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CITY OF
WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
Approved September 7, 2023
MINUTES
INFRASTRUCTURE COMMITTEE
August 3, 2023 7:00 P.M.
1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called
the meeting to order at 7:00 P.M. Roll call found Aldermen Dan Beebe, Heather Brown, Sandra
Dimas, Alton Hallett, Joe Morano, Jeanne Short, and John C. Smith, Jr., present.
Staff present included Director of Public Works, Mehul Patel, and Administrative Assistant,
Ashley Heidorn.
2. Approval of Minutes
A. Infrastructure Committee Minutes of July 6, 2023. Alderman Brown made a
motion, seconded by Alderman Smith to approve the Meeting Minutes of July 6, 2023.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown,
Dimas, Hallett, Morano, Short, and Smith. Voting Nay: 0.
3. Public Participation / Presentations. None.
4. Items for Consent. Alderman Brown requested discussion on Consent Item D.
Alderman Dimas made a motion, seconded by Alderman Hallett to approve:
A. Rejection of Bids — 135 W. Grandlake Blvd. - North Public Works Garage
Insulation Project
B. Resolution No. 23-R-0067 — Contract Award — Anthony Roofing Tecta America,
LLC for the Base Bid + Alternate Bid for Public Work Garage Re-Roofing
Project in an Amount Not to Exceed $215,000.00
C. Resolution No. 23-R-0068 — Engineering Enterprises, Inc. — Professional
Engineering Services for Preparation of a Lead Service Line Replacement Plan in
an Amount Not to Exceed $68,184.00
E. Resolution No. 23-R-0070 — Change Order No. 1 — Professional Engineering
Design Service to Gewalt Hamilton Associates, Inc for IL-38 and Technology
Boulevard Traffic Signal Project in an Amount Not to Exceed $27,300.00
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown,
Dimas, Hallett, Morano, Short, and Smith. Voting Nay: 0.
475 Main Street T (630) 293-2200 Ruben Pineda
Infrastructure Committee Meeting West Chicago, Illinois F (630) 293-3028 | mayor
August 3, 2023 60185 www.westchicago.org Nancy M. Smith Michael L. Guttman
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5. Items for Discussion.
4.D. Resolution No. 23-R-0069 — Contract Award — Alliance Contractors, Inc. for
the Klein Road Culvert Replacement Project for an Amount not to Exceed $622,932.62.
Alderman Brown requested an overview of this Item and expressed concern about continued
increasing costs, inflation, and the burden of a potential levy in the future. Alderman Morano
noted that the City was able to secure a 50/50 cost share with DuPage County, even given the
increased pricing obtained after re-bidding the project. Mr. Patel confirmed that the County has
agreed to hold up their end of the 50/50 agreement, but the grant funds must be used before
December 2024. The culvert pipe is very deteriorated and in need of replacement. The City also
has an obligation to meet the agreement with the County; Mr. Patel commented that he would
hate to risk jeopardizing the potential of future funds by not following through at this time. He
also noted that approving the contract amount does not mean it will always come in at that price
when the project is complete either. For example, one of the resurfacing projects for this year is
slated to come in about $250,000.00 lower than the contract amount. Staff are very cognizant of
the budget but are also aware of infrastructure needs that have been somewhat neglected. Mr.
Patel noted that all fund balances are in the positive as well. Alderman Dimas made a motion,
seconded by Alderman Brown to approve.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown,
Dimas, Hallett, Morano, Short, and Smith. Voting Nay: 0.
6. Unfinished Business. None.
7. New Business. None.
8. Reports from Staff. None.
9. Adjournment. At 7:12 P.M., Alderman Hallett made a motion to adjourn, seconded by
Alderman Dimas. Motion was unanimously approved by voice vote.
Respectfully submitted,
Ashley Heidorn
Administrative Assistant of Public Works
Infrastructure Committee Meeting
August 3, 2023
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