===== PDF PAGE 42 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: 4rF: Resolution No. 23-R-0061 - Contract Award - Bear COMMITTEE AGENDA DATE: July 6, 2023Construction Company for the 412 Blakely Street Interior COUNCIL AGENDA DATE: July 17, 2023Renovation Project in an Amount Not to Exceed $181,687.00. STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: The 412 Blakely Street Interior Renovation Project at the fleet garage includes interior concrete slab demolition and replacement, new plumbing trench drains and oil separator basin, new vehicle lifts, electrical power and lighting improvements, an allowance for hazardous waste removal, and miscellaneous interior alteration as specified in contract plans and specifications. The project is anticipated to be completed in November 2023. The Project was advertised for public bids in the Daily Herald and on an online bidding platform, QuestCDN, on June 6, 2023. A non-mandatory pre-bid meeting took place on-site on June 20, 2023. Staff opened bids on June 27, 2023, and below are the bid results: CONTRACTOR BID SUBMITTAL AMOUNT RANK Bear Construction Company $181,687.00 1 Lite Construction, Inc. $199,700.00 2 KWCC, Inc. $214,900.00 3 D Kersey Construction Co. $219,900.00 4 Boller Construction Company, Inc. $242,600.00 5 Construction, Inc. $257,000.00 6 Paul Borg Construction Company $293,000.00 7 G. Fisher Commercial Construction, Inc. Base Bid Not Included with Submittal - ARCHITECT'S EST/MA TE $140, 000. 00 - Bear Construction Company (BCC) of Rolling Meadows, Illinois, submitted a bid for $181,687.00, which is 29.8% over the Architect's estimate. The FY 2023 Budget includes $180,000.00 under Capital Projects Funds account no. 08-34-53-4801 for design (Phase II), construction, and construction administration (Phase Ill). Out of the $180,000.00 budget, $16,275.00 is encumbered towards Phase II and Ill architectural services for the City's consultant, Kluber, Inc., which leaves $163,725.00 for the construction of the project. The shortfall of $17,962.00 will be offset by anticipated cost savings from the 2023 Roadway Rehabilitation Project, which is budgeted under Capital Projects Funds account no. 08-34-53-4807. Kluber completed a review of BCC's bid. Based on the review, Kluber deems BCC's bid is responsive and complete. The difference between the estimate and lowest responsive bid is largely in the concrete related components of the project. Staff recommends awarding the 412 Blakely Street Interior Renovation Project to the lowest responsible bidder, Bear Construction Company, in an amount not to exceed $181,687.00. ===== PDF PAGE 43 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 23-R-0061 authorizing the Mayor to execute a Contract with the lowest responsible bidder, Bear Construction Company of Rolling Meadows, Illinois, for 412 Blakely Street Interior Renovation Project in an amount not to exceed $181,687.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 44 ===== [Extraction: embedded PDF text] RESOLUTION NO. 23-R-0061 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH BEAR CONSTRUCTION COMPANY OF ROLLING MEADOWS, ILLINOIS, FOR THE 412 BLAKELY STREET INTERIOR RENOVATIONS PROJECT IN AN AMOUNT NOT TO EXCEED $181,687.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract with the lowest responsible bidder, Bear Construction Company of Rolling Meadows, Illinois, for the 412 Blakely Street Interior Renovations Project in an amount not to exceed $181,687.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of July 2023. AYES: NAYES: ABSTAIN: ABSENT: Mayor, Ruben Pineda ATTEST: Executive Office Manager, Valeria Perez ===== PDF PAGE 45 ===== [Extraction: embedded PDF text] KluberArchitects+ Engineers www.kluberinc.com June 28, 2023 Mr. Mehul Patel Director of Public Works City of West Chicago 475 Main Street West Chicago, Illinois 60185 RE: Bid Results 412 Blakely St. Interior Renovations Kluber Project No. 23-473-1471 Dear Mr. Patel, On June 271h, 2023, bids were publicly opened and read aloud for the above referenced project. Seven contractors chose to submit bids for the project. The low base bid was submitted by Bear Construction Company from Rolling Meadows, Illinois in the amount of $181,687.00. The second lowest base bid was submitted by Lite Construction from Montgomery, Illinois in the amount of $199,700.00. See attached bid tabulation for details on bid results. We conducted a Contractor Bid Scope Review with these bidders and believe their bids to be responsive and complete. Therefore, the City may wish to award a Contract to Bear Construction Company in the amount of $181,687.00. The information contained herein and in the attached bid tabulation and scope review is provided to you for reference and use in your decision to award the Contract. Thank you for the opportunity to be of service to the City of West Chicago. We look forward to the successful completion of this project with you. Sincerely, Project Manager Kluber Architects + Engineers Attachments: Bid Tabulation, Bid Scope Review Cc: Dave Shah, Asst. Director of Public Works Corpo1ate ornce Chicago Office Bloomington Office 41 West Benton Street 222 South Riverside Street Plaza. 2401 East Washington Street Au1ora. Illinois 60506 Suite 1500 Suite 200-82 630 406 1213 Chicago. Illinois 60606 Bloomington, Illinois 61704 3126675670 309 430 6460 ===== PDF PAGE 46 ===== [Extraction: embedded PDF text] BID TABULATION Contract Type: Single Contract, Stipulated Sum KluberArchitects + Engineers Kluber Project No.: 23-473-1471 Project : 412 Blakely St. Interior Renovations Date: 06/27 /2023 Owner: City of West Chicago Time: 1:30 PM Bid is Complete 11 Bear Construction Company Rolling Meadows, Illinois y y $181,687.oo I I 21Lite Construction, Inc. Montgomery, Illinois y y $199, 700.00 3IKWCC Inc !Montgomery, Illinois y y $214,900.00 410 Kersey Construction Co. Northbrook, Illinois y y $219,900.00 SI Boller Construction Company Inc. Waukegan, Illinois y y $242,600.00 61Construction Inc. Lombard, Illinois y y $257,000.00 7 Paul Borg Construction Company Chicago, Illinois y y $293,000.00 I 8 G. Fisher Commercial Construction, Inc. Montgomery, Illinois y y Bid Not Indicated I 9 - 10 - 11 ===== PDF PAGE 47 ===== [Extraction: embedded PDF text] KluberArchitects+ Engineers www.kluberinc.com BID SCOPE REVIEW 412 BLAKELY ST. INTERIOR RENOVATIONS Kluber Project No. 23-473-1471 Contractor: Bear Construction Company Contact: Anthony Izzi Base Bid Amount: $181,687.00 Phone: 847-222-1900 Email: anthonyi@bearcc.com Date: June 28, 2023 All Addenda have been included in the bid. Yes All Alternates applicable to your contract package have been acknowledged in the bid. N/A I. All pertinent Allowances are included in the bid. Yes A bid bond was included in the bid package. Yes Are there any qualifications to the bid? No Are there any material deliveries which you feel could have a negative impact on the project schedule? No Are you aware of any discrepancies and/or have any questions on the bid documents? No SCOPE REVIEW: Base Bid: Work scope includes demolition of the concrete slab and masonry wall opening. Removal of the existing catch basin and proper disposal of the unit. Concrete work includes new slab pour and any supplemental granular sub-base as needed under the new slab. Plumbing work includes the new trench drains and oil basin connected into the existing underground sanitary line. Plumbing vents through roof are also included. Roof patching for plumbing vent stacks are included. Electrical includes removal of lighting in the south bays and installation of new lighting connected up to existing switching. Power feeds for new vehicle lifts is included. Two new Rotary vehicle lifts per specifications are included. Demolition and removal of the old vehicle lift in the north garage area is included. Concrete clear floor sealer is included with a non-slip additive. The Base Bid includes the hazardous waste removal allowance of $20,000.00. Bid appears complete. The above constitutes Kluber, Inc. interpretation of the Bid Scope Review telephone call on June 28, 2023. Any changes or discrepancies shall be received by Kluber, Inc. in writing within five business days. Aurora Office Chicago Office Bloomington Office 41 W Benton St1eet 222 S Riverside Plaza, Suite 1500 2401 E Washington Street, Suite 200-B2 Aurora, Illinois 60506 Chicago, Illinois 60606 Bloomington, Illinois 61704 630406 1213 312 667.5670 309 430 6460 ===== PDF PAGE 48 ===== [Extraction: embedded PDF text] Location Map 412 Blakely St. Interior Renovation Project Public Works Fleet Garage West Chicago, DuPage County