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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: __7. ©.
Resolution No. 23-R-0059 — Easement Agreement with the Gai AGENDA DATE: July 6. 2623
Forest Preserve District of DuPage County for the Klein TE: July 6,
Road Culvert Replacement Project COUNCIL AGENDA DATE: July 17, 2023
STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE (Vv WU K—_—_
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
In June 2022, the City received American Rescue Plan Act (ARPA) Grant through DuPage County Stormwater
Management for Klein Road Culvert Replacement Project (Project) in the amount not to exceed $169,000.00.
Subsequently, the City Council approved an Intergovernmental Agreement (IGA) with DuPage County on September
6, 2022, for acceptance of grant funds for construction costs. The IGA requires the City to substantially complete the
project by October 31, 2024.
The Project's scope includes the removal of the existing corrugated metal pipe culvert and two cast-in-place (CIP)
junction chambers and replace it with a single-cell, 6’ x 3’ precast concrete box culvert with a CIP end section, solider
pile retaining wall and a precast concrete junction chamber, full depth hot-mix asphalt (HMA) pavement removal and
reconstruction, HMA resurfacing, widening and placement of 8-foot HMA bike path to accommodate for future Wayne
Township’s bike path project along Klein Road, HMA and aggregate shoulder construction, storm sewer
improvements, temporary detour, thermoplastic pavement markings, fieldstone riprap installation, tree removals,
native planting, landscaping, and other collateral work necessary to complete the project as described in the Project
plans and specifications.
Furthermore, the Project requires obtaining temporary and permanent easements from the Forest Preserve District
of DuPage County (FPDDC) for proposed improvements in the West Branch Forest Preserve. The temporary
construction easement is required for grading, construction of storm sewer culvert and headwall, and placement of
rip-rap and fieldstone. The permanent easement is required for the City to maintain the storm sewer culvert, headwall,
rip-rap, and fieldstone on the FPDDC Property. A copy of the Easement Agreement with the FPDDC is enclosed.
The City Council rejected all bids for the Project on June 5, 2023, due to the Project being significantly over budget.
Staff is going to re-bid the Project in July 2023, with a proposed completion date in summer 2024, to receive more
bids that are competitive. Concurrently, the staff is also working with the DuPage County Stormwater Management
team to request additional grant funding for the Project, which will require an amendment to the IGA with DuPage
County. The amendment to the IGA will be presented to the City Council under a separate agenda item.
ACTIONS PROPOSED:
Approve Resolution No. 23-R-0059 authorizing the Mayor to execute the Easement Agreement with the Forest
Preserve District of DuPage County for the Klein Road Culvert Replacement Project.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.