redevelopment Project located in West Chicago, Illinois. The following
presents our project understanding, proposed scope of services, schedule, estimated costs, and
terms and conditions to complete the scope of services.
1.0 PROJECT UNDERSTANDING
CEC understands that the City currently owns a series of properties (collectively measuring ~14
acres in total) located near 119 West Washington Street in West Chicago, Illinois (the Site). The
City wishes to redevelop the Site for various potential uses (municipal, commercial and/or
residential); however, the Site has been found to be contaminated due to historical operations. The
City wishes to pursue and obtain a No Further Remediation (NFR) letter for the Site to both protect
the human health of potential future users of the Site and to enhance the Site’s marketability to
potential developers. The Site was enrolled in the Illinois Site Remediation Program (SRP) in
August 2015 by other consultants. Various subsurface investigations and remedial activities have
been performed at the Site. A Comprehensive Site Investigation Report (CSIR), Remedial
Objectives Report (ROR), and Remedial Action Plan (RAP) were submitted in August 2015. The
Illinois EPA rejected these reports due to various deficiencies. No other documentation has been
submitted to date.
1230 East Diehl Road, Suite 200 | Naperville, IL 60563 | p: 630-963-6026 f: 630-963-6027 | www.cecinc.com

===== PDF PAGE 114 =====
[Extraction: OCR (rendered-page OCR)]
Mr. Michael Guttman — City of West Chicago
CEC Project 332-651
Page 2
June 13, 2023
A prior consultant identified the Site as six distinct areas based on the types of contamination
found, previous land uses, and potential future uses of these areas. A brief summary of each of
these areas is detailed as follows:
e Area A: Gas Station — This parcel was previously used as a gasoline service station. In
2019, the gas station was demolished, and the underground storage tanks (USTs) were
removed. The removal of the tanks resulted in a leaking underground storage tank (LUST)
incident for this area. Initial 20-Day and 45-Day LUST reports were submitted, after
which, this incident was moved into the existing SRP number for the Site. Based on the
results of soil sampling in the former UST excavation area, this area likely remains
impacted with benzene, ethylbenzene, and xylene. Current plans show that a majority of
Area A may be paved.
e Area B: Central City Hall — This parcel corresponds to the central portion of the Site that
may potentially be developed as the future City Hall. Contaminants found in this area
include polychlorinated biphenyls (PCBs), arsenic, and polynuclear aromatic
hydrocarbons (PNAs) across a majority of this area to a depth of less than five feet below
ground surface (bgs). Radium-226 associated with maintenance of the water filtration
system attached to the water tower was also discovered in this area. It is CEC’s
understanding that the radium-226 contaminated soils have been removed. The existing
plan for this area envisions that a majority of this area will be either paved or covered with
building foundations. These features will be used as engineered barriers with the
intent/approach being that no additional remediation will be necessary.
e Area C: Central Park — This area corresponds to the central portion of the Site directly
adjacent to Washington Street that is currently planned to be used as open space for a park
or other public use. Contaminants found in this area were PNAs in a relatively small area
located in the northeast corner of Area C. A prior consultant had recommended excavation
of approximately 1,000 cubic yards of soil in order to meet the residential soil remediation
objectives that will be required to be met to use this space as a park.
e Area D: Eastern Commercial/Residential Area — This area is the far eastern portion of the
Site located at the intersection of Washington Street and Fremont Street. Contamination
in this area is limited to one location that would likely be developed for commercial use,
which coincides with its current use; therefore, a prior consultant did not recommend any
active remedial measures in this area but proposed to use the existing parking lot or
proposed foundations as an engineered barrier.
e Area E: Western Commercial/Residential Area — The western portion of the Site is
reportedly contaminated with arsenic and benzo(a)pyrene (BaP). There is a cluster of
these contaminants in the eastern portion of this area. A prior consultant recommended
Civil & Environmental Consultants, Inc.

===== PDF PAGE 115 =====
[Extraction: OCR (rendered-page OCR)]
Mr. Michael Guttman — City of West Chicago
CEC Project 332-651
Page 3
June 13, 2023
that approximate 2,500 cubic yards of soils be removed from this area of the Site. The
remainder of the impacts are scattered in the western portion of this area. Remediation of
these areas to residential standards would likely be cost prohibitive. A prior consultant
recommended that this portion of the area be limited to commercial use.
e Area F: Detention Area — This is the far northern parcel of the Site that is currently
designated for use as a storm water detention area. There were numerous contaminants
found in this area and a prior consultant estimated that remediation costs in this area could
exceed $1 million to bring the this are of the Site to commercial/industrial standards. The
prior consultant recommended that the City retain ownership of this parcel for use as a
detention area and manage environmental risks without pursuing an NFR for this area.
CEC has prepared this proposal assuming that we will continue the remediation effort as planned
by prior consultants and in accordance with the grant funding that was awarded to the City.
2.0 SCOPE OF SERVICES
The scope of services for this project will consist of the following tasks:
e Task 1: Project Kick-Off — Prior to performing any work at the Site, CEC will meet with
representatives of the City to discuss the project plans and schedule. The discussion can
also include any changes to the planned uses of the Site that may have occurred since 2019
and allow the City to meet with members of the CEC team assigned to this project.
e Task 2: Supplementary Investigation — While there have been several iterations of
subsurface investigations at the Site, additional investigations will be useful in determining
the exact boundaries of the soil that will need to be removed, as well as assessing the
remaining environmental issues at the previously demolished gas station. For the purposes
of this proposal, CEC has assumed that the supplementary investigation will consist of
approximately three days of sample collection using a direct-push drilling rig in Areas A,
B, C, and E. Approximately 40 soil samples will be collected for various analyses
depending on the area:
e Area A samples will be analyzed for the gasoline-related contaminants previously
discovered: benzene, toluene, ethylbenzene, xylene (BTEX), lead, and methyl-tert-
butyl ether.
e Area B samples will be collected from the area near MW-1 to confirm if radium-
226 exceedances remain present.
Civil & Environmental Consultants, Inc.

===== PDF PAGE 116 =====
[Extraction: OCR (rendered-page OCR)]
Mr. Michael Guttman — City of West Chicago
CEC Project 332-651
Page 4
June 13, 2023
e Area C samples will be analyzed for various PNA compounds centered around
MW-33.
e Area E samples will be analyzed for arsenic and BaP in the area near the former
salt storage building and near the property boundaries.
As an option, a work plan may be submitted to the IEPA for their review and approval
prior to performing the field work. This step generally results in less questions from the
IEPA during the reporting phase, but extends the schedule (to accommodate the IEPA
review time). An estimated costs for this step has not been included at this time.
The results of the supplementary investigation will be reported to the City and used to
inform the final remedial plan (boundaries of the areas to be excavated and design of future
engineered barriers). CEC is hopeful that the results of the investigation will reduce the
volume of impacted soil that will require active removal.
e Task 3: Survey — Prior to submittal of any reports to the Illinois EPA, CEC will need to
properly define the remediation site. As the current plan is to exclude Area F from the
remediation site, a survey will need to be performed to accurately define and describe this
boundary as it does not match up with the current parcel boundaries. The survey will also
be used to accurately locate remedial areas, potential engineered barrier locations, and
other items that may require accurate location data. For the purposes of this proposal, CEC
has estimated the amount of effort for surveying effort of up to two days of field time plus
typical costs to produce the survey. Multiple surveying field events would result in an
increase to the estimate fees. The deliverable for this task will be an accurate site
description that will be used in the ultimate NFR letter and other measurements that will
be necessary for submittal of SRP reports.
e Task 4: Initial SRP Reporting — Upon completion of the investigation and survey tasks,
CEC will submit new reports to the Illinois EPA. These documents will include a new site
map with the updated site boundaries and new CSIR/ROR/RAP reports. CEC will submit
these documents to the City prior to submittal. CEC experience is that the Illinois EPA
will typically have comments on these documents and require submittal of additional
information. We have included an estimated cost at this time of 10% of the initial reporting
costs for responding to the Illinois EPA comments. It is not uncommon for the IEPA
comments to require additional field work. An estimated cost for additional field work is
not included at this time and, if needed, would results in an increase to the currently
estimated fees.
Civil & Environmental Consultants, Inc.

===== PDF PAGE 117 =====
[Extraction: OCR (rendered-page OCR)]
Mr. Michael Guttman — City of West Chicago
CEC Project 332-651
Page 5
June 13, 2023
e Task 5: Remedial Efforts — After completion of the supplementary investigation and
approval of the RAP by the Illinois EPA, CEC will define the limits of soil removal in
Areas C and E (and possibly A, if needed) to achieve the remedial goals that will be
developed by CEC and approved by the City. For the purposes of this proposal, CEC has
assumed that the excavation limits will be similar to those determined by previous
consultants (~3,500 cubic yards total).
Once the limits of excavation have been finalized, CEC will contract with a licensed special
waste excavation and hauling company to remove the contaminated soil and dispose of it
at a Subtitle D landfill. CEC will provide oversight of all excavation activities and shall
perform confirmation sampling to ensure contaminated soils have been removed.
Conclusion of soil removal activities will be determined based on visual and olfactory
observation, the use of a photoionization detector (PID), and the results of the confirmation
sampling. Upon completion of field excavation activities, CEC will use standard GPS
methods to survey the limits of excavation. The soil excavation company shall be directed
by CEC personnel to backfill the excavationswith fill materials determined by the City. As
the Site will be developed in the future and none of the planned remediation areas are
readily visible from Washington Street or other public areas, CEC’s experience is that
gravel/stone made from recycled concrete is a typical backfill material. Documentation
will be required demonstrating that the gravel/stone backfill was created the recycling of
“clean” concrete.
e Task 6: Final SRP Reporting — Upon completion of the remedial actions at the Site, CEC
will develop and submit a Remedial Action Completion Report (RACR) that demonstrates
that all remedial goals for the Site have been accomplished. Upon approval of the RACR
by the Illinois EPA, the Illinois EPA will likely issue a conditional NFR letter for the Site.
The NFR letter will likely be conditional as the current remedial strategy for the Site
includes the use of engineered barriers that will not be constructed until the Site is
developed. Once the engineered barriers have been installed, the NFR will be finalized -
assuming no other conditions were proposed by the Agency.
CEC will maintain regular contact with the City during completion of this scope of work to ensure
that the City is informed as to the progress of the work and changes to the scope of services or
budget that will become necessary.
Civil & Environmental Consultants, Inc.

===== PDF PAGE 118 =====
[Extraction: OCR (rendered-page OCR)]
Mr. Michael Guttman — City of West Chicago
CEC Project 332-651
Page 6
June 13, 2023
3.0 SCHEDULE AND ESTIMATED COSTS
The schedule to complete the above scope of services is dependent on several factors including
Illinois EPA document review time, complexity of Illinois EPA comments, and availability of
subcontractors (drillers and excavating companies). CEC anticipates being able to conduct
Tasks | and 2 within two months of receipt of notice to proceed and Task 3 within one month of
completion of Task 2. Task 4 is anticipated to be completed within two months of completion of
Task 2 (four months from NTP). After submittal of the SRP documents detailed in Task 4, the
schedule will become dependent on the Illinois EPA’s response time and the level of effort it may
take to respond to their comments on the reports; however, CEC anticipates being able to begin
Task 5 within two months of approval of the initial SRP reports. Task 6 can be completed within
two months of the completion of Task 5. Assuming that the Illinois EPA takes 90 days to review
these reports (this is the amount of time allocated in 35 IAC 740.505) and 30 days to review
responses to comments, the estimated schedule for completion of all six tasks is approximately 14
months. If desired, this schedule can be compressed by performing Task 5 without prior approval
by the Illinois EPA and submitting all of the SRP reports at one time in Task 6; however, there is
a risk that the Illinois EPA may require additional remedial measures occurring at additional cost
to the City, if the Agency does not agree with the approaches taken.
The estimated fees for each of the tasks is detailed below:
Task 1 Project Kick-Off $1,500
Task 2 Supplementary Investigation $37,250
Task 3 Survey $21,000
Task 4 Initial SRP Reporting $40,000
Task 5 Remedial Efforts TBD
Task 6 Final SRP Reporting $25,000
TOTAL ESTIMATED FEES $124,750 plus TBD costs for
Remedial Efforts
The fees presented above are best estimates of the costs to complete each relevant task based on
CEC’s current knowledge of the Site. Actual costs will be invoiced in accordance with the attached
Schedule of Fees based on the services completed. During completion of this project, new
information may be generated that changes the scope of one or more of the tasks, affecting the
costs to complete these tasks. CEC will inform the City as soon as reasonably practicable as to
any changes in the scope of work and the costs associated with these changes and shall seek the
City’s approval prior to any increase in the project’s budget and/or changes to CEC’s scope or
approach.
Civil & Environmental Consultants, Inc.

===== PDF PAGE 119 =====
[Extraction: OCR (rendered-page OCR)]
Mr. Michael Guttman — City of West Chicago
CEC Project 332-651
Page 7
June 13, 2023
4.0 TERMS AND CONDITIONS
Our schedule of terms and conditions, which apply to the proposed scope of services, is attached.
Any changes to our terms and conditions must be agreed to in writing by both parties prior to
beginning work on the project. Your written or verbal approval and acceptance of this proposal
and authorization to proceed forms a binding contract and indicates your acceptance of our
attached terms and conditions.
A Technology and Office Service Fee, equivalent to 3% of professional fees, will be added to each
invoice for project expenses associated with software, computer technology, and incidental office
expenses. Reimbursable expenses, including subcontracted services, will be invoiced at cost plus
a 10% administrative fee.
5.0 CLOSING
CEC appreciates the opportunity to provide professional consulting services to the City of West
Chicago. Should you have any questions or comments regarding this proposal, please do not
hesitate to contact the undersigned by telephone at (630) 963-6026.
Respectively submitted,
CIVIL & ENVIRONMENTAL CONSULTANTS, INC.
SAM Vom Wed.
Steven E. Kroll, P.G. John E. Hock, P.E.
Project Manager Vice President
Enclosures: Schedule of Fees
Schedule of Terms and Conditions
Civil & Environmental Consultants, Inc.

===== PDF PAGE 120 =====
[Extraction: OCR (rendered-page OCR)]
Civil & Environmental Consultants, Inc.
Civil & Environmental Consultants, Inc.
2023 SCHEDULE OF FEES
CEC PROFESSIONAL SERVICES
NAPERVILLE OFFICE
ITEM DESCRIPTION RATES ITEM DESCRIPTION RATES
Professional Staff: Support Services:
Vice President $270 Administrative Assistant $72
Senior Principal $285 Administrative Manager $105
Principal $250 CADD Technician $135
Senior Project Manager $210 Seasonal Intern $56
Senior Consultant $200 Senior Designer $150
Expert Witness Testimony $400 Senior CADD Technician $145
Project Manager III $192 Senior Technician $125
Project Manager II $170 Staff Technician $63
Project Manager I $150 Survey 1-Person Crew $175
Assistant Project Manager $135 Survey 1-Person Crew Overtime $180
Project Consultant $117 Survey 2-Person Crew $255
Project Scientist $117 Survey 2-Person Crew Overtime $325
Staff Consultant $93 Survey 3-Person Crew $350
Staff Scientist $93 Survey 3-Person Crew Overtime $670
Survey Technician I $73
Survey Technician II $88
Survey Technician III $105
Survey Technician IV $120
Technician I $73
Technician II $83
Technician III $90
UAV Survey Crew 2-Person $275

===== PDF PAGE 121 =====
[Extraction: OCR (rendered-page OCR)]
1. AGREEMENT
The following terms and conditions ("TERMS") shall apply to and are an
integral part of the attached proposal (“PROPOSAL”) between Civil &
Environmental Consultants, Inc. ("CEC") and the client ("CLIENT") named in
the attached PROPOSAL. CLIENT's acceptance of the PROPOSAL includes
acceptance of these TERMS and acceptance of this PROPOSAL shall form the
entire agreement between the parties (“AGREEMENT”). In the event of a
conflict or inconsistency between these TERMS and the PROPOSAL, these
TERMS shall take precedence. Acceptance of the AGREEMENT by CLIENT
will occur when CLIENT directs CEC, orally or in writing, to commence
performance of its services.
2. STANDARD OF CARE
CEC shall perform its services consistent with the professional skill and care
ordinarily provided by professionals, such as CEC, practicing in the same or
similar locality under the same or similar circumstances and in effect at the time
of performance. CEC provides no warranties or guarantees whether express or
implied.
3. SITE ACCESS, SITE CONDITIONS AND SUBSURFACE
FEATURES
CLIENT will grant or obtain free access to the site for all equipment and
personnel for CEC to perform the services set forth in this AGREEMENT. CEC
will take reasonable precautions to limit damage to the site, but it is understood
by CLIENT that, in the normal course of the services, some damage may occur
and the correction of such damage is not part of this AGREEMENT unless so
specified in the PROPOSAL.
The CLIENT is responsible for the accuracy of locations for all subsurface
structures and utilities. CEC will take reasonable precautions to avoid known
subsurface structures, and the CLIENT waives any claim against CEC, and
agrees to defend, indemnify, and hold CEC harmless from any claim or liability
for injury or loss, including costs of defense, arising from damage done to
subsurface structures and utilities not identified or accurately located. In
addition, CLIENT agrees to reimburse CEC for time and expenses incurred by
CEC in defense of any such claim based upon CEC's current fee schedule and
expense reimbursement policy.
CEC may, but is not required to, undertake an investigation to locate any
utilities, structures or materials as CEC deems prudent. Such investigation by
CEC shall not impose any additional obligation or liabilities on CEC and
CLIENT agrees that such investigation, if undertaken, is for CEC’s convenience
only.
The CLIENT recognizes that subsurface conditions may vary from those
observed at locations where borings, surveys, or explorations are made, and that
site conditions may change with time. Data, interpretation, and
recommendations by CEC will be based solely on information available to CEC.
CEC is responsible for the data, interpretations, and recommendations based on
its services, but will not be responsible for other parties’ interpretations or use of
the information developed.
4. BIOLOGICAL POLLUTANTS, HAZARDOUS MATERIALS AND
HAZARDOUS CONDITIONS
CLIENT warrants that a reasonable effort to investigate and inform CEC of
known or suspected Biological Pollutants, Hazardous Materials and hazardous
conditions on or near the site has been made by the CLIENT. The term
"Biological Pollutants" includes, but is not limited to, molds, fungi, spores,
bacteria, and viruses, and the by-product of any such biological organisms. The
term “Hazardous Materials” shall mean any toxic substances, chemicals,
pollutants, or other materials, in whatever form or state, including but not limited
to smoke, vapors, soot, fumes, acids, alkalis, minerals, toxic chemicals, liquids,
gases or any other material, irritant, contaminant or pollutant, that is known or
suspected to adversely affect the health and safety of humans or of animal or
plant organisms, or which are known or suspected to impair the environment in
any way whatsoever. Hazardous Materials shall also include, but not be limited
to, those substances defined, designated, or listed in Section 404 of the Solid
Waste Disposal Act (42 USC Subsection 6903); Section 9601(14) of the
Comprehensive Environmental Response, Compensation and Liability Act (42
USC Subsection 9601(14)); as listed or designated under Sections 1317 and
1321(b)(2)(a) of the Title 33 (33 USC Subsections 1317 and 1321(b)(2)(a)); or
as defined, designated, or listed under any other federal, state, or local law,
tegulation or ordinance concerning hazardous wastes, toxic substances, or
pollutants.
Civil & Environmental Consultants, Inc.
Civil & Environmental Consultants, Inc.
CEC and CLIENT agree that when unanticipated or suspected Biological
Pollutants, Hazardous Materials and/or hazardous conditions are encountered it
may be necessary for CEC to take immediate measures to protect health and
safety. CEC agrees to immediately notify CLIENT when unanticipated or
suspected Biological Pollutants, Hazardous Materials and/or hazardous
conditions are encountered. CLIENT agrees to make any disclosures required
by law to the appropriate governing agencies. In the event the site is not owned
by CLIENT, CLIENT recognizes that it is the CLIENT's responsibility to inform
the property owner of the discovery of unanticipated or suspected Biological
Pollutants, Hazardous Materials and/or hazardous conditions.
Notwithstanding any other provision of the AGREEMENT, CLIENT waives
any claim against CEC, and to the maximum extent permitted by law, agrees to
defend, indemnify, and hold CEC harmless from any claim, liability, and/or
defense costs for injury or loss arising from CEC's discovery of unanticipated or
suspected Biological Pollutants, Hazardous Materials and/or hazardous
conditions. CLIENT will be responsible for ultimate disposal of any samples
secured by CEC which are found to be contaminated with Biological Pollutants
and/or Hazardous Materials.
Nothing contained in this AGREEMENT shall be construed or interpreted as
requiring CEC to assume liability for the generation, transportation, treatment,
storage and/or disposal of hazardous waste within the meaning of the Resource
Conservation and Recovery Act of 1976, as amended, or within the meaning of
any similar federal, state, or local regulation or law.
If during remediation and/or construction activities waste manifests are
required, CLIENT shall provide an authorized person to sign manifests or will
provide CEC with a written limited power of attorney or agency agreement to
sign manifests on CLIENT’S behalf.
5. EVOLVING TECHNOLOGIES
Services such as those provided by CEC may involve technologies which are
new or emerging and these technologies may supersede current techniques. In
addition, standards for our services, including statutes and regulations, may
change with time. CLIENT understands that CEC's recommendations and/or
services must be based upon the current Standard of Care utilizing established
technologies and standards excluding new or emerging technologies unless
agreed to by both parties in writing.
6. SAMPLE DISPOSAL
CEC will provide storage for samples collected for sixty (60) days. Further
storage or transfer of samples can be made at CLIENT's expense and upon prior
written request.
7. SAFETY/CONSTRUCTION OBSERVATION
CLIENT, its contractor or other representatives shall be solely responsible for
working conditions on the site, including compliance with OSHA regulations
and safety of all persons and property during the performance of the work. CEC
will not be responsible for means, methods, techniques, sequences or procedures
of construction including, but not limited to safety.
If CEC is retained by the CLIENT to provide a site representative for the purpose
of observing specific portions of any construction work as set forth in the
PROPOSAL, CEC will report observations and professional opinions. CEC's
presence on the site does not in any way guarantee the completion or quality of
the performance of the work by any party retained by the CLIENT to provide
construction related services. CEC does not have the duty to reject or stop work
of CLIENT or its agents unless contractually obligated.
8. BILLING AND PAYMENTS
8.1. General: Invoices will be submitted in accordance with the provisions
outlined in the PROPOSAL. Payment is due from CLIENT thirty (30) days
from the invoice date. If a retainer or pre-payment is required by the
PROPOSAL, payment must be received by CEC prior to commencement of
services. Payment shall be made as follows:
Electronic Payment:
PNC Bank, Pittsburgh, PA 15222
PNC Bank Routing #043000096
CEC Account #2272405
SWIFT & BIC Code: PNCCUS33
Remittance Detail: accountsreceivable@cecinc.com
Lockbox (regular mail):
CEC PROFESSIONAL SERVICES (Rev. 1, 3/1/22)

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[Extraction: OCR (rendered-page OCR)]
Civil & Environmental Consultants, Inc.
P.O. Box 644246
Pittsburgh, PA 15264-4246
Any retainer shall be applied to the final invoice and unused funds, if any,
returned to CLIENT. In the event CLIENT fails to pay CEC within thirty (30)
days of invoice, CLIENT agrees that CEC will have the right to suspend
performance of services after written notice to CLIENT. CEC will be entitled
to interest of one and one half percent (1.5%) per month for past due amounts.
CEC will be entitled to collect for time and expenses (per CEC's current fee
schedules), attorneys’ fees and other costs incurred by CEC for collection of past
due amounts.
Our PROPOSAL does not include gross receipts taxes, business or occupation
taxes or assessments that the municipality where the project is located may
assess upon CEC or its subcontractors. If such taxes are or become a liability of
CEC, the CLIENT agrees to reimburse CEC at cost.
8.2. Reimbursable Expenses: Direct non-salary expenses (e.g. Travel,
Equipment, Subcontractors/Vendors) will be billed according to the terms of our
PROPOSAL.
8.3. Litigation Services: If litigation services are not part of the PROPOSAL to
which these TERMS are attached and are requested by CLIENT, the scope and
fee schedule for the requested litigation services will be identified in a separate
PROPOSAL. CLIENT shall reimburse CEC for costs incurred in responding to
subpoenas or other legal requests related to the services provided by CEC under
this AGREEMENT.
8.4. Design Build: If CLIENT requests CEC to perform design-build services,
such services will be performed in accordance with separate TERMS and a
PROPOSAL for such design-build services.
9. CHANGES
9.1. Changes: Upon a change in CEC’s scope of services or discovery of
unforeseen conditions, or any direction or instruction outside of the
PROPOSAL, CEC will provide CLIENT with the estimated cost of performing
the change and any change in the AGREEMENT schedule. Prior to CEC being
required to implement the change, CLIENT shall authorize the requested change
either verbally or in writing amending the AGREEMENT price and schedule.
9.2. Unauthorized Changes: If changes are made in CEC work products by
CLIENT or persons other than CEC, any and all liability against CEC arising
out of such changes is waived and CLIENT assumes full responsibility for such
changes unless CLIENT has given us prior notice and has received written
consent from CEC for such changes.
10. DELAYS
Delays not due to CEC shall result in an extension of the schedule equivalent to
the length of delay. If such delays result in additional costs to CEC, the
AGREEMENT price shall be equitably adjusted by the amount of such
additional costs.
11. INSURANCE
CEC will maintain Workmen's Compensation Insurance as required by state
law, General Liability Insurance for bodily injury and property damage with a
limit of $1,000,000 per occurrence and an aggregate limit of $2,000,000 and
Automobile Liability with a limit of $1,000,000. Professional liability will be
provided with a limit of $1,000,000 per claim and $1,000,000 in the aggregate,
if applicable. CLIENT and/or the property owner will be listed as additional
insured for General Liability Insurance upon CLIENT’s written request.
12. ALLOCATION OF RISK
12.1. Limitation of Remedies: CLIENT agrees to limit CEC's liability for any
claim arising from, or alleged to arise from any acts, errors or omissions in the
performance of services under this AGREEMENT, whether such claim is based
in negligence, breach of contract, or other legal theory to an aggregate limit of
the amount of fees paid to CEC under this AGREEMENT, or $50,000,
whichever is greater, except for CEC’s willful misconduct or gross negligence.
12.2. Waiver of Consequential Damages: CEC and CLIENT agree to waive any
claim against each other for consequential, incidental, special or punitive
damages.
12.3. Indemnification: CEC shall indemnify and hold harmless CLIENT from
and against any and all claims, damages, or liability to the extent caused by the
negligent performance of services under this AGREEMENT by CEC, including
injuries to employees of CEC.
Civil & Environmental Consultants, Inc.
Civil & Environmental Consultants, Inc.
13. TERMINATION
This AGREEMENT may be terminated by either party seven (7) days after
written notice: i) in the event of breach of any provision of this AGREEMENT;
ii) if the CLIENT suspends the work for more than three (3) months in the
aggregate; or iii) for CLIENT or CEC’s convenience. In the event of termination
for suspension or convenience, CEC will be paid for services performed prior to
the date of termination plus reasonable termination and demobilization
expenses, including, but not limited to the cost of completing analyses, records
and reports necessary to document job status at the time of termination.
14. GOVERNING LAW
The law of the Commonwealth of Pennsylvania will govern the validity of these
TERMS and the AGREEMENT, their interpretation and performance. If any of
the provisions contained in these TERMS and the AGREEMENT are held
illegal, invalid, or unenforceable, the enforceability of the remaining provisions
will not be impaired.
15. DISPUTE RESOLUTION
15.1. Notice of Dispute: Within fifteen (15) days of the occurrence of any
incident, act, or omission upon which a claim for relief may be based, the party
seeking relief shall serve the other party with a written notice specifying the
nature of the relief sought, the amount of relief sought, a description of the
reason relief should be granted, and the provisions of this AGREEMENT that
authorize the relief requested.
15.2. Meet and Confer: Within ten (10) days of receipt of the Notice of Dispute,
the parties shall meet and confer in a good faith attempt to resolve the dispute.
Participants in the meet and confer must have the authority to enter into a
binding resolution on behalf of each party.
15.3. Jurisdiction and Venue: After completion of the meet and confer, either
party may proceed to litigation. CEC and CLIENT agree that any court of record
in Allegheny County, Pennsylvania, shall have the exclusive jurisdiction and
venue over any claims relating to or arising under this AGREEMENT.
15.4. Waiver of Jury Trial: THE PARTIES AGREE AND IRREVOCABLY
WAIVE THEIR RIGHT TO TRIAL BY JURY IN ANY ACTION, DISPUTE,
PROCEEDING OR SUIT RELATING DIRECTLY OR INDIRECTLY TO
THIS AGREEMENT OR THE PROJECT.
16. ASSIGNMENT
CLIENT and CEC each binds itself and its successors and assigns to the other
and its successors and assigns with respect to all covenants of this
AGREEMENT. Neither CLIENT nor CEC shall assign, sublet or transfer any
tights under or interest in this AGREEMENT without the prior written consent
of the other party. This section shall not, however, apply to subrogation rights
(if any) of any insurer of either party.
17. OWNERSHIP
CEC shall have title to all drawings, specifications or other documents (“WORK
PRODUCT”) furnished to CLIENT and intended for use in connection with
projects under this AGREEMENT. CLIENT is granted a limited license to use
and reproduce the WORK PRODUCT prepared by CEC for use in the execution
of the project(s) under this AGREEMENT. The WORK PRODUCT is not to
be used by CLIENT or other contractors, subcontractors, or material suppliers
on other projects without the express written consent of CEC.
18. FILE RETENTION
Upon conclusion of the project, CEC’s file on the project will be closed and may
be sent offsite for storage. Unless CLIENT requests a longer retention period in
writing, CEC reserves the right to destroy all file information seven (7) years
after the project is closed.
19. SURVIVAL
In the event of termination, cancellation or avoidance of this AGREEMENT,
the terms and conditions of Articles 3 (Site Access, Site Conditions and
Subsurface Features), 4 (Biological Pollutants, Hazardous Materials and
Hazardous Conditions), 5 (Evolving Technologies), 11 (Insurance), 12
(Allocation of Risk), 14(Governing Law), and 15 (Dispute Resolution) shall
survive termination of the AGREEMENT.
END OF TERMS
CEC PROFESSIONAL SERVICES (Rev. 1, 3/1/22)