===== PDF PAGE 35 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: Hae:
Resolution No. 23-R-0044 - Execution of a Joint Funding COMMITTEE AGENDA DATE: May 4, 2023
Agreement for State-Let Construction Work with Illinois ae 0
Department of Transportation and Local Match Appropriation for | COUNCIL AGENDA DATE: June 19, 2023
Construction Costs Associated with the Conde Street
Resurfacing Project
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE MSA es
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
The Conde Street Resurfacing Project (Project) between Joliet Street to IL Route 59 is targeted for the September
22, 2023, Illinois Department of Transportation (IDOT) letting with construction anticipated to begin in the summer
of 2024. The Project is federally funded through the region’s Surface Transportation Program (STP), administered
by IDOT, with matching local funds from the City’s Motor Fuel Tax (MFT) Fund. The estimated construction cost
for the Project is $629,857.00. The City received 80% federal funds or an amount not to exceed $554,274.00 for
both Construction and Construction Engineering (CE). The Project consists of pavement milling and resurfacing,
partial-depth pavement patching, intermittent curb and gutter replacement, ADA curb ramp upgrades, pavement
markings, street lighting improvements, and parkway restoration. Final plans, specifications, and estimates are
anticipated to be submitted to IDOT on June 12, 2023.
As part of the implementation process prior to IDOT letting, the City is required to approve and execute the Joint
Funding Agreement for State-Let Construction Work (BLR 05310C) with IDOT. The Agreement must also include
the passage of a Resolution appropriating the City’s local match associated with the Project. At this time, the local
match is estimated to be $125,972.00. The exact amount of the City’s local match will be determined at the
completion of the Project closeout.
The Project is scheduled for FY 2024 construction season; therefore, it is not budgeted in FY 2023. However, to
meet IDOT’s construction letting schedule, it is important for the City to process the agreements and submit them
to IDOT in FY 2023. The staff will appropriately budget for the Project’s construction local match in FY 2024
budget utilizing the Motor Fuel Tax Fund Account No. 16-34-58-4807. Unlike construction engineering, where the
initial costs have to be paid for by the City, the construction costs are paid for by IDOT, and the City will be
invoiced throughout the Project for its local match.
ACTIONS PROPOSED:
Approve Resolution No. 23-R-0044 authorizing the Mayor to execute the Joint Funding Agreement for State-Let
Construction Work (BLR 05310C) and appropriating the local match in the amount of $125,972.00 for construction
costs associated with the Conde Street Resurfacing Project.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.