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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
; AGENDA ITEM NUMBER: ee oe
Resolution No. 23-R-0061 — Contract Award — Bear COMMITEE AGENDA DATE: Juig62023
Construction Company for the 412 Blakely Street Interior wee eu
Renovation Project in an Amount Not to Exceed COURSE AGENDA DATE; July 17,2028
$181,687.00.
STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works signature. ML
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
The 412 Blakely Street Interior Renovation Project at the fleet garage includes interior concrete slab demolition and
replacement, new plumbing trench drains and oil separator basin, new vehicle lifts, electrical power and lighting
improvements, an allowance for hazardous waste removal, and miscellaneous interior alteration as specified in
contract plans and specifications. The project is anticipated to be completed in November 2023.
The Project was advertised for public bids in the Daily Herald and on an online bidding platform, QuestCDN, on June
6, 2023. A non-mandatory pre-bid meeting took place on-site on June 20, 2023. Staff opened bids on June 27, 2023,
and below are the bid results:
CONTRACTOR BID SUBMITTAL AMOUNT RANK
Bear Construction Company $181,687.00 1
Lite Construction, Inc. $199,700.00 2
KWCC, Inc. $214,900.00 3
D Kersey Construction Co. $219,900.00 4
Boller Construction Company, Inc. $242,600.00 5
Construction, Inc. $257,000.00 6
Paul Borg Construction Company $293,000.00 7
G. Fisher Commercial Construction, Inc. Base Bid Not Included with Submittal -
ARCHITECT'S ESTIMATE $140,000.00 -
Bear Construction Company (BCC) of Rolling Meadows, Illinois, submitted a bid for $181,687.00, which is 29.8%
over the Architect's estimate. The FY 2023 Budget includes $180,000.00 under Capital Projects Funds account no.
08-34-53-4801 for design (Phase II), construction, and construction administration (Phase III). Out of the $180,000.00
budget, $16,275.00 is encumbered towards Phase I! and III architectural services for the City’s consultant, Kluber,
Inc., which leaves $163,725.00 for the construction of the project. The shortfall of $17,962.00 will be offset by
anticipated cost savings from the 2023 Roadway Rehabilitation Project, which is budgeted under Capital Projects
Funds account no. 08-34-53-4807.
Kluber completed a review of BCC’s bid. Based on the review, Kluber deems BCC’s bid is responsive and complete.
The difference between the estimate and lowest responsive bid is largely in the concrete related components of the
project. Staff recommends awarding the 412 Blakely Street Interior Renovation Project to the lowest responsible
bidder, Bear Construction Company, in an amount not to exceed $181,687.00.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Approve Resolution No. 23-R-0061 authorizing the Mayor to execute a Contract with the lowest responsible bidder,
Bear Construction Company of Rolling Meadows, Illinois, for 412 Blakely Street Interior Renovation Project in an
amount not to exceed $181,687.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.